track 1 pres 3 - deltek paperlessevmv1 daren fontenot · 7/28/2014 · slide 4 8 reduce the text in...

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Paperless EVMS

Daren FontenotSolutions Architect, Integrated Program Management

What ….. and Why? What are we doing?• Introducing robust IPM tools integrated w/

Costpoint to improve program performance and controls

• Cobra – EV costing• wInsight Analytics – performance analysis • PM Compass – PPM Platform for all

Project stakeholders• MSP Phase I• Acumen Fuse/Risk Phase II

Why are we doing it?• Improve operations

• Increased visibility - project cost/schedule• Increased accuracy - customer reporting• Accurately predict program performance• Improved customer compliance• Overall improved reporting capability with

greater insight into program performance• Standardization of processes, procedures

and standardsM S

uit

e

• Acumen Fuse/Risk Phase II• OPP in Phase II

• Improving and refining processes

• EVMS Validation in process• Current DCMA surveillance

• Training The Team

• EVM Training – CAMs, PMs, • IPM Assessment Performed• Tools Training

and standards• Common reporting methodologies• Scalable to meet project/program

requirements

IPM

What got us here won’t get us there…….

People, Process, and Tools

ProcessesProcessesPeoplePeople

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ToolsTools

Managing the Full Project Lifecycle

ExecutingPlanningInitiating Closeout

© 2014 Deltek, Inc. All Rights Reserved4

(Control/Collaborate)(Forecasting)(Strategic Decisions) (Forensics/Lessons Learned)

Informed Selection

RealisticPlanning

Reliable Execution

Successful CompletionIP

M

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8 Reduce the text in the bullets to the main points

Make reference in the bullets and script the cycle completion of past performance back into the BD strategy

Evaluate the icons, is the BOM what we really want? Change EVMS to Cost Management

Pipeline, Contracts, Schedule, Cost, Resources, Accounting, Procurement, Operations

Use the $ for cost and find a new Icon for Resource and Accounting

Slow down the automationEric Goines, 8/29/2013

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Day in the Life Rhythm

CA

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Stage 1 Stage 2

pdat

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ress

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Stage 3 Stage 4

An

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sis

Stage 5 Stage 6

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Efficiency and Accuracy

Streamline EVMS processes, reduce manual operations, eliminate chaos, and

id PM ti t

Paperless

CAM Notebooks, EVM Artifacts,

Cost Reviews on

1

Reduce Manual Operations

with integrated tools

2

provide PMs time to manage and FAs time to analyze.

GO Paperless!

DEMAND

Auditability

Lower our audit risk, see what our

customer sees

3

Enable CAMs/PMs

Make Project info readily available

4

7/28/2014 © 2014 Deltek, Inc. All Rights Reserved. Distribution of this material is prohibited. 6

Implementation Plan

Phase I

• Cobra – maximize current installation• wInsight Analytics – upgrade to the new platform• PM Compass – refine processes and institute

workflows

7/28/20147 © 2014 Deltek, Inc. All Rights Reserved. Distribution of this material is prohibited.

• MSP Server – maximize current installation

Phase II

• Acumen Fuse/Risk - replace existing to toolset• Open Plan – enterprise scheduling

How We Did It!Partnered with Deltek – 3 Weeks on Site

• Team looked closely at Cobra set up and maximized functionality• wInsight Analytics upgrade installed and overview training• MSP Server – Established a workflow for change management

Budget resource loaded• PM Compass – Set up Completed

White Boarded ProcessesSet up Workflows for major EVM Processes

7/28/20148 © 2014 Deltek, Inc. All Rights Reserved. Distribution of this material is prohibited.

p jEstablished securitySet up Dashboards for all StakeholdersDefined reports Two full test cycles Trained the CAMs and PMs in a workshop fashionReviewed new systems with DCMA - POSITIVE

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This is What We Intend for Change Management?


Realistic Change Management

Program Mgr

Subs

Engineering

Project Mgr

Business Manager

CAM

#5 PM Reviews

ProjectControls

CAM

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Scheduler

#1 New Change Request

#2 Scheduler Updates Schedule

#3 The CAM Reviews

Cost Analyst

#4 The FA Reviews

#6 Schedule and Cost Updated

How do we get back to this? Phase II will include a robust and fully automated change process

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Enter Progress

Enter Forecast


Enter Progress

Enter Forecast

Explanation of Variance

Risk


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Enter Progress

Enter Forecast

Explanation of Variance

Risk

CARs

To Do


Q it hi


Quit pushing paper up a hill!!!

Instead start pulling together through the processes with an IPM Platform!


track 1 pres 3 - deltek paperlessevmv1 daren fontenot · 7/28/2014 · slide 4 8 reduce the text in...

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