touch down! scoring with pcards in athletics · mcc exceptions increasing transaction/spend limits...
TRANSCRIPT
TOUCH DOWN! SCORING WITH PCARDS IN
ATHLETICS
NORTH CAROLINA STATE UNIVERSITY
Founded in 1887
38,847 students
8,971 faculty and staff
$308.3 million research expenditures
$1.29 billion total budget
PCard Program implemented in 1996
DEPARTMENT OF ATHLETICS
Conference Division I Athletics Program
$63.5M FY14 operating budget
100% self-supporting; no State funding
550 student-athletes
250 employees (full-time and part-time)
23 varsity teams (11 men / 11 women / 1 co-ed)
No plans to add any new sports
15 athletic facilities and fields on campus
PCARDS IN ATHLETICS
AmEx BTA in Athletics prior to 1995
Conversion in PCards in 2004
Prepaid Card presentation 2007 – not implemented
162 PCards as of January 2015
Athletics Business Office
- 4 ABO Managers have review oversight
- Each sport has their own reconciler
- Department has 18 reconcilers
Athletics Compliance Office
- 4 Compliance officers; NCAA
NCSU ATHLETICS BUSINESS OFFICE
PCard Statement review avg 119/month
Compliance of university purchase & travel
rules
Correct and submit statements within deadline
Send the original to Athletics Compliance for
review
NCSU ATHLETICS COMPLIANCE OFFICE
Responsibility of Athletics Dept employees
Compliance office reviews, initials & dates each paper PCard Statement for Coaches (Recruiters)
Review includes: Items purchased not allowed for prospective student athletes, their parents or guardians, coaches.
No meals for prospects, their parents or guardians, coaches
Receipts outside date of scheduled visits
PCARD TRAINING
Separate training sessions on demand
Separate cardholder manual
Separate Billing Cycle Calendar
No longer separate sessions
Manual revised with ABO
Group sessions
Only for Head Coaches, on occasion, on site
CUSTOMER SERVICE
A special spend profile – card setting
Increasing limits when there is a Bowl game
MCC Exceptions
Increasing transaction/spend limits
Closing cards
MANAGING COMPLIANCE
MANAGING COMPLIANCE
REVIEW IN 2011 REVIEW IN 2011
Thank you for attending
QUESTIONS?
Ashru Shah, PCard Manager
North Carolina State University
919-515-8097