tourism and events committee - 16 april 2015

AGENDA

_________________________________________________________________________________Tourism And Events Committee - 16 April 2015 -

TOURISM AND EVENTS COMMITTEE MEETING OF GRIFFITH CITY COUNCIL TO BE HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON

THURSDAY 16 APRIL 2015 AT 5.30 PM

CL01 Apologies

CL02 Confirmation of Minutes - 19 March 2015

CL03 Business Arising

CL04 Declarations of Interest

CL05 La Festa - Update

CL06 Australia Day Venue for 2016 Event

CL07 2016 Centenary Working Committee - Update

CL08 Resignation of Committee Member (Community Alternate)

CL09 Festival of Gardens Committee Minutes - 12 March 2015

CL10 La Festa Committee Minutes - 26 March 2015

CL11 General Business

CL12 Action Report

CL13 Next Meeting

DISTRIBUTION LISTCouncillor Christine Stead (Chair), Councillor Dino Zappacosta, Councillor Alison Balind, Councillor Leon Thorpe, (Councillor Paul Rossetto - Alternate), Councillor John Dal Broi (optional), Linda Pasquetti (Community), Allan Bennett (Stakeholder), Vacant (Stakeholder), Susanna Sternberg (Stakeholder), Vacant (Community - Alternate), Director Sustainable Development, Neil Southorn; Tourism and Economic Development Manager, Greg Lawrence; Senior Tourism Officer, Mirella Guidolin; Marketing and Promotions Officer, Paige Campbell; Cultural Services Projects Officer, Vacant; Minute Secretary, Wendy KrzusQuorum = 5

Agenda - Tourism & Events Committee - 16 April 2015 - Page 1

MINUTES

_________________________________________________________________________________Tourism And Events Committee - 12 March 2015 - Page 1

MINUTES OF THE TOURISM AND EVENTS COMMITTEE MEETING HELD IN THE COUNCIL CHAMBERS, GRIFFITH ON THURSDAY 19 MARCH 2015

COMMENCING AT 5.30 PM

PRESENTCouncillor Christine Stead (Chairperson), Councillor Alison Balind, Councillor Leon Thorpe,

Linda Pasquetti (Community), Allan Bennett (Stakeholder) & Susanna Sternberg (Stakeholder).

STAFF PRESENTDirector Sustainable Development, Neil Southorn; Tourism and Economic Development Manager, Greg Lawrence; Marketing & Promotions Officer, Paige Campbell & Minute

Secretary, Jennifer O'Donnell-Priest.Quorum = 5

CL01 APOLOGIES

RECOMMENDED on the motion of Linda Pasquetti and Alison Balind that apologies be received from Councillor Paul Rossetto, Amanda Quarisa (Community), Councillor Dino Zappacosta and Senior Tourism Officer, Mirella Guidolin.

CL02 CONFIRMATION OF PREVIOUS MINUTES

RECOMMENDED on the motion of Linda Pasquetti and Councillor Balind that the minutes of the previous meeting held on 13 November 2014, having first been circulated amongst members, be confirmed with the following amendments:

Paige Campbell be removed from the staff present list as she was an apology and Susanna Sternberg be removed from the apologies list as she was present.

CL03 BUSINESS ARISING

3.1 2016 Centenary Celebrations Update

Ms Campbell spoke on the flagship event for the 2016 Centenary, that being the Sculpture Symposium. Mr Lawrence advised that a prospectus was being prepared and the Committee was continuing to source funding and sponsorship for the event.

CL04 DECLARATIONS OF INTEREST

There were no declarations of interests.

Agenda - Tourism & Events Committee - 16 April 2015 -

MINUTES


CL05 RIVERINA REGIONAL TOURISM PRESENTATION

Prior to the procedural matters of the meeting, Councillor Stead invited Sonia Casanova from Riverina Regional Tourism (RRT) to address the Committee.

Ms Casanova gave a presentation on Riverina Regional Tourism's focus, strategies and marketing proposals for the Riverina. The presentation is summarised as follows:

Purpose 1 - Focus

Focus is on Agritourism in the Riverina

Not just food & wine but holistic experiential visits

2015 Marketing activities explained

Riverina now identified as a region

Destination NSW (DNSW) involvement and funding

Inclusion in the DNSW Regional Guide

Promotion of Griffith with exciting/interesting tourist attraction proposals

Purpose 2 - Create Engagement

RRT currently running a 'localist campaign'

Encourage members of the public to 'become a localist' through Facebook which then

connects to the RRT website with a very simple registration processCapitalise on the Taste Riverina Festival

New online registration process for operators

Ticket sales and registrations are a good measurement tool for substantiating DNSW

funding Taste Riverina Festival programs to be professionally printed

DNSW Flagship funding received

Product led revolution in 2015

Encourage and development of Tourism trails

Australian Tourist Data Warehouse (ATDW) integration vital

Purpose 3 - Increase Conversion

Conversion is critical for success

RRT are undertaking WOTIF campaigns

Off peak season selected as best timing

Operator participation vital

Production of a quality bundle product to encourage conversion

Reporting and tracking from Wotif is vital to meet DNSW KPI's.

RECOMMENDED on the motion of Councillors Thorpe and Balind that Council be requested to place a reciprocal link to the Riverina Regional Tourism web page from Griffith City Council's front page.

'Come on home campaign' is also being promoted through RRT

Target Audience - locals across the Riverina

Encourage locals to organise reunion events

Timing (draft) 1 June - 31 October 2015

'Money can't buy experience' - incentive to register (quantifiable data)

Supported with promo and advertising strategy

Ms Casanova finished her presentation and vacated the chamber, the time being 6.06 pm.


MINUTES


CL06 REMOVAL OF THE PONTOON - LAKE WYANGAN - CAMPING AREA

Members of the Committee reviewed the report and discussed the proposal to replace the pontoon from the Lake Wyangan Camping Area. Concern was raised on whether there would be a replacement jetty.

RECOMMENDED on the motion of Councillors Balind and Thorpe that the report be noted.

RECOMMENDED on the motion of Allan Bennett and Councillor Balind that after Council's Parks & Gardens representatives meet with Griffith Southside Leagues Club (as per report) that a further report be forthcoming to the Committee with proposal to replace the jetty at the Lake Wyangan camping area.

At this point of the meeting, Councillor Balind requiring to leave asked whether a general business item could be discussed. The Chair agreed and Councillor Balind requested that the Committee review meeting frequency and months that they fall. Discussion took place on Council Committee structure whereas recommendations from working groups cannot be approved until they come through the Tourism & Events Committee and then to Council.

RECOMMENDED on the motion of Allan Bennett and Councillor Balind that the Tourism & Events Committee meetings remain bimonthly, and if there is foreknowledge of quorum failure that the meeting not be postponed to the next scheduled meeting but be rescheduled the following week or nearest date suitable.

NB: Upcoming dates for the year are to be 16 April, 18 June, 20 August and 15 October 2015.

Councillor Balind left the meeting, the time being 6.32 pm.

CL07 LOCAL GOVERNMENT TOURISM CONFERENCE

Mr Lawrence spoke to the item of attendance of the LG Tourism Conference and advised that he spoke on three topics at the conference which was an opportunity to promote Griffith.

Councillor Stead advised that she had spoken to a potential performer that would be interested in coming to Griffith. Mr Lawrence requested that Councillor Stead forward on contact details of the performer to him.

CL08 GRIFFITH EASTER PARTY

Ms Campbell spoke to the Griffith Easter Party item and advised that a collaborative marketing campaign was undertaken with contribution of $10,000 from La Festa, $2,000 from the Wine Grapes Marketing Board and $4,000 from Griffith City Council Tourism. A printed program has been compiled to support the campaign as well as website presence and social media.

CL09 TOURISM SOCIAL NIGHTS


MINUTES


Mr Lawrence advised that there were invitations tabled for the Tourism Social Night. No further discussion was held.

CL10 KIDMAN WAY TOURING GUIDE

Committee members requested an update on the Kidman Way Touring Guide. Ms Campbell stated that it was progressing and should be finalised within the month.

CL11 FESTIVAL OF GARDENS MINUTES

RECOMMENDED on the motion of Allan Bennett and Councillor Thorpe that the Minutes of the Festival of Gardens be noted.

CL12 2016 CENTENARY WORKING PARTY MINUTES

RECOMMENDED on the motion of Allan Bennett and Councillor Thorpe that the Minutes of the 2016 Centenary Working Party be accepted.

CL13 AUSTRALIA DAY WORKING GROUP MINUTES

RECOMMENDED on the motion of Allan Bennett and Councillor Thorpe that the Minutes of the Australia Day Working Group be accepted.

CL14 LA FESTA COMMITTEE MINUTES

RECOMMENDED on the motion of Allan Bennett and Councillor Thorpe that the Minutes of the La Festa Committee be noted.

CL15 GENERAL BUSINESS

No general business was raised.

CL16 ACTION REPORT

The Action Report was not reviewed.

CL17 NEXT MEETING

The next meeting of the Tourism and Events Committee is to be held 16 April 2015 at 5.30 pm in the Council Chambers.

There being no further business the meeting closed the time being 7:01 pm.


MINUTES

_________________________________________________________________________________Festival Of Gardens Committee - 12 March 2015 - Page 1

REPORT OF THE FESTIVAL OF GARDENS COMMITTEE MEETING HELD AT THE COUNCIL CHAMBERS, IN THE MURRAY ROOM GRIFFITH ON 12

MARCH 2015 COMMENCING AT 1.10 PM

PRESENTCouncillor Pat Cox (Chair), Maryanne Mitchell (Community), Ellen Kelly (Non Voting Member), David Spence (Alternate), Glennis Spence (Alternate) and June Devery

(Alternate) and Tara Gunn (observer)

STAFF PRESENTMarketing and Promotions Officer, Paige Campbell and Visitor Information Centre

Coordinator, Mirella Guidolin and Minute Secretary, Marisa Martinello and Governance Trainee, Alicia Bradley.

Quorum = 7

Councillor Cox welcomed Mrs Gunn, Miss Bradley.

CL01 APOLOGIES

Apologies were received from Councillor Dino Zappacosta, Councillor Doug Curran, Ann Lynette Brown, Eleanor Hancock, Rosa Mackenzie, Rina Mercuri, Susan Wegner, Gaynor Clements and Greg Lawrence.

Absent: Bruno Plos and Joy Plos.

CL02 CONFIRMATION OF PREVIOUS MINUTES

The minutes of the previous meeting held on 5 February 2015, having first been circulated amongst members, were noted as a true and accurate record of that meeting.

CL03 BUSINESS ARISING

3.1 Special GuestMs Guidolin advised the Committee that negotiations are in progress with the special guest.

3.2 Window DisplayDiscussion took place regarding the name for the window display. Councillor Cox suggested "Garden Party 25 years".

3.3 LaunchThe launch will be held on the Friday evening 16 October 2015, with some modification and changes to last year's event. The sound technician has been booked for this year's launch


MINUTES


for the Festival of the Gardens. Sub committee to call a meeting to discuss the launch.

3.4 Long TableCouncillor Cox advised the Committee that the recommendation for ticket prices for the Long Table was not adopted at the Council meeting pending further deliberation by the Festival of Gardens Committee. Council requested that costings be considered by the Festival of Garden Committee. The Committee was presented with costings and agreed to charge $50.00 per person.

CL04 DECLARATIONS OF INTEREST

Nil.

CL05 GARDENS

Mrs Mitchell updated the Committee and advised that 30 letters had been sent out to prospective gardeners.

Mrs Mitchell to obtain historical news and information from Ms Guidolin from the Visitor Information Centre dating back to the early festivals.

Councillor Cox to book the Griffith City Library to display the history of the Festival of Gardens. The Art Gallery will have a flower power display for the Festival of Gardens.

CL06 SPECIAL GUEST

CL06 was discussed in Business Arising.

CL07 SPONSORSHIP

CL07 was discussed in Business Arising.

CL08 CITRUS SCULPTURES

Ms Guidolin presented the regulations and application forms that have been sent out. Final applications for the Citrus Sculptures will be 17 August 2015.

Ms Campbell put forward the idea to produce a program of the sculptures with their details and people can buy the booklet or a CD could be made for the 20th Anniversary of the Citrus Sculptures.

CL09 GENERAL BUSINESS

9.1 Resignation LetterCouncillor Cox advised the Committee that a resignation letter from Susan Wegner has been received. The Committee accepted the resignation and requested advertising for a new Committee member take place. Mrs Wegner has indicated in her letter that she wished to stay on the working group committee.


MINUTES


9.2 Visitor's Information Centre - BookingsMs Guidolin advised that the Visitor Information Centre have already started taking bookings and arranging all itineraries. To date the Visitor's Information Centre have 10 coach groups and 2 car clubs booked in for 2015.

9.3 Window DisplayCouncillor Cox advised that the wording on the Window Display Competition application form needs to be revised.

The Griffith Business Chamber is to be contacted regarding first prize for the Window Display Competition.

The Sub-Committee members for the Window Display Competition are Rosa Mackenzie, Gaynor Clements and Councillor Cox.

CL10 NEXT MEETING

The next meeting of the Festival of Gardens Committee is to be held on 2 April 2015 at 1:00 pm in the Council Chambers.

There being no further business the meeting closed the time being 1.55 pm.

ATTACHMENT(a) Citrus Sculptures Application with Regulations


MINUTES


(a) Citrus Sculptures Application with Regulations


MINUTES



La Festa Committee Meeting March 26th 2015

Meeting minutes

Meeting opened: 5:47 pm

Present:

Jason Torresan, Vanessa Clark, Lisa Cameron (Tilma), Donna McLean, Pat Sergi, Leith Fry, John Farronato, Sunnie Khakh, Bryan Dossiter

Apologies:

Mirella Guidolin, Mike Neville, Greg Lawrence, Steve McLean

1. Acceptance of previous minutes

Moved by Sunnie Seconded by Donna

2. Actions arising Judy and Belinda Catanzariti have been organized to look after money handling on the day.

1. Tickets

Are not yet here; currently on their way to The Area; they will then be sorted into allocated lots (thanks JF!) and taken to the Visitors’ centre for pick‐up by committee members who need to distribute them ahead of time

Note: all committee members need to notify JF of numbers required

Anyone with free or pre‐paid entry needs to enter through the rear gate (Railway street, behind post office)

LC issued blue wristbands for the VIP guests as we have these in hand, to differentiate VIPs from other customers

2. Main stage

All sorted and ready to go

Needs 3 tents: 2 as change rooms and one as private room for the Black Sorrows

Will need 4 or 5 tables, too

3. Community stage

Has contacted Mark Macedone and sorted the sound

Would have liked the wristbands tonight for distributing to performers…

Leith will get key to Admin office from GCC (Shireen Donaldson)

LF requested a list of sponsors for the MC to read out during the day

Leith will be picking up the stairs

4. Food and market stalls

3 cancellations of food stalls (subsequent to GCC inspection); one was an ice‐cream van, which was helpful in dealing with the Linda Knox situation (!)

Stall locations have been set

GCC have refused to provide a walkway across the adjoining nature strip, however we feel this is important for access

Donna to let Bryan know power requirements of all stall holders

5. Treasurer’s report

25k in bank

Signs have been ordered (alcohol zone, etc.)

Flags have been delivered to the dry cleaners so will be fresh for the day


Steggles have not yet paid their sponsorship; Mike to send them a reminder

Wineries had their on‐site meeting this week; JT informed them that it is their responsibility to provide signage and rinse water

JT suggested we provide some water dispensers (get some from Bunnings) – JF volunteered to get these

JT is compiling a list of outstanding sponsorship payment

Tokens have not yet arrived

Destination NSW sponsorship has not been received, but last year this came after the event, so no need to worry about this

6. Wine tents

Wineries had their on‐site meeting this week; JT informed them that it is their responsibility to provide signage and rinse water

We need to provide 350mL+ plastic cups for the cider, as this beverage comes in glass bottles only

Waste diposal: bins will be located in various locations near the drink serving areas for empty boxes and bottles

Ice bags will be stored in the freezer part of the PDF truck and issued at cost to the drink vendors

7. Gourmet Cucina marquee

We need to get an invoice from the MC (Brendan)

What do we give to the chefs? $100 gift – for example flowers and Harvey Norman voucher (Sunnie to decide) as well as 2 adult entries

Bryan is organizing the Harvey Norman gear

8. Logistics

Paul Ellis (electrician) has been booked for set‐up on Friday

Need to have 4 generators on‐site, even if this means we have a spare (Bryan to check out available sites)

Still trying to get on to Coates

Need to finalize fencing; esp. for the delivery of the early lot for Thursday

Need to confirm 3 forklifts

Tennis club is putting up the main fencing on Friday, and also pulling it down on Sunday (and putting up temporary fencing around the 2 tents that will be staying up until Tuesday)

Access to C&M yard is available though secure

9. Ball

Motion moved and passed that La Festa shouts committee members to the Avanti Ball

John will book a table for us!

10. Money handling

JF expressed concern about having too much cash in one spot at any time; suggested we deposit periodically into the Westpac night safe

Alternative is to let the security company look after it

11. Set‐up on Friday Everyone to be present at 10 o’clock for site induction

arrive around 8 if possible

Low‐loader will bring gear in

Tennis club will come in to erect the fencing


Tony Dolan will be setting up, too

All marquees to be put up – Caesar will be bringing down the backpackers

Tables will be put up with stacks of 10 chairs near them

12. Debrief get‐together – 30th April

Next meeting

On‐site!!

Meeting closed 7:47 pm


ACTION REPORT

TOURISM & EVENTS COMMITTEE AS AT 19 MARCH 2015

Date of Meeting

Item Action Action Officer Date Comment

13/03/2014 Events Calendar Councillor Zappacosta requested a copy of the calendar could be included with the agenda.

Greg Lawrence 21/05/2014 Done and circulated at the meeting and will be placed on the agenda.

14/11/2013 Agritourism RECOMMENDED on the motion of Councillor Zappacosta and Susanna Sternberg that:

(a) The Tourism and Events Management Committee endorse this opportunity with a

letter of support to Destination NSW.

Greg Lawrence 21/05/2014 Grant achieved of $170k.

14/11/2013 Coach Parking RECOMMENDED on the motion of Councillor Zappacosta and Amanda Quarisa that:

(a) The matter be referred to the Transport Committee for their investigation of options for improved coach parking at the Gemini and in Banna Avenue.

(b) Appropriate wording on signage at the rear and front of the Gemini be considered.

Greg Lawrence Meeting of 13 March 2014 – Mr Lawrence to contact Mr Vitucci to ask about a specific location at the rear of the Gemini and report back to the next meeting.

Mr Lawrence approached Greg Balind and was advised that as there is sufficient coach parking in Banna Avenue and Railway street is not viable due to the police station and traffic regulation’s that the matter is not able to progress. Mr Balind advised he was happy to meet and discuss his reasons.


ACTION REPORT


08/05/2014 Coach Parking CWA

Conference Mr Bennett raised the issue of coach parking in the main street particularly in light of the forthcoming CWA Conference. Mr Bennett advised that there could be issues with coach drop off and pick up of visitors staying at the Gemini.

Mr Bennett requested Council staff liaise with Police to provide assistance in relation to this matter. There will be a number of coaches here next week and it is important to have positive feedback. Mr Southorn advised staff will look into this matter.

Neil Southorn 21/05/2014 Compliance officers notified and asked to take into account the CWA Group in town.

10/07/2014 Contact to be made with absent member of Committee & suggested members

Mr Lawrence to make contact with absent committee member and the committee suggested other committee members for his to contact.

Greg Lawrence

10/07/2014 2016 Celebrations - Sculpture Symposium - Budget

Business Arising – Minutes of the 2016 Centenary Committee Meeting – 15 April 2014 - Mr Lawrence to check budget

Greg Lawrence

10/07/2014 Pioneer Park – Life Membership

CL06 – Proposal raised of major donors to Pioneer Parking being made life members. Mr Lawrence stated that this would be a good idea for Pioneer Park to review.

Greg Lawrence


ACTION REPORT


13/11/14 General Business – Pt

8.6 – Removal of Pontoon – Lake Wyangan Picnic Areas

CL09 - General Business – Removal of Pontoon – Recommended on the motion of Crs Zappacosta and Dal Broi that a report be prepared on the removal of replacement of the pontoon in the Lake at the Lake Wyangan Picnic area.

Greg Lawrence Reported presented to the meeting of 19 March 2015.

Recommended on the motion of Allan Bennett and Cr Balind that after Council’s Parks & Gardens representative meet with Gth Leagues Club (as per report) that a further report be forthcoming to the Committee with proposal to replace the jetty at the Lake Wyangan camping area.

19/3/15 Clause 05 – Riverina Regional Tourism Update – Link from Council’s front page to RRT web page

Recommended on the motion of Councillors Thorpe and Balind that Council be requested to place a reciprocal link to the Riverina Regional Tourism web page from Griffith City Council’s front page.

Greg Lawrence

19/3/15 Meeting Frequency Recommended on the motion of Allan Bennett & Cr Balind that the Tourism & Events Committee hold bimonthly meetings and if there is foreknowledge of quorum failure that the meeting not be postponed to the next schedule meeting but be rescheduled the following week or nearest date suitable.

Greg Lawrence

19/3/15 Clause 07 – Local Government Tourism Conference

Cr Stead advised that she had spoken to a potential conference performer that would be interested in coming to Griffith.

Cr Stead Cr Stead to forward on contact details of the performer to Greg Lawrence.


tourism and events committee - 16 april 2015

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