town of claremont ordinary council … · mr david vinicombe (executive manager planning and...

TOWN OF CLAREMONT

ORDINARY COUNCIL MEETING

MINUTES

TUESDAY 17 APRIL 2018

Les Crichton

ACTING CHIEF EXECUTIVE OFFICER

Date:

DISCLAIMER

Would all members of the public please note that they are cautioned against taking any action as a result of a Council decision tonight until such time as they have seen a copy of the Minutes or have been advised, in writing, by the Council’s Administration with regard to any particular decision.

ORDINARY COUNCIL MEETING MINUTES 17 APRIL 2018

Page (i)

TABLE OF CONTENTS

ITEM SUBJECT PAGE NO

1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS ............ 1

2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE .......... 1

3 DISCLOSURE OF INTERESTS .................................................................. 1

4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE . 1

5 PUBLIC QUESTION TIME .......................................................................... 2

6 PUBLIC STATEMENT TIME ....................................................................... 3

7 APPLICATIONS FOR LEAVE OF ABSENCE ............................................ 4

8 PETITIONS/ DEPUTATIONS/ PRESENTATIONS ...................................... 4

8.1 BETHESDA HOSPITAL REZONING AND EXPANSION PROPOSAL ...................................................................................... 4

9 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS ..................... 5

10 ANNOUNCEMENT OF CONFIDENTIAL MATTERS FOR WHICH MEETING MAY BE CLOSED TO THE PUBLIC ......................................... 5

11 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING ............... 5

12 REPORTS OF COMMITTEES ..................................................................... 6

12.1 FORESHORE ADVISORY COMMITTEE ......................................... 6

12.1.1 PUBLIC CONSULTATION FOR FORESHORE TREE PLANTING ............................................................................. 6

12.2 LAKE CLAREMONT ADVISORY COMMITTEE ............................ 10

12.2.1 LAKE CLAREMONT SPORTS NODE ................................. 11

12.2.2 PLANTING LOCATIONS AT LAKE CLAREMONT ............. 17

12.2.3 DRAFT 2018-19 BUDGET ITEMS FOR LAKE CLAREMONT ...................................................................... 24

12.3 CEO RECRUITMENT COMMITTEE ............................................... 31

12.3.1 CHIEF EXECUTIVE OFFICER POSITION – POSITION DESCRIPTION, ADVERTISING AND TIMELINE ................ 32


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13 REPORTS OF THE CEO ........................................................................... 36

13.1 CORPORATE AND GOVERNANCE .............................................. 36

LIST OF PAYMENT 1 TO 28 FEBRUARY 2017 ................. 36

13.1.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDING 28 FEBRUARY 2018 ...................... 38

13.2 INFRASTRUCTURE ....................................................................... 42

13.2.1 PTA PROPOSAL FOR CONTINUATION OF CYCLEWAY ONTO LAPSLEY ROAD ...................................................... 42

13.3 PLANNING AND DEVELOPMENT ................................................ 45

13.3.1 TOWN PLANNING SCHEME NO. 3 AMENDMENT NO. 139 - BETHESDA HOSPITAL .................................................... 45

14 ANNOUNCEMENTS BY THE PRESIDING PERSON ............................... 61

15 ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN ............................................................................................. 62

15.1 CONDOLENCES FOR THE PASSING OF CLEM EDWARDS ...... 62

15.2 PARKING INFRINGEMENT POLICY ............................................. 63

16 NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE PERSON PRESIDING OR BY DECISION OF MEETING ......................... 65

17 CONFIDENTIAL MATTERS FOR WHICH THE MEETING MAY BE CLOSED TO THE PUBLIC ....................................................................... 65

18 FUTURE MEETINGS OF COUNCIL ......................................................... 65

19 DECLARATION OF CLOSURE OF MEETING ......................................... 65


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TOWN OF CLAREMONT

ORDINARY COUNCIL MEETING

17 APRIL 2018

MINUTES

1 DECLARATION OF OPENING/ANNOUNCEMENT OF VISITORS

His Worship the Mayor, Mr Jock Barker, welcomed members of the public, staff and Councillors and declared the meeting open at 7.00PM. 2 RECORD OF ATTENDANCE/APOLOGIES/LEAVE OF ABSENCE

Mayor Jock Barker Town of Claremont Cr Alastair Tulloch East Ward Cr Bruce Haynes East Ward Cr Kate Main East Ward Cr Chris Mews South Ward Cr Jill Goetze South Ward Cr Peter Browne, JP West Ward Cr Peter Edwards West Ward Cr Sara Franklyn West Ward Mr Les Crichton (Acting Chief Executive Officer) Mr Saba Kirupananther (Executive Manager Infrastructure) Ms Cathy Bohdan (Executive Manager People and Places) Mr David Vinicombe (Executive Manager Planning and Development) Miss Sarah Hingston (Governance Officer) 32 members of the public Two members of the press APOLOGIES Cr Paul Kelly South Ward Ms Liz Ledger Chief Executive Officer 3 DISCLOSURE OF INTERESTS

NIL 4 RESPONSE TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE

NIL


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5 PUBLIC QUESTION TIME

Mr Roger Lewis – 31 Reserve Street, Claremont Re: Proposed Precinct Parking Plan Q. Whilst I support the proposed Precinct Parking Plan for the East Ward, it has

only been partially implemented (specifically in Rowe Park, Langsford Street and Vaucluse Street) and not in Reserve Street.

As a result, there is no available street parking in Reserve Street from 7:00am on weekdays, primarily due to construction personnel working on the Claremont Oval re-development parking their vehicles. When will the Precinct Parking Plan be implemented in Reserve Street to remediate this situation?

A. Signage to Langford and Vaucluse Streets and Rowe Park was erected to assist

with the management of Parking during the Caravan and Camping event held at the Showgrounds between the 21 and 25 March 2018. The signage was not removed at the conclusion of these event as it is anticipated Precinct Parking will be implemented in this area in early May 2018. The Town is currently completing the Precinct Parking implementation process and subject to final endorsement by Council at the end of this month.


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6 PUBLIC STATEMENT TIME

Ms Joanne Spence – 3/34 Freshwater Parade, Claremont 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital Ms Spence spoke against the Officer’s Recommendation. Mr Robert Viol – 22B Freshwater Parade, Claremont 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital Mr Viol spoke against the Officer’s Recommendation. Mr Matt Sikirich – 20 Freshwater Parade, Claremont 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital Mr Sikirich spoke against the Officer’s Recommendation. Ms Ainslie de Vos – 8A Victoria Avenue, Claremont 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital Ms de Vos spoke against the Officer’s Recommendation. Ms Yasmin Naglazas – 25 Queenslea Drive, Claremont 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital Ms Yasmin Naglazas spoke for the Officer’s Recommendation. Ms Melanie Fear – 160 Stirling Highway, Claremont 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital Ms Fear spoke against the Officer’s Recommendation.


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7 APPLICATIONS FOR LEAVE OF ABSENCE

NIL 8 PETITIONS/ DEPUTATIONS/ PRESENTATIONS

8.1 BETHESDA HOSPITAL REZONING AND EXPANSION PROPOSAL

MOTION

Moved Cr Mews, seconded Cr Browne.

That the petition to defer item 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital be received.

CARRIED(44/18) (NO DISSENT)

With the majority of the gallery in attendance to observe debate and discussion in Item 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital, the Mayor agreed to deal with this matter before proceeding to Item 9.


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9 CONFIRMATION OF MINUTES OF PREVIOUS MEETINGS

Moved Cr Haynes, seconded Cr Browne

That the minutes of the Ordinary Council Meeting held on 20 March 2018 be confirmed.


10 ANNOUNCEMENT OF CONFIDENTIAL MATTERS FOR WHICH MEETING

MAY BE CLOSED TO THE PUBLIC

NIL 11 BUSINESS NOT DEALT WITH FROM A PREVIOUS MEETING

NIL

https://www.claremont.wa.gov.au/MediaLibrary/TownOfClaremont/Documents/Ordinary-Council-Meeting-Minutes-20-March-2018.pdf


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12 REPORTS OF COMMITTEES

12.1 FORESHORE ADVISORY COMMITTEE

12.1.1 PUBLIC CONSULTATION FOR FORESHORE TREE PLANTING

File No: PRK/00137

Attachments: Proposed Tree Planting Freshwater Bay Maps Images and Reasons (Attachment 1)

Responsible Officer: Saba Kirupananther Executive Manager Infrastructure

Author: Andrew Head Manager Parks and Environment

Proposed Meeting Date: 17 April 2018

Purpose

For Council to consider a proposal from the Foreshore Advisory Committee to consult the community who live and use the foreshore reserve for recreation and enjoyment about a proposal to plant shade trees in selected locations.

Background

The foreshore reserve has always been a popular spot for walkers and recreational activities including swimming, fishing and boating. However, with the lack of shade trees many people are restricted in the time which can be spent undertaking other activities such as family picnics. Mrs Herbert’s Park is a very popular site for weekend activities due to the provision of facilities such as the BBQ, Playground, toilets and most importantly shade trees which offer protection from the full sun and help keep the area cool during the heat of the day. This area is at capacity many weekends which means many people miss out on active use of this area. At the Foreshore Advisory Committee meeting of 21 February 2018 a recommendation of the committee was for the Town to develop a landscape plan with the main intention being for shade tree planting. Committee Decision

The Committee recommend that Council prepare a concept landscape plan to improve the Foreshore between Chester Road and Mrs Herbert’s Park, which includes the planting of shade trees that are native to the area. By providing additional shade on the other identified sections of the foreshore the community will be able to increase usage of this underutilised recreational space.


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Discussion

A tree planting map (Attachment 1) has been prepared for public consultation to ensure it is supported by the majority of residents and park users who have enjoyed the current uninterrupted views of the river. Careful consideration to positioning has been factored into the plan including species being proposed and reasons for the planting. Species include Tuart, Flooded Gum, Agonis, Stout and Saltwater Paperbarks which are all endemic to the Swan River foreshore estuarine environment. These species have been placed to maximise shade for foreshore users and minimise impacts to views enjoyed by adjoining residents. During the younger years these trees, particularly the flooded gum and tuarts, may partially impact some views however in the longer term the canopies would grow beyond the water views from those properties impacted. In addition, tree or large shrubs, sedges, and multi-storey vegetation planting were identified as appropriate techniques to reduce foreshore erosion within the WESROC Foreshore Management Plan 2016.

Past Resolutions

Ordinary Council Meeting 2 June 2015, Resolution 95/15:

That Council:

1. Supports the progress of the WESROC Foreshore Adaptation Plan.

2. Requests administration to liaise with the Swan River Trust to create some educational materials and guided walk programs for the Foreshore and for a report to be submitted to the Committee when program has been developed.

3. Requests for a report on Clean Up program for implementation in 2015-16 financial year.

4. Requests administration to ensure the jetty steps, the Alex Prior Drain and beach erosion be addressed in the Foreshore Adaptation Plan.

5. Requests the Foreshore Management Committee to reconsider its proposal about the management of dinghies having regard to Council decision (54/14 of 15 April 2014).

6. Requests administration to review on lead signage along Foreshore and for administration to develop some designs for interpretive signage.

CARRIED

Ordinary Council Meeting 19 July 2016, Resolution 111/16:

That Council approves:

1. The WESROC Foreshore Management Plan Report.

2. The section Appendix E, relating to Town of Claremont.

3. The use of remaining budgets being for Foreshore Stage 1 Management Plan and River Foreshore Erosion control, to be used for the development of detailed plans for:

a) Chester Road car park modification design.


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b) Alex Prior drain outfall.

c) Sand accretion and erosion management.

CARRIED

Financial and Staff Implications

Community consultation will need to include letter drops to affected residents and intercept surveys carried out during early mornings and late evenings both during weekdays and on weekends to ensure we get as much feedback as possible from current reserve users. It is expected there will be a number of enquiries raised during this process which will result in some additional time for officers to further explain the process of approval and produce a report on community consultation outcomes which will also be required to seek adoption of the final plan by council. Following this an additional letter would be sent to all residents advising of outcome prior to planting. There are no current resources allocated, $5,000 has been added to 2018-19 budget considerations as part of next budgetary process.

Policy and Statutory Implications

Swan and Canning Rivers Management Act 2006. WESROC Foreshore Management Plan 2016

Communication / Consultation

Two weeks of consultation from 23 April to 6 May 2018 which would involve a letter drop and reserve user intercept surveys on Weekdays and Weekend.

Strategic Community Plan

Liveability

We are an accessible community with well-maintained and managed assets. Our heritage is preserved for the enjoyment of the community.

Provide clean, usable, attractive and accessible streetscapes and public spaces.

Develop the public realm as gathering spaces for participation, prosperity and enjoyment.

Environmental Sustainability

We are a leader in responsibly managing the built and natural environment for the enjoyment of the community and continue to demonstrate diligent environmental practices.

Take a leadership in the community in environmental sustainability.


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Protect and conserve the natural flora and fauna of Lake Claremont and the Foreshore.

Urgency

To allow two weeks of public consultation prior to council consideration of community feedback with a report to OCM for 15 May 2018 which will then facilitate Stage One planting in July 2018.

Voting Requirements

Simple majority decision of Council required.

COMMITTEE AND OFFICER RECOMMENDATION

Moved Cr Haynes, seconded Cr Goetze.

That Council:

1. Prepare a concept landscape plan to improve the Foreshore between Chester Road and Mrs Herbert’s Park, which includes the planting of shade trees that are native to the area.

2. Approves the public consultation for the proposed foreshore tree planting, as detailed in Attachment 1.

3. Includes $5,000 allocation for tree planting in the draft 2018-19 Budget for further consideration.

4. Receives a further report on outcomes of the community consultation.



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12.2 LAKE CLAREMONT ADVISORY COMMITTEE

Attachments: Lake Claremont Advisory Committee Meeting Minutes – 5 April 2018

Responsible Officer: Saba Kirupananther

Executive Manager Infrastructure

Meeting Date: 5 April 2018

OFFICER RECOMMENDATION

Moved Cr Haynes, seconded Cr Browne.

That the minutes of the Lake Claremont Advisory Committee Meeting held on 5 April 2018 be confirmed.



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12.2.1 LAKE CLAREMONT SPORTS NODE

File No: PRK/00136-02

Attachments: Approved 2016 Lake Claremont Concept Plan (Attachment 1) Approved Location of Sports Node (Attachment 2) Proposed Relocation of Sports Node (Attachment 3)




Purpose

Report recommends Council support changes to the sports node project previously approved on 19 September 2017.

Background

At the Lake Claremont Advisory Committee Meeting on the 5 April 2018 a report was presented to the committee recommending the proposed planting areas as shown in the Lake Claremont Concept Plan 2016 (Attachment 1) be retained and the sports node be moved further south (Attachment 3). The site (Attachment 2) of the sports node was approved by Council in September 2017 on recommendation of the LCAC. Near Lakeway Street, this site is approximately 110m from houses. The Friends of Lake Claremont applied for grant funding to plant two of the locations in the vicinity of the sports node and officers are concerned that this would be in conflict with the proposal to install sports equipment in this area. The LCAC did not support the officer recommendation however passed an alternative motion to remove the basketball pad from the 2016 concept plan (Attachment 1). Officer Recommendation

That the Committee supports:

1. The retention of the proposed planting areas as detailed in the Lake Claremont Concept Plan 2016, as shown on Attachment 2, and

2. The relocation of the sports node further south to reduce conflict with identified planting areas and compliment the activity area west of Lapsley Road.

Committee Decision

That the half basketball court be deleted from the 2016 Concept Plan.


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Discussion

The LCAC have recommended the basketball pad be removed from the sports node shown on the Lake Claremont Concept Plan 2016 (Attachment 1) due to concerns about noise affecting nearby residents.

It should be noted officers confirmed noise produced from the basketball pad at the original site would not impact residents within their houses. The site proposed further south is approximately 95 metres from residences and also not considered to be impact residences. This southern site was proposed as is closer to the other family focused facilities and the approved site was in conflict with tree planting sites.

While not supporting the recommendation to retain the proposed planting areas, the LCAC have not recommended an alternative position or recommended they be removed. This will be the subject of a separate report.

The LCAC did not recommend any changes to the informal sports comprising the football combination goals approved in September 2017 so this will remain as is.

Past Resolutions

Ordinary Council Meeting 19 September 2017 Resolution138/17

That Council endorses:

1. The updated Lake Claremont Operational Plan 2017-18 with the following changes

a) Removal of the age nominated for Lapsley Road Playspace.

b) Changing the lead of the Lapsley Road Playspace facility to the Chief Executive Officer and Manager of Community Development.

1. The location and type of sport equipment proposed for the sports node as detailed in Attachment 2.

CARRIED

Ordinary Council Meeting, 16 February 2016, Resolution 19/16.

That:

1. Council receive this report about the consultation outcomes regarding the Lake Claremont Parkland Recreation Use Plan.

2. Council endorse the recommendations of the Lake Claremont Parkland Recreation Use Plan (as amended by Council resolution 224/15) through modification to the Lake Claremont Parkland Concept Plan 2010 other than the recommendations relating to the dog exercise area which is to be dealt with separately.

3. Give consideration in the mid-year budget review to allocation of $56,000 for the proposed 2015-2016 projects.

4. The necessary provision for funding be included for the listed 2016-17 and 2017-18 projects when the Town’s Forward Financial Plan is reviewed.

5. Opportunities for funding partnerships and grant funding be investigated by the Administration.


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6. Further consideration be given in 2018 to consider further initiatives in time for consideration during budget deliberations for 2018-19.

7. Refer to the Lake Claremont Committee for consideration and recommendation to Council:

a) the proposal for the dog proof fence around Lake Claremont

b) the proposal to retain all fig trees as recognition of the European heritage of the precinct.

CARRIED Ordinary Council Meeting, 7 December 2010, Resolution 271/10.

That Council:

1. Approve the following modifications to the Draft Lake Claremont Parkland Concept Plan:

a) Delete amphitheatre and BBQ/picnic facilities from northern bush area;

b) Delete jetty and associated entry track on the east side of the lake;

c) Add sawdust jogging track alongside the asphalt path in northern bush area;

d) Delete grassed area around the northern entry path off Alfred Rd (low/open bush planting instead);

e) Add small section of bush planting (e.g. Paper Bark trees) on east side of the path around the east side of the lake to break up the journey experience a bit more (in lieu of the loss of the east side jetty/track feature);

f) Add notation that future public toilets could be included in the parkland;

g) Add additional seating/rest spots along the paths around the lake;

h) Downgrade the proposed asphalt path behind the “meditation garden” to a limestone track;

i) Add notation that all stormwater/drainage outfalls into the lake should be treated with appropriate landscaping to filter pollutants;

j) Add notation that interpretive material (including Aboriginal and Convict Settler content) should be included along paths;

k) Add notation that local Noongar artists should be invited to submit appropriate original artworks for inclusion in interpretive material;

l) Add notation that a linguist should be engaged to work with the Noongar community to include appropriate stories into the park interpretive material;

m) Add notation that an area of the parkland may be used for future community garden;

n) Add notation that a ramp access should be included along with the steps adjacent to Lisle St;

o) Add a small rest point/platform along the zig zag entry path off Alfred Rd;

p) Add notation that entry point lighting should be kept to a minimum;


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q) Add notation that disabled access play equipment should be included where possible;

r) Add notation that the path around the west side of the lake should be bitumen stabilized limestone or similar to ensure it remains trafficable for prams and children’s bikes;

s) Add notation to indicate the inclusion of a safety/interpretive fence structure in south east corner near par 3 golf course;

t) Add notation indicating off road parking along east side of Strickland St with trees to be preserved as much as possible;

u) Add notation indicating off road parking along west side of Elliott Rd with trees to be preserved as much as possible;

v) Relocate AFL goals, bocce and basketball back board further south to lessen potential nuisance to Lakeway St residents;

w) Rationalize the number of limestone tracks in the northern bush area (without jeopardizing fire access);

x) Add additional small sections of path where people might be expected to shortcut (e.g. from Stirling Rd carpark running north along the Scotch fence to the path round west side of lake, in the north west corner to make the route around the lake more direct so that walkers circumnavigating the lake don’t have to go up to the Strickland St cul de sac area).

2. Adopt the Lake Claremont Parkland Concept Plan subject to the modifications in 1.

3. Approve the following breakup of the existing $500,000 2010-11 budget allocation for development works at Lake Claremont:

a) $200,000 (plus $58,770 from State Bike grant) on the new path around the east side of the lake;

b) $100,000 on removal of existing concrete path around west side of lake and replacement with bitumen stabilized limestone (or similar);

c) $100,000 for upgrading reticulation in grassed areas;

d) $80,000 on revegetation works;

e) $1,500 towards Bike racks in the Cedus and Stirling Road Park (to match $1,500 from State Bike Grant);

f) $1,500 towards Bike racks in John and Jean Mulder Park (to match $1,500 from State Bike Grant);

g) $17,000 for detailed design work as required.

4. Authorise administration to investigate an appropriate Aboriginal name for the Lake Claremont Parkland in consultation with Aboriginal Elders.

5. Consider allocating funds for the implementation of the Lake Claremont Parkland Concept Plan to future budgets as shown in the Plan for the Future.

CARRIED


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A provision for sports node of $35,000 is included in the current (2017-18) budget. If the removal of the basketball pad is approved, only $7500 will be required for the multipurpose goal post.


Lake Claremont Management Plan 2016-21 Lake Claremont Concept Plan 2016


Nil


Liveability



Maintain and upgrade the Town’s assets for seamless day to day usage.


People

We live in an accessible and safe community that welcomes diversity, enjoys being active and has a strong sense of belonging.

Effectively manage and enhance the Town’s community facilities in response to a growing community.

Facilitate opportunities for social participation, health, learning and inclusion through programmed activities and events.

Develop and implement a strategy that supports services for seniors and youth.

Promote and encourage an active lifestyle through supporting local community clubs, groups and recreation and leisure facilities.

Urgency

To allow completion of project before end of financial year.


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Voting Requirements



Moved Cr Haynes, seconded Cr Browne.

That Council approves the removal of the basketball pad from the Lake Claremont sports node project.

AMENDMENT

Moved Cr Goetze, seconded Cr Main.

That the Committee and Officer Recommendation be renumbered as Point 1: and, Point 2 be added to read “moves the sports node further south, as per Attachment 3”.

Reason: The sports node should be closer to the proposed playground at Lapsley Rd. This playground is aimed at older children who will also benefit from easy access to the football goals. The playground at Mulder Park is aimed primarily at toddlers and younger children who will not use the football goals.

CARRIED(49/18)

For: Mayor Barker, Cr Browne, Cr Franklyn, Cr Goetze, Cr Main, Cr Mews, Cr Tulloch.

Against: Cr Edwards, Cr Haynes.

AMENDED PRIMARY MOTION

That Council:

1. Approves the removal of the basketball pad from the Lake Claremont sports node project, and

2. Moves the sports node further south, as per Attachment 3.



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12.2.2 PLANTING LOCATIONS AT LAKE CLAREMONT

File No: PRK00/136-02

Attachments: Approved 2016 Lake Claremont Concept Plan (Attachment 1) Sports Node and Planting Locations (Attachment 2)




Purpose

For Council to approve the deletion of four planting areas previously approved on the Lake Claremont Concept Plan 2016.

Background

A report was presented to the LCAC in relation to the sports node relocation further south to reduce conflict with the proposed planting sites shown in the approved Lake Claremont Concept Plan 2016 (Attachment 1). In relation to the planting areas, neither the officer recommendation nor the alternate recommendation proposed at the meeting (below) were supported by the Committee.

Officer Recommendation

That the Committee supports:

1. The retention of the proposed planting areas as detailed in the Lake Claremont Concept Plan 2016, as shown on Attachment 2, and

2. The relocation of the sports node further south to reduce conflict with identified planting areas and compliment the activity area west of Lapsley Road.

Alternative Committee Recommendation

1. That the four areas of proposed planting in the open parkland south of Lakeway Street shown in Attachment 2 not be carried out and the areas be deleted from future plans.

2. That the only planting in the open parkland south of Lakeway Street be the shade trees approved on the eastern side of the lake path and the Henshaw (Bio-retention) Swale.

3. The informal sports node be constructed in the previously approved site away from residences.

4. A basketball half court to be deleted from the Lake Claremont Concept Plan.

Reason: To retain the vision of the 2010 Lake Claremont Concept Plan for the area between Lakeway Street and the Par 3 Golf Course as open parkland with public recreation facilities.


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This report is to seek direction by Council to allow officers to complete the Lake Claremont Operational Plan (LCOP) 2018-19 by confirming future planting areas.

Discussion

Planting Sites In the planting areas and sports node location map (Attachment 2), there are seven green areas shown which as proposed future planting sites from the approved Lake Claremont Concept Plan 2016 (Attachment 1). It is proposed to the two areas along Alfred Road opposite Lisle Street and the area near the FOLC shed be approved at planting sites. It should be noted the LCAC resolved at its 16 November 2017 meeting, the tamarix trees within the FOLC shed site be removed as part of this planting program. It is also proposed to remove the four areas shown in attachment 2 which are south of Lakeway Street from all the future plans (concept plan and operational plan). This will retain the original intent of the Concept Plan for this area between to be retained as open parkland with public recreation facilities. The Friends of Lake Claremont (‘FOLC’) need clear direction on suitable planting sites at Lake Claremont over the next two to three years to allow the ability to apply for grants which become available with only short timeframes between being released and closing dates for those applications.

Past Resolutions

Lake Claremont Advisory Committee Meeting 16 November 2017, Resolution 9/17:

That:

Consideration be given for the removal of Tamarix Tree in the Lake Claremont area, as in the Lake Claremont Management Plan 2016-21-Appendix 2 - Flora and Vegetation Values (Section 2.5.1 - Woody Weed Species), as part of Operational Plan item 5.4.1.

Reason: To remove trees that are identified as weeds progressively to allow healthy growth of native plantings and improve views of lake.

CARRIED

Ordinary Council Meeting 19 September 2017.

That Council endorses:

2. The updated Lake Claremont Operational Plan 2017-18 with the following changes

a) Removal of the age nominated for Lapsley Road Playspace.

b) Changing the lead of the Lapsley Road Playspace facility to the Chief Executive Officer and Manager of Community Development.

2. The location and type of sport equipment proposed for the sports node as detailed in Attachment 2.

CARRIED


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Ordinary Council Meeting 4 July 2017, Resolution 108/17.

That:

8. Council notes the Lake Claremont Operational Plan 2017-18;

9. Council does not accept the recommendation of the Lake Claremont Advisory Committee to fence the off lead dog exercise area;

10. Council does not accept the recommendation of the Lake Claremont Advisory Committee to remove Item 5 - Play Facility from the draft budget list; and

11. Council supports the planting of some large shade trees beside the path on the eastern side of the Lake on the condition that the plantings are very well spaced so they do not form an impediment to viewing of the lake from the pathway.

CARRIED


That:

1. Council receive this report about the consultation outcomes regarding the Lake Claremont Parkland Recreation Use Plan

2. Council endorse the recommendations of the Lake Claremont Parkland Recreation Use Plan (as amended by Council resolution 224/15) through modification to the Lake Claremont Parkland Concept Plan 2010 other than the recommendations relating to the dog exercise area which is to be dealt with separately

3. Give consideration in the mid-year budget review to allocation of $56,000 for the proposed 2015-2016 projects

4. The necessary provision for funding be included for the listed 2016-17 and 2017-18 projects when the Town’s Forward Financial Plan is reviewed

5. Opportunities for funding partnerships and grant funding be investigated by the Administration

6. Further consideration be given in 2018 to consider further initiatives in time for consideration during budget deliberations for 2018-19




CARRIED

Ordinary Council Meeting, 7 December 2010, Resolution 271/10.

That Council:

6. Approve the following modifications to the Draft Lake Claremont Parkland Concept Plan:

a) Delete amphitheatre and BBQ/picnic facilities from northern bush area;

b) Delete jetty and associated entry track on the east side of the lake;


Page 20

c) Add sawdust jogging track alongside the asphalt path in northern bush area;

d) Delete grassed area around the northern entry path off Alfred Rd (low/open bush planting instead);

e) Add small section of bush planting (e.g. Paper Bark trees) on east side of the path around the east side of the lake to break up the journey experience a bit more (in lieu of the loss of the east side jetty/track feature);

f) Add notation that future public toilets could be included in the parkland;

g) Add additional seating/rest spots along the paths around the lake;

h) Downgrade the proposed asphalt path behind the “meditation garden” to a limestone track;

i) Add notation that all stormwater/drainage outfalls into the lake should be treated with appropriate landscaping to filter pollutants;

j) Add notation that interpretive material (including Aboriginal and Convict Settler content) should be included along paths;

k) Add notation that local Noongar artists should be invited to submit appropriate original artworks for inclusion in interpretive material;

l) Add notation that a linguist should be engaged to work with the Noongar community to include appropriate stories into the park interpretive material;

m) Add notation that an area of the parkland may be used for future community garden;

n) Add notation that a ramp access should be included along with the steps adjacent to Lisle St;

o) Add a small rest point/platform along the zig zag entry path off Alfred Rd;

p) Add notation that entry point lighting should be kept to a minimum;

q) Add notation that disabled access play equipment should be included where possible;

r) Add notation that the path around the west side of the lake should be bitumen stabilized limestone or similar to ensure it remains trafficable for prams and children’s bikes;

s) Add notation to indicate the inclusion of a safety/interpretive fence structure in south east corner near par 3 golf course;

t) Add notation indicating off road parking along east side of Strickland St with trees to be preserved as much as possible;

u) Add notation indicating off road parking along west side of Elliott Rd with trees to be preserved as much as possible;

v) Relocate AFL goals, bocce and basketball back board further south to lessen potential nuisance to Lakeway St residents;


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w) Rationalize the number of limestone tracks in the northern bush area (without jeopardizing fire access);

x) Add additional small sections of path where people might be expected to shortcut (e.g. from Stirling Rd carpark running north along the Scotch fence to the path round west side of lake, in the north west corner to make the route around the lake more direct so that walkers circumnavigating the lake don’t have to go up to the Strickland St cul de sac area).

7. Adopt the Lake Claremont Parkland Concept Plan subject to the modifications in 1.

8. Approve the following breakup of the existing $500,000 2010-11 budget allocation for development works at Lake Claremont:

a) $200,000 (plus $58,770 from State Bike grant) on the new path around the east side of the lake;

b) $100,000 on removal of existing concrete path around west side of lake and replacement with bitumen stabilized limestone (or similar);

c) $100,000 for upgrading reticulation in grassed areas;

d) $80,000 on revegetation works;

e) $1,500 towards Bike racks in the Cedus and Stirling Road Park (to match $1,500 from State Bike Grant);

f) $1,500 towards Bike racks in John and Jean Mulder Park (to match $1,500 from State Bike Grant);

g) $17,000 for detailed design work as required.

9. Authorise administration to investigate an appropriate Aboriginal name for the Lake Claremont Parkland in consultation with Aboriginal Elders.

10. Consider allocating funds for the implementation of the Lake Claremont Parkland Concept Plan to future budgets as shown in the Plan for the Future.

CARRIED


Resource requirements are in accordance with existing budgetary allocation.


Lake Claremont Management Plan 2016-21 Lake Claremont Operational Plan 2017-18 Lake Claremont Concept Plan 2016


Lake Claremont Operational Plan 2018-19 will be made available on website once approved.


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Liveability




People



Provide opportunities for local community groups that supports their capacity and ongoing sustainability.






Urgency

To provide direction to officers in preparation of the LCOP 2018-19, and the FOLC in relation to approved planting sites.


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Voting Requirements




That Council:

1. Approve the inclusion of the three planting areas, two on Alfred Road opposite Lisle Street, and one adjacent to the Friends of Lake Claremont shed as shown in Attachment 2.

2. Approve the removal of 11 “Tamarix trees” adjacent to the Friends of Lake Claremont shed as shown in Attachment 2.

3. Remove the four planting areas south of Lakeway Street shown in the Lake Claremont Concept Plan 2016 and in Attachment 2.



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12.2.3 DRAFT 2018-19 BUDGET ITEMS FOR LAKE CLAREMONT

File No: PRK/00136-02

Attachments: Proposed Path Connections at Lake Claremont (Attachment 1)




Purpose

For Council to consider budget items requested for the Lake Claremont precinct by the Lake Claremont Advisory Committee (‘LCAC’).

Background

A number of items have been requested by LCAC, Councillors and Administration for the Lake Claremont precinct. These include the items in the table below.

The purpose of this report is to clarify which items on the list the Council would like to support as part of the upcoming budget considerations.

The Committee resolved that:

the proposed path from Lakeway Street car park to the Lake Claremont path be constructed using compacted limestone instead of red asphalt

the proposed path from Mulder Park to Lakeway Street car park be constructed using compacted limestone instead of red asphalt

No Project Description Reason Location

Project

Total Priority

1

Path - Lakeway Street to Lake

Claremont

Red asphalt path for connectivity and

accessibility to Lake

Request from Cr Goetze to provide

connectivity and access for prams and

children on bikes Lake Claremont $40,000 A

2

Path - Mulder Park to Lake

Claremont

Red asphalt path for connectivity and

accessibility to Lake

Request from Cr Tulloch to complete

the path connection to the Lake parents

with prams and children on bikes. Lake Claremont $40,000 A

3

Path - Mulder Park to Lakeway

Street

Red asphalt for connectivity and

accessibility to Mulder path

Connectivity and accessibility from

Lakeway Street to Mulder Park Lake Claremont $10,000 A

4 Bollards on Elliot Road verge 200m of bollards to replace rail fence

To improve access into park and

playground from parking area Lake Claremont $8,000 A

5

SDS controllers and flow

metres

Irrigation controllers, software and flow

meters and Electrical upgrades in all Parks

Water efficiency, central control

irrigation and upgrade of non compliant

electrical fixtures and flow meters. See

D-18-06189 for more details

Ashton Ave streetscape, Claremont Oval,

Claremont Park, Gugeri Street, Lake

Claremont Parkland, Lakeway

Subdivision, MacLagan Park, Mrs

Herberts Park, Rowe Park, Claremont

Tennis Club, Mary Street Reserve, Agett

Park, Mofflin Park, Hatchett Park, Elliot

Road Bore, Leura Ave Carpark. $ 70,000 A

6 Lake Claremont Buffer Fence Between bird platform and Cresswell Park OCM 5 Feb 2018 (7/18) Lake Claremont $20,000 A

7 Screening for play area at Golf

Course

Brushwood fence for toddlers playground at

Golf Course

For safety of playground users and

amenity

Golf Course $8,000 A

8 Rocking Horse For toddlers use Request from Cr Haynes Golf Course $2,000 A

9 Picnic area at Lapsely Road BBQ and two picnic tables at Lake Claremont

For adding value to playspace being

installed Lake Claremont $35,000 A

10 Fencing for Henshaw Swale

130m of decorative fencing (white picket)

around swale LCAC request Lake Claremont $32,500 A

PARKS & ENVIRONMENT


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the proposed path from Mulder Park to the Lake Claremont path not be constructed , and

the word ‘brushwood’ in the project ‘Screening for play area at Golf Course’ be deleted.

Discussion

Officer comment on each of the budget items is detailed below. Item 1 – Lakeway Street to Lake Path As per the Lake Claremont Concept Plan 2016 a 3m wide red bitumen path was proposed to improve connectivity for all users to the Lake from Lakeway Street. LCAC supports the location of the path but have requested the path be installed using compacted limestone rather than red bitumen. This proposal would cost around $22,900 as opposed to the $40,000 budgeted for bitumen. Careful consideration for this path alignment is needed as during rainfall events this area is subject to overland stormwater flow. Item 2 – Mulder Park to Lake Claremont Currently the path from Mulder Park terminates at the bottom of the park and does not connect to anything. A proposal to connect this path with the Lake Claremont path was received and is proposed to be red bitumen to match the shared path around the Lake. The path could also be done in concrete to match the existing path at Mulder Park however the LCAC does not support this proposed path as they feel the path from Lakeway Street will suffice. This path and associated earthworks will cost around $40,000 to install. Item 3 – Mulder Park to Lakeway Street This path identified in the attached map would be complimentary to either path noted above as it would provide connectivity to Mulder Park from both the Lake and Lakeway Street. This path is suggested to be in crushed limestone, would be around 1.8 metres wide and require minimal earthworks to achieve required grades. This is estimated to cost approximately $10,000 to install this connection. Item 4 – Bollards on Elliott Road verge The current pipe rail fence from the Elliott road cul-de-sac to golf course entry path needs to be replaced as it currently restricts access into the park for people parking on the verge of Elliott Road. By replacing this old fence with bollards will increase permeability and improve access for people wanting to use the playspace and BBQ areas. This replacement of pipe rail with pine timber bollards as seen in all other parks will cost around $8,000 to undertake. Item 5 – SDS Controllers and flow metres in all parks All sites have been assessed for upgrade of irrigation controllers, software and flow metres to allow central control from the mobile app. This identified work will allow all reserve irrigation systems to be remotely monitored and provide access to program editing (Including rain off control), water use monitoring and reporting (As required by Department of Water as part of our groundwater license) and report faults directly to our team in real time for all locations such as leaks, breaks and pump faults. This would


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save a lot of time in monitoring, programming and reporting by the contractors and staff and reduce the risk of water waste. Two sites also have electrical issues which need fixing as they are to current standards, these include the Claremont Tennis Club which the Town will seek support funding for their sites work. The work at these sixteen sites will cost $70,000 and provide vastly improved efficiency of staff time, inspection and repair costs and reduce water waste. Item 6 – Lake Claremont Buffer Fence This item has already been approved by Council at 6 February 2018 OCM and involves 300m of revegetation fencing between Cresswell Park and Bird Platform to close in this section of buffer to better protect breeding birds and reduce erosion of this steep sloped embankment. It also includes two service gates at the Stirling Road jetty to close in those openings while still providing access for water quality monitoring and weed control, this will cost $20,000 to install. Item 7 – Screening for play area at Golf Course This 14m long fence will perform two functions, provide a safety barrier for playground users from errant golf balls and from vehicles such as mowing equipment and secondly provide visual screening for both children and café patrons from work sheds and equipment used by the golf course groundsmen. This fence was proposed to be brushwood to provide for both of these functions mentioned above however the LCAC would prefer fencing commensurate with the remaining golf course chain wire fence however this style of fence won’t provide the visual screening. Using a metal fence would also not be appropriate due to the noise an errant ball would make on the panels and scare toddlers in the play pit. If brushwood fencing was approved it will cost around $8,000 and if approved as chainmesh fence it will cost around $5,400 for installation. Item 8 – Rocking Horse A request for a rocking horse at the golf course playground has been received and this will need a reasonable area of open space for soft fall to comply to playground standards (Around a two metre radius) without any other objects including trees, fences or other equipment in that zone. With the limited space in the area designated for the playground this will impact current seating on the grass area next to, or impact other items planned for the proposed playground. This would be expected to cost around $2,000 but may also impact the budget required for item 7 as more protective fencing may be required. Item 9 – Picnic Area at Lapsley Road This is for a gas BBQ and two accessible picnic tables to be installed next to the planned Playspace at the foot of Lapsley Road. This includes the concrete pad underneath for wheelchair, pram and scooter ease of access. A budget amount of $35,000 has been requested to complete this project to compliment the soon to be installed playground and is proposed to be installed between the Henshaw swale and playspace.


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Item 10 – Fencing for Henshaw Swale LCAC have requested that a fence be installed around the Henshaw Swale to provide protection for park users from gaining access. The proposed fence be designed to be aesthetically appealing and complement the surrounding area with access gates for servicing the basin as required to remove sediment. Nearby residents have voiced concerns about fencing of this area as it will impact their outlook into the park. This will cost in the order of $32,500 to install an ornamental fence of 130m to surround this swale.

Past Resolutions

Lake Claremont Advisory Committee, 5 April 2018, Resolution 5/18

That the Committee recommends:

the proposed path from Lakeway Street car park to the Lake Claremont path be constructed using compacted limestone instead of red asphalt

the proposed path from Mulder Park to Lakeway Street car park be constructed using compacted limestone instead of red asphalt

the proposed path from Mulder Park to the Lake Claremont path not be constructed.

Reason:

1. to provide better access from car park to the lake and playground. The Committee does not support connecting Mulder Park to Lake path, and

2. to be more cost effective.

CARRIED

Lake Claremont Advisory Committee, 5 April 2018, Resolution 6/18.

That the Committee recommends to Council the word ‘brushwood’ in the project ‘Screening for play area at Golf Course’ be deleted.

Reason: The screening for fence and type of fence to be decided.

CARRIED

Ordinary Council Meeting 6 February 2018, Resolution 7/18.

That Council:

1. Supports the installation of fencing as per Attachment 1 at Lake Claremont

2. Includes $20,000 for consideration in 2018-19 Budget deliberations for the installation of the additional fencing.

CARRIED


That:

12. Council receive this report about the consultation outcomes regarding the Lake Claremont Parkland Recreation Use Plan

13. Council endorse the recommendations of the Lake Claremont Parkland Recreation Use Plan (as amended by Council resolution 224/15) through


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modification to the Lake Claremont Parkland Concept Plan 2010 other than the recommendations relating to the dog exercise area which is to be dealt with separately

14. Give consideration in the mid-year budget review to allocation of $56,000 for the proposed 2015-2016 projects

15. The necessary provision for funding be included for the listed 2016-17 and 2017-18 projects when the Town’s Forward Financial Plan is reviewed

16. Opportunities for funding partnerships and grant funding be investigated by the Administration

17. Further consideration be given in 2018 to consider further initiatives in time for consideration during budget deliberations for 2018-19




CARRIED


If approved, the changes to the draft budget items will result in overall expenditure reduction of $25,000.

$17,500 Change in path

$40,000 Removal of proposed path from Mulder Park to Lake Claremont

($32,500) Addition of Henshaw swale fence

$25,000


Lake Claremont Management Plan 2016-21 Lake Claremont Operational Plan 2017-18


Letter drop to adjoining residents, Town Talk and Facebook for projects as completed.


Liveability





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People



Provide opportunities for local community groups that supports their capacity and ongoing sustainability.






Urgency

For Council to consider as part of 2018-19 Budget deliberations.

Voting Requirements



That Council:

1. Approve the following changes to the Lake Claremont 2018-19 Budget proposals

a) Construction of the proposed path from Lakeway Street carpark to the Lake Claremont path using compacted limestone instead of red asphalt (as outlined in Item 1)

b) The proposal for a path from Mulder Park to the Lake Claremont (as outlined in Item 2) be removed

c) Construction of the proposed path from Mulder Park to Lakeway Street car park using compacted limestone instead of red asphalt (as outlined in Item 3)

d) Construction of the barrier fence for the play area at the Golf Course using chainmesh fence instead of brushwood (as outlined in Item 7)

2. Adjusts the draft 2018-19 Budget to reflect financial impact of the above changes to the Lake Claremont proposals

3. Include provision for fencing of Henshaw Swale within the draft 2018-19 Budget for Council consideration.


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Cr Edwards left the meeting at 7:46pm.

Cr Edwards re-entered the meeting at 7:47pm.

ALTERNATIVE MOTION

Moved Cr Haynes, seconded Cr Tulloch.

That Council:

1. Approve the following changes to the Lake Claremont 2018-19 Budget proposals

a) Construction of the proposed path from Lakeway Street carpark to the Lake Claremont path using compacted limestone instead of red asphalt (as outlined in Item 1)

b) The proposal for a path from Mulder Park to the Lake Claremont (as outlined in Item 2) be removed

c) Construction of the proposed path from Mulder Park to Elliot Road connecting to Lakeway Street carpark using compacted limestone instead of red asphalt (as outlined in Item 3)

d) Construction of the barrier fence for the play area at the Golf Course using chainmesh fence instead of brushwood (as outlined in Item 7)

2. Adjusts the draft 2018-19 Budget to reflect financial impact of the above changes to the Lake Claremont proposals

3. Include provision for fencing of Henshaw Swale within the draft 2018-19 Budget for Council consideration.

Reason: To achieve the required access whilst respecting Council Policy of limiting paths in the Lake precinct.

AMENDMENT


That the words ‘chainmesh fence instead of’ be deleted under Point 1 d).

Reason: A brushwood fence is a much more suitable fence in this location. As well as providing a safety barrier it will provide visual screening for the sheds and mowing equipment. It will be more aesthetically pleasing and will blend with the trees providing a harmonious outlook from the cafe.

PROCEDURAL MOTION

Moved Cr Browne, seconded Cr Franklyn.

That the motion be deferred to the next meeting of Council to enable Administration to provide further information regarding the location and height of the proposed fence.



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12.3 CEO RECRUITMENT COMMITTEE

Attachments: CEO Recruitment Committee Meeting Minutes

Responsible Officer: Cathy Bohdan

Executive Manager People and Places

Meeting Date: 9 April 2018


Moved Cr Goetze, seconded Cr Franklyn.

That the minutes of the CEO Recruitment Committee Meeting held on 9 April 2018 be confirmed, as previously received.



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12.3.1 CHIEF EXECUTIVE OFFICER POSITION – POSITION DESCRIPTION, ADVERTISING AND TIMELINE

File Ref: PER/00337

Confidential Attachments: Amended Chief Executive Officer Position Description and Selection Criteria (C-Attachment 1) As previously circulated. Amended CEO Recruitment Timeline C-Attachment 2) As previously circulated.

Responsible Officer: Cathy Bohdan Executive Manager People and Places

Author: Cathy Bohdan Executive Manager People and Places


Purpose

To present an update to Council regarding the Chief Executive Officer recruitment process.

Background

As resolved on its meeting held on 20 February 2018, Resolution 21/18, the CEO Recruitment Committee was established and authorised to coordinate the CEO recruitment process. As part of its authorisation, it is required that the Committee provide regular reports to Council on its progress.

At its meeting held on 9 April 2018, the CEO Recruitment Committee resolved to:

1. Approve the Position Description and Selection Criteria, as included in amended Attachment 1.

2. Review and support the proposed CEO Recruitment Timeline, as outlined in amended Attachment 2.

With the advertising of the Chief Executive Officer position yet to commence, both attachments to this report are deemed confidential and have been privately distributed to Elected Members for review prior to this meeting.

Discussion

As agreed by members of the Committee, the recruitment company, Lester Blades, was formally appointed on 14 March 2018 to support the Town in its CEO recruitment process. Lester Blades will work alongside the CEO Recruitment Committee to coordinate the recruitment process, final selection and the offer of employment stage. At its meeting held on 9 April 2018, a draft position description and recruitment process timeline was presented to the Committee for approval. Both documents were amended as noted within Confidential Attachment 1 and Confidential Attachment 2.


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Past Resolutions

Ordinary Council Meeting 20 February 2018, Resolution 21/18:


That Council:

1. Establishes the Chief Executive Officer Recruitment Committee in accordance with Section 5.8 and Section 5.9(2)(a) of the Local Government Act 1995.

2. Appoints the Mayor and three Councillors to the CEO Recruitment Committee:

a) the Committee must include at least one female Councillor

b) the Councillors wishing to serve on this Committee nominate at this meeting

c) all Councillors vote in a secret ballot to select three nominees to serve on this Committee.

3. Authorises the CEO Recruitment Committee to liaise with the appointed independent recruitment consultant under the following Terms of Reference:

a) The CEO Recruitment Committee is to be an advisory Committee for the duration of the CEO recruitment process

b) The CEO Recruitment Committee is to coordinate the recruitment process in an appropriately confidential manner, including working with the appointed recruitment consultant to attract and select appropriate candidates

c) The CEO Recruitment Committee, with the assistance of the recruitment consultant, is to coordinate the preparation of an application package, position description, advertising, search for candidates, short listing, development of interview process, conducting interviews, screening, assessing, conducting referee checks, writing reports and contract preparation

d) The CEO Recruitment Committee is to report back to Council throughout the process and provide Council with the opportunity to meet the three shortlisted applicants via a presentation to Council, upon which Elected Members will make the final selection, and endorsed through a Council Report.

CARRIED BY AN ABSOLUTE MAJORITY


That Council appoint the Elected Members to the CEO Recruitment Committee as follows:

Mayor Jock Barker

Cr Goetze

Cr Kelly

Cr Franklyn

CARRIED BY AN ABSOLUTE MAJORITY


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Local Government Act 1995

Consultation

As required in the Act.


We are an open and accountable local government that encourages community involvement and strives to keep its community well informed.

Provide and maintain a high standard of governance, accountability, management and strategic planning

Urgency

In the interest of business continuity, it is advised that the CEO Recruitment Process be completed within the proposed timeline, as outlined in Confidential Attachment 2.


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Voting Requirements


COMMITTEE RECOMMENDATION

Moved Cr Goetze, seconded Cr Franklyn.

That Council receive the update from the CEO Recruitment Committee, including the approved CEO Position Description and Selection Criteria, and the approved CEO Recruitment Timeline.

AMENDMENT

Moved Cr Haynes, seconded Cr Edwards.

That That the following changes be made to the Chief Executive Officer Position Description and Selection Criteria (Attachment 1):

Item 10 be deleted under ‘Essential’, and

Item 1 under ‘Desirable’ be amended to add the words 'or similar relevant discipline'.

Reason: The criterion is impractical.



That Council receive the update from the CEO Recruitment Committee, including the amended CEO Position Description and Selection Criteria, and the approved CEO Recruitment Timeline.



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Items 13.1.1 and 13.1.2 were carried en bloc. 13 REPORTS OF THE CEO

13.1 CORPORATE AND GOVERNANCE

LIST OF PAYMENT 1 TO 28 FEBRUARY 2017

File Ref: FIM/00062-02

Attachments: Schedule of Payments 1 to 28 February 2018 (Attachment 1)

Responsible Officer: Les Crichton Executive Manager Corporate and Governance

Author: Edwin Kwan Finance Officer


Purpose

For Council to note the payments made in February 2018.

Background

Council has delegated to the CEO the exercise of its power to make payments from the Municipal Fund or Trust Fund. The CEO is required to present a list to Council of those payments made since the last list was submitted.

Discussion

Attached is the list of all accounts paid totalling $5,197,771.98 during the month of February 2018.

The attached schedule covers:

Municipal Funds electronic funds transfers (EFT) $ 4,707,829.50

Municipal Fund vouchers (39568) $ 10,863.66

Municipal Fund direct debits $ 424,442.59

Trust Fund electronic funds transfer (EFT) $ 54,636.23

Trust Fund vouchers $ 0.00 All invoices have been verified, and all payments have been duly authorised in accordance with Council’s procedures.

Past Resolutions

Ordinary Council Meeting 20 March 2018, Resolution 41/18:

That Council notes all payments made for January 2018 totalling $1,404,993.50 comprising;

Municipal Funds electronic funds transfers (EFT) $ 769,320.60

Municipal Fund vouchers (39567) $ 95.35



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Trust Fund vouchers $ 0.00

Financial and Staff Implication



Local Government (Financial Management) Regulations 1996, Regulations 12- 13. Town of Claremont Delegation Register – DA9 Payment of Accounts.


N/A

Urgency

The Schedule of Payments is to be presented to the next ordinary meeting of Council after the list has been prepared.

Voting Requirements


OFFICER RECOMMMENDATION


That Council notes all payments made by the CEO under Delegation DA9 for February 2018 totalling $5,197,771.98, as detailed in Attachment 1 comprising:

Municipal Funds electronic funds transfers (EFT) $ 4,707,829.50

Municipal Fund vouchers (39568) $ 10,863.66



Trust Fund vouchers $ 0.00

CARRIED(56/18)

(NO DISSENT)


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13.1.2 MONTHLY STATEMENT OF FINANCIAL ACTIVITY FOR THE PERIOD ENDING 28 FEBRUARY 2018

File Ref: FIM/0062-03

Attachments: Financial Report for the Period Ended 28 February 2018 (Attachment 1) Infrastructure Assets 2017-18 Schedule of Work (Attachment 2)

Responsible Officer: Les Crichton Executive Manager Corporate and Governance

Author: Hitesh Hans Finance Manager


Purpose

To present to Council the Statement of Financial Activity for the month ending 28 February 2018.

Background

The Monthly Financial Report is presented in accordance with the Local Government Act 1995 and Local Government (Financial Management) Regulations 1996.

Discussion

The Financial Statements to 28 February 2018 present the operational results for the first eight months of the 2017-18 financial year and compares year-to-date expenditure and revenue against revised budget. The budget figures incorporate all 2016-17 carry-forwards approved as part of the June 2017 end of year report and mid-year budget review adopted by Council on 20 February 2018. The closing surplus of $6,305,355 compares favourably against the budgeted surplus of $5,625,340. The budgeted closing surplus estimates the total (capital and operating) revenue expected at the end of January less the total expenditure expected for the period. Variations in timing typically account for much of the difference between budgeted surplus and actual reported. As detailed below, the $680,014 of variance is made up of: Under budget

Operating expenditure $601,961 Capital expenditure $ 27,173 Capital revenue ($29,639)

Over Budget Operating revenue $80,519

Variance $680,014


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In accordance with Council’s variance reporting requirement, only the variances above $20,000 are reported below as major contributors. For further detail on all variances, refer to Attachment 1.

Operating revenue – $80,519 above budget.

The major contributors to the operating revenue variations are:

Revenue Budget Revenue Actual

Variance

Fees and charges 2,043,525 2,089,270 45,745

Fees and charges - due to timing of income from Aquatic Centre revenue.

Important revenue indicators are:

Total rates (including arrears, ESL and other charges) are $18.191M with collection to date of $16.926 M or 93%. This compares to 97% collection in the previous financial year for this period.

Debtors show +90 days outstanding of $12K which relate mainly to parking lease and contribution invoices. Most have been sent to our debt collection agency for further follow up.

Operating expenditure - $601,962 under budget The major contributors to the operating expenditure variations are:

Expenditure Budget

Expenditure Actual

Variance

Employee Cost 4,725,794 4,573,445 152,349

Material and Contracts 7,651,121 7,248,508 402,614

Utilities Charges 367,524 330,789 36,735

Other Expenses 595,408 575,122 20,286

Employee costs - due to the timing of training and recruitment costs $13K, Superannuation $28K along with timing of employee costs.

$431,088 materials and contracts – timing differences of which $221K relates to material and contracts (infrastructure maintenance) and $94k relates to office expenses (IT).

$30,659 utilities - timing

$28,129 - timing of contributions and Wesroc projects.


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Capital revenue – ($29,639) below budget. This variance is mainly due timing on the proceeds from sale of vehicles. Capital expenditure – $27,173 under budget. As detailed within the capital works schedules (Note 10), the capital expenditure comprises:

$4K below budget in infrastructure works due to timing. Attachment 2 provides further detail on the projects and variance explanation.

$34K under budget on land and building is due to timing. Note 10 (Attachment 1) provides further detail of the projects.

Closing Surplus The 2017-18 budget has been amended (note 6) due to inclusion of Henshaw Drain Project twice. An allocation was approved as part of 2017-18 adopted budget, however was already accounted for within previous financial year (2016-17) and carried forwarded into 2017-18. Overall impact of this adjustment is net increase of $33,500 which will increase the closing surplus from $85,181 to $118,681.

Past Resolutions

Ordinary Council Meeting 20 March 2018, Resolution 41/18: That Council notes the Financial Statement of Activity for the period 1 July 2017 to 31 January 2018.




Local Government Act 1995.

Local Government (Financial Management) Regulations 1996.


The Town is required to prepare and submit to Council a financial activity statement each month.


Governance and Leadership

We are an open and accountable local government; a leader in community service standards.

Manage our finances responsibly and improve financial sustainability.


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Demonstrate a high standard of governance, accountability, management and strategic planning.

Urgency

Monthly statements of financial activity must be submitted within two months after the end of the month to which the statement relates. Voting Requirements




That Council:

1. Notes the Financial Statement of Activity for the period 1 July 2017 to 28 February 2018.

2. Adjusts the 2017-18 Revised Budget by $33,500 to provide a Closing Funding Surplus at 30 June 2018 of $118,681.



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13.2 INFRASTRUCTURE

13.2.1 PTA PROPOSAL FOR CONTINUATION OF CYCLEWAY ONTO LAPSLEY ROAD

File No: RDS/00298


Author: Marty Symmons Engineering Technical Officer


Purpose

The Perth Transport Authority (‘PTA’) has approached the Town offering funding for continuation of the Graylands Road Cycleway onto Lapsley Road, and other bicycle and pedestrian infrastructure upgrades to the north of Claremont Station.

In-principle support is sought from the Council for this prior to the allocation of funds by PTA towards the project.

Background

The PTA has been assessing routes to and from train stations across Perth. Its strategic plan is to provide improved bicycle and pedestrian infrastructure to its train stations. Many stations and cycle routes were included for assessment including Claremont Station. Learning of the Town’s recent commitment to constructing a new cycleway on Graylands Road, the PTA engaged consultants to perform a detailed assessment of the remaining route to the Claremont Train Station from Graylands Road. The outcome was the recommendation that the cycleway continue onto Lapsley Road, together with some other route improvements such as road crossing and traffic signal upgrades, way-finding signage, and pavement marking along the remainder of the route to the station. Having reviewed this assessment and some preliminary concept designs completed by their consultants, PTA has selected Claremont as one of four locations across Perth for upgrades to proceed, in coordination with the local authority. If Council provides in-principle support, funding will be made available within the PTA budget for the continuation of the cycleway onto Lapsley Road and the other recommended improvements. Discussion

Prior to the allocating of funds in the PTA budget for the proposed bicycle and pedestrian infrastructure upgrades, the PTA has requested in-principle support from Council for these works to be undertaken.


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The Town’s officers have reviewed the PTA submission and agree with the outcome of the assessment that this section of Lapsley Rd could accommodate alternative transport options, such as cycling, to improve connectivity to the Claremont Station and CBD. In-principle support is recommended on the understanding that:

any design would require Council approval prior to implementation, and will need to align with the Towns other requirements for the section of street, such as the inclusion of parking infrastructure, and

the PTA would fund the construction of a new shared path and all associated way finding signs, intersection improvements, and traffic signal upgrades.

Lapsley Road is due for reconstruction within the near future as part of the Town’s ongoing asset renewal program, based on its age and condition. Should Council support the offer, scheduling of this works may be coordinated in conjunction with the cycle path to maximise savings for both the Town and the PTA, and to minimise the impact to the community. The Town would fund reconstruction works including kerb, road surface, and any embayed parking.

Past Resolutions

None specific to Lapsley Road cycle path.


That Council:

Approves the construction of 2.5m wide red asphalt shared path, on the east verge of Graylands Road along the kerb alignment, using funds as allocated in the 2017-18 budget.

CARRIED (08/18)


The PTA offer will provide funding for the design and construction relating to the path, way finding, intersection improvements and traffic signal upgrades.

Works relating to the road reconstruction will be need to be costed and approved by Council as part of its works program scheduling.

The Design work and to be undertaken at the cost of the PTA.


PTA Standards and Guidelines Main Roads WA Policy Standards and Guidelines Austroads Guide to Road Design


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The Town will inform residents in line with current practice if this project proceeds.


LIVEABILITY

Promote and support initiatives that improve traffic flow.

Urgency

PTA is allocating funds in April 2018 for upcoming Active Transport Route upgrade programs.

Voting Requirements



Moved Cr Edwards, seconded Cr Main.

That Council:

1. Provide in-principle support to Public Transport Authority (PTA) for the installation of a shared path on Lapsley Road and associated way finding and active transport infrastructure upgrades along the route to the Claremont Station with preferred option being selected by the Town, and

2. Receive for consideration, a further report from administration outlining the proposed works including path options, costs, and the associated contribution by the PTA.



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13.3 PLANNING AND DEVELOPMENT

13.3.1 TOWN PLANNING SCHEME NO. 3 AMENDMENT NO. 139 - BETHESDA HOSPITAL

File Ref: LND/00124

Attachments – Public: Amendment Report (Attachment 1) Location Plan (Attachment 2)

Attachments – Restricted: Widening Plan (R-Attachment 1)

Responsible Officer: David Vinicombe Executive Manager Planning and Development

Author: David Vinicombe Executive Manager Planning and Development


Enabling Legislation: Planning and Development Act 2005 (PDA) Planning and Development (Local Planning Schemes) Regulations 2015 (LPS Regs) Town Planning Scheme No. 3 (TPS3)

Purpose

For Council to consider initiation of amendments to Town Planning Scheme No. 3 (TPS3) to provide for future expansion of Bethesda Hospital.

Summary

Council is requested to initiate an amendment to TPS3 to rezone 2 Victoria Avenue (Lot 12) from “Residential” to “Special Zone (Restricted Use)”, remove the density coding of “R25” from 2 Victoria Avenue (Lot 12) and 25 Queenslea Drive (Lot 13), modify the permitted uses contained in Appendix VII to increase the number of beds at the Hospital from 77 to 97 overnight beds, provide for related Consulting Room use and any incidental use required to support the hospital use and modify the parking requirement to align with Department of Health standards of one bay per two patient (day and overnight) beds plus one for each employee on duty.

Proposals allow for the long term development of Bethesda Hospital in accordance with their Masterplan.

Proposed amendment aligns with State and local strategic planning objectives.

Use amendment proposals align Hospital activities with those provided under TPS3 and the Hospitals and Health Act of 1927.

Parking modifications recognise day and overnight beds, Department of Health standards and are supported by parking surveys. Preliminary assessment indicates that parking should be accommodated in the long term on Lots 12 and 13 without the need for off-site parking, however this would require detailed assessment and approval in accordance with TPS3 provisions when any Development Application for the site is received resulting from the amendment.


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Current parking arrangements at the Claremont Bowling Club require Council approval – A further report on this matter is to be forwarded to Council before the end of June 2018. From the parking assessment, these arrangements are likely to be temporary until such time as amendment proposals are gazetted and a resultant Development Application is determined to accommodate parking either on – or off-site in accordance with TPS3 requirements.

The parking associated with the proposed future development of Lot 12 would be accommodated on Lot 12, away from the existing parking and congested road at the entrance to the Lot 13 car park. This will disperse both existing and proposed traffic for the hospital.

Opportunities for improving traffic flow in the locality by proving an additional lane to the Queenslea Drive roundabout and additional queuing lane along Queenslea Drive and Victoria Avenue are to be investigated and discussed with Bethesda Hospital, Christ Church Grammar School and Main Roads WA with a report to be forwarded to Council on this matter before the end of June 2018.

Recommend that the amendment be initiated by Council.

Past Resolutions

In March 2015 Council approved extensions to Bethesda Hospital inclusive of a new three level addition at the rear to accommodate two new theatres, a new recovery room, and associated staff amenities, administration, mechanical plant and storage rooms. The Council approval required the provision of parking on site and in other locations approved by the Town in accordance with TPS3 requirements for all patient beds plus one per employees on site at any one time (calculated at 243 bays at the time) and the submission of a Parking Management Plan detailing the allocation and management of the existing and proposed parking bays to ensure parking is utilised to capacity to reduce parking in surrounding residential streets.

Background

Bethesda have developed a Masterplan to establish future development options for the site. The following summary of the Amendment proposals has been provided by the applicant:

The Town of Claremont set a vision for the local government area to “develop as a harmonious cosmopolitan town creating opportunities for community well-being, the environment and business prosperity; whilst respecting and celebrating the past.” The hospital provides medical and surgical healthcare services for the western suburbs of Perth and surgical services for the wider north metropolitan area. The services offering primarily consists of surgical services including orthopaedic surgery, gynaecology, plastic reconstructive surgery, urology, pain management, general surgery, dental, as well as level 6 palliative care service. Bethesda has been part of the Town’s growth and community infrastructure for more than 70 years. The long-term vision for the hospital is to increase clinical services, establish multi-disciplinary medical teams and offer a wider range of medical services


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in Claremont. This vision will be implemented in future extensions and redevelopment of the Bethesda Hospital. Bethesda Health Care considers the Claremont hospital as a growing business within the Claremont community and in a manner that will successfully co-exist within the surrounding residential community and other community and business infrastructure. As such, a long-term plan and the restructure of the business was initiated 8 years ago and identified the following key areas of growth:

Increased space for associated clinical services and a High Dependency Unit

to support the increasing patient acuity.

Increased space for multi-disciplinary teams providing services to both in-

patient, pre-op and post-op patients.

Increase in the range of medical services to facilitate timely care, as and when

needed.

In the long term, more overnight beds may be required.

Recent master planning for Bethesda Hospital (Claremont) concluded that any additional expansion of the building footprint is constrained by the functional layout and structural integrity of the hospital building. Although the site offers some expansion opportunities, future growth opportunities are best pursued on neighbouring lots.

Future redevelopment may consider several options to address the identified medium and long term needs:

Minor extensions to the current development footprint of the hospital on Lot 13.

Relocate non-essential services and administration functions from the existing

hospital building to an adjoining property (Lot 12) to free up existing floorspace

for essential medical services associated with the hospital.

Establish an out-patient medical centre on the adjoining Lot 12 to introduce a

greater offering of medical services, which could also be available to service

hospital needs.

Expanding parking supply onto Lot 12, and offering parking away from the

roundabout in Queenslea Drive.

The proposal presents amendments to the statutory provisions applicable to Bethesda to facilitate implementation of its long-term Masterplan vision. The amendments relate to the Bethesda Hospital land, including:

25 Queenslea Drive (Lot 13 on DP78374) – “Special Zone (Restricted Use)” -

12,151m2.

2 Victoria Avenue (Lot 12 on DP38812) – “Residential” with an R-Coding of

“R25” - 1,213m2.

It is noted that former proposals to amend the zoning of residential properties at 1, 3 & 5 Victoria Avenue no longer form part of this application and are proposed to be considered by Council at a future date once alternative development options (inclusive of residential) are finalised.


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The proposed Scheme Amendment Report (Attachment 1) indicates that the amendment aims to achieve the following outcomes:

1. Rationalise the (Permitted Use) land use definition by the removal of some specified land uses from this Special Zone (Restricted Use) zone (operating theatre, radiology and physiotherapy facilities) to comply with the definition of a “Hospital” under the scheme and the Hospitals and Health Act of 1927.

2. Add “Consulting Rooms” as a Permitted Use within this “Restricted Use” to create a feasible opportunity for new specialised medical services to serve the hospital needs.

3. Extend the Special Zone (Restricted Use) zone onto Lot 12 at 2 Victoria Avenue to incorporate the current discretionary right to establish a hospital for up to 20 beds on this Residential (R25) site in an integrated approach. This approach increases the overnight bed capacity to 97 beds (from 77 beds on Lot 13 plus allowance of 20 beds on Lot 12).

4. Align the parking standards, as it applies to a “Hospital” with the Department of Health guidelines and parking standards applied in other local government areas in WA.

It is proposed that the Town of Claremont Town Planning Scheme No. 3 be amended as follows:

1. The amendment of Appendix VII as follows:

Location Particulars of Land

Permitted Use Standards/ Conditions

25 Queenslea Drive and 2 Victoria Avenue

Lot 13 on DP78374 and Lot 12 on DP38812

Hospital not exceeding 97 overnight beds, Consulting Rooms and any incidental use required to support the hospital use

Prior to applying for Development Approval, the applicant is to undertake a traffic study to determine the effect that the proposed development will have on the nearby school and residents in the locality. Should the traffic study, in Council’s opinion, indicate that the development will create a traffic hazard, the applicant is to suitably modify the development to satisfy Council’s requirements with respect to traffic.

2. Amend Table 2 – Development Table, as follows:

USE BUILDING SETBACKS

LANDSCAPE OPEN SPACE

CARPARKING SPACE REQUIREMENT

Hospital As for the R15 Code

30% of site One per two patient (day and overnight) beds plus one for each employee on duty.


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3. Amend Town Planning Scheme No. 3 Maps by the deletion of the “R25” density

coding over Lot 12 on DP38812 and Lot 13 on DP78374 and by rezoning Lot 12 from “Residential” to “Special Zone (Restricted Use)” zone.

Consultation

Bethesda invited surrounding residents to open meetings to discuss the current and future of the hospital. These meetings were held on 9, 21 and 22 November 2017 and attended by 16 local residents. Bethesda’s CEO, Yasmin Naglazas, introduced each meeting by addressing some of the current issues facing the hospital, the changing needs for medical services and the aspirations to expand the operations in Claremont and maintain the hospital’s presence in this locality. The next major expansion is likely to consider the redevelopment of the apartment building site (Lot 12) and its incorporation into the medical offering of the hospital in a more integrated approach. The meetings were conducted as open discussions and the following points were raised:

Residents expressed concern about the traffic congestion caused by school drop-offs and pick-ups from Queenslea Drive. The disruption from these movements also impacted on other streets to include Freshwater Parade and bay View Terrace. The inability to manage and accommodate school traffic was the main area of concern and dominated discussion.

School children and cyclists use the rear lanes between Freshwater Parade and Bay View Terrace. The poor sightlines in these lanes causes conflict with vehicles and any increase in traffic in these lanes must be avoided.

Residents provided verbal support for the hospital and its operations in Claremont. It is an important facility that should be retained.

Generally, residents did not object to the expansion of the hospital to replace the current apartment building on Lot 12.

There were concerns about at grade parking areas and how they present to the street. There were also concerns that vacant car parks could attract vagrants. However, the main car park to the hospital did not present any of these issues and future car parks should be developed similar or preferably in basements.

Several positive comments were made about the way the hospital presented to Queenslea Drive, especially the use of landscaped gardens.

The residents were (made) many positive comments about the changes and management of construction during the recent hospital expansions and the construction of the lower car park. The construction period caused some issues, but the “builders have experience and were very responsive to issues”. One resident did complain about the dust caused by the temporary construction camp on Lots 1, 3 & 5 Queenslea Drive.

Many residents were interested about the future of Lots 1, 3 & 5 Queenslea Drive. Bethesda Hospital did not have any confirmed options to discuss and endeavoured to schedule a future round of discussion to explore development options with residents to overcome concerns about antisocial behaviour and impacts on surrounding property values.


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If the Amendment is initiated, formal public consultation for a period of 60 days is required in accordance with the Planning and Development (Local Planning Schemes) Regulations 2015 (LPS Regs).

Discussion

Strategic Direction

The Western Australian Planning Commission (WAPC) has recently released a “whole of government endorsed” final Perth and Peel @ 3.5 Million plan. The plan is presented in a suite of documents including the overarching document for the whole of Perth/Peel and sub-region plans (including the Central sub-region containing the Town of Claremont). In addition to addressing population growth, these documents provide direction for Local Government to promote employment and economic growth as follows:

“Local governments are encouraged to maximise job growth opportunities for employment nodes in the preparation of local economic development strategies that may result in job growth that exceeds the framework’s projections. Local government has an important role in facilitating economic development within the sub-region through the preparation of local development strategies and schemes which:

encourage and facilitate growth for activity and industrial centres for the purpose

of delivering employment opportunities;

protect employment-generating land from the encroachment of competing land

uses;

create employment opportunities within the sub-region and local authority which

utilise local labour force skills to increase employment self-sufficiency;

maximise and encourage further growth of the area’s key economic sectors;

cultivate and strengthen relationships with key stakeholders; and

provide targeted services and support to businesses to facilitate economic

growth.

The majority of health assets have plans in place for further expansion and the timing thereof is dependent on demand, however WA Health has developed a blueprint, the Clinical Services Framework 2014 – 2024 (CSF), to guide the provision and delivery of safe, high-quality public health care in WA over the next decade. The CSF:

provides the foundation to meet the demand for health services given changing

service capabilities and evolving models of care;

provides a clear picture for what and how clinical services at each Health

Service and health site (hospital or community) should develop over time to

achieve better access to safe and quality care with minimum duplication and

best use of available resources; and

remains a reference point for determining requirements in workforce and

infrastructure and for integrating new technology.”

From a local perspective, although the hospital is located to the south of the Claremont Town Centre and contributes to traffic generation and demands on the local road network, it significantly adds valuable services to the Town’s economy and enriches


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the lives of local residents. It is therefore important for the Town’s economy to assist Bethesda Hospital in achieving sustainable growth opportunity which align with the Town’s objectives for Local Prosperity in ‘Claremont Ahead 2027’. In addition, ‘Clearly Claremont’ the WAPC endorsed Town of Claremont Local Planning Strategy (2010 – 2025), which sets out the long-term planning directions for the Town, identifies several emerging trends within the Town, to include:

Ageing Population – a third of the residents are over 55 years old and are expecting to live a much longer and quality-filled life. Currently, the Town has only a small capacity in aged care facilities and retirement villages. The Town will need to provide infrastructure, service, housing and facilities suited to older residents so they may successfully age in place instead of moving on to another locality.

Mixed land uses – there is an emerging message from State planning authorities on the importance of developing a mix of land uses in locations with good public transport to provide convenient access to housing, jobs, shops and services in order to address other emerging trends such as Climate Change, The Energy Transition, Housing Diversity, Ageing Population and Local Living.

Local living – there is a growing demand for providing daily needs (such as employment, local shops, schools and community services) within walking distance of where people live, to minimise their need to travel and increase social and economic opportunities for all residents, business owners and visitors. Development on Lot 13

The existing 68 overnight bed hospital is located on Lot 13. Lot 13 is currently zoned “Special Zone – Restricted Use” (Hospital not exceeding 77 beds, operating theatre, radiology and physiotherapy facilities). An R25 coding applies to the land. The current zoning has a number of anomalies which are proposed to be tidied up in the Scheme Amendment. These include:

Removal of the density coding (R25) as it has no statutory relevance, noting

that Residential use is not permitted in the zone and that Table 2 - Development

Table under TPS3 requires setbacks in accordance with the R15 density code

and 30% of the site to be landscaped open space.

Rationalisation of the land use definition by the removal of the specified land

uses (operating theatre, radiology and physiotherapy), thereby requiring

compliance with the definition of a “Hospital” under TPS3 and the Hospitals and

Health Act 1927 – “Hospital means an institution for the reception and treatment

of persons suffering from illness or injury, or in need of medical, surgical or

dental treatment or assistance, and includes a maternity home or maternity

hospital, a day hospital facility, nursing home or nursing post.”

Adding supplementary land uses normally associated with hospitals

(“Consulting Rooms and any incidental use required to support the hospital

use”) as Permitted Uses within the “Restricted Use” to create a feasible

opportunity for new specialised medical services (in addition to the current listed

uses of operating theatre, radiology and physiotherapy) and aligned incidental

commercial uses (e.g. pharmacy, coffee, flower and gift shop) to serve the

hospital needs.


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Clarification that the number of beds referred to in the “Restricted Use” applies

to “overnight” beds. It is noted that the Town has consistently interpreted the

bedding requirement to relate to overnight beds (68 approved plus 20 allocated

to day beds) – Given the current restriction of 77 beds, an additional capacity

for nine overnight beds is available on Lot 13.

Development of Lot 12

One of the options for Bethesda Hospital to facilitate its long term growth in the Town is to establish an integrated three storey hospital use on the adjoining Lot 12 (existing flats owned by Bethesda). The plan for this expansion includes a new medical facility, with basement parking, surgical services including additional theatres, surgical wards (20 beds), and administration and consulting rooms. To facilitate development on Lot 12, it is proposed to extend the “Special Zone – Restricted Use” applicable to Lot 13 onto Lot 12 and to increase the overnight bedding capacity by 20 to 97 for the combined sites. Lot 12 is currently zoned “Residential” with an “R25” coding. Hospital is an “SA” (discretionary) use in the Residential zone. Clause 19 of TPS3 stipulates that a Hospital may provide a maximum of 20 beds and is to cater for patients who need medium or long term care or convalescence (unless otherwise specified). Therefore the proposal to have an additional 20 beds allocated to the combined site may be approved by Council without a Scheme Amendment. This is used to justify the increase in patient beds (night and long term) for the overall site to 97 beds and rezoning of Lot 12 to provide for a co-ordinated development. Height restrictions apply under TPS3 to Lot 12 (6.6m in the “Residential” zone unless a ‘special circumstance’). If the lot is rezoned “Special Zone – Restricted Use”, the height restriction will be removed as the Scheme does not apply height restriction to this zone. Revisions to Parking Requirements

Bethesda Hospital proposes to amend TPS3 to reduce the parking standard applicable to hospitals in relation to beds (to one parking bay per two beds - day and overnight) and in relation to staff (one bay per staff on duty). Table 2 – Development Table of TPS3 currently requires parking to be provided at a rate of one space per patient bed plus one for each employee. This amounts to 68 bays relative to in-patient beds (noting the additional 20 day beds are not included), and 206 relative to staff – total 274 bays required under TPS (294 bays if day beds included). It is noted that when the rear theatre extensions were approved in 2015, the Council considered the staff parking provision should be based on the number of staff on site at any one time (not the total staff pool), and therefore required the provision of 175 staff bays plus 68 bays associated with the in-patient beds – 234 bays. Information provided for the Parking Management Plan to address the Development Approval condition acknowledged 39 off-site parking bays on the foreshore constructed by the hospital and the 12 shared bays at the Claremont Yacht Club, but not the 60 parking bays at the Claremont Bowling Club.


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While the application now states 206 staff will be on site during a normal shift, this includes approximately 142 hospital staff and 64 surgeons/specialist staff and assistants. Approximately half of the 64 surgeons and specialist tenants (and associated staff) will relocate to the new consulting rooms proposed for Lot 12, thus reducing the 206 staff numbers to approximately 174. Precise parking calculations are dependent on these details, however for the point of establishing a reasonable expectation of existing staff on duty on Lot 13 at this point, 174 will be used for the following calculations (with the remaining being calculated in accordance with TPS3 requirements for Consulting Rooms of one for each 30m2 GLA plus one for each person employed at the time of assessing a Development Application on Lot 12). It is noted that the existing parking does not qualify for any parking concessions under cl.31A(2) – Table 4 of TPS3. Bethesda Hospital is of the view that the current parking standard for Hospital under TPS3 (not including the Consulting Rooms) is excessive, stating that it is inconsistent with the Department of Health guidelines (which require parking for staff on duty or the largest shift - it is noted that the Department of Health guidelines take into account peak shift parking demands for staff) and other parking standards applied to other local government areas in the State such as:

East Fremantle - one parking space for every five patient’s beds plus one

parking space for each staff member on duty at any one time (191 bays for

Bethesda’s current operations – plus Consulting Room requirements).

Nedlands – 12 or one parking space per every four beds, whichever is greater

(22 bays for Bethesda’s current operations – plus Consulting Room

requirements) plus one bicycle bay per ten beds (9).

Joondalup – one parking space per three patients accommodated plus one

parking space for each staff member on duty (203 bays for Bethesda’s current

operations – plus Consulting Room requirements).

Swan – one parking space to every four patients’ beds plus one space for each

employee (196 bays for Bethesda’s current operations – plus Consulting Room

requirements).

It is proposed that the parking requirement under TPS3 be reviewed to be consistent with Department of Health guidelines, inclusive of parking associated with the day beds (not presently included). One bay per two beds (day and overnight) plus one bay per staff member on duty would reduce the current requirement. Based on assumption that the staff numbers of 174 quoted in the application represent staff members on duty at any one time, the current requirement of 274 bays would be reduced to 218 bays (plus surgeon and specialist parking requirements). To support the claim that the current parking requirements are excessive and justify modifications to parking standards under TPS3, Bethesda Hospital has undertaken parking studies in the main parking area (containing 97 bays) during hospital peak hours (12.00 noon - 1.00pm) which show that the existing parking area has a vacancy rate of 40% (39 spare bays). In addition, parking surveys conducted in staff parking areas (basement 70 bays, foreshore 39 bays, Bethesda Lane 8 bays, shared parking with Claremont Yacht Club 12 bays and Claremont Bowling Club 60 bays - total 189 bays) indicate a varying vacancy rate of between 10 and 45% (between 19 and 85


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spare bays). On this basis, it is considered by Bethesda Hospital that the current parking facilities containing 286 bays may be reduced by between 58 bays (to 228 bays) and 124 bays (to 162 bays). Based on the minimum extra parking capacity (58 bays) the parking requirement for the current operations could be reduced (286 – 58) to 228 bays, which is close to the proposed Department of Health guideline of 218 bays (noting also that the survey also includes existing surgeon and specialist parking requirements, some of which will be transferred to Lot 12). A total of 286 parking bays are provided for the hospital’s existing uses as follows:

97 bays in front/main car park

70 bays in basement

39 bays on foreshore

8 dedicated bays in Bethesda Lane

12 reciprocal bays by agreement with Claremont Yacht Club

60 bays by agreement with Claremont Bowling Club.

It is noted that the off-site parking arrangements between Bethesda Hospital and the Claremont Yacht Club (12 bays) was previously acknowledged when the application for the rear theatres was approved in 2015 and under the Parking Management plans, however the arrangements with the Claremont Bowling Club (60 bays) have not been formally approved to date. Council may approved these arrangements under cl.31A(4) of TPS3. Bethesda Hospital needs to obtain Council approval for these current arrangements (which may be temporary until such time as further development takes place at the hospital). If Council does not support these arrangements, the current parking provision of 286 bays would be reduced to 226 bays. The short term implication of this, when considering that the current operations consisting of 142 staff and 66 surgeon/specialist staff (206 staff), may result in a parking requirement of 274 and a parking shortfall of 48 bays (based on the existing TPS3 requirements). However in the longer term, the amended parking requirements would require 218 bays (for 68 overnight beds) which would be accommodated in the 226 bays - without the use of Bowling Club parking area - noting that additional bays would be required for the proposed 97 beds and additional consulting rooms.

With regard to the future development opportunities resulting from this amendment, parking will require full analysis under a Development Application. The applicant has provided the following preliminary comments in this regard, however it should be noted that these comments will need to be considered in the context of the uses and details proposed at that time. However, it is apparent at this time that there will be ample opportunity to accommodate the full parking requirements either on or off-site in accordance with TPS3 parking provision requirements and that the dispersal of parking bays will assist in reducing focused congestion at the Queenslea Drive roundabout:

The hospital currently accommodates 68 overnight beds and this report suggests that this could be increased to 97 beds (20 beds over the 77 beds currently provided for under TPS3), requiring an additional 15 parking spaces. The Concept Master Plan in Section 6.2.2 suggests that the staff compliment could increase by 66 staff, requiring an additional 66 parking bays. This planning scenario suggests that this projected growth may require as much as 81 additional parking bays, which is well below the growth capacity of 133 additional bays in the traffic study (see comments below on traffic capacity).


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Traffic

At the time that the rear theatre extensions were approved by Council in 2015, a traffic and parking study was submitted as part of the Development Application. The Transport Statement and Parking Assessment stated that the traffic analysis undertaken demonstrates that any additional traffic associated with the proposed development is not significant and the peak hours for the hospital operations and nearby school do not coincide. The Transport Statement and Parking Assessment was referred to the Town’s Engineering Department for comment. Engineering advised that the proposed additions are unlikely to adversely impact on the traffic and parking in the immediate area. Although the traffic study stated that there is sufficient parking, including surplus visitor parking on-site during the peak periods of the hospital’s operations, the Town was still concerned about the number of staff vehicles that appear to be parking in surrounding residential streets. It was recommended that any approval be conditioned to require the submission of a Parking Management Plan to address the potential use of excess visitor parking bays at the main Queenslea Drive parking area by staff to minimise the staff use of on-street parking in the immediate area. It was noted at that time that the concerns relating to on-street parking was a complex issue which faces the Town as a whole. Whereas it has been acknowledged by Bethesda that some of their staff park in the local streets such as Princess Road (within a 400mm radius), other users would also be responsible for parking in this area. It was also noted that Bethesda had issued instructions to their staff indicating they are not to park in Princess Road and are to park in Times Square. (It is noted that parking at Times Square ceased with the commencement of the parking arrangements at the Claremont Bowling Club. Also, the required Parking Management Plan arrangements were approved by the Town taking into account peak parking demands for the Hospital, but not the use of the Claremont Bowling Club parking arrangements.) The applicant has submitted a Road Network Capacity Analysis as an attachment to the Amendment application. The applicant’s Scheme Amendment report summarises the conclusions of the Traffic Report. Extracts of the Amendment report include:

“The Traffic Report… conservatively estimates that an additional 133 parking bays could be accommodated in the area before the road network reaches full capacity, implying growth capacity for the hospital.

The master planning process also suggests that the future parking is likely to be accessed from Bethesda Lane, away from the roundabout in Queenslea Drive. This establishes alternative routes via Bay View Terrace and Victoria Avenue for visitors and staff to avoid the current traffic management issues associated with school traffic in Queenslea Drive.” Traffic movement in Queenslea Drive in the vicinity of the hospital is currently severely compromised by the existing high traffic congestion generated by the private schools in the locality and to some degree the hospital use in itself. Christ Church Grammar School has prepared a Council approved Traffic Management and Transport Plan to address parking and traffic flow associated with the school, however, due to the peak demands these uses place on the local road network, congestion prevails.


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Despite the applicant’s and traffic consultant’s view that the main cause for traffic congestion in the locality are generated by the local schools and considering that the peak traffic flow of the schools and hospital do not coincide, and also that extensions proposed as a result of this scheme amendment will not compromise traffic flow in Queenslea Drive as it is to refocus traffic movement onto “Bethesda Lane”, now is an appropriate time to consider other possible solutions to address local traffic congestion. This may involve reviewing the local road network to determine the opportunities, risks and constraints on possible road modifications to alleviate existing traffic movement concerns. One option is for road widening along Queenslea Drive and Victoria Avenue along the frontage of Lots 12 and 13 to provide an additional lane at the Queenslea Drive roundabout and an additional queuing lane along the hospital frontage. Road widening along the frontages of Lots 12 and 13 to provide for the additional queuing lane is problematic as it would involve relocation of existing service infrastructure and building a road over an existing underground car park at the hospital. An alternative solution may be for the carriageways north and east of Lots 12 and 13 to be modified to provide for an additional queuing lane (by narrowing the verges on both sides of the road) to east of the Queenslea Drive roundabout. This may involve removal of trees and the bicycle lane (to be combined with the footpath) and a requirement for a pedestrian easement on the hospital site - see Widening Plan (R-Attachment 1). These matters require detailed design and examination prior to further discussion with both Bethesda Hospital and Christ Church Grammar School.


The TPS3 amendments provide a strategic direction for Council to consider development options for the hospital in accordance with the Bethesda Hospital Masterplan. If future development options cannot be established for the site, the hospital may consider relocation. Despite traffic and parking concerns associated with the operation of the hospital, the long term retention of the hospital is desirable as it makes a significant and positive contribution to the Town’s economy and employment capacity. Modifications to the Queenslea Drive roundabout and construction of an additional queuing lane to the roundabout along Queenslea Drive and Victoria Avenue from the east will require detailed design, project planning and budgeting and funding sources to be secured (inclusive of consultation with local residents). This will involve further discussions with both Bethesda Hospital and Christ Church Grammar School, together with Main Roads WA. If the Town is committed to improving traffic circulation in this locality, this proposal may form part of a suite of modifications which will need to be funded, at least in part, by the Town.


Section 75 of the Planning and Development Act 2005 (PD Act) permits Council to amend its current Town Planning Scheme as stated below:

75. Amending scheme

A local government may amend a local planning scheme with reference to any land within its district, or with reference to land within its district and other land within any adjacent district, by an amendment —


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(a) prepared by the local government, approved by the Minister and published in the Gazette; or

(b) proposed by all or any of the owners of any land in the scheme area, adopted, with or without modifications, by the local government, approved by the Minister and published in the Gazette.

Amendments are required to be undertaken in accordance with Part 5 of the LPS Regs. The applicant proposes that the amendment is classed as ‘Standard’ based on the following criteria as set out in the LPS Regs:

a) The amendment will make the scheme consistent with a region planning scheme, and is not a basic amendment.

b) The amendment would have minimal impact on land in the scheme area that is not the subject of the amendment.

c) The amendment does not result in any significant environmental, social, economic or governance impacts on land in the scheme area.

Given that this Amendment may however have a significant impact on land in the scheme area in terms of traffic generation and parking, it is considered that a more appropriate classification for the Amendment would be ‘Complex’. The landowner may request the WAPC to advise whether the Amendment is ‘Complex’, ‘Standard’ or ‘Basic’, and the WAPC may direct the Local Authority to amend its resolution accordingly. A decision by Council to refuse to initiate a ‘Complex’ Amendment proposed by a landowner is not subject to appeal rights, however the WAPC is to be advised of the Council’s resolution within 21 days. In exceptional circumstances an owner may seek the Minister for Planning to exercise her discretion under Section 76 of the PD Act. Under Section 76 the Minister may order the Council to initiate a Scheme Amendment. If the Complex Amendment is formally initiated, documentation will be referred to the WAPC for examination and assessment for any modifications within 21 days of Council initiation. The WAPC may direct Council to modify the Amendment prior to advertising. Documentation is also required to the Environmental Protection Authority (EPA) for environmental assessment and permission to advertise. Once this is received the amendment will be advertised in accordance with the LPS Regs for a period of not less than 60 days. Any submissions received will be addressed in a second report where Council will consider these submissions and determine whether to finalise the amendment (with or without modifications) or to not proceed. The amendment will then be forwarded to the Minister for Planning for consideration of approval and gazettal.

Urgency

Bethesda and its consultants have made a number of presentations to Council with regard to the current Amendment proposals and in response to concerns raised with regard to a number of the original proposals, modified the proposal to address the primary concerns relating to the current zoning allowances for site. The Hospital now seeks Council’s initiation of the Amendment to progress future development of the site.


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Conclusion

The proposed Scheme Amendment is supported by State and local strategic planning policy. It is recommended that Scheme Amendment No. 139 be initiated as detailed in the Officer Recommendation and that Bethesda Hospital be required to gain formal Council approval for the parking of 60 staff bays at the Claremont Bowling Club, with a report on the matter being presented to Council for consideration prior to the end of June 2018. Further, it is recommended that the Town of Claremont liaise with Bethesda Hospital, Christ Church Grammar School and Main Roads WA on possible road widening and roundabout modification solutions in Queenslea Drive and Victoria Avenue to improve traffic flow in the locality, with the view that a report on this matter be referred to Council for consideration by the end of June 2018.


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Voting Requirements



That Council:

1. Pursuant to Section 75 of the Planning and Development Act 2005, initiate Scheme Amendment No. 139 to Town Planning Scheme No. 3 in order to:

a) The amendment of Appendix VII as follows:

Location Particulars of Land

Permitted Use Standards/ Conditions

25 Queenslea Drive and 2 Victoria Avenue

Lot 13 on DP78374 and Lot 12 on DP38812

Hospital not exceeding 97 overnight beds, Consulting Rooms and any incidental use required to support the Hospital use

Prior to applying for Development Approval, the applicant is to undertake a traffic study to determine the effect that the proposed development will have on the nearby school and residents in the locality. Should the traffic study, in Council’s opinion, indicate that the development will create a traffic hazard, the applicant is to suitably modify the development to satisfy Council’s requirements with respect to traffic.

b) Amend Table 2 – Development Table, as follows:

USE BUILDING SETBACKS

LANDSCAPE OPEN SPACE

CARPARKING SPACE REQUIREMENT

Hospital As for the R15 Code

30% of site One per two patient (day and overnight) beds plus one for each employee on duty.

c) Amend Town Planning Scheme No. 3 Maps by the deletion of the “R25”

density coding over Lot 12 on DP38812 and Lot 13 on DP78374 and by rezoning Lot 12 from “Residential” to “Special Zone (Restricted Use)”.

2. Advise the Western Australian Planning Commission that Amendment No. 139 to Town Planning Scheme No. 3 is a ‘Complex Amendment’ as it has the potential to significantly impact the locality in terms of increased traffic flow and parking.

3. Forward a copy of the Amendment documentation to the Environmental Protection Authority in accordance with Section 81 of the Planning and Development Act 2005.


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4. On receipt of advice from the Western Australian Planning Commission that Amendment No. 139 is a ‘Complex Amendment’ which requires no further modification prior to advertising, and also from the Environmental Protection Authority under Section 48A of the Environmental Protection Act 1986 indicating that the Amendment need not be subject to an environmental assessment, advertise Amendment No. 139 in accordance with the Planning and Development (Local Planning Schemes) Regulations 2015 for not less than 60 days.

5. Bethesda Hospital be required to seek Council’s formal endorsement of the current off-site parking arrangements for 60 car bays at Claremont Bowling Club or an alternative site. A report on this matter is to be referred to Council for consideration by the end of June 2018.

6. The Town of Claremont liaise with Bethesda Hospital, Christ Church Grammar School and Main Roads WA to determine the opportunities, risks and constraints on possible road widening and roundabout modification solutions in Queenslea Drive and Victoria Avenue to improve traffic flow in the locality. A report on this matter is to be referred to Council for consideration by the end of June 2018.

PRCEDURAL MOTION

Moved Cr Mews, seconded Cr Browne.

That Item 13.3.1 Town Planning Scheme No. 3 Amendment No. 139 – Bethesda Hospital be deferred to the 17 July 2018 Ordinary Council Meeting.

Reason: To allow for preliminary consultation on the proposed amendment for a period of 28 days.

CARRIED(45/18)

For: Mayor Barker, Cr Browne, Cr Edwards, Cr Franklyn, Cr Goetze, Cr Main, Cr Mews, Cr Tulloch.

Against: Cr Bruce Haynes.

On completion of this Item, the Mayor returned to Item 9 on the Agenda.


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14 ANNOUNCEMENTS BY THE PRESIDING PERSON

Cr Goetze reported on her attendance at the ARTTRA event and commended the efforts of the staff involved. Cr Browne reported on his attendance at the ARTTRA event and the Heritage Award event.


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15 ELECTED MEMBERS’ MOTIONS OF WHICH PREVIOUS NOTICE HAS BEEN GIVEN

15.1 CONDOLENCES FOR THE PASSING OF CLEM EDWARDS

Elected Member: Cr Bruce Haynes

Proposed Date: 17 April 2017

___________________________________________________________________

MOTION


That the Council and Administration convey to Councillor Peter Edwards and family their condolences on the occasion of the death of his father Clem, and record our appreciation of his passionate and determined contribution to the Town of Claremont during his service on the Council from 1986-1989 and 1999-2007.



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15.2 PARKING INFRINGEMENT POLICY

Elected Member: Cr Bruce Haynes

Proposed Date: 17 April 2018

MOTION

Moved Cr Haynes, seconded Cr Tulloch.

That Council:

1. With immediate effect, cease the policy of issuing warnings to persons with their first parking infringement for the year and revert to the approved policy of infringing those contravening the parking regulations as deemed appropriate by Council.

2. Give consideration in the 2018/19 Budget process to allocating $400,000 to the Building Reserve to be used in conjunction with the $250,000 recently approved to go in that Reserve to partially fund renewal of the MacKenzie Pavillion at Cresswell Oval.

Reason: The first offender warning policy is costing Council (and thereby its ratepayers) over $400,000 p.a. and this money could be put to a better use with Council's renewal of its public assets.

MOTION

Moved Cr Browne, Cr Goetze.

That this motion be deferred.

Reason: To allow the CEO to bring the matter back to Council in the form of a report.

LOST

For: Cr Browne, Cr Goetze, Cr Franklyn.

Against: Mayor Barker, Cr Edwards, Haynes, Cr Main, Cr Mews, Cr Tulloch.


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AMENDMENT


That the phrase “with the exception of November and December each year” be added at the end of Point 1.

Reason: To encourage shoppers to shop in Claremont and to spread good will at Christmas time.

CARRIED(59/18) For: Mayor Barker, Cr Browne, Cr Franklyn, Cr Goetze, Cr Tulloch. Cr Main, Cr Mews.

Against: Cr Edwards, Cr Haynes.


That Council:

1. With immediate effect, cease the policy of issuing warnings to persons with their first parking infringement for the year and revert to the approved policy of infringing those contravening the parking regulations as deemed appropriate by Council, with the exception of November and December each year.

2. Give consideration in the 2018/19 Budget process to allocating $400,000 to the Building Reserve to be used in conjunction with the $250,000 recently approved to go in that Reserve to partially fund renewal of the MacKenzie Pavillion at Cresswell Oval.

CARRIED(60/18) For: Cr Browne, Cr Edwards, Cr Franklyn, Cr Goetze, Cr Haynes, Cr Tulloch. Cr Main, Cr Mews.

Against: Mayor Barker.


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16 NEW BUSINESS OF AN URGENT NATURE APPROVED BY THE PERSON PRESIDING OR BY DECISION OF MEETING

NIL 17 CONFIDENTIAL MATTERS FOR WHICH THE MEETING MAY BE CLOSED

TO THE PUBLIC

NIL 18 FUTURE MEETINGS OF COUNCIL

Ordinary Council Meeting, Tuesday 1 May 2018.

19 DECLARATION OF CLOSURE OF MEETING

There being no further business, Mayor Barker declared the meeting closed at 8:30PM. Confirmed this day of 2018.