tpm- cmic integration manual · subcontractors will be paid via ach through tpm. once the payment...

Copyright © 2016 2017, Oracle and/or its affiliates. All rights reserved.

TPM- CMiC Integration Manual

Version 1.0 May 2, 2017

Table of Contents Overview ............................................................................................................................... 3

Textura-CMiC Workflow ............................................................................................................. 3

Export Data from CMiC .......................................................................................................... 4

Import CMiC Data into Textura .............................................................................................. 6

Export Subcontractor Invoice Data from Textura .................................................................... 8

Import Textura Subcontractor Invoice Data into CMiC ......................................................... 10

Export Payment Data from Textura ...................................................................................... 14

Import Textura Payment Data into CMiC ............................................................................. 16

Overview

Textura-CMiC Workflow

Integrate Textura’s services with CMiC to optimize your payment process. The interface points are:

Subcontracts / Subcontract Change Orders – Export subcontracts and change orders from CMiC to Oracle’s Textura Payment Management (TPM)

Subcontract Compliance – Export subcontractor compliance requirements and status from CMiC to TPM

Owner Change Orders – Export owner change orders from CMiC to TPM

Invoice Entry – Export subcontractor invoice detail from TPM to CMiC

Payment Entry – Export subcontractor payment detail from TPM to CMiC

Pay Application Images (OPTIONAL) – Export subcontractor electronic pay application images from TPM to CMiC

Export Data from CMiC

Introduction The Textura Export screen is used to create export files for Subcontracts, Subcontract Change Orders, Subcontractor Compliance and Owner Change Orders. All exports are done from the Subcontract Management module in CMiC:

1. Log into CMiC Enterprise and access Subcontract Management

2. From the Custom Programs menu select Textura Export

3. Select export parameters (the two required parameters are Company and Job Status)

a. Company The Company defaults to the current users default company from Project

Management. The drop down list includes all companies the current user has access to in CMiC

company security

b. Job Status The job status filter may be used to choose between open and closed jobs. The

default value is Both meaning records from jobs of any status will be included

c. From Job / To Job Use these parameters to filter the export by a single project or a range of

projects – type the job numbers directly into the From Job: / To Job: fields

d. From Date / To Date Use these parameters to filter the export based on the date a record was

posted or updated in CMiC

e. Include Previously Exported: The export program tracks records than have been exported and

will not export them again, unless you check this box

i. Suggested process is to leave this box checked

4. Click the button for the information you would like to export out of CMiC

a. Subcontracts and Amendments Click this button to download the subcontracts and

subcontract change orders file that you will use to import into Textura

b. Owner Change Orders Click this button to download the PCI file that you will use to import

into Textura

c. Subcontract Level Compliance Click this button to download the compliance file that you will

use to import into Textura

5. The system will prompt you for an action at the bottom of your screen – CLICK SAVE AS and save the file to your desktop or designated Textura folder

a. DO NOT OPEN THE FILE

6. Repeat this process until all data files have been saved and you are ready to import into Textura

Import CMiC Data into Textura

Introduction

Textura will accept all new subcontracts, subcontract change orders, subcontractor compliance updates and owner change orders – all duplicates and existing data will be ignored.

1. From the Home Page select Import Accounting Info under the Interfaces menu on the left

Click Browse to locate the file(s) you just saved from CMiC

2. Click Import CSV File once the file name appears in the text window

3. The system will display a status screen after each import – Click Here next to To process another import if you have additional data to import

4. All newly imported subcontracts must be completed by the General Contractor – access the Subcontract Listing to complete an incomplete subcontracts that were imported

Note: See the TPM Web Help Import Subcontracts and Invite Organizations topics for step-by-step instructions on completing subcontracts.

5. All new Owner Change Orders must be allocated to the General Contractor’s Schedule of Values

6. Subcontractors will receive an email for each new subcontract change order that was imported – no action is required from the General Contractor

http://cpmwebhelp.texturacorp.com/general-contractor/gccreate-subcontracts/import-subcontracts/

http://cpmwebhelp.texturacorp.com/general-contractor/inviteorganization/

7. Subcontractors will receive an email for each new subcontract change order that was imported – no action is required from the General Contractor

Export Subcontractor Invoice Data from Textura

Introduction

Subcontractors will enter invoices into TPM for the Project Manager’s approval. Once all subcontractor invoices are approved, the invoice data can be exported out of TPM and imported into CMiC. Only invoices that have been approved are eligible to be exported – prior to month end, all Textura invoices should be imported and posted into CMiC.

1. From the Project Home Page click on the Draw # for which invoices need to be exported

2. Click Export Subcontractor Invoices under the Interfaces heading.

3. Click Generate Invoice File

4. From the status page, click Here next To view the status of your export

5. Your export should appear at the top of the list

Note: Your name will appear under the Generated By column – use this column to verify you are grabbing the intended file

6. Under the Export File column click on Export File: XXXX for the invoice export you just generated

Note: Click View Audit Report if you would like to view a summary of the invoices and amounts that will be imported into CMiC

An action will appear at the bottom of your screen – CLICK SAVE AS and save the file to your desktop or designated Textura folder


7. Once the file has been saved, you can then import the data into CMiC

Import Textura Subcontractor Invoice Data into CMiC

Introduction The Textura Import screen is used to create invoice and payment batches for data exported out of TPM. All imports are done from the Subcontract Management module in CMiC:


2. From the Custom Programs menu select Textura Import

3. Click Browse and select the Export File you just saved from Textura

4. Once the file name is listed next to File to upload: click Upload

5. When processing completes, a batch number will display – YOU MUST POST THE BATCH TO FINALIZE THE

INVOICE IMPORT (Steps 6-10)

Note: If there is an error in the processing of the file, print the error log to determine the source of the

error – you can still post the successful data prior to troubleshooting any errors – contact your Textura

account representative for help with import errors

6. From the Payments menu, select Post Request For Payment

Note: If you would like to review the batch prior to posting, select Edit Listing from the Payments

menu and search for the batch that was created

7. Type in the company number you’re posting the batch for next to Company

8. Click F9 next to Batch Number and select your batch

9. Click Post Batch

10. A message will be displayed once all posting is complete

Export Payment Data from Textura

Introduction

Subcontractors will be paid via ACH through TPM. Once the payment has been disbursed in TPM and uploaded to the bank – the payment data can be exported out of TPM and imported into CMiC. Payments must be disbursed out of Textura before they can be exported.

1. From the Project Home Page click on the Draw # for which payments need to be exported

2. Click Export Payments Report under the Interfaces heading.

3. Click Generate Payment File

4. From the status page, click Here next To view the status of your export

5. Your export should appear at the top of the list

Note: Your name will appear under the Generated By column – use this column to verify you are grabbing the intended file

6. Under the Export File column click on Export File: XXXX for the invoice export you just generated

Note: Click View Audit Report if you would like to view a summary of the payment amounts that will be imported into CMiC

7. An action will appear at the bottom of your screen – CLICK SAVE AS and save the file to your desktop or

designated Textura folder


8. Once the file has been saved, you can then import the data into CMiC

Import Textura Payment Data into CMiC

Introduction The Textura Import screen is used to create invoice and payment batches for data exported out of TPM. All imports are done from the Subcontract Management module in CMiC:


2. From the Custom Programs menu select Textura Import

3. Click Browse and select the Export File you just saved from Textura

4. Once the file name is listed next to File to upload: click Upload

5. When processing completes, a batch number will display – YOU MUST POST THE BATCH TO FINALIZE THE

PAYMENT IMPORT (Steps 6-10)

Note: If there is an error in the processing of the file, print the error log to determine the source of the

error – you can still post the successful data prior to troubleshooting any errors – contact your Textura

account representative for help with import errors

6. Navigate to the Accounts Payable module in CMiC

7. From the Check menu, select Manual Check Post Batch

Note: If you would like to review the batch prior to posting, select Print Edit List from the Manual

Check menu and search for the batch that was created

8. Type in the company number you’re posting the batch for next to Company

9. Click F9 next to Batch Number and select your TXT CHK batch

10. Click Post Batch

A message will be displayed once all posting is complete.

Legal Notices

TPM- CMiC Integration Manual

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tpm- cmic integration manual · subcontractors will be paid via ach through tpm. once the payment...

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