CASS BOARD OF DIRECTORS MEETING Wednesday, May 6, 2020

7.30 a.m. – 9.15 a.m.

Zoom https://us02web.zoom.us/j/84302772555?pwd=MWpwUjI4V2hheGtOZXNicnJJOEEvdz09

Or by phone (AB Number):1.587.328.1099 Meeting ID: 843 0277 2555

Password: 649353

AGENDA

Time Specific Agenda Items

7:45 am A.2 Funding Model for Alberta Distance Learning CentreDavid Garbutt, Superintendent, Tracy Leigh, Secretary Treasurer, Rob McGarva, Director of Student Services, and Steven Kaplan, Principal ADLC will join the meeting for this agenda item

8:15 am I.3 Directors’ ReportsThe Directors of Leadership Reports are included with the agendapackage. They will join the meeting at 8:15 am to respond to anyquestions that arise from their written reports.

8:20 am A.6 Start Right & Leading for Learning Summer AcademiesDirector of Leadership Colleen Symyrozum-Watt will join the meeting.

8:20 am A.7 CASS / ASBOA Summer Learning ConferenceDirector of Leadership Val Olekshy will join the meeting

IMPORTANT – Every line that has an Enclosure is a hyperlink, directly to enclosure. Clicking on the grey box at the top right of each page will direct you back to the agenda page.

Call to Order – Bevan Daverne 1.0 Approval of Agenda

2.0 Approval of Minutes – April 8, 2020 Enclosure 2.0

Business Arising from the Minutes 3.0 CASS Conditional Grant (B. Litun) Enclosure 3.0

4.0 Potential ARPDC Model (B. Litun) Enclosure 4.0

5.0 RCSD (B. Litun) Enclosure 5.0

Action Items A.1 Re-entry Planning, 2020-21 School Year (B. Litun) Enclosure A.1

A.2 Funding Model, ADLC (B. Litun) Enclosure A.2

A.3 2020-21 CASS Budget, Preliminary Discussions (B. Litun) Enclosure A.3

A.4 Financial Report: July 1, 2019 – April 30, 2020 (B. Litun) Enclosure A.4

Action Items (Continued)

A.5 Projected Financial Report to June 30, 2020 (B. Litun) Enclosure A.5

A.6 Start Right & Leading for Learning Summer Academies (B. Litun) Enclosure A.6

A.7 CASS / ASBOA Summer Learning Conference (B. Litun) Enclosure A.7

A.8 Three Year Education Plan & AERR (S. Morrison) Enclosure A.8

A.9 Labour Disruption Contingency Planning (W. Tymensen) Enclosure A.9

A.10 June 11-12, 2020 Meeting Format (B. Litun) Enclosure A.10

A.11 Future of Education (K. Sacher) Enclosure A.11

Information Items

I.1 President’s Report – Bevan Daverne (Verbal Report)

I.2 Zone Directors Reports (Verbal Reports) I.2.1 Zone 1 – Sandy McDonaldI.2.2 Zone 2/3 – Dr. Rhonda NixonI.2.3 Zone 4 – Rita MarlerI.2.4 Zone 5. – Dr. Scott MorrisonI.2.5 Zone 6 – Amber DarrochI.2.6 Metro Authorities – Chris UsihI.2.7 Treaty 7 First Nations Authorities – Cam ShadeI.2.8 Treaty 8 First Nations Authorities – Chester Auger

I.3 Directors of Leadership Reports Because of the uncertainty of the status of the CASS Conditional Grant, not all Directors of Leadership will provide a written report each month.

I.3.1 Brian Andjelic & Jim McLellan Enclosure I.3.1 I.3.2 Elizabeth Gouthro, Dr. Naomi Johnson, Val Olekshy &

Colleen Symyrozum-Watt I.3.3 Dr. Norman Yanitski

I.4 Executive Director’s Report – Barry Litun I.4.1 Executive Director’s Activity Report Enclosure I.4.1 I.4.2 CASS Board of Directors for 2020/21 Enclosure I.4.2

Adjournment 4.0 Adjournment (9:15 am)

Future Meetings

It may be necessary to change from a Face-to-Face to a Zoom Meeting Thursday June 11 (full day) & Friday, June 12 (morning) in Nisku

• June 11 – Full day Strategic Planning meetingo Breakfast 7.45; Meeting 8.30 – 3.30o Will attempt to schedule a Dinner Meeting with ATA Table Officers for 5.30 pm

• June 12 – Business meeting until noono Breakfast 7.45; Meeting 8.30 – 12.00

CASS BOARD OF DIRECTORS MEETING Wednesday, April 8, 2020

Zoom Meeting

MINUTES (UNOFFICIAL UNTIL APPROVED)

IN ATTENDANCE: Bevan Daverne, Kurt Sacher, Karen Shipka, Dr. Wilco Tymensen, Sandy McDonald, Dr. Rhonda Nixon, Rita Marler, Dr. Scott Morrison, Amber Darroch, Chris Usih, Chester Auger, Barry Litun, Claudine Cortes (meeting recorder) GUESTS: David Keohane DIRECTORS OF LEADERSHIP LEARNING: Brian Andjelic, Elizabeth Gouthro, Val Olekshy, Dr. Norman Yanitski REGRETS: Cameron Shade Call to Order – Bevan Daverne B. Daverne welcomed David Keohane who will become the Executive Director in Summer 2020. 1.0 Approval of Agenda W. TYMEMSEN moved to approve the agenda as amended. CARRIED Additional Agenda: 10.0 Transportation Teleconference Meetings

11.0 Phone call with B. Daverne and N. Williams

A.6 Committee Appointments – Ratify CASS nominations on the Advisory

Committee on Complexity in Alberta Classrooms

2.0 Approval of Minutes – March 4, 2020

R. NIXON moved to approve the March 4, 2020 minutes as presented. CARRIED 3.0 Approval of Minutes – March 11, 2020

K. SHIPKA moved to approve the March 11, 2020 minutes as presented. CARRIED Business Arising from the Minutes 4.0 EXL Nomination (B. Litun)

The EXL Award Review committee comprising of B. Litun, K. Shipka, S. McDonald and R. Nixon met on April 6, 2020 to approve the nomination CASS received for the EXL Award for 2020. The EXL Award recipient will be announced on the April 23rd Weekly Update and then acknowledged at the CASS Fall Conference in November.

5.0 CASS Conditional Grant (B. Litun) B. Litun provided an update about the status of the conditional grant.

On March 9, 2020, there was request by the Ministry to slightly modify two of the Deliverables and the revised application was re-submitted on March 27, 2020. B. Litun has confidence that the grant will be approved, however the fiscal impact of the current COVID-19 situation makes it difficult to project with any certainty. The formation of the CASS Women in Leadership Ad-hoc Committee meets Deliverable 1 on services that support varied stages of implementation of the SLQS and of newly appointed and aspiring system leaders. It was suggested by the Ministry that the work undertaken by this committee could and should be reported in the Reports for the Conditional Grant.

6.0 Potential ARPDC Model (B. Litun)

B. Litun provided an update. A consensus has been reached from the superintendents of the seven banker boards to have CASS serve as the banker board / employer for ARPDC beginning September 1, 2020. The Boards of Directors of all seven Consortia have passed motions to support or support in principle the move to have the CASS Board of Directors serve as the Governance Board for ARPDC beginning September 1, 2020.

B. Litun will provide written affirmation of discussions held to the Boards of the Consortia that requested he do so. Next steps include working on Terms of Reference for the Working and Advisory Committee and working with the Deputy Minister so that changes that must be made to allow this process to move forward are made.

B. Daverne acknowledged the hard work, excellent effort and the amount of time B. Litun put in this endeavor.

7.0 RCSD (B. Litun)

When the 2020/21 budget was tabled on February 27, 2021 one of the changes in the Education Funding Model was the disbanding of the Regional Collaborative Service Delivery Model. While most school authorities supported this decision, it was not unanimous.

The Board of Directors shared what was being done in their regions and it demonstrated the variance in the province of how this is being handled. B. Litun will contact David Woloshyn, Executive Director, Education Supports Sector of Alberta Education to propose a meeting of all RCSD Regional Directors to look for ways to provide support to seamlessly work through the challenges.

8.0 CASS/ASBOA Proper Conduct of Investigations in an Education Setting (B.

Litun) The cancelled workshop in Edmonton on April 22, 2020 has been postponed to

November 4, 2020 in conjunction with the CASS Fall Conference in Calgary.

Participants were given the option to receive a refund or defer their registration to the November date.

9.0 Bullying Prevention Resource (K. Sacher) K. Sacher requested that this item be removed from the agenda. 10.0 Transportation Teleconference Meetings

B. Litun shared that he had scheduled five teleconference meetings on April 8, 2020 with superintendents, secretary treasurers and transportation directors to provide an opportunity for clarification and respond to questions regarding contracts with third party providers.

11.0 Phone Call with B. Daverne and Minister’s Chief of Staff N. Williams

B. Daverne shared a phone call he had with N. Williams about the possibility of having a provincial hotline to field questions and concerns about students with complex or specialized needs. This is in response to public perception that some students are not being supported enough and Inclusion Alberta claiming that they are inundated with calls from upset parents over concern that they are not receiving sufficient support for their child.

B. Litun suggested that the Zone Directors organize a meeting in the next few days to ensure there is a systematic and clear means of sharing who to contact first if parents think their child is not being supported enough.

B. Litun will send an email to Zone Directors outlining the agenda for the Zone meetings, which the Zone Directors can share with their Zone Chairs.

Action Items A.1 COVID-19 Pandemic: CASS’ Role (B. Litun)

Over the past three weeks, the Ministry, primarily through Deputy Minister A. Corbould, has sought advice and support from CASS as the province addresses the COVID-19 pandemic. Through the course of the meetings, the advice CASS provided and continues to provide the Ministry to the COVID-19 response effort has been highlighted.

A.2 CASS Annual General Meeting (B. Litun) The CASS Annual General Meeting (AGM) was scheduled for April 24, 2020 in conjunction with the CASS Annual Learning Conference. The Election of Table Officers for 2020-2021 is the most significant item on the agenda. B. Litun has prepared a motion to do this through the Weekly Update but A. Darroch suggested to look at the possibility of having a virtual AGM instead. The approval of the March 22, 2019 AGM and the November 7, 2019 SGM to members can also be sought at this virtual meeting. There is a requirement to have the 2019 AGM minutes approved because they are part of the package that must be submitted each year in compliance with maintaining Society Status. B. Litun will investigate the possibility of a virtual meeting and will communicate to the board whether holding the AGM meeting through Zoom is feasible.

One other item on the annual AGM agenda is the 2020 EXL Award – CASS Recipient and Nominee to CASSA, where the motion below was made. A. DARROCH moved that the 2020 EXL Recipient be announced in the April 23, 2020 Weekly Update and the recipient be formally acknowledged at the CASS Fall Special General Meeting (SGM) on November 5, 2020. CARRIED Another event that is not directly related to the AGM but is associated with the Annual Learning Conference is the CASS Retirement Banquet. It was scheduled for the evening of April 23, 202, which was also canceled. A. DARROCH moved that the 2020 CASS Retirement Banquet be rescheduled to November 5, 2020. CARRIED

A.3 Bylaw 8 CASS Board of Directors (B. Daverne) B. Litun shared that through his involvement in the Official Languages in Education Programs (OLEP) advisory committee, he has come to understand the challenges Francophone school authorities face Further, as outlined in Agenda Memo 6.0, there exists a strong likelihood that the CASS Board of Directors will serve as the Governance Board for the ARPDC starting September 1, 2020, therefore there would tremendous advantage to having a superintendent from a Francophone school authority serve as a Director on the CASS Board of Directors. S. McDONALD moved the Board of Directors recommend an amendment to Bylaw 8 at the next General Meeting of CASS. The recommended amendment would result in an addition of one Director from a Francophone School Authority to the CASS Board of Directors so that Point 1 of the Bylaw would read:

1. The Board shall consist of the President, Past President, First Vice-President, Second Vice-President, one Regional Director from each zone, one Metro Director, up to three Directors from First Nations Education Authorities, and one Director from a Francophone School Authority.”

CARRIED

In anticipation that the motion would be approved by membership at the Fall General Meeting, the Superintendents of the four Francophone Authorities will be asked to develop a rotation for the Directors to be chosen from, and that they be invited to join the CASS Board as non-voting Directors for September and October meetings that will take place prior to the November 5 SGM.

A.4 Financial Report: July 1, 2019 – March 31, 2020 (B. Litun)

B. Litun shared that while there have not been any unusual expenses in the past two months, the non-approval of the conditional grant from Alberta Education given the expenses already incurred based on the grant deliverables, plus the loss of revenue from the cancelled First Nations, Métis and Inuit Education Gathering and the CASS Annual Conference, will put CASS in a concerning financial position with the possibility of the depleting reserved funds.

Should the conditional grant be awarded, CASS will be in a reasonable financial position although some reserve funds will be required to compensate for lost revenue of the two professional learning events. . The 3rd Quarter Financial Report for 2019/20 was received by consensus.

A.5 Future of Education (K. Sacher)

K. Sacher left the meeting during this portion of the meeting so it has been tabled for the next meeting in May.

A.6 Committee Appointments (B. Litun)

A.6.1 CASS Women in Leadership Ad-hoc Committee The Board of Directors approved the formation of a CASS Ad-hoc Women in Leadership Committee at its February 11, 2020 meeting.

A call for interest was extended and the board approved a motion to accept the CASS members / life members who expressed interest.

S. McDONALD moved that Amber Darroch, Cincy Escott, Elizabeth Gouthro, Heather Henderson, Rhae-Ann Holoien, Andrea Holowka, Dr. Naomi Johnson, Laurie Kardynal, Val Olekshy, Pamela Rannelli, Della Ruston, Cheryl Sheldon and Colleen Symyrozum-Watt be approved as members of the Women in Leadership Ad-hoc Committee.

CARRIED

A. 6.2 Advisory Committee for Supporting Complexity within Alberta Classrooms Alberta Education invited CASS to nominate three Chief Superintendents to serve as the Chair and three other members to represent CASS for this committee. The Ministry indicated it would select on person from the three nominees to serve as Chair and one person from the other three CASS members to serve on the committee. Because of the demands of addressing the pandemic, there were no Chief Superintendents expressing interest in serving as Chair of the Committee, which will convene later this spring. There were four expressions of interest to serve on the Committee. Dr. Dianne Yee is a former Director of the CASS Board of Directors and serves as a Superintendent for the largest school authority in Alberta.

W. TYMENSEN moved that Dr. Dianne Yee be nominated to serve as the chair of the Alberta Education’s Advisory Committee for Supporting Complexity within Alberta Classrooms and Dr. Dianne McConnell, Rob McGarva and Loriann Salmon be nominated to serve as members of the Alberta Education’s Advisory Committee for Supporting Complexity within Alberta Classrooms. CARRIED

Information Items I.1 President’s Report – Bevan Daverne (Verbal Report)

B. Daverne highlighted that CASS continues to be a a reliable partner of the Ministry especially with the COVID-19 situation. The Ministry has relied on advice from CASS about significant decisions that were made recently. He acknowledged that DM A. Corbould is an outstanding problem solver and very accessible. He cautioned that the challenges we face as an organization need to be resolved on our own based on our own expertise and not necessarily by calling the DM every time an issue arises. This messaging to the members will be part of the agenda for the upcoming Zone meetings that B. Litun will organize with Zone Directors.

I.2 Zone Directors Reports (Verbal Reports)

I.2.1 Zone 1 – Sandy McDonald S. McDonald shared the work being done on their RCSD - Peace Collaborative Services and they continue to work together on assessment. He acknowledged that the increase in the amount of sharing and working together amid this crisis is positive.

I.2.2 Zone 2/3 – Dr. Rhonda Nixon

R. Nixon provided a written report with the agenda package. She highlighted that Zone 2/3 sent a letter to the Ministry asking that consideration be given to changing the implementation of SLA’s in September 2020 be changed from mandatory to optional, as stated in the Curriculum Advisory Panel's Report.

I.2.3 Zone 4 – Rita Marler R. Marler shared that their scheduled March 13, 2020 Zone meeting has been cancelled. They did have a virtual meeting where the general discussion was mostly about the reduction in funding.

I.2.4 Zone 5. – Dr. Scott Morrison S. Morrison shared that their HR leads have been meeting virtually at least twice a week to collaboratively work through their HR challenges and everyone has found these meetings to be very helpful. He also shared the motion the Zone made at their March 6th meeting.

Move that CASS Zone 5 request that CASS (provincial) petition the government to support the development of an Inclusive Education Task Force that would work with government (Alberta Education) to support and provide direction for the entire province regarding low incidence, complex cases, and provincial access to resources and supports.

Moved Caroline Roberts, Second Andrea Holowka. Carried.

B. Litun shared that the Alberta Education’s Advisory Committee on Complexity in Alberta Classrooms would address this.

I.2.5 Zone 6 – Amber Darroch

A. Darroch shared that collaboration continues and that the Zone’s HR, Curriculum & Assessment leads have weekly meetings to ensure that they align their efforts.

I.2.6 Metro Authorities – Chris Usih C. Usih had to step out to attend to an urgent call so no information was shared.

I.2.7 Treaty 7 First Nations Authorities – Cam Shade C. Shade was not able to attend so no information was shared.

I.2.8 Treaty 8 First Nations Authorities – Chester Auger

C. Auger thanked B. Litun and B. Daverne for their leadership and the timely updates that are shared with the First Nations Directors of Education.

I.3 Directors / Consultants Reports

I.3.1 Brian Andjelic & Jim McLellan A written report was provided with agenda package.

B. Andjelic highlighted that the Summary of Environmental Scan and Needs Assessment report is in its final draft stages and expected to be shared with the board at its June meeting. As well, the first draft of the Planning and Implementation Guide to Workplace Wellness will be shared in the coming weeks.

I.3.2 Elizabeth Gouthro, Dr. Naomi Johnson, Val Olekshy & Colleen Symyrozum-Watt

V. Olekshy sought the advice of the board about the possibility of providing online professional learning sessions in May/June based on the top 4-5 breakout sessions from the cancelled annual learning conference. There was consensus to move forward with this idea. E. Gouthro shared the same possibility of an online film showing and post-showing webinar in partnership with the National Film Board of Canada.

I.3.3 Dr. Norman Yanitski

N. Yanitski shared that he is proud of the work the mentors have been doing in reaching out to their mentees amid the pandemic. He further shared that work is ongoing in finalizing the New Members Academy scheduled in September.

I.4 Executive Director’s Report – Barry Litun

I.4.1 Executive Director’s Activity Report

A written report outlining B. Litun’s meetings and activities was included with the agenda.

Adjournment 4.0 Adjournment The meeting was adjourned at 9:26 a.m. on Wednesday, April 8, 2020.

o

Enclosure 3.0

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re CASS Conditional Grant Background I had a telephone meeting with ADM Gene Williams last week and it was indicated that Deputy Minister A. Corbould has signed off on the CASS Conditional Grant application. Gene indicated that it would be highly unlikely that the grant would not be approved by Treasury Board, however given the experience of December 2019, it will be prudent for CASS to wait until a contract is received before beginning formal work on any of the deliverables in the grant, which were shared with the Board of Directors as part of the March 4, 2020 agenda package. Recommendation It is recommended that this memo be received as information. Respectfully Submitted Barry Litun

Enclosure 4.0

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re Potential ARPDC Model Background It is anticipated that the letter requesting CASS serve as the banker / employer for ARPDC effective September 1, 2020 will be presented to the Deputy Minster by May 8, 2020. The letter is included with this memo and as of May 1 only two signatures were still required. A key order of business once the letter is submitted is for CASS and the Ministry to develop a contract that ensures that the Ministry would be responsible for any staffing severance costs should funding for ARPDC be ended at any point in the future. While there is no indication that this would happen, it is prudent for CASS to ensure it is protected should a future government make such a decision. Three of the seven consortia Boards have passed a motion approving the concept of the CASS Board of Directors serving as the Governance Board beginning September 1, 2020. Four Boards approved the concept in principle, asking for written clarification on some points. A summary of the points of clarification are included with this memo. As of March 3, one of the four Boards has provided full support. I am meeting with the seven Board Chairs on May 4, 2020 and hope that at that meeting full support will be provided by the three remaining Boards. If it is, I anticipate that the letter to the Deputy Minister seeking formal Ministry will be sent by May 8, 2020 as well. I will provide a verbal report regarding my conversations with the Alberta Teachers’ Association. Also included with this memo is a proposed Administrative Procedure for the recruitment, supervision and evaluation of ARPDC Executive Directors. Recommendation It is recommended that this memo be received as information and members of the Board of Directors take the opportunity to ask questions or make comments / suggestions. Respectfully Submitted Barry Litun

COLLEGE OF ALBERTA SCHOOL SUPERINTENDENTS

Office: 1200, 9925 109 Street, Edmonton, Alberta T5K 2J8

Phone: (780) 451-7126 Fax: (780) 482-5659 E-mail: admin@cass.ab.ca Website: www.cass.ab.ca

April 27, 2020

Mr. Andre Corbould Deputy Minister, Office of the Deputy Minister Education

7th Floor Commerce Place 10155 - 102 Street, Edmonton, AB T5J 4L5 Andre.Corbould@gov.ab.ca <sent by email>

Dear Mr. Corbould,

On behalf of the College of Alberta School Superintendents (CASS) Board of Directors I share the support of

the superintendents of the seven school authorities currently serving as banker boards for the individual

Alberta Regional Professional Development Consortia (ARPDC) to have CASS serve as the banker, holder of

contracts and employer of staff for the ARPDC effective September 1, 2020.

I have asked CASS Executive Director Barry Litun to work with your office to ensure an appropriate

agreement is in place between Alberta Education and CASS to enable this change to take place.

I am appreciative of the confidence expressed by the Ministry for CASS to undertake this role, and for the support of the seven school authorities.

Sincerely,

Bevan Daverne, CASS President 2019/20

Sandy McDonald, Superintendent Grande Prairie Public School District

Northwest Regional Learning Consortium

Shawn Haggarty, Superintendent Elk island Catholic Schools

Edmonton Regional Learning Consortium

Joe Arruda, Superintendent Lakeland Catholic Schools

Learning Network Educational Services

Stu Henry, Superintendent Red Deer Public Schools

Central Alberta Regional Consortium

Chris McPhee, Superintendent

Canadian Rockies Public Schools Calgary Regional Consortium

Daniel Therrien

Conseil scolaire FrancoSud Consortium Provincial Francophone

Dr. Cheryl Gilmore, Superintendent Lethbridge School District Southern Alberta Professional Development Consortium

1 – May 4, 2020, Draft v2

Recruitment, Supervision, Evaluation & Compensation for ARPDC Executive Directors

Refer to blue highlighted note on page 2

Recruitment

The recruitment committee shall be chaired by a member of the CASS Board of Directors.

• For NRLC, CARC, CRC, & SAPDC the chair shall be the Zone Director. • For ERLC and the Learning Network the chair shall be either the CASS Zone Director or

a CASS Table Officer. • For CPFPP the chair shall be the Director representing Francophone School Authorities.

The recruitment committee shall include:

• a minimum of one other CASS member from the Region • a minimum of one member from the Region designated by the Alberta Teachers’

Association • a minimum of one member from a post-secondary institution in the Region that offers an

Education Pre-service program

The recruitment committee may, at the discretion of the chair, include:

• up to two additional CASS members from the Region • up to one additional member from the Region designated by the Alberta Teachers’

Association • an additional member from post-secondary institutions in the Region offering an

Education Pre-Service program, • additional members recommended by the Alberta School Boards’ Association, Alberta

School Council’s Association, and/or the Association of School Business Officials of Alberta

• additional members recommended by the Exécutif director, Fédération des conseils scolaires francophones de l’Alberta (FCSFA)

The chair of the recruitment committee will, in consultation with the education partners of the Region and the CASS Executive Director, develop the posting for the position which will include:

• the role description for the Executive Director • the professional profile for the Executive Director • is anything missing here?

The recruitment committee, supported by the CASS Executive Director, will review applications, conduct reference checks, hold interviews, identify the preferred candidate, and recommend the preferred candidate to the CASS Board of Directors.

When the CASS Board of Directors approves, by motion, the appointment of an Executive Director, the CASS Executive Director shall offer the successful candidate a one-year contract, with compensation being within the parameters established by the CASS Board of Directors.

The Chair of the recruitment committee shall oversee the evaluation of the ARPDC Executive Director in the first year of the contract.

2 – May 4, 2020, Draft v2

The Evaluation will include opportunity for input by all school authorities and all education partners served by the Consortium and will be presented to the CASS Board of Directors.

Upon a successful evaluation, the CASS Executive Director, with authority by motion of the CASS Board of Directors, shall offer the ARPDC Executive Director a three, four, five year contract, with compensation being within the parameters established by the CASS Board of Directors. What has been and should be the length of the contract?

The contract may be renewed, upon recommendation from the respective member of the CASS Board of Directors as authorized by motion of the CASS Board of Directors.

Supervision & Evaluation

- As indicated in the contract, the supervision or evaluation of the ARPDC Executive Director’s performance shall be conducted annually, with a written report submitted to the CASS Executive Director.

- should oversight in contract determining years be identified as evaluation and oversight in non-contract determining years be identified as supervision, or should the term supervision be dropped from this document and every year referred to as evaluation?

- The CASS Zone Director, Director of Francophone School Authorities or Table Officer shall oversee the supervision or evaluation of the ARPDC Executive Director and will include input from individuals and organizations as determined by the person overseeing the evaluation.

- Notwithstanding the point above, the supervision or evaluation process must include the opportunity for all school authorities and education partners to provide input.

- should the instrument used (360, etc) be identified in this document?

- should reference to a remediation plan be included in this document if supervision / evaluation is unsatisfactory?

- should the opportunity for the ARPDC Executive Director to respond to the evaluation report be included in this document?

- what other information should be included in this document?

3 – May 4, 2020, Draft v2

Compensation

Currently five contracts call for 200 days of work.

One contract calls for 210 days of work.

The ELRC contract has been a 12-month contract, with 30 vacation days, for many years. The ELRC serves approximately double the school authorities than the NRLC, Learning Network, CARC, CRC and SAPDC.

The CPFPP serves four school authorities, however, has the unique distinction of having those authorities spread across the province, and also has a clear mandate to provide cultural and linguistic support for the four Francophone school authorities.

Compensation for the ARPDC Executive Director may include:

• salary • benefits (health benefit plan, pension contributions) • professional learning allowance • other compensation as approved by the CASS Board of Directors

The CASS Executive Director, when developing a contract for the ARPDC Executive Director will consider total compensation because the contract for the ARPDC Executive Director may vary, depending whether it is:

• a personal-services contract; or • an employment contract with CASS for the determined number of days; or • a secondment agreement with a school authority

Proposed - The contract for the ARPDC Executive Directors for NLRC, Learning Network, CARC, CRC, CPFPP & SAPDC will provide for 205 days of work.

Possibility to discuss - if the Executive Director is seconded from a school authority, and on a 200 day contract, annual compensation be increased by $3,150 (5 x $630) to accommodate the extra five days.

The second option is to have the seconded Executive Director work on a 200-day schedule.

Proposed - The contract for the ELRC Executive Director will be a 12-month contract, with 30 vacation days being provided.

ELRC has been a 12-month contract with 30 vacation days.

Should it be referred to as a 230-day contract?

Total annual compensation for the ARPDC Executive Directors for NLRC, Learning Network, CARC, CRC, CPFPP & SAPDC shall not exceed $140,000. This amount will be reviewed by the CASS Board of Directors on annual basis and is subject to amendment, by motion of the Board.

4 – May 4, 2020, Draft v2

The total compensation is based on 205 days @ $630/day ($129,150) plus the ASEBP Family Benefit Plan ($7,309.44) plus an annual professional development amount of $2,500. This totals $138,959.44.

For info - The CASS Directors of Leadership currently receive a per diem of $630.

Should the individual not need a health benefit plan (spouse / partner has full coverage) the salary / per diem could be increased by the $7,309.

Should the individual need only a Single person health benefit plan (cost - $4,384.44) the salary / per diem amount could be increased by $2,925.

Should the individual be on a pension plan (LAPP) the salary / per diem would be reduced by the amount of the employer’s contribution to the pension plan.

Should the individual be seconded from a school authority, the total compensation would be determined by the amount reimbursed to the employing school authority.

To be discussed – what to do if a successful candidate would be a secondment from a school authority and the total compensation exceeds $140,000. This would likely be the case for a principal of a larger school or a senior system leader.

Is this possible” If a senior system leader a possibility is to reduce compensation to reflect a 205 day work year versus the 230 day work year in the contract.

For consideration – The U of Lethbridge had a ceiling for maximum compensation for secondments from school authorities. That maximum was provided in the posting. The individual considering applying for the secondment had to discuss with the school authority whether the school authority would cover the amount of compensation that was above what the U of L offered (would likely only be considered by the authority in rare situations), or the individual had to accept that total compensation for her/him would be less than the contract with the school authority for the period of secondment.

Total annual compensation for the ERLC shall not exceed $155,000. This amount will be reviewed by the CASS Board of Directors on annual basis and is subject to amendment, by motion of the Board.

The total compensation is based on 230 days @ $630/day ($129,150) plus the ASEBP Family Benefit Plan ($7,309.44) plus an annual professional development amount of $2,500. This totals $154,709.44.

Should the individual not need a health benefit plan (spouse / partner has full coverage) the total salary / per diem could be increased by the $7,309.

Should the individual need only a Single person health benefit plan (cost - $4,384.44) the total salary / per diem amount could be increased by $2,925.

Should the individual be on a pension plan (LAPP) the total salary / per diem would be reduced by the amount of the employer’s contribution to the pension plan.

Should the individual be seconded from a school authority, the total compensation would be determined by the amount reimbursed to the employing school authority.

5 – May 4, 2020, Draft v2

To be discussed – what to do if a successful candidate would be a secondment from a school authority and the total compensation exceeds $155,000. This could be the case for a senior system leader.

Refer to notes on previous page for other Consortiums.

Enclosure 5.0

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re RCSD Background The information below is from the memo in the April 8, 2020 agenda package. This meeting will provide an opportunity for the Board of Directors to have a follow up discussion and determine if any information / support from me is requested. From April 8, 2020 When the 2020/21 budget was tabled on February 27, one of the changes in the Education Funding Model was the disbanding of the Regional Collaborative Service Delivery Model. The majority of school authorities supported this decision, feeling that receiving the funds directly would enable them to provide the supports previously provided by RCSD more efficiently, however it must be noted that such support is not unanimous. My perception is that the collaborative personalities of individuals from other Ministries in some of the RCSD regions were such that RCSD worked quite well in those regions. CASS was informed by Alberta Education that other Ministries who employed many of the staff accessed through RCSD will be terminating those employees without assurance of funding from school authorities. Another potential option is to have school authorities employ some of those staff directly. The scope of the staff involved was provided by Alberta Education and shared with Superintendents on March 12, 2020. The message to superintendents is included at the end of this memo. It is anticipated that much of the anticipated work on this has been postponed / derailed by the necessary focus on COVID-10 since March 15, just three days after the memo was sent to Superintendents.

March 12, 2020 Subject Line - Message to Superintendents - Urgent Attention Suggested re RCSD Superintendents / Directors of Education I have been in recent conversation with David Woloshyn, Executive Director Education Supports Sector with Alberta Education. David, copied on this email, has been the primary contact within the Ministry for the Regional Collaborative Service Delivery (RCSD) partnerships. As you are aware Education’s new Interim Funding Model, to be implemented for the 2020/21 School Year, sees funding that has been in place to support the 17 RCSD partnerships regions being redirected to the school boards. After my conversation with David, it is apparent that there is some urgency for the respective regional RCSD Executive Teams and corresponding school boards to review the contracts in place and make some prompt decisions so that the staff currently providing service for school boards are retained. In many cases the services and supports provided by the staff are very specialized and often in high demand, making it challenging to replace the positions. These include supports to children and students who are blind, deaf, complex communication disabilities, speech language pathologists, mental health workers, occupational therapists, physiotherapists, just to name a few. David has provided me the following 2018/19 school year data with respect to the number of current contracts that are in place through the RCSD. The numbers are FTE and because many of the contracts are for less than 1.0 FTE, the number of individuals impacted is greater than the FTE number provided. Contracts held by provincial school authorities 357.8* *Includes 15 Regional Managers Contracts held by Alberta Health Services 268.7 Contracts held by First Nations Education Authorities 13.3 Contracts held by Community & Social Services 4.6 Contracts held by ‘others’ 9.1 Total 678.5 The Education Ministry has been informed by Alberta Health Services and Community & Social Services that the vast majority of the positions cannot be supported in the absence of support of the funding that has been provided through RCSD regions, therefore the respective regional RCSD Executive Teams, in consultation with school boards, will need to either provide a commitment of funding for 2020/21, explore the potential of directly employing the individuals by one or more school board, etc.

In the absence of a commitment of funding for 2020/21, the other Ministries have indicated they will be required to serve notice of termination for the employees. It is believed that, given this uncertainty, some / many of the employees are already seeking alternative employment in other areas of Alberta or in other provinces. I share this message not to place pressure on any school authority, but only to alert you to a developing situation. David has encouraged anyone with questions to contact him directly at 780-720-2949 (Cell) or by email at David.Woloshyn@gov.ab.ca. Barry Recommendation It is recommended that this memo be received as information. Respectfully Submitted Barry Litun

Enclosure A.1

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re Re-entry Planning, 2020-21 School Year Background From April 29 – May 1, 2020, CASS hosted six zoom meetings of superintendents to seek feedback regarding the discussion guide from the Ministry about re-entry planning for 2020/21. I also participated in a teleconference meeting hosted by ADM Ashley Bodnar for leaders of First Nations Education Authorities and Métis education. The CASS submission to the Ministry is included with this memo. On May 1 Minister LaGrange announced that classes will not resume in-person for the 2019/20 school year. It is anticipated that the draft re-entry plan will be shared with Education Partners by May 8, 2020 and then provided to the general public for feedback and comment in the following weeks. This meeting will be an opportunity to discuss any parts of the Discussion Guide that members of the Board feel further conversation is warranted, and to determine if a special meeting of the Board should be called once the Draft re-entry plan is released by the Ministry. Recommendation It is recommended that this memo be received as information. Respectfully Submitted Barry Litun

Discussion Guide | 2020-21 School Re-entry Plan

May 2, 2020 To Deputy Minister Andre Corbould Within this document I have provided the feedback from the superintendents of public, separate, Francophone, charter and First Nations school authorities who are members of CASS. The feedback is representative of the respective school authorities and is not the personal opinion of the superintendents. On behalf of the CASS Board of Directors and all CASS members I want to extend appreciation for the invitation by the Ministry to CASS to provide feedback to the discussion points, as the plan for the re-entry into school for 2020/21 is developed. CASS members look forward to providing comment to the draft re-entry plan once it is developed. Barry

Discussion Guide | 2020-21 School Re-entry Plan

I want to thank our teachers, school authority staff and education partners for quickly adapting to this new reality and helping ensure that their children continue to learn. I know you are making the effort to best connect with your students during the pandemic. The safety and well-being of our staff and students remains the number one priority as we work with you on a detailed plan to return when the time is right and health restrictions allow for it. Thank you for taking part in our engagement to prepare the best re-entry plan possible. We will get through this, together!

-Adriana LaGrange, Minister of Education

2020-21 School Re-entry Plan Discussion Guide Alberta’s K-12 schools are closed for in-school classes indefinitely due to the COVID-19 pandemic. As part of the Alberta government’s re-launch strategy, work is underway on a detailed plan for the 2020-21 school year.

It is important to hear the perspectives of school authorities on different aspects of school operations. This discussion guide supports this engagement with school authorities and education partners.

The re-entry plan for K-12 schools considers three scenarios that could exist when the 2020-21 school year begins in September. They are:

1) Normal operations 2) Schools are open for classes with some health restrictions that affect operations 3) Schools remain closed for classes – at home learning continues

Alberta Education seeks input from school authorities and partners on 15 discussion points that will inform the re-entry plan. Participants are asked to consider each point as they related to the three possible scenarios that could exist in September.

An additional discussion point relates to school operations for the remainder of the 2019-20 school year.

Discussion point 6

Discussion Guide | 2020-21 School Re-entry Plan

What do school operations look like for the rest of the current school year?

Considerations:

• about 8 weeks remain in the current school year; in higher grades this would include non-instructional time set aside for exams

• should the pandemic situation allow students to return to school, 2-3 weeks are required for school authorities to prepare for the return

• province considers May 10 to be the latest date a decision can be made on the remainder of the 2019-20 school year

CASS Feedback • Unanimous consensus that it would not be appropriate to consider students returning

to classes this school year. • Strong belief that learning at home has been effective in a vast majority of cases, and

that learning at home will continue to improve over the months of May and June. • Given that a return to classes would not likely occur until some time at June at the

earliest, it would be seen as too disruptive to the current learning for a very short period of time.

• Concern that there would be considerable apprehension, because of safety concerns, by many parents regarding sending students to school in the next two months.

• Almost unanimous indication that learning at home will continue, at all grades, until June 19 at the minimum and in some cases into the week of June 22 – 26.

• It is requested that no direction from the Ministry be made on this point, however it has also been emphasized to all superintendents that concluding learning at home prior to June 19 would send an inappropriate message to parents, the Ministry and the Government and to the general public.

• General consensus that school authorities are best positioned to ensure appropriate assessment of learning is completed and reported to parents. It is requested the Ministry not give direction on this matter, other than what has been already provided.

• While there was some support for the consideration of having students return to the schools on a staggered schedule to allow for closure and returning books, loaned technology, etc, the majority suggested, given what is known at this time, even that would be problematic from a safety consideration for students and staff.

Discussion point 2

What does the school calendar look like? Considerations:

• how students should be re-introduced to classrooms

• catching up on materials not mastered during the spring due to the COVID-19 situation

Discussion point 6

Discussion Guide | 2020-21 School Re-entry Plan

• potential for different health guidelines in different areas of the province

• level of focus on non-core subjects

• reasonableness to expand online delivery and subjects delivered

• level of standardization and common tools for students to access to learn/master subject matter material

• online infrastructure requirements; costs associated with new infrastructure

• students who require child care if parents return to work

• potential second wave of COVID-19 CASS Feedback • Universal request to provide flexibility and autonomy to each school authority, working

in consultation with their respective Medical Officer of Health, to establish return to school protocols for 2020/21

• Consensus that messaging from the Ministry must be consistent and enable the anxieties / apprehensions of parents to be alleviated as much as possible.

• Unequivocal indication from all superintendents that the professional judgement of teachers and principals should guide the instruction for students.

• Teachers will differentiate instruction to address the different learning needs of students in their classes.

• To consider a mandatory review period would suggest that the learning at home has not been effective.

• Strong agreement that consideration be given to the development of five to ten 15-minute lesson plans, appropriate for each grade, that focused on health and safety (hand washing, staying at home when not feeling well, cough into the sleeve, etc). These would be delivered by every teacher to every class over the first two weeks of school. Would provide assurance to parents that safety of their children is the number one responsibilities of schools. Would provide for universal learning of key concepts of wellness and prevention of illness.

• Agreed that of the three options outlined in the introduction of this document, option ‘b’ would be the most challenging.

• Depending upon what the ‘health restrictions’ are in relation to option ‘b’, it was suggested a number of times that it would be preferred to continue learning at home until such time as the health restrictions are minimized. This is based on the belief that learning at home has been effective.

• Appreciation was extended on a number of occasions to the Ministry for providing school authorities the authority to establish school year calendars that best meet the needs of their communities, as opposed to a provincial school year calendar.

• Some school authorities that offer year-round calendars that begin the school year in early to mid-August have already decided that those calendars will be changed to a traditional calendar for 2020/21. Other school authorities have not yet decided, but will likely do so by mid-May.

Discussion point 6

Discussion Guide | 2020-21 School Re-entry Plan

How do we bridge the gap in student learning? Considerations:

• importance of wellbeing: personal, social, emotional learning, resiliency and mental health

• guidelines for hours of instruction – Guide to Education

• supports or accommodations for students with disabilities and diverse abilities

• degree to which teachers have covered the full curriculum during at-home learning

• degree to which students have engaged in instruction during at-home learning

• school authority responsibility for the selection and approval of resources teachers use

• 15 unassigned credits for high school students on track to graduate

Discussion point 4

CASS Feedback • Unequivocal indication from all superintendents that the professional judgement of

teachers and principals should guide the instruction for students. • Teachers will differentiate instruction to address the different learning needs of

students in their classes. • To consider a mandatory review period would suggest that the learning at home has

not been effective. • To mandate a mandatory review period would prompt those students who are top

achievers to ‘tune-out’ for that period of time. • Suggested it may be advantageous to identify key learning concepts in the curriculum

if it is apparent that learning at home will extend significantly into the 2020/21 school year. This could be shared with all teachers instead of individual teachers / small groups of teachers all working on the same thing.

• The one subject that was commonly referenced was math. • Indicated by some superintendents that consideration is being given to adjusting the

amount of time for math instruction in grade 1 – 6 timetables. • Some consideration being given to using flex time in high schools to support math

instruction, or instruction in other areas identified by teachers as needing additional support.

• Universal indication that unassigned credits for high school courses are not being used for core subjects.

• The suggestion that consideration be given to authorizing principals to allocate unassigned credits in 2020/21, depending upon what the re-entry to school looks like.

What does summer school look like?

Discussion point 6

Discussion Guide | 2020-21 School Re-entry Plan

Considerations:

• adjustments to normal timelines for summer school

• course offerings / minimum instruction hours

• diploma exam requirements / students expecting to use summer school to graduate

• potential for different health guidelines in different areas of the province CASS Feedback • Most, but not all, school authorities that typically offer summer school programs are

planning to do so in 2020. • Those offering summer school are anticipating it will be through an online format, for

the most part. • Some authorities that intend to offer summer school are not likely to offer diploma

exam courses. • Ministry should indicate soon whether diploma exams will be expected to be written

for summer school diploma exam courses. • A strong plea by a few superintendents that students should not have their education

plans derailed by COVID. Students in intense programs (IB, AP) often plan to take diploma exam courses in the summer, and not providing that opportunity could impact their schedule.

• Suggested that there should be trust in the abilities of teachers to provide solid assessment for all courses, including diploma exams.

• Suggested that should it be decided that diploma exams not be written, Ministry should not allow the concern that a small handful of students would attempt to bypass the diploma exams by registering for a summer school diploma exam course to prompt restrictive guidelines (i.e. not allowing grade 11 students to register) As indicated in the previous bullet, it is encouraged that there be a trust of teacher professionalism to appropriately assess student achievement in all courses.

Discussion point 5

What is the diploma exam schedule for 2020-21? Considerations:

• diploma exams administered 5 times/year: November, January, April, June, and August

• offering of diploma exams for extenuating circumstances – April and June: adult and home schooled students

• Alberta Education Business Plan and Accountability Pillar metrics

• school authority use of diploma exam results to help plan future instruction and areas of focus

CASS Feedback for Discussion points 5 & 6

Discussion point 6

Discussion Guide | 2020-21 School Re-entry Plan

• There was variance in the responses. • Unanimous agreement on the fact that Diploma Exams and PAT’s be canceled

should the 2020/21 school year consist of learning from home for all or a part of the school year.

• Notwithstanding the previous bullet, a majority believed that Diploma Exams & Provincial Achievement Tests should be canceled for 2020/21. This position was based on:

o Uncertainty of what school year 2020/21 would look like. o If the 2020/21 school year was a continuation of learning at home, the

rationale would be the same as for this year. o Even if the 2020/21 school year looks to be close to normal, there is a

likelihood that some of the time for the diploma exam course / PAT course will be needed to ensure all learning concepts from the previous year are understood by all students.

o The cost of administering provincial assessments could be re-directed to other supports; mental health, learning support, etc.

• A significant minority believed Diploma Exams and PAT’s for grades 6 & 9 should continue in 2020/21 if the return to school is reflective of what has occurred previous to this year.

o Suggested that some that the weighting of the Diploma Exams be reduced to 10% – 15%

o Administering provincial assessments allows for analysis of learning gaps. • General consensus by all that if provincial assessments are administered, there be

less use of the results for accountability purposes. • Allow school authorities to identify accountability measures to meet the

expectations of their communities and as will be allowed in the new Accountability Framework that comes into effect in 2020/21.

• If Diploma Exams are mandated, consideration must be given to school authorities that have high schools offering courses on a quarter semester system. It is not reasonable to have a student complete a diploma exam course in November or April and have to wait until the end of January or June to write the Diploma Exam.

What is the grade 6 and 9 provincial achievement test schedule for 2020-21?

Considerations:

• grade 6: administered May and June

• grade 9: administered May and June, semester schools also in January

• Alberta Education Business Plan and Accountability Pillar metrics.

• school authority use of PAT results to help plan future instruction and areas of focus CASS Feedback for Discussion points 5 & 6 is included after Discussion Point 5

Discussion point 6

Discussion Guide | 2020-21 School Re-entry Plan

Discussion point 7

What is the grade 3 student learning assessments schedule for 2020-21? Considerations:

• starting in 2020-21: administration of grade 3 SLAs would be mandated for all students

• SLAs are a beginning of year assessment, to be fit in with normal classroom start-up activities

CASS Feedback • Unanimous agreement that if SLA’s are offered in 2020/21, implementation should be

optional not mandatory. • The decision made by the Ministry that SLA’s would be mandatory in September 2020

was made before the COVID pandemic. • While it is understood that SLA’s are diagnostic in nature, there is considerable time

required to administer the SLA’s and it is felt that in September 2020 the focus should be on ensuring students are feeling safe; this will require the undivided attention of the teacher, an impossibility if the teacher is responsible for administering SLA’s.

• If a decision is made that SLA’s will continue to be mandatory, a plea that the results be only for the use of the teacher and school authority and not be part of any type of accountability measure.

• A suggestion that there has never been clarity on the purpose of SLA’s; suggested that they were introduced and generally accepted because it was better than the alternative – Grade 3 PAT’s.

• If SLA’s are truly diagnostic, why would provincial roll up of data be needed? • If SLA’s are truly for diagnostic purposes, should school authorities have the option of

using different diagnostic instruments it believes better provides that service. • Understood that the election platform for the current government included a re-

introduction of assessment for grade three and potentially other elementary grades. Can CASS work with education partners to develop an assessment that would be viewed as better meeting the needs of school authorities and teachers while still addressing the platform commitment of the government?

Discussion point 8

How to manage personal protective equipment, sanitation and hygiene requirements?

Considerations:

• potential PPE requirements for students and staff

• new standards for cleaning, personal hygiene

• supply chain concerns or disruptions

Discussion point 6

Discussion Guide | 2020-21 School Re-entry Plan

• role of the Provincial Operations Centre to manage distribution of PPE and other products

CASS Feedback • An acceptance and appreciation of the Ministry’s position that all decisions on this

matter will be in compliance with directives from the Chief Medical Officer of Health. • An understanding that guidelines from the MOH may not be the same for all parts of

the province. • A decision must be made to the question, “at what point can schools meet the

protocols established by health in order to have students attend school for classes?” • A school authority will provide the Ministry a drawing of what a classroom would have

to look like if social distancing requirements are in place, and what the maximum number of students might be in a typical classroom.

• A school authority will provide the Ministry information about a product that a company has developed to allow for social distancing dots to be on the floors that does not provide a danger to the operation of floor cleaning equipment.

• Will it be likely that access to school buildings will be restricted to staff and students (i.e. parents must say good bye to their children at the school yard fence-line if transporting them to school.

• While many shared that it is inconceivable that we would be in a circumstance where students and staff would all be required to wear masks, I feel it is important to indicate that belief is founded in large part to the customs and traditions in our society. One superintendent has a child teaching in Taiwan and indicated that the transition to all persons wearing masks went smoothly at all grades, and enabled the classes in schools to resume quickly after precautions were taken in the general community. I share this only to suggest that Alberta must be prepared to learn from others in different parts of the world as we move forward in schools, and in our broader community.

• Acquisition and distribution of PPE’s must be undertaken provincially; it would make no financial sense to have school authorities competing with each other to purchase PPE’s.

• Significant concern where the funding would be found for the unbudgeted costs of acquiring PPE’s.

• Few schools currently have day-time caretakers. A return to school would likely require universal use of day-time caretakers. Given that current staffing of caretakers has been reduced and optimized over the past number of years, concern about how additional caretaking time might be funded.

• ‘Consideration must be given to the likelihood that a substantial number of staff members may indicate that they are in unsafe working conditions, as determined by OHS Regulations. How to address such circumstances?

• Ability to purchase / acquire cleaning materials is a challenge at this time. Will there be an ability to ensure a supply chain for equipment / materials needed?

Discussion point 12

Discussion Guide | 2020-21 School Re-entry Plan

How does the student transportation system operate for 2020-21? Considerations:

• time needed to return transportation services to pre-pandemic service levels

• 120-day, temporary layoff notices for drivers

• status of MELT and S-Endorsement testing requirements

• recruiting, training and testing of new drivers

• additional safety measures that may be required for drivers and students

CASS Feedback • This is the discussion point that caused the most concern and had the least response

in terms of potential solutions. • If social distancing protocols remain, it will be impossible for school authorities to

provide transportation services for the number of students they typically would. • Even if substantial funding increases were received, which is understandably unlikely,

it would not be possible to arrange for the number of additional buses and drivers needed to transport those students.

• If buses can only carry half the number of students, and learning in school is taking place, it would mean that students could attend on alternate days. This implies providing students with instruction in school on Day 1 and materials to learn at home on Day 2. Is this better than consistent learning at home?

• Options include asking / paying parents to drive their children to school if they can. • Significantly reducing the expectation of which students will have transportation

provided for; (i.e. exceptional needs) • Protocols will have to be developed for the physical handling of students with physical

limitations by operators of Handi-Bus, etc. • This protocol would also apply to staff who work with medically fragile students that

require feeding, toileting, etc. • Consideration would have to be given to modifying bus routes and ensuring children

from one household sit together, whenever possible. • How will the circumstance of having a bus driver check the temperature of a student,

determining the student has a fever, but having no place for the student to go in the dead of winter other than onto the bus?

• Some school authorities had made plans to have their personnel certified to provide MELT training for bus drivers. Those certification courses were cancelled. It may not be possible to now have drivers MELT certificated, either because of lack of opportunity or the potential cost of having to use a third party training provider.

Discussion point 10

What mental health and psychosocial supports are needed for

Discussion point 12

Discussion Guide | 2020-21 School Re-entry Plan

students and staff?

Considerations:

• Alberta government broader support for mental health and psychosocial supports as part of overall economic and society relaunch

• existing supports offered by Alberta Health / Alberta Health Services

• new Specialized Learning Supports grant as part of the new funding framework: includes mental health program allocation

CASS Feedback • This discussion point was the one that caused the most concern from

superintendents. • There will be anxiety and apprehension by many parents once classes in school

resume, whenever and however that happens. • A challenge for teachers will be that a significant number of parents may demand that

their children be provided learning at home materials even if classes have resumed. • NNNN • Not directly related to Mental Health supports, considerable conversation about the

financial impact of a staff member being required to self isolate every time the staff member has symptoms of a cold. Being able to return to work prior to a 14 days self isolation period, even if feeling well, will be predicated by having universal access to a COVID test and having results promptly. Should every staff member who has symptoms of a cold have to be away for 14 days, the financial impact on staffing budgets would be devastating.

• Government of Alberta needs to insist Alberta Health and Alberta Health Services provides supports for students in the schools; that is where students are, and that is where families that are often in need of mental health supports feel most comfortable. This is especially true for new Canadian families.

Discussion point 11

What if school buildings are required for COVID-19 purposes? Considerations:

• schools are not considered to be the first choice for alternative uses – not suitable for isolation

• availability of unused facilities

• managing functional changes required for alternate use, return to original purpose after

Discussion point 12

Discussion Guide | 2020-21 School Re-entry Plan

CASS Feedback • All discussion supported the Ministry’s position that schools should not be used for

COVID-19 purposes. • One school authority was asked to consider having one school used, in part, for

housing / shelter. • Review with legal counsel / insurance agents quickly indicated that the only way this

could be feasible is for the school authority to hand off the key to the building to the agency managing the housing / shelter program.

• The school authority could not have anything to do with the building after handing off the key, including providing maintenance and caretaking support.

What adjustments are required to the teacher certification process? Considerations:

• normal requirements to obtain a permanent professional certificate: 400 days, two successful evaluations

• fees required to extend interim professional certificates

• normal timelines for teacher evaluations CASS Feedback • Understood that the entire 2019/20 school year can be considered as part of the

requirement for recommendation of permanent professional teaching certificate. • Most school authorities indicated they will use the evaluations prior to March 15 in

combination of evaluation after March 15 to determine the status of teachers on Probationary Contracts for 2020/21.

• Agreement that format and criteria for evaluation had to be / will have to be amended for learning at home periods.

• A few school authorities will ask some teachers to accept a second year probationary contracts if it was felt that an additional year of evaluation was required to make a decision on the contract status for that teacher.

• Discussion about the concept of a ‘blanket ask’ of all teachers on probationary contracts to accept a second year probationary contract. Strong agreement that such a practice would be undoubtedly challenged, and that it would reflect poorly on the evaluations that had been conducted until March 15.

• Some school authorities who anticipate budget challenges in 2020/21 and/or beyond will have to determine the ability to offer continuing contracts for teachers currently on probationary contracts, however that is unrelated to the COVID pandemic; it is to address fiscal concerns.

Discussion point 12

Discussion Guide | 2020-21 School Re-entry Plan

Discussion point 13

How do student teacher practicums proceed?

Considerations:

• normal requirements for teacher preparation program: 48 semester hour credits of coursework; 10 weeks of supervised student teaching

• impacts on B.Ed students who have not completed required supervised student teaching and are in final year of teacher preparation program

CASS Feedback • General belief that practicums should continue as planned. Belief that school

authorities would be better positioned to receive and work with practicum teachers if learning from home is in place for 2020/21 than they were in March 2020.

• A suggestion that universities consider postponing practicums scheduled for first half of the year to the second half of the year, however a realization that the number of cooperating teachers available for such a decision would likely preclude the idea from moving forward.

• Alberta is somewhat uniquely positioned to address a situation where practicum teachers are not afforded the opportunity to demonstrate their competencies in a traditional classroom setting.

o Because Alberta teachers are initially awarded an Interim Teaching Certificate and then must be recommended for a Permanent Professional Teaching Certificate after two years of evaluation, school authorities can hire beginning teachers who have not had an in-class practicum with the knowledge that unsuccessful evaluations would result in not recommending a Permanent Professional Teaching Certificate.

o Accepted by all that despite the information in the bullet above, there is a challenge to hiring a beginning teacher who has not had the opportunity for extended in class practicum experience.

• A detailed document related to the previous bullet point will be provided to the Ministry.

• Unrelated to COVID, a number of suggestions that Alberta Education should review with Advanced Education the requirements for practicum experience by B. Ed students. Unanimous agreement that additional practicum experience, in place perhaps of some course work, would likely be beneficial for all beginning teachers.

Discussion point 14

What are the considerations for remote students with limited high- speed internet?

Considerations:

• general internet connectivity concerns for rural/remote Albertans

Discussion point 12

Discussion Guide | 2020-21 School Re-entry Plan

• role of school authorities, province, municipalities, federal government, service providers CASS Feedback

• A common comment was the surprise to the level of internet connectivity of students; more than would have been anticipated.

• Ongoing concern that rural areas, many First Nations experience the challenge of minimal / poor access to the internet. This must be a point of discussion with Government and internet providers.

• An unexpected challenge realized was in larger families with both parents working from home. The internet access was challenged due to the number of users in a home that needed / wanted to be connected at a given time.

• Many stories of parents with children in their cars parked in school parking lots to access the wireless internet connection.

• A statement of principle emphatically provided by one superintendent: we should recognize that we are at a time when providing every student with a device capable of accessing the internet, and that accessing the internet must be an accepted mandatory obligation of school authorities / Ministry / Government.

Discussion point 15

How do we recognize the start of the 2020-21 school year?

Considerations:

• role of school authorities, province, other levels of government

• alignment with broader re-launch strategy

• status of the pandemic by September CASS Feedback

• Unanimous consensus that school authorities should be responsible for the return to school strategies / celebrations so that such best meet the needs and expectations of the respective communities.

Other Suggestions / Comments from CASS Members

• Can consideration be given to amending the format for the three year education plan / AERR to enable more use of qualitative data and/or more emphasis on providing supports / measures with respect to safety and assurance of safety?

• CASS has initiated an opportunity for representatives from each zone to meet with the Executive Director of the Alberta Schools Athletic Association (ASAA), the CASS Executive Director and the CASS representative on the ASAA Board of

Discussion point 12

Discussion Guide | 2020-21 School Re-entry Plan

Directors to discuss co-curricular activities in 2020/21. An initial meeting of the three individuals is scheduled for May 5, with a follow up meeting with zone representatives to be scheduled prior to May 15. There will likely be a need to have ongoing meetings as we move closer to September 2020.

• For consideration of the Ministry and Government – how do we best capture what has been learned during this pandemic with respect to maintaining / enhancing student learning, and what have been identified as the absolute essential outcomes within all curriculum.

• There is no uniform practice planned for commencement / graduation. Some school authorities are planning to convene some form of ceremony in the last week of school because delaying until fall does not come with a guarantee that conditions will be any different than they are now. Many school authorities that are considering delaying commencement / graduation activities until fall are looking at the Thanksgiving weekend because those students who leave the province for post-secondary school / work are more likely able to return for that weekend.

• Since kindergarten is not a mandatory requirement, should consideration be given for treating kindergarten differently from grades 1 – 12 when the re-entry plan is developed.

Enclosure A.2

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re Funding Model, ADLC Background In Budget 2020/21, the Government of Alberta announced a new Funding Framework for Education.

One of the changes in the Funding Framework was a change in how school authorities that offered distance or online learning programs.

In the budget, it was indicated that dedicated funding to Pembina Hills School Division for the operation of the Alberta Distance Learning (ADLC) would be decreased from approximately $17 million in 2019/20 to $14 million in 2020/21, to $7 million in 2021/22 and then discontinued beginning 2022/23.

Beginning 2022/23, ADLC would be funded the same as all other distance / online learning programs.

The Ministry has indicated it made the adjustment in response to what it heard during Funding Framework consultations through 2019.

Following a meeting between the Pembina Hills Board Chair and Superintendent and the Minister and Deputy Minister on April 22, 2020, the Division posted a message on its website, and sent the message to all school authorities, claiming the Ministry had erred in its decision.

A link to the Pembina Hills Message is https://www.pembinahills.ca/our-division/news/trustees-meet-with-minister-lagrange-re-adlc/.

When President B. Daverne and I met with Ministry representatives on April 25, 2020, it was requested that the CASS Board of Directors meet with Pembina Hills Superintendent David Garbutt to hear the case made by Pembina Hills School Division for retaining the current Funding Model for ADLC, and subsequently make a recommendation to the Ministry on this matter.

David Garbutt, Superintendent, Tracy Leigh, Secretary Treasurer, Rob McGarva, Director of Student Services, and Steven Kaplan, Principal ADLC will join the meeting and make a presentation.

Superintendent Garbutt has provided a document with considerable detail as information for the Board of Directors. The document can be accessed at

https://www.cass.ab.ca/i/u/10063916/f/ADLC_Documents_-_CASS_Board_of_Directors_2.pdf

It will be important for Board of Directors to acquaint themselves with the information.

The following are of significant importance.

Page 9 – 10

Comments on providing support during times of crisis and makes comment to the Vista Virtual School also offered by Pembina Hills.

There is reference to a provincial committee co-chaired by Pembina Hills and Black Gold School Division on page 10. I will try and learn more about this committee by contacting the Black Gold superintendent.

Page 12/13

Reference to the 80 teachers that would lose their jobs if ADLC closes.

Page 29 & Pages 50-51

Reference to completion rates; emphasis is made in the document to the fact that many students who register with ADLC never start a course and if those are students are not counted, the ADLC completion rate would be closer to the other online programs in the province.

Pages 37 – 43, Pages 62-116

Testimonials from across the province.

Pages 136-155

List of teachers, schools, courses and student enrolment for all Divisions.

Funding Impact

In response to questions by some superintendents about what the impact would be if funding is fully reinstated to ADLC for the 2021/22 school year and for the 2022/23 school year.

Funding for ADLC is

• 2019/20 – approximately $17 million • Proposed for 2020/21 – approximately $14 million • Proposed for 2021/22 – approximately $7 million • Proposed for 2022/23 – No funding other that what is awarded to all other school

authorities offering distance / online programming.

Because the Government has made it clear that there will not be any additional funding for Education during its four-year term:

For the 2022/23 school year if ADLC funding is restored to

2019/20 levels, funding to all school authorities will be reduced by approximately $22 per student

2020/21 levels, funding to all school authorities will be reduced by approximately $18 per student.

For the 2021/22 school year if ADLC funding is restored to

2019/20 levels, funding to all school authorities will be reduced by approximately $13 per student

2020/21 levels, funding to all school authorities will be reduced by approximately $9 per student.

Finally, below is part of the message that was sent to all superintendents on April 29.

The Ministry has requested that CASS provide comment on the changes to the Funding Framework that relate to funding of online / distance learning programs.

I have spoken to Pembina Hills superintendent David Garbutt and indicated that I would be sharing this message of information with all superintendents.

I also extended an invitation to David for he and members of his leadership team to participate in the next CASS Board of Directors meeting scheduled for May 6, and David has accepted the invitation.

The intent of the meeting will be to enable the CASS Board of Directors to make informed comment to the Ministry regarding funding for distance / online learning programs.

I ask and urge you, on behalf of your respective School Authorities, to provide comments or questions about the past and current funding framework for distance / online learning programs to a CASS Table Officer or to your Zone Director so that those comments or questions can be discussed during the CASS Board meeting.

The CASS Board of Directors, with email addresses, can be found on the CASS website at https://www.cass.ab.ca/board_of_directors and also at the end of this email.

Specifically, I ask that you, on behalf of your school authority, provide feedback to a CASS Table Officer or Zone Director related to the following two comments that are in the message posted on the Pembina Hills School Division website, and to a third information item related to funding.

1. In the message it was indicated that PHSD Chair Tuininga updated the Minister regarding ADLC’s role in supporting schools, teachers and students during the pandemic indicating that since the cancellation of school classes on March 16th, the demand for ADLC services has grown substantially. To date 41% of Alberta teachers and 68% of the schools across Alberta have registered to access ADLC services. Chair Tuininga emphasized that ADLC’s infrastructure has been able to handle the increased demand.

Request

If your school authority offers a distance / online learning program, please share whether there has been an increase in teachers / school authorities accessing the resources available through your Division’s distance / online learning program during the past six weeks.

Please also indicate whether the infrastructure in your school authority has been able accommodate increased demand if there was increased demand.

2. In response to the suggestion from the Ministry that during the funding framework review some school authorities suggested that the funding for ADLC under the previous model was unfair Chair Tuininga noted that while school authority leaders have provided a perspective, the users (Distance Education Facilitators) at the school level provided a differing perspective through a survey conducted shortly after the funding changes were announced.

Request

It is important that all school authorities contact a CASS Table Officer or Zone Director and clearly indicate the position of the school authority on this matter. This may require engaging principals / staff within the school authority.

3. Finally, in the current year the funding framework provides for approximately $17 million to support the operation of the ADLC. The new funding framework provides for $14 million in 2020/21 and $7 million in 2021/22. The current service agreement between the Ministry and ADLC is scheduled to expire after the 2021/22 school year. Pembina Hills Superintendent David Garbutt indicated to me that if the funding framework changes proceed as planned, the Division will likely have to close ADLC, potentially as soon as the end of the 2020/21 school year.

Request

It is important that all school authorities contact a CASS Table Officer or Zone Director and clearly indicate the impact to the school authority should ADLC cease operations, and also comment on the level of funding for ADLC in the current year, and in the upcoming two years.

It is critical that the CASS Board of Directors hears from all school authorities in the province so that the comment provided to the Ministry is reflective of all school authorities and not just the CASS Board of Directors.

If you have any specific questions about ADLC I encourage you to contact PHSD Superintendent David Garbutt, who is copied on this email.

I urge you to contact a CASS Table Officer or Zone Director by end of day, Monday, May 4 because the CASS Board of Directors meeting is scheduled for early morning, Wednesday, May 6.

If you have a general question(s) about the operations / funding of ADLC please send them to me so I can ask David and his team to respond when they meet with the CASS Board of Directors.

Thank you.

Barry

Recommendation It is recommended that based on the presentation by Pembina Hills and the feedback received from school authorities, the Board determine which of the four following actions it wishes to undertake.

Motion 1

Moved that the CASS Board of Directors indicates to Alberta Education that it recommends the reinstatement of funding for the Alberta Distance Learning Centre in 2021/22 and in the future to that of the 2020/21 school year.

Motion 2

Moved that the CASS Board of Directors indicates to Alberta Education that it recommends that the changes made in the new Funding Framework with respect to funding of school authorities that offer distance / on-line learning programs remain as outlined for 2020/21 and 2021/22.

Motion 3

Moved that the CASS Board of Directors indicates to Alberta Education that it recommends the following amendments to the Funding Framework for 2020/21 and 2021/22 with respect to funding of school authorities that offer distance / on-line learning programs

Action 4

The Board feels additional information is required prior to it being able to provide the Ministry with a recommendation.

Respectfully Submitted Barry Litun

Enclosure A.3

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re 2020-21 CASS Budget, Preliminary Discussions Background I will be presenting the 2020/21 CASS Budget for the Board’s consideration at the June meeting. As has been past practice, I will provide two or three scenarios for consideration. As I anticipate there will be a deficit in fiscal 2019/20, and potentially a devasting one that could deplete almost all of CASS’ reserves if the Conditional Grant is not approved, it will be especially important to plan for a balanced budget at worse. I would like to seek some direction from the Board at this time with respect to membership fees for 2020/21 and the cost of professional learning events. The membership fees for 2019/20 for the four western provinces are shown below. BCSSA $1,450 No change since 2010 CASS $1,210 There has been one $10 increase in fees in the past five years (2016) The membership fee in 2013 was $1,000 This was increased to $1,100 in 2014 and $1,200 in 2015 LEADS $1,150 No change for a number of years. Very likely to see a significant increase for 2020/21 MASS $1,500 Membership fee has been in place for a minimum of three years; possibly longer I have asked my counterpart in Saskatchewan if a decision has been made to increase the membership fee for 2020/21. I am also seeking what the annual membership fee for an ATA member is and the ASBOA membership fee.

The registration fee for the CASS Annual Learning Conference and CASS Fall Conference is $460. I plan to determine the conference registration cost for the other provinces, as well as ASBOA and ASBA conferences and share that with the Board during the meeting. Recommendation It is recommended that this memo be received as information and that the Board provide some direction with respect to Budget 2020/21. Respectfully Submitted Barry Litun

Enclosure A.4

May 6, 2019

To CASS Executive

From Barry Litun, Executive Director

Re Financial Report, Jul 1, 2019 - Apr 30, 2020

Background The current CASS fiscal year is July 1, 2019 – June 30, 2020.

Bank month end reconciliation cannot take place until the third business day of the following month. The financial month end information will be available late in the day on Tuesday, May 5. My intent is to provide the financial report to members of the Board by email during the evening of May 5, 2020. It will be attached to this memo, but potentially not until after this meeting.

Given that there will not be any revenue for the CASS Annual Learning Conference and the First Nations, Métis and Inuit Education Gathering, plus the fact that the Conditional Grant has not as yet been approved, there will be a significant deficit for fiscal year 2019/20.

In agenda item A.5, I will provide a projection during this meeting, based on two potential scenarios.

• The conditional grant is approved, and funding received prior to June 30, 2020• The conditional grant is not approved, or the funding is not received prior to June 30,

2020.

Recommendation It is recommended that if the financial report is presented to the Board at this meeting, the following motion be approved:

Moved that the Financial Report for July 1, 2019 to April 30, 2020 be received.

Respectfully Submitted Barry Litun

2019/20 Financial Report (July 1, 2019 - April 30, 2020) Today's Date - May 5, 2020 Page 1

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget Notes

Revenue Audited Audited Audited June 7, 2019 Apr 30, 2020

4000 FEES

Membership Fees 403,087.50 416,187.50 429,482.50 430,495.00 422,213.50 98.08% 1.0, 1.6, 1.7

4006 TOTAL FEES 403,087.50 416,187.50 429,482.50 430,495.00 422,213.50 98.08%

4007 GRANT REVENUE

4014 Impact of Small Schools In Rural Com. 2,400.00 0.00 0.00 0.00 0.00

4015 AB Ed - Annual Conference Grant 35,000.00 35,000.00 0.00 0.00 0.00 0.00%

4020 AB Ed - Leadership Learning 143,049.43 647,175.78 446,889.99 610,000.00 37,883.85 6.21% 1.1, 1.2, 1.3, 1.8

4025 AB Ed - Technology 137,480.55 37,652.38 0.00 0.00 0.00 0.00%

4028 AB Ed - First Nations Education Support 69,242.26 0.00 0.00 0.00 0.00

4029 AB Ed - FNMI Education Gathering 25,000.00 10,000.00 0.00 0.00 0.00

4031 Adv Ed - Dual Credit Operating 207,263.23 0.00 0.00 0.00 0.00

4032 Human Services - Dual Credit Operating 0.00 0.00 0.00 0.00 0.00

4033 Human Services - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

4034 AB Ed - Dual Credit Grants 250,500.00 191,200.00 30,400.00 62,200.15 62,200.15 100.00% 1.1, 1.4

4035 Adv Ed - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

4036 Contracted Services by CASS 0.00 0.00 0.00 0.00 0.00

4037 AB Ed - Admin China Excahange 0.00 1,968.10 0.00 0.00 0.00

4038 AB Ed - Student Engagement 0.00 7,890.55 7,412.98 16,734.66 16,734.66 100.00% 1.1, 1.5

4039 Wellness 139,916.61 235,000.00 127,033.83 54.06%

4040 Total Grants 869,935.47 930,886.81 624,619.58 923,934.81 243,852.49 26.39%

Page 2

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget Notes

4077 Registrations Audited Audited Audited June 7, 2019 Apr 30, 2020

4078 Annual Conference & AGM 113,454.05 108,486.33 133,416.17 130,000.00 0.00 0.00% 2.3

4080 Pre-Conference Workshops 6,763.81 9,753.53 0.00 0.00 0.00

4085 Principals Start Right 72,786.09 46,504.32 69,172.25 60,000.00 77,008.12 128.35% 2.1

4090 Leading for Learning 17,492.82 22,731.25 14,943.90 15,000.00 18,086.27 120.58% 2.1

4095 CASS Fall Conference 137,085.21 126,731.04 102,662.89 100,000.00 122,914.97 122.91%

4100 Leveraging Technology Bootcamp 49,560.00 0.00 0.00 0.00 0.00

4110 Team Leadership Academy 1,313.00 0.00 0.00 0.00 0.00

4120 Special Meetings / Workshops 0.00 0.00 0.00 2,000.00 4,999.98 250.00% 2.4

4122 Learning Symposium 0.00 0.00 0.00 0.00 0.00

4132 New Members Orientation 0.00 0.00 0.00 0.00 0.00

4140 Curriculum Re-Design 0.00 0.00 0.00 0.00 0.00

4145 Leadership Learning Networks 0.00 0.00 0.00 0.00 0.00

4155 FNMI Education Gathering 169,928.75 115,007.21 174,151.00 185,000.00 0.00 0.00% 2.5

4160 Retirement Banquet 2,928.36 2,793.48 1,954.36 3,000.00 0.00 0.00% 2.6

4165 Summer Conference 0.00 0.00 158,164.39 155,000.00 137,301.18 88.58% 2.2

4199 TOTAL REGISTRATIONS 571,312.09 432,007.16 654,464.96 650,000.00 360,310.52 55.43%

Page 3

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget Notes

4200 OTHER REVENUE Audited Audited Audited June 7, 2019 Apr 30, 2020

4210 Book Sales 5,559.69 300.00 0.00 0.00 0.00

4215 CASS Wear Revenue 0.00 0.00 0.00 0.00 0.00

4220 Legal Expense Insurance 490.00 65.00 260.00 325.00 260.00 80.00%

4305 New Initiatives 0.00 0.00 0.00 0.00 0.00

4307 Contracted Services by CASS 0.00 0.00 0.00 0.00 3,788.00 3.4

4500 Interest 0.00 11,421.09 13,240.51 2,500.00 7,727.29 309.09%

4650 Zone 5 Revenue 0.00 19,000.00 0.00 3.1, 3.3

4800 Other Revenue 570.18 440.00 0.00 0.00 0.00

4810 E-Commerce 0.00 0.00 0.00 0.00 0.00

4820 Profit Sharing (CASS Connection) 9,844.45 7,774.45 9,155.45 10,000.00 5,808.35 58.08%

4830 Communications - PR 0.00 0.00 0.00 0.00 0.00

4850 Gain/Loss on Foreign Exchange 0.00 0.00 0.00 0.00 0.00

4890 Office Revenue 0.00 0.00 0.00 0.00 0.00

4900 Transfer From Reserves 0.00 0.00 0.00 0.00 0.00

4990 TOTAL OTHER REVENUE 16,464.32 20,000.54 22,655.96 31,825.00 17,583.64 55.25%

TOTAL REVENUE 1,860,799.38 1,799,082.01 1,731,223.00 2,036,254.81 1,043,960.15 51.27%

Adjustment for Rounding to Nearest Dollar to match Audit 0.04 0.00 0.00 0.00

Total TOTAL REVENUE 1,860,799.38 1,799,082.05 1,731,223.00 2,036,254.81 1,043,960.15 51.27%

Page 4

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget Notes

Expenses Audited Audited Audited June 7, 2019 Apr 30, 2020

5000 CONFERENCE EXPENSES

5010 CASS / AB Ed Annual Learning Conf 123,333.71 78,835.94 121,447.11 115,000.00 10,803.20 9.39% 4.1

5015 CASS Fall Conference 105,625.99 91,588.83 85,116.38 85,000.00 114,197.81 134.35%

5022 Principals' Start Right Summer Academy 18,324.90 36,705.77 42,171.43 40,000.00 48,855.25 122.14%

5055 FNMI Education Gathering 143,033.53 114,523.91 183,194.72 180,000.00 25,498.14 14.17% 4.2

5075 Pre-Conference Workshops 0.00 0.00 0.00 0.00 0.00

5088 Leading For Learning Summer Academy 5,232.55 11,471.35 12,525.77 10,000.00 17,320.42 173.20%

5095 New Initiatives 0.00 0.00 0.00 0.00 0.00

5097 Retirement Banquet 11,819.23 7,599.51 5,128.96 10,000.00 2,364.52 23.65% 4.3, 4.35

5098 Summer Conference 396.48 161,579.41 175,000.00 147,780.88 84.45%

5099 TOTAL CONFERENCE EXPENSES 407,369.91 341,121.79 611,163.78 615,000.00 366,820.22 59.65%

5100 FEE REFUNDS

5105 Membership Fee Reimbursement 0.00 0.00 405.00 0.00 0.00

5199 TOTAL REE REFUNDS 0.00 0.00 405.00 0.00 0.00

Page 5

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget Notes

Audited Audited Audited June 7, 2019 Apr 30, 2020

5300 CROSS MINISTRY GRANTS

5305 Human Serv - Dual Credit Operating Exp 0.00 0.00 0.00 0.00 0.00

5306 IAE/AB Ed - Dual Credit Operating Exp 211,015.50 27,352.74 0.00 0.00 0.00

5307 Human Services - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

5308 AB Ed - Dual Credit Grants 250,500.00 191,200.00 30,400.00 62,200.15 42,700.00 68.65% 5

5309 IAE - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

5399 TOTAL CROSS MINISTRY GRANTS 461,515.50 218,552.74 30,400.00 62,200.15 42,700.00 68.65%

5400 ALBERTA EDUCATION GRANTS

5405 AB Ed - Admin China Exchange 0.00 0.00 0.00 0.00 0.00

5410 AB Ed - Student Engagement 0.00 7,890.55 7,412.98 16,734.66 0.00 0.00% 5.1

5415 AB Ed - Supporting First Nations Education 69,242.26 0.00 0.00 0.00 0.00

5499 TOTAL AB EDUCATION GRANTS 69,242.26 7,890.55 7,412.98 16,734.66 0.00 0.00%

5600 LEARNING TECHNOLOGY SUCCESS

5605 AB Ed - Technology 137,488.26 37,652.38 0.00 0.00 0.00

5610 Technology Pre-Conference 0.00 5,664.53 4,314.60 0.00 0.00

5620 Wellness 141,120.49 235,000.00 145,217.00 5.3

5699 TOTAL NON-GOV GRANTS (>2019) 137,488.26 43,316.91 145,435.09 235,000.00 145,217.00

5700 LEADERSHIP LEARNING

5710 New Superintendents Mentorship 760.00 0.00 0.00 0.00 0.00

5715 Leadership Learning 10,631.13 13,207.44 5,396.11 30,000.00 18,006.26 60.02%

5717 High School Success Project 0.00 0.00 0.00 0.00 0.00

5720 New Members Orientation 17,093.29 20,470.86 14,121.52 20,000.00 12,551.63 62.76%

5725 Research 0.00 0.00 0.00 0.00 0.00

5730 Leadership Learning Networks 0.00 0.00 0.00 0.00 0.00

5735 Standards Implementation – General 81,530.90 287,934.69 217,526.37 253,000.00 101,268.52 40.03% 5.4

5740 Standards Implementation – FNMI 62,272.57 152,009.19 146,765.40 200,000.00 70,292.22 35.15% 5.4

5745 Standards Implementation – Leadership 0.00 207,231.94 17,599.19 0.00 0.00

5799 TOTAL LEADERSHIP LEARNING 172,287.89 680,854.12 401,408.59 503,000.00 202,118.63 40.18%

Page 6

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget Notes

5800 MEETING EXPENSES Audited Audited Audited June 7, 2019 Apr 30, 2020

5802 Executive Meetings 23,908.97 28,621.33 27,805.04 35,000.00 25,379.64 72.51% 6.0

5806 CASS Annual General Meeting 0.00 0.00 0.00 0.00 238.25

5808 Special Meetings/Workshops 2,377.02 3,390.12 1,805.01 2,500.00 812.72 32.51%

5810 Meetings - Stakeholder AB Education 436.15 421.38 0.00 1,500.00 3,089.49 205.97%

CASS/ASBOA Workshop 0.00 0.00 0.00 0.00 247.95 6.2

5814 CASS Ad Hoc Committees 0.00 0.00 0.00 0.00 0.00

5816 Professional Development Committee 0.00 0.00 0.00 0.00 0.00

5817 Legislative Committee 0.00 0.00 0.00 0.00 0.00

5818 CASS Ad Hoc Committees 0.00 5,000.00 0.00 5,000.00 12.71 0.25%

5820 Executive Directors Mtg Expenses 424.32 2,651.15 993.36 2,000.00 870.88 43.54% 6.1

5839 TOTAL MEETING EXPENSES 27,146.46 40,083.98 30,603.41 46,000.00 30,651.64 66.63%

5840 HONOURARIUMS

5842 President's Jurisdiction Honourarium 26,250.00 45,000.00 45,000.00 45,000.00 0.00 0.00%

5844 Gifts/Honourariums 149.90 100.00 342.86 1,000.00 100.00

5849 TOTAL HONOURARIUMS 26,399.90 45,100.00 45,342.86 46,000.00 100.00 0.22%

5850 TRAVEL

5852 President & CASS Rep Zone Travel 8,959.83 19,829.68 8,157.66 12,000.00 8,978.03 74.82%

5854 Executive Director Travel Expense 5,992.51 8,125.01 4,729.98 7,500.00 4,626.94 61.69%

5856 Exec & Admin Assistant Travel Expense 374.06 607.11 1,006.81 1,200.00 76.79 6.40%

5859 TOTAL TRAVEL 15,326.40 28,561.80 13,894.45 20,700.00 13,681.76 66.10%

5860 SCHOLARSHIPS

5862 Retirement Honourary Life Member 0.00 0.00 0.00 0.00 0.00

5864 President's Scholarship 0.00 1,500.00 1,500.00 1,500.00 0.00 0.00%

5868 TOTAL SCHOLARSHIPS 0.00 1,500.00 1,500.00 1,500.00 0.00 0.00%

Page 7

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget Notes

5869 PAYROLL EXPENSES Audited Audited Audited June 7, 2019 Apr 30, 2020

5870 Admin Assistant Salary 24,847.20 30,309.69 32,221.36 30,830.00 25,688.10 83.32%

5871 Admin Assistant Benefits 2,236.43 2,733.42 2,833.36 3,800.00 3,254.28 85.64%

5872 Executive Director Salary 165,152.04 169,057.56 172,001.38 176,000.00 146,019.20 82.97%

5873 Executive Director Benefits 8,316.38 7,230.02 7,099.72 15,700.00 7,866.28 50.10%

5874 Executive Assistant Salary 67,928.64 80,981.68 62,017.99 68,475.00 59,431.84 86.79%

5875 Executive Assistant Benefits 3,727.48 4,993.75 4,210.80 5,700.00 5,700.28 100.00%

5876 EI 3,114.21 3,721.97 3,525.42 4,000.00 2,675.72 66.89%

5877 Temporary Assistant Salary 400.00 450.00 0.00 1,000.00 0.00 0.00%

5878 CPP 6,352.42 7,716.44 7,626.72 9,000.00 6,429.86 71.44%

5879 TOTAL PAYROLL EXPENSESS 282,074.80 307,194.53 291,536.75 314,505.00 257,065.56 81.74%

2016/17 Restatement; Vacation Accruel Deferred -7,420.00

Salaries charged to grants -32,169.12 -35,653.15 -36,145.98 -39,000.00 0.00 #REF! 7.2

PAYROLL EXP FOR FINCIAL REPORTS 242,485.68 271,541.38 255,390.77 275,505.00 257,065.56 93.31%

5880 OFFICE EXPENSES

5890 Office 32,817.01 30,967.65 28,236.70 25,000.00 17,950.89 71.80%

5892 Office Equipment 4,783.62 1,028.35 1,467.56 4,000.00 982.17 24.55% 7.0

5894 Printing, Stationery, Supplies 5,945.72 12,514.59 6,319.40 8,000.00 3,430.12 42.88%

5896 Postage & Telephone 2,826.47 3,841.52 2,591.05 3,500.00 2,481.47 70.90%

5897 Technology Support 1,140.97 1,785.77 2,436.32 3,000.00 3,125.50 104.18%

5898 Web Site Expenses 11,083.36 11,140.43 8,980.50 12,000.00 11,588.69 96.57% 7.1

5899 TOTAL OFFICE EXPENSES 58,597.15 61,278.31 50,031.53 55,500.00 39,558.84 71.28%

Office costs charged to grants -10,952.90 -9,061.96 -7,005.75 -9,000.00 0.00 7.3

OFFICE EXP FOR FINANCIAL REPORTS 47,644.25 52,216.35 43,025.78 46,500.00 39,558.84 85.07%

Page 8

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget Notes

5900 GENERAL & ADMIN EXPENSES Audited Audited Audited June 7, 2019 Apr 30, 2020

5902 Transfer to Reserves 0.00 0.00 0.00 0.00 0.00

5905 Professional Fees - Audit 11,200.00 12,400.00 10,600.00 10,800.00 10,800.00 100.00%

5907 Bookkeeping 0.00 0.00 0.00 0.00 0.00

5910 Legal Expense 21,420.00 35,310.83 48,903.20 33,000.00 19,500.00 59.09% 8.3

5915 Msc Expenses 999.24 159.30 0.00 500.00 0.00 0.00%

5920 Communications - PR 1,367.34 1,064.00 554.44 20,000.00 5,865.93 29.33% 8.0, 8.05

5925 CASSA Representative Expenses 451.49 0.00 1,681.48 2,000.00 2,647.28

5930 Insurance 1,459.96 1,457.41 1,454.54 2,400.00 4,309.92 179.58% 8.4

5935 Bank Charges 1,313.87 213.07 -417.38 0.00 -488.58 8.1

5936 Square Credit Card Fees 305.62 1,065.93 1,500.00 430.86 28.72%

Square Prepaid Fees 38.02

5940 CASSA Membership 15,300.00 19,140.00 19,680.00 19,680.00 19,500.00 99.09%

5943 Contracted Services 2,985.00 47,630.51 28,078.25 66,000.00 81,654.32 123.72% 8.5

5945 Write Offs 420.00 1,472.50 0.00 1,000.00 0.00 0.00%

5950 CASS Wear Expenses 0.00 0.00 0.00 0.00 0.00

5955 Legal Expense Ins Reimbursement 0.00 0.00 0.00 0.00 0.00

5960 Interest / Penalty Expense 0.00 0.00 0.00 0.00 0.00

5965 Executive Director's Prof Learning 5,311.23 5,327.99 2,583.37 5,000.00 1,332.94 26.66% 8.2

5970 Ex Assistant/Admin Assistant Prof Learn 590.61 984.92 941.85 2,000.00 171.74 8.59%

5975 Executive Director's Membership Fees 480.75 656.01 845.70 1,000.00 415.06

5985 CASS Zone 5 Expenses 0.00 0.00 0.00 3.1, 3.2

5999 TOTAL GENERAL & ADMIN EXPENSES 63,299.49 126,122.16 115,971.38 164,880.00 146,177.49 88.66%

Total TOTAL EXPENSES 1,670,206.00 1,856,861.78 1,701,954.09 2,033,019.81 1,244,091.14 61.19%

Adjustment for Rounding to Nearest Dollar to match Audit 0.91

Total TOTAL EXPENSES 1,670,206.00 1,856,861.78 1,701,955.00 2,033,019.81 1,244,091.14 61.19%

TOTAL REVENUE - FROM ABOVE 1,860,799.38 1,799,082.05 1,731,223.00 2,036,254.81 1,043,960.15 51.27%

TOTAL EXPENSES - FROM ABOVE 1,670,206.00 1,856,861.78 1,701,955.00 2,033,019.81 1,244,091.14 61.19%

NET SURPLUS (DEFICIT) 190,593.38 -57,779.73 29,268.00 3,235.00 -200,130.99 8.9

Notes Notes new in this month are in red font Page 9

1.0 - Membership Fees are invoiced in Sept

1.1 - Deferred grant funding is entered in Nov, after the audit

1.2 - $37,884 will be carried forward from 2018/19

1.3 - It is anticipated that the Grant will be $675,000

1.4 - $62,200.15 will be carried forward from 2018/19

1.5 - $16,734.66 will be carried forward from 2018/19

1.6 - $3,000 additional revenuw will be required to compensate for budget error

1.7 - Eight memberships were cancelled after start of year, therefore revenues will likely be below budgeted amount

1.8 - The approval of the Conditional Grant was denied as of Dec 20, 2019

2.1 - Registration revenues & Expenses for Start Right & Leading for Learning will be received in September

2.2 - Registration revenues & Expenses for the Summer Learning Conference will be received in late Sept

2.3 -Annual Conference registration revenue will need to be refunded

2.4 -CASS/ASBOA Investigatoins Workshiop; will need to be refunded

2.5 - Gathering registration revenue will need to be refunded

2.6 - Retirement Banquet registration revenue will need to be refunded

3.1 - CASS Provincial will serve as banker board for Zone 5 CASS; no impact on CASS financial situation

3.2 - An error was discovered on Aug 29 in the budget; Zone 5 Expenses were not entered, therefore there is a $19,000 negative impact on the budget

3.3 - For future years Auditor has recommended Zone 5 Revenue & Expense not be included in Budget

3.4 - Unbudegeted Contracted Services (JJ)

4.1 - Some Annual Conf Expenses are non reversible

4.2 - Some Gathering Expenses are non reversible

4.3 - Some retirement banquet expenses will be reversed

4.35 - The expenses shown are for the retirement clocks and will be an expense5 - All Dual Credit Holdbacks have been disbursed. Two projects will not receive their holdback.5 - Request made to the Ministry to allow CASS to direct balance of $19,500 towards overspend of Dual Credit coordination5.1 - Request made to the Ministry to allow CASS to direct balance of $16,734.66 to Expenses incurred Sept - Dec, 2019 Conditional Grant5.3 - Fudiciary Board is invoiced for expenses in the month following payment of expenses by CASS, 5.3 - therefore Expenses will be greater than Revenue for any given month until reconcilliation at Fiscal year end.

5.4 - Work on the Deliverables for the Conditional Grant was suspended on Dec 20, 2019.

5.4 - Some committed expenditures will be paid in early 2020

6.0 - $3,500 reduced expenditure will be required to compensate for budget error

6.1 - $2,500 reduced expenditure will be required to compensate for budget error

6.2 - CASS/ASBOA Investigations Workshop some expenses will be reversed

7.0 - $2,000 reduced expenditure will be required to compensate for budget error

7.1 - $2,000 reduced expenditure will be required to compensate for budget error

7.2 - $29,250 of the budgeted $39,000 Salaries charged to grants was to come from the Conditional Grant

7.3 - $6,000 of the budgeted $9,000 for Office Expenses charged to grants was to come from the Conditional Grant

8.0 - $3,000 reduced expenditure will be required to compensate for budget error

8.05 - Communications Consultant has waived all fees for balance of the year8.1 - Changing Banks in 2017 will result in bank charges changing from $1,000 - $1,300 to a revenue for cash back by 2018/19

8.2 - $2,583.37 will be carried forward from 2018/19

8.3 - Legal Benefits Program Premiums will be approx.$23,000; Additional budget is for unplanned for legal costs

8.4 - An increase of 70% was budgeted for insurance premiums; actual was approximately 100%

8.5 - Includes 2/3 of Consultant fee ($20,000) for Executive Director Search to be drawn from Reserves

8.9 - Following the initial meetings with the auditor, it is projected that the surplus for 2018/19 will be approximately $15,000. 8.9 - This is less than was anticipated in June primarily due to the fact that funds to support the April 2019 First Nations, Métis & Inuit Gathering

8.9 - cannot be attributed until the Grant for 2019/20 is received from the Government of Alberta

10.1 - On Dec 20 CASS was informed the Grant was not approved. Major restructuring of Expenses will be required if this decision is not reversed.

10 - Summary of Professional Practice Grant Distribution Shown Below Page 10

Revenue Budget Actual to Date

$610,000.00 - Budgeted amount of Grant carried forward 610,000.00 0.00 0.00% 10.1

$37,884.00 - Unused amount of Grant from fiscal 2018/19 0.00 37,883.85

Total 610,000.00 37,883.85 6.21%

Expended

Acct 5735 - Standards Implementation – General (Includes In-Service) 253,000.00 96,196.69 38.02% 10.1

Acct 5740 - Standards Implementation – FNMI 200,000.00 62,973.17 31.49% 10.1

Acct 4078 - Credit 2020 Annual Conference 35,000.00 0.00 0.00% 10.1

Acct 4165 - Credit 2019 Summer Conference 30,000.00 0.00 0.00% 10.1

Acct 4155 - Credit 2020 FNMI Gathering 25,000.00 0.00 0.00% 10.1

Credit towards Payroll Expenses 29,250.00 0.00 0.00% 10.1

Credit towards Office Expenses 6,000.00 0.00 0.00% 10.1

Total 578,250.00 159,169.86 27.53%

Application has been made for a $675,000 Grant for July 1, 2019 - March 31, 2020

Revenue and Expenditures in the Budget were very conservative because of the uncertainty of the Grant Approval

11 - Financial Statements for Professional Learning Events (2019/20)

March 31 - Estimate that Revenues for Annual Conf and Gathering will be $0/Some Expenses may be reversed

11.1 Annual Learning Conference Budget Actual 11.4 Fall Conference Budget Actual

Revenue 130,000.00 0.00 Revenue 100,000.00 122,914.97

Grant (if applicable) 35,000.00 0.00 Grant (if applicable) 0.00 0.00

Expenses 115,000.00 10,803.20 Expenses 85,000.00 114,197.81

Net 50,000.00 -10,803.20 Net 15,000.00 8,717.16

11.2 Start Right Budget Actual 11.5 First Nations, Métis & Inuit Gathering Budget Actual

Revenue 60,000.00 77,008.12 Revenue 185,000.00 0.00

Grant (if applicable) 0.00 0 Grant (if applicable) 25,000.00 0.00

Expenses 40,000.00 48,855.25 Expenses 180,000.00 25,498.14

Net 20,000.00 28,152.87 Net 30,000.00 -25,498.14

11.3 Leading for Learning Budget Actual 11.6 Summer Learning Conference Budget Actual

Revenue 15,000.00 18,086.27 Revenue 155,000.00 137,301.18

Grant (if applicable) 0.00 0.00 Grant (if applicable) 30,000.00 0.00

Expenses 10,000.00 17,320.42 Expenses 175,000.00 147,780.88

Net 5,000.00 765.85 Net 10,000.00 -10,479.70

Page 11

12 - Audited Financial Statements for Professional Learning Events (2018/19)

11.1 Annual Learning Conference Budget Actual 11.4 Fall Conference Budget Actual

Revenue 128,280.00 133,415.17 Revenue 138,970.00 102,662.89

Grant (if applicable) 35,000.00 35,000.00 Grant (if applicable) 0.00 0.00

Expenses 95,000.00 121,447.11 Expenses 100,000.00 85,116.38

Net 68,280.00 46,968.06 Net 38,970.00 17,546.51

11.2 Start Right Budget Actual 11.5 First Nations, Métis & Inuit Gathering Budget Actual

Revenue 45,000.00 69,172.25 Revenue 149,660.00 174,151.00

Grant (if applicable) 0.00 0.00 Grant (if applicable)* 25,000.00 0.00

Expenses 30,000.00 42,171.43 Expenses 115,000.00 183,194.72

Net 15,000.00 27,000.82 Net 59,660.00 -9,043.72

*Grant will be part of 2019/20 Grant

11.3 Leading for Learning Budget Actual 11.6 Summer Learning Conference Budget Actual

Revenue 20,000.00 14,943.90 Revenue 145,000.00 158,164.39

Grant (if applicable) 0.00 0.00 Grant (if applicable) 30,000.00 30,000.00

Expenses 10,000.00 12,525.77 Expenses 175,000.00 177,208.63

Net 10,000.00 2,418.13 Net 0.00 10,955.76

Note - Grant Funds could not be applied to the First Nations, Métis and Inuit Gathering because the Grant was not confirmed prior

to the April 2019 event.

2019/20 Financial Report (Projected to June 30, 2020, Worst Case) Today's Date - May 5, 2020 Page 1

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

Revenue Audited Audited Audited June 7, 2019 Jun 30 Proj

4000 FEES

Membership Fees 403,087.50 416,187.50 429,482.50 430,495.00 422,213.50 98.08%

4006 TOTAL FEES 403,087.50 416,187.50 429,482.50 430,495.00 422,213.50 98.08%

4007 GRANT REVENUE

4014 Impact of Small Schools In Rural Com. 2,400.00 0.00 0.00 0.00 0.00

4015 AB Ed - Annual Conference Grant 35,000.00 35,000.00 0.00 0.00 0.00 0.00%

4020 AB Ed - Leadership Learning 143,049.43 647,175.78 446,889.99 610,000.00 37,883.85 6.21%

4025 AB Ed - Technology 137,480.55 37,652.38 0.00 0.00 0.00 0.00%

4028 AB Ed - First Nations Education Support 69,242.26 0.00 0.00 0.00 0.00

4029 AB Ed - FNMI Education Gathering 25,000.00 10,000.00 0.00 0.00 0.00

4031 Adv Ed - Dual Credit Operating 207,263.23 0.00 0.00 0.00 0.00

4032 Human Services - Dual Credit Operating 0.00 0.00 0.00 0.00 0.00

4033 Human Services - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

4034 AB Ed - Dual Credit Grants 250,500.00 191,200.00 30,400.00 62,200.15 42,700.00 68.65%

4035 Adv Ed - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

4036 Contracted Services by CASS 0.00 0.00 0.00 0.00 0.00

4037 AB Ed - Admin China Excahange 0.00 1,968.10 0.00 0.00 0.00

4038 AB Ed - Student Engagement 0.00 7,890.55 7,412.98 16,734.66 0.00 0.00%

4039 Wellness 139,916.61 235,000.00 201,255.18 85.64%

4040 Total Grants 869,935.47 930,886.81 624,619.58 923,934.81 281,839.03 30.50%

Page 2

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

4077 Registrations Audited Audited Audited June 7, 2019 Jun 30 Proj

4078 Annual Conference & AGM 113,454.05 108,486.33 133,416.17 130,000.00 0.00 0.00%

4080 Pre-Conference Workshops 6,763.81 9,753.53 0.00 0.00 0.00

4085 Principals Start Right 72,786.09 46,504.32 69,172.25 60,000.00 77,008.12 128.35%

4090 Leading for Learning 17,492.82 22,731.25 14,943.90 15,000.00 18,086.27 120.58%

4095 CASS Fall Conference 137,085.21 126,731.04 102,662.89 100,000.00 122,914.97 122.91%

4100 Leveraging Technology Bootcamp 49,560.00 0.00 0.00 0.00 0.00

4110 Team Leadership Academy 1,313.00 0.00 0.00 0.00 0.00

4120 Special Meetings / Workshops 0.00 0.00 0.00 2,000.00 0.00 0.00%

4122 Learning Symposium 0.00 0.00 0.00 0.00 0.00

4132 New Members Orientation 0.00 0.00 0.00 0.00 0.00

4140 Curriculum Re-Design 0.00 0.00 0.00 0.00 0.00

4145 Leadership Learning Networks 0.00 0.00 0.00 0.00 0.00

4155 FNMI Education Gathering 169,928.75 115,007.21 174,151.00 185,000.00 0.00 0.00%

4160 Retirement Banquet 2,928.36 2,793.48 1,954.36 3,000.00 0.00 0.00%

4165 Summer Conference 0.00 0.00 158,164.39 155,000.00 137,301.18 88.58%

4199 TOTAL REGISTRATIONS 571,312.09 432,007.16 654,464.96 650,000.00 355,310.54 54.66%

Page 3

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

4200 OTHER REVENUE Audited Audited Audited June 7, 2019 Jun 30 Proj

4210 Book Sales 5,559.69 300.00 0.00 0.00 0.00

4215 CASS Wear Revenue 0.00 0.00 0.00 0.00 0.00

4220 Legal Expense Insurance 490.00 65.00 260.00 325.00 260.00 80.00%

4305 New Initiatives 0.00 0.00 0.00 0.00 0.00

4307 Contracted Services by CASS 0.00 0.00 0.00 0.00 4,000.00

4500 Interest 0.00 11,421.09 13,240.51 2,500.00 9,275.00 371.00%

4650 Zone 5 Revenue 0.00 19,000.00 0.00

4800 Other Revenue 570.18 440.00 0.00 0.00 0.00

4810 E-Commerce 0.00 0.00 0.00 0.00 0.00

4820 Profit Sharing (CASS Connection) 9,844.45 7,774.45 9,155.45 10,000.00 10,000.00 100.00%

4830 Communications - PR 0.00 0.00 0.00 0.00 0.00

4850 Gain/Loss on Foreign Exchange 0.00 0.00 0.00 0.00 0.00

4890 Office Revenue 0.00 0.00 0.00 0.00 0.00

4900 Transfer From Reserves 0.00 0.00 0.00 0.00 0.00

4990 TOTAL OTHER REVENUE 16,464.32 20,000.54 22,655.96 31,825.00 23,535.00 73.95%

TOTAL REVENUE 1,860,799.38 1,799,082.01 1,731,223.00 2,036,254.81 1,082,898.07 53.18%

Adjustment for Rounding to Nearest Dollar to match Audit 0.04 0.00 0.00 0.00

Total TOTAL REVENUE 1,860,799.38 1,799,082.05 1,731,223.00 2,036,254.81 1,082,898.07 53.18%

Page 4

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

Expenses Audited Audited Audited June 7, 2019 Jun 30 Proj

5000 CONFERENCE EXPENSES

5010 CASS / AB Ed Annual Learning Conf 123,333.71 78,835.94 121,447.11 115,000.00 11,000.00 9.57%

5015 CASS Fall Conference 105,625.99 91,588.83 85,116.38 85,000.00 114,197.81 134.35%

5022 Principals' Start Right Summer Academy 18,324.90 36,705.77 42,171.43 40,000.00 48,855.25 122.14%

5055 FNMI Education Gathering 143,033.53 114,523.91 183,194.72 180,000.00 25,498.14 14.17%

5075 Pre-Conference Workshops 0.00 0.00 0.00 0.00 0.00

5088 Leading For Learning Summer Academy 5,232.55 11,471.35 12,525.77 10,000.00 17,320.42 173.20%

5095 New Initiatives 0.00 0.00 0.00 0.00 0.00

5097 Retirement Banquet 11,819.23 7,599.51 5,128.96 10,000.00 2,364.52 23.65%

5098 Summer Conference 396.48 161,579.41 175,000.00 147,780.88 84.45%

5099 TOTAL CONFERENCE EXPENSES 407,369.91 341,121.79 611,163.78 615,000.00 367,017.02 59.68%

5100 FEE REFUNDS

5105 Membership Fee Reimbursement 0.00 0.00 405.00 0.00 0.00

5199 TOTAL REE REFUNDS 0.00 0.00 405.00 0.00 0.00

Page 5

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

Audited Audited Audited June 7, 2019 Jun 30 Proj

5300 CROSS MINISTRY GRANTS

5305 Human Serv - Dual Credit Operating Exp 0.00 0.00 0.00 0.00 0.00

5306 IAE/AB Ed - Dual Credit Operating Exp 211,015.50 27,352.74 0.00 0.00 0.00

5307 Human Services - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

5308 AB Ed - Dual Credit Grants 250,500.00 191,200.00 30,400.00 62,200.15 42,700.00 68.65%

5309 IAE - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

5399 TOTAL CROSS MINISTRY GRANTS 461,515.50 218,552.74 30,400.00 62,200.15 42,700.00 68.65%

5400 ALBERTA EDUCATION GRANTS

5405 AB Ed - Admin China Exchange 0.00 0.00 0.00 0.00 0.00

5410 AB Ed - Student Engagement 0.00 7,890.55 7,412.98 16,734.66 0.00 0.00%

5415 AB Ed - Supporting First Nations Education 69,242.26 0.00 0.00 0.00 0.00

5499 TOTAL AB EDUCATION GRANTS 69,242.26 7,890.55 7,412.98 16,734.66 0.00 0.00%

5600 LEARNING TECHNOLOGY SUCCESS

5605 AB Ed - Technology 137,488.26 37,652.38 0.00 0.00 0.00

5610 Technology Pre-Conference 0.00 5,664.53 4,314.60 0.00 0.00

5620 Wellness 141,120.49 235,000.00 177,337.06

5699 TOTAL NON-GOV GRANTS (>2019) 137,488.26 43,316.91 145,435.09 235,000.00 177,337.06

5700 LEADERSHIP LEARNING

5710 New Superintendents Mentorship 760.00 0.00 0.00 0.00 0.00

5715 Leadership Learning 10,631.13 13,207.44 5,396.11 30,000.00 21,600.00 72.00%

5717 High School Success Project 0.00 0.00 0.00 0.00 0.00

5720 New Members Orientation 17,093.29 20,470.86 14,121.52 20,000.00 15,100.00 75.50%

5725 Research 0.00 0.00 0.00 0.00 0.00

5730 Leadership Learning Networks 0.00 0.00 0.00 0.00 0.00

5735 Standards Implementation – General 81,530.90 287,934.69 217,526.37 253,000.00 105,000.00 41.50%

5740 Standards Implementation – FNMI 62,272.57 152,009.19 146,765.40 200,000.00 75,000.00 37.50%

5745 Standards Implementation – Leadership 0.00 207,231.94 17,599.19 0.00 0.00

5799 TOTAL LEADERSHIP LEARNING 172,287.89 680,854.12 401,408.59 503,000.00 216,700.00 43.08%

Page 6

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

5800 MEETING EXPENSES Audited Audited Audited June 7, 2019 Jun 30 Proj

5802 Executive Meetings 23,908.97 28,621.33 27,805.04 35,000.00 28,000.00 80.00%

5806 CASS Annual General Meeting 0.00 0.00 0.00 0.00 238.25

5808 Special Meetings/Workshops 2,377.02 3,390.12 1,805.01 2,500.00 1,000.00 40.00%

5810 Meetings - Stakeholder AB Education 436.15 421.38 0.00 1,500.00 4,000.00 266.67%

CASS/ASBOA Workshop 0.00 0.00 0.00 0.00 247.95

5814 Research Committee 0.00 0.00 0.00 0.00 0.00

5816 Professional Development Committee 0.00 0.00 0.00 0.00 0.00

5817 Legislative Committee 0.00 0.00 0.00 0.00 0.00

5818 CASS Ad Hoc Committees 0.00 5,000.00 0.00 5,000.00 12.71 0.25%

5820 Executive Directors Mtg Expenses 424.32 2,651.15 993.36 2,000.00 1,000.00 50.00%

5839 TOTAL MEETING EXPENSES 27,146.46 40,083.98 30,603.41 46,000.00 34,498.91 75.00%

5840 HONOURARIUMS

5842 President's Jurisdiction Honourarium 26,250.00 45,000.00 45,000.00 45,000.00 45,000.00 100.00%

5844 Gifts/Honourariums 149.90 100.00 342.86 1,000.00 1,100.00

5849 TOTAL HONOURARIUMS 26,399.90 45,100.00 45,342.86 46,000.00 46,100.00 100.22%

5850 TRAVEL

5852 President & CASS Rep Zone Travel 8,959.83 19,829.68 8,157.66 12,000.00 10,000.00 83.33%

5854 Executive Director Travel Expense 5,992.51 8,125.01 4,729.98 7,500.00 5,000.00 66.67%

5856 Exec & Admin Assistant Travel Expense 374.06 607.11 1,006.81 1,200.00 100.00 8.33%

5859 TOTAL TRAVEL 15,326.40 28,561.80 13,894.45 20,700.00 15,100.00 72.95%

5860 SCHOLARSHIPS

5862 Retirement Honourary Life Member 0.00 0.00 0.00 0.00 0.00

5864 President's Scholarship 0.00 1,500.00 1,500.00 1,500.00 0.00 0.00%

5868 TOTAL SCHOLARSHIPS 0.00 1,500.00 1,500.00 1,500.00 0.00 0.00%

Page 7

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

5869 PAYROLL EXPENSES Audited Audited Audited June 7, 2019 Jun 30 Proj

5870 Admin Assistant Salary 24,847.20 30,309.69 32,221.36 30,830.00 30,825.00 99.98%

5871 Admin Assistant Benefits 2,236.43 2,733.42 2,833.36 3,800.00 3,905.00 102.76%

5872 Executive Director Salary 165,152.04 169,057.56 172,001.38 176,000.00 175,225.00 99.56%

5873 Executive Director Benefits 8,316.38 7,230.02 7,099.72 15,700.00 9,440.00 60.13%

5874 Executive Assistant Salary 67,928.64 80,981.68 62,017.99 68,475.00 71,320.00 104.15%

5875 Executive Assistant Benefits 3,727.48 4,993.75 4,210.80 5,700.00 6,840.00 120.00%

5876 EI 3,114.21 3,721.97 3,525.42 4,000.00 3,210.00 80.25%

5877 Temporary Assistant Salary 400.00 450.00 0.00 1,000.00 0.00 0.00%

5878 CPP 6,352.42 7,716.44 7,626.72 9,000.00 7,715.00 85.72%

5879 TOTAL PAYROLL EXPENSESS 282,074.80 307,194.53 291,536.75 314,505.00 308,480.00 98.08%

2016/17 Restatement; Vacation Accruel Deferred -7,420.00

Salaries charged to grants -32,169.12 -35,653.15 -36,145.98 -39,000.00 0.00 0.00%

PAYROLL EXP FOR FINCIAL REPORTS 242,485.68 271,541.38 255,390.77 275,505.00 308,480.00 111.97%

5880 OFFICE EXPENSES

5890 Office 32,817.01 30,967.65 28,236.70 25,000.00 21,540.00 86.16%

5892 Office Equipment 4,783.62 1,028.35 1,467.56 4,000.00 1,180.00 29.50%

5894 Printing, Stationery, Supplies 5,945.72 12,514.59 6,319.40 8,000.00 4,115.00 51.44%

5896 Postage & Telephone 2,826.47 3,841.52 2,591.05 3,500.00 2,980.00 85.14%

5897 Technology Support 1,140.97 1,785.77 2,436.32 3,000.00 3,750.00 125.00%

5898 Web Site Expenses 11,083.36 11,140.43 8,980.50 12,000.00 12,000.00 100.00%

5899 TOTAL OFFICE EXPENSES 58,597.15 61,278.31 50,031.53 55,500.00 45,565.00 82.10%

Office costs charged to grants -10,952.90 -9,061.96 -7,005.75 -9,000.00 0.00 0.00%

OFFICE EXP FOR FINANCIAL REPORTS 47,644.25 52,216.35 43,025.78 46,500.00 45,565.00 97.99%

Page 8

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

5900 GENERAL & ADMIN EXPENSES Audited Audited Audited June 7, 2019 Jun 30 Proj

5902 Transfer to Reserves 0.00 0.00 0.00 0.00 0.00

5905 Professional Fees - Audit 11,200.00 12,400.00 10,600.00 10,800.00 10,800.00 100.00%

5907 Bookkeeping 0.00 0.00 0.00 0.00 0.00

5910 Legal Expense 21,420.00 35,310.83 48,903.20 33,000.00 19,500.00 59.09%

5915 Msc Expenses 999.24 159.30 0.00 500.00 0.00 0.00%

5920 Communications - PR 1,367.34 1,064.00 554.44 20,000.00 5,865.93 29.33%

5925 CASSA Representative Expenses 451.49 0.00 1,681.48 2,000.00 2,647.28

5930 Insurance 1,459.96 1,457.41 1,454.54 2,400.00 4,309.92 179.58%

5935 Bank Charges 1,313.87 213.07 -417.38 0.00 -450.00

5936 Square Credit Card Fees 305.62 1,065.93 1,500.00 550.00 36.67%

Square Prepaid Fees 38.02

5940 CASSA Membership 15,300.00 19,140.00 19,680.00 19,680.00 19,500.00 99.09%

5943 Contracted Services 2,985.00 47,630.51 28,078.25 66,000.00 97,985.00 148.46%

5945 Write Offs 420.00 1,472.50 0.00 1,000.00 0.00 0.00%

5950 CASS Wear Expenses 0.00 0.00 0.00 0.00 0.00

5955 Legal Expense Ins Reimbursement 0.00 0.00 0.00 0.00 0.00

5960 Interest / Penalty Expense 0.00 0.00 0.00 0.00 0.00

5965 Executive Director's Prof Learning 5,311.23 5,327.99 2,583.37 5,000.00 2,500.00 50.00%

5970 Ex Assistant/Admin Assistant Prof Learn 590.61 984.92 941.85 2,000.00 171.74 8.59%

5975 Executive Director's Membership Fees 480.75 656.01 845.70 1,000.00 415.06

5985 CASS Zone 5 Expenses 0.00 0.00 0.00

5999 TOTAL GENERAL & ADMIN EXPENSES 63,299.49 126,122.16 115,971.38 164,880.00 163,832.95 99.36%

Total TOTAL EXPENSES 1,670,206.00 1,856,861.78 1,701,954.09 2,033,019.81 1,417,330.94 69.72%

Adjustment for Rounding to Nearest Dollar to match Audit 0.91

Total TOTAL EXPENSES 1,670,206.00 1,856,861.78 1,701,955.00 2,033,019.81 1,417,330.94 69.72%

TOTAL REVENUE - FROM ABOVE 1,860,799.38 1,799,082.05 1,731,223.00 2,036,254.81 1,082,898.07 53.18%

TOTAL EXPENSES - FROM ABOVE 1,670,206.00 1,856,861.78 1,701,955.00 2,033,019.81 1,417,330.94 69.72%

NET SURPLUS (DEFICIT) 190,593.38 -57,779.73 29,268.00 3,235.00 -334,432.87

Reason for having to correct the original document

The process of showing funds from a grant to cover payroll and office expenses caused me to count some funds as revenue twice.

Using the funds from a grant to cover these expenses can be either shown as a revenue of amount drawn, or as a negative expense in the

expenses for payroll and office, but not in both because that is counting the same funds twice.

I have shown the amount as a revenue in this corrected copy.

2019/20 Financial Report (Projected to June 30, 2020, Best Case) Today's Date - May 5, 2020 Page 1

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

Revenue Audited Audited Audited June 7, 2019 Jun 30 Proj

4000 FEES

Membership Fees 403,087.50 416,187.50 429,482.50 430,495.00 422,213.50 98.08%

4006 TOTAL FEES 403,087.50 416,187.50 429,482.50 430,495.00 422,213.50 98.08%

4007 GRANT REVENUE

4014 Impact of Small Schools In Rural Com. 2,400.00 0.00 0.00 0.00 0.00

4015 AB Ed - Annual Conference Grant 35,000.00 35,000.00 0.00 0.00 0.00 0.00%

4020 AB Ed - Leadership Learning 143,049.43 647,175.78 446,889.99 610,000.00 240,918.12 39.49%

4025 AB Ed - Technology 137,480.55 37,652.38 0.00 0.00 0.00 0.00%

4028 AB Ed - First Nations Education Support 69,242.26 0.00 0.00 0.00 0.00

4029 AB Ed - FNMI Education Gathering 25,000.00 10,000.00 0.00 0.00 0.00

4031 Adv Ed - Dual Credit Operating 207,263.23 0.00 0.00 0.00 0.00

4032 Human Services - Dual Credit Operating 0.00 0.00 0.00 0.00 0.00

4033 Human Services - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

4034 AB Ed - Dual Credit Grants 250,500.00 191,200.00 30,400.00 62,200.15 62,200.15 100.00%

4035 Adv Ed - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

4036 Contracted Services by CASS 0.00 0.00 0.00 0.00 0.00

4037 AB Ed - Admin China Excahange 0.00 1,968.10 0.00 0.00 0.00

4038 AB Ed - Student Engagement 0.00 7,890.55 7,412.98 16,734.66 16,734.66 100.00%

4039 Wellness 139,916.61 235,000.00 201,255.18 85.64%

4040 Total Grants 869,935.47 930,886.81 624,619.58 923,934.81 521,108.11 56.40%

Page 2

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

4077 Registrations Audited Audited Audited June 7, 2019 Jun 30 Proj

4078 Annual Conference & AGM 113,454.05 108,486.33 133,416.17 130,000.00 0.00 0.00%

4080 Pre-Conference Workshops 6,763.81 9,753.53 0.00 0.00 0.00

4085 Principals Start Right 72,786.09 46,504.32 69,172.25 60,000.00 77,008.12 128.35%

4090 Leading for Learning 17,492.82 22,731.25 14,943.90 15,000.00 18,086.27 120.58%

4095 CASS Fall Conference 137,085.21 126,731.04 102,662.89 100,000.00 122,914.97 122.91%

4100 Leveraging Technology Bootcamp 49,560.00 0.00 0.00 0.00 0.00

4110 Team Leadership Academy 1,313.00 0.00 0.00 0.00 0.00

4120 Special Meetings / Workshops 0.00 0.00 0.00 2,000.00 0.00 0.00%

4122 Learning Symposium 0.00 0.00 0.00 0.00 0.00

4132 New Members Orientation 0.00 0.00 0.00 0.00 0.00

4140 Curriculum Re-Design 0.00 0.00 0.00 0.00 0.00

4145 Leadership Learning Networks 0.00 0.00 0.00 0.00 0.00

4155 FNMI Education Gathering 169,928.75 115,007.21 174,151.00 185,000.00 0.00 0.00%

4160 Retirement Banquet 2,928.36 2,793.48 1,954.36 3,000.00 0.00 0.00%

4165 Summer Conference 0.00 0.00 158,164.39 155,000.00 137,301.18 88.58%

4199 TOTAL REGISTRATIONS 571,312.09 432,007.16 654,464.96 650,000.00 355,310.54 54.66%

Page 3

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

4200 OTHER REVENUE Audited Audited Audited June 7, 2019 Jun 30 Proj

4210 Book Sales 5,559.69 300.00 0.00 0.00 0.00

4215 CASS Wear Revenue 0.00 0.00 0.00 0.00 0.00

4220 Legal Expense Insurance 490.00 65.00 260.00 325.00 260.00 80.00%

4305 New Initiatives 0.00 0.00 0.00 0.00 0.00

4307 Contracted Services by CASS 0.00 0.00 0.00 0.00 4,000.00

4500 Interest 0.00 11,421.09 13,240.51 2,500.00 9,275.00 371.00%

4650 Zone 5 Revenue 0.00 19,000.00 0.00

4800 Other Revenue 570.18 440.00 0.00 0.00 0.00

4810 E-Commerce 0.00 0.00 0.00 0.00 0.00

4820 Profit Sharing (CASS Connection) 9,844.45 7,774.45 9,155.45 10,000.00 10,000.00 100.00%

4830 Communications - PR 0.00 0.00 0.00 0.00 0.00

4850 Gain/Loss on Foreign Exchange 0.00 0.00 0.00 0.00 0.00

4890 Office Revenue 0.00 0.00 0.00 0.00 0.00

4900 Transfer From Reserves 0.00 0.00 0.00 0.00 0.00

4990 TOTAL OTHER REVENUE 16,464.32 20,000.54 22,655.96 31,825.00 23,535.00 73.95%

TOTAL REVENUE 1,860,799.38 1,799,082.01 1,731,223.00 2,036,254.81 1,322,167.15 64.93%

Adjustment for Rounding to Nearest Dollar to match Audit 0.04 0.00 0.00 0.00

Total TOTAL REVENUE 1,860,799.38 1,799,082.05 1,731,223.00 2,036,254.81 1,322,167.15 64.93%

Page 4

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

Expenses Audited Audited Audited June 7, 2019 Jun 30 Proj

5000 CONFERENCE EXPENSES

5010 CASS / AB Ed Annual Learning Conf 123,333.71 78,835.94 121,447.11 115,000.00 11,000.00 9.57%

5015 CASS Fall Conference 105,625.99 91,588.83 85,116.38 85,000.00 114,197.81 134.35%

5022 Principals' Start Right Summer Academy 18,324.90 36,705.77 42,171.43 40,000.00 48,855.25 122.14%

5055 FNMI Education Gathering 143,033.53 114,523.91 183,194.72 180,000.00 25,498.14 14.17%

5075 Pre-Conference Workshops 0.00 0.00 0.00 0.00 0.00

5088 Leading For Learning Summer Academy 5,232.55 11,471.35 12,525.77 10,000.00 17,320.42 173.20%

5095 New Initiatives 0.00 0.00 0.00 0.00 0.00

5097 Retirement Banquet 11,819.23 7,599.51 5,128.96 10,000.00 2,364.52 23.65%

5098 Summer Conference 396.48 161,579.41 175,000.00 147,780.88 84.45%

5099 TOTAL CONFERENCE EXPENSES 407,369.91 341,121.79 611,163.78 615,000.00 367,017.02 59.68%

5100 FEE REFUNDS

5105 Membership Fee Reimbursement 0.00 0.00 405.00 0.00 0.00

5199 TOTAL REE REFUNDS 0.00 0.00 405.00 0.00 0.00

Page 5

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

Audited Audited Audited June 7, 2019 Jun 30 Proj

5300 CROSS MINISTRY GRANTS

5305 Human Serv - Dual Credit Operating Exp 0.00 0.00 0.00 0.00 0.00

5306 IAE/AB Ed - Dual Credit Operating Exp 211,015.50 27,352.74 0.00 0.00 0.00

5307 Human Services - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

5308 AB Ed - Dual Credit Grants 250,500.00 191,200.00 30,400.00 62,200.15 42,700.00 68.65%

5309 IAE - Dual Credit Grants 0.00 0.00 0.00 0.00 0.00

5399 TOTAL CROSS MINISTRY GRANTS 461,515.50 218,552.74 30,400.00 62,200.15 42,700.00 68.65%

5400 ALBERTA EDUCATION GRANTS

5405 AB Ed - Admin China Exchange 0.00 0.00 0.00 0.00 0.00

5410 AB Ed - Student Engagement 0.00 7,890.55 7,412.98 16,734.66 0.00 0.00%

5415 AB Ed - Supporting First Nations Education 69,242.26 0.00 0.00 0.00 0.00

5499 TOTAL AB EDUCATION GRANTS 69,242.26 7,890.55 7,412.98 16,734.66 0.00 0.00%

5600 LEARNING TECHNOLOGY SUCCESS

5605 AB Ed - Technology 137,488.26 37,652.38 0.00 0.00 0.00

5610 Technology Pre-Conference 0.00 5,664.53 4,314.60 0.00 0.00

5620 Wellness 141,120.49 235,000.00 177,337.06

5699 TOTAL NON-GOV GRANTS (>2019) 137,488.26 43,316.91 145,435.09 235,000.00 177,337.06

5700 LEADERSHIP LEARNING

5710 New Superintendents Mentorship 760.00 0.00 0.00 0.00 0.00

5715 Leadership Learning 10,631.13 13,207.44 5,396.11 30,000.00 21,600.00 72.00%

5717 High School Success Project 0.00 0.00 0.00 0.00 0.00

5720 New Members Orientation 17,093.29 20,470.86 14,121.52 20,000.00 15,100.00 75.50%

5725 Research 0.00 0.00 0.00 0.00 0.00

5730 Leadership Learning Networks 0.00 0.00 0.00 0.00 0.00

5735 Standards Implementation – General 81,530.90 287,934.69 217,526.37 253,000.00 105,000.00 41.50%

5740 Standards Implementation – FNMI 62,272.57 152,009.19 146,765.40 200,000.00 75,000.00 37.50%

5745 Standards Implementation – Leadership 0.00 207,231.94 17,599.19 0.00 0.00

5799 TOTAL LEADERSHIP LEARNING 172,287.89 680,854.12 401,408.59 503,000.00 216,700.00 43.08%

Page 6

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

5800 MEETING EXPENSES Audited Audited Audited June 7, 2019 Jun 30 Proj

5802 Executive Meetings 23,908.97 28,621.33 27,805.04 35,000.00 28,000.00 80.00%

5806 CASS Annual General Meeting 0.00 0.00 0.00 0.00 238.25

5808 Special Meetings/Workshops 2,377.02 3,390.12 1,805.01 2,500.00 1,000.00 40.00%

5810 Meetings - Stakeholder AB Education 436.15 421.38 0.00 1,500.00 4,000.00 266.67%

CASS/ASBOA Workshop 0.00 0.00 0.00 0.00 247.95

5814 Research Committee 0.00 0.00 0.00 0.00 0.00

5816 Professional Development Committee 0.00 0.00 0.00 0.00 0.00

5817 Legislative Committee 0.00 0.00 0.00 0.00 0.00

5818 CASS Ad Hoc Committees 0.00 5,000.00 0.00 5,000.00 12.71 0.25%

5820 Executive Directors Mtg Expenses 424.32 2,651.15 993.36 2,000.00 1,000.00 50.00%

5839 TOTAL MEETING EXPENSES 27,146.46 40,083.98 30,603.41 46,000.00 34,498.91 75.00%

5840 HONOURARIUMS

5842 President's Jurisdiction Honourarium 26,250.00 45,000.00 45,000.00 45,000.00 45,000.00 100.00%

5844 Gifts/Honourariums 149.90 100.00 342.86 1,000.00 1,100.00

5849 TOTAL HONOURARIUMS 26,399.90 45,100.00 45,342.86 46,000.00 46,100.00 100.22%

5850 TRAVEL

5852 President & CASS Rep Zone Travel 8,959.83 19,829.68 8,157.66 12,000.00 10,000.00 83.33%

5854 Executive Director Travel Expense 5,992.51 8,125.01 4,729.98 7,500.00 5,000.00 66.67%

5856 Exec & Admin Assistant Travel Expense 374.06 607.11 1,006.81 1,200.00 100.00 8.33%

5859 TOTAL TRAVEL 15,326.40 28,561.80 13,894.45 20,700.00 15,100.00 72.95%

5860 SCHOLARSHIPS

5862 Retirement Honourary Life Member 0.00 0.00 0.00 0.00 0.00

5864 President's Scholarship 0.00 1,500.00 1,500.00 1,500.00 0.00 0.00%

5868 TOTAL SCHOLARSHIPS 0.00 1,500.00 1,500.00 1,500.00 0.00 0.00%

Page 7

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

5869 PAYROLL EXPENSES Audited Audited Audited June 7, 2019 Jun 30 Proj

5870 Admin Assistant Salary 24,847.20 30,309.69 32,221.36 30,830.00 30,825.00 99.98%

5871 Admin Assistant Benefits 2,236.43 2,733.42 2,833.36 3,800.00 3,905.00 102.76%

5872 Executive Director Salary 165,152.04 169,057.56 172,001.38 176,000.00 175,225.00 99.56%

5873 Executive Director Benefits 8,316.38 7,230.02 7,099.72 15,700.00 9,440.00 60.13%

5874 Executive Assistant Salary 67,928.64 80,981.68 62,017.99 68,475.00 71,320.00 104.15%

5875 Executive Assistant Benefits 3,727.48 4,993.75 4,210.80 5,700.00 6,840.00 120.00%

5876 EI 3,114.21 3,721.97 3,525.42 4,000.00 3,210.00 80.25%

5877 Temporary Assistant Salary 400.00 450.00 0.00 1,000.00 0.00 0.00%

5878 CPP 6,352.42 7,716.44 7,626.72 9,000.00 7,715.00 85.72%

5879 TOTAL PAYROLL EXPENSESS 282,074.80 307,194.53 291,536.75 314,505.00 308,480.00 98.08%

2016/17 Restatement; Vacation Accruel Deferred -7,420.00

Salaries charged to grants -32,169.12 -35,653.15 -36,145.98 -39,000.00 0.00 0.00%

PAYROLL EXP FOR FINCIAL REPORTS 242,485.68 271,541.38 255,390.77 275,505.00 308,480.00 111.97%

5880 OFFICE EXPENSES

5890 Office 32,817.01 30,967.65 28,236.70 25,000.00 21,540.00 86.16%

5892 Office Equipment 4,783.62 1,028.35 1,467.56 4,000.00 1,180.00 29.50%

5894 Printing, Stationery, Supplies 5,945.72 12,514.59 6,319.40 8,000.00 4,115.00 51.44%

5896 Postage & Telephone 2,826.47 3,841.52 2,591.05 3,500.00 2,980.00 85.14%

5897 Technology Support 1,140.97 1,785.77 2,436.32 3,000.00 3,750.00 125.00%

5898 Web Site Expenses 11,083.36 11,140.43 8,980.50 12,000.00 12,000.00 100.00%

5899 TOTAL OFFICE EXPENSES 58,597.15 61,278.31 50,031.53 55,500.00 45,565.00 82.10%

Office costs charged to grants -10,952.90 -9,061.96 -7,005.75 -9,000.00 0.00 0.00%

OFFICE EXP FOR FINANCIAL REPORTS 47,644.25 52,216.35 43,025.78 46,500.00 45,565.00 97.99%

Page 8

Code Account Actual 16/17 Actual 17/18 Actual 18/19 Budget 19/20 Actual 19/20 % of Budget

5900 GENERAL & ADMIN EXPENSES Audited Audited Audited June 7, 2019 Jun 30 Proj

5902 Transfer to Reserves 0.00 0.00 0.00 0.00 0.00

5905 Professional Fees - Audit 11,200.00 12,400.00 10,600.00 10,800.00 10,800.00 100.00%

5907 Bookkeeping 0.00 0.00 0.00 0.00 0.00

5910 Legal Expense 21,420.00 35,310.83 48,903.20 33,000.00 19,500.00 59.09%

5915 Msc Expenses 999.24 159.30 0.00 500.00 0.00 0.00%

5920 Communications - PR 1,367.34 1,064.00 554.44 20,000.00 5,865.93 29.33%

5925 CASSA Representative Expenses 451.49 0.00 1,681.48 2,000.00 2,647.28

5930 Insurance 1,459.96 1,457.41 1,454.54 2,400.00 4,309.92 179.58%

5935 Bank Charges 1,313.87 213.07 -417.38 0.00 -450.00

5936 Square Credit Card Fees 305.62 1,065.93 1,500.00 550.00 36.67%

Square Prepaid Fees 38.02

5940 CASSA Membership 15,300.00 19,140.00 19,680.00 19,680.00 19,500.00 99.09%

5943 Contracted Services 2,985.00 47,630.51 28,078.25 66,000.00 97,985.00 148.46%

5945 Write Offs 420.00 1,472.50 0.00 1,000.00 0.00 0.00%

5950 CASS Wear Expenses 0.00 0.00 0.00 0.00 0.00

5955 Legal Expense Ins Reimbursement 0.00 0.00 0.00 0.00 0.00

5960 Interest / Penalty Expense 0.00 0.00 0.00 0.00 0.00

5965 Executive Director's Prof Learning 5,311.23 5,327.99 2,583.37 5,000.00 2,500.00 50.00%

5970 Ex Assistant/Admin Assistant Prof Learn 590.61 984.92 941.85 2,000.00 171.74 8.59%

5975 Executive Director's Membership Fees 480.75 656.01 845.70 1,000.00 415.06

5985 CASS Zone 5 Expenses 0.00 0.00 0.00

5999 TOTAL GENERAL & ADMIN EXPENSES 63,299.49 126,122.16 115,971.38 164,880.00 163,832.95 99.36%

Total TOTAL EXPENSES 1,670,206.00 1,856,861.78 1,701,954.09 2,033,019.81 1,417,330.94 69.72%

Adjustment for Rounding to Nearest Dollar to match Audit 0.91

Total TOTAL EXPENSES 1,670,206.00 1,856,861.78 1,701,955.00 2,033,019.81 1,417,330.94 69.72%

TOTAL REVENUE - FROM ABOVE 1,860,799.38 1,799,082.05 1,731,223.00 2,036,254.81 1,322,167.15 64.93%

TOTAL EXPENSES - FROM ABOVE 1,670,206.00 1,856,861.78 1,701,955.00 2,033,019.81 1,417,330.94 69.72%

NET SURPLUS (DEFICIT) 190,593.38 -57,779.73 29,268.00 3,235.00 -95,163.79

Page 9

Reason for having to correct the original document

The process of showing funds from a grant to cover payroll and office expenses caused me to count some funds as revenue twice.

Using the funds from a grant to cover these expenses can be either shown as a revenue of amount drawn, or as a negative expense in the

expenses for payroll and office,

I have shown the amount as a revenue in this corrected copy.

What has to go right for Best Case Scenario

1. Ministry agrees to allow $19,500 from unused Dual Credit Grant to be reallocated to cover past Dual Credit Coordination Expenses

2. Ministry agrees to allow $16,734.66 of dormant Student Engagment Grant to be reallocated to cover Implementing Professional Practice Standards

3. Ministry approves Conditional Grant Application for $495,000

$203,034.27 of the grant will be used in fiscal 2019/20, allowing $291,965.73 to be carried forward for use in fiscal 2020/21

3a. $105,000 will be used to cover expenses for Santards Implementation General

3b. $37,116.15 will be used to cover expenses for Standards Implementation FNMI

3c. The amount for point 3b above is calculated by subtracting total expense ($75,000) from amouint of grant carried into this year ($37,883.85)

3d. $20,597.78 will be directed to CASS Payroll expenses as approved by the auditor

3e. $3,320.34 will be directed to CASS Office expenses as approved by the auditor

3f. The auditor approves use of $37,000.00 to cover expenses incurred for Annual Conference (approx $11,000) and Gathering (approx $26,000)

because of catastrophic impact of COVID

4. For info, the amount showing as revenue for AB Ed - Leadership Learning ($240,918.12) is made up of $203,034.27 noted above grant

and $37,883.85 carried forward from previous

5. If the Grant is approved, but the Ministry insists unexpended Dual Credit grant and Student Engagement Grant be returned,

the deficit would be $131,398.45

The calculated risk to formally ask the Ministry to use these funds was made after conferring with the auditor.

He made it clear that the funds could not be used without Mnistry's permission.

To not ask would mean that the funds simply stayed with CASS but could never be used.

Their only value in that circumstance would be to provide cash flow.

As some point GoA would come calling for the funds and there would not be anyone that would remember why

If ever there would be a time for Ministry to consider this, it is now when CASS expended approximately $200,000

based on a verbal go-ahead, then was told three months later the Grant was cancelled.

6. Explanation of thesignificant Deficit, even if the Conditional Grant is approved

a. After the grant was verbally approved and before knowing of the potential of the catastrophic loss of revenue

from having to cancel the Annual Conference and First Nations, Métis & Inuit Education Gathering, the Board

approved drawing $20,000 from reserves to hire an Executive Search Company.

b Approximately 10 members withdrew prior to paying membership fees - $12,000 Page 10

c The CASS budget was approved in June 2019 with the assumption that the Conditional Grant application, initially

submitted in November 2018, would be approved as submitted as there was every indication by the Ministry, before and after

the April 2019 election, that it would be approved. The submission included support for:.

2019 Summer Conference - $30,000 (This had been approved for 2018 Conference)

The Summer Conference, notwithstanding no grant support, was $10,000 more fiscally positive than had been budgeted

2020 Annual Conference - Net of approximately $20,000 (This conference has been supported for more than ten years)

In addition to not receiving the grant, there was an addition $10,000 loss for non reversable expenses related to planning

2020 Education Gathering - $25,000 (This Gathering had been supported for each of the first three years)

In addition to not receiving the grant, there was an addition $25,000 loss for non reversable expenses related to planning

d Contracted Consultant & Legal support regarding member pensions and member contracts, deemed necessary was $10,000 over budget

e Some of the expenses for the Annual Conference and Gathering will be recouped because the venue deposits will be applied to

2021 events, therefore the expenses will not be part of fiscal 2019/20. This should amount to approximately $20,000

f Positive fiscal news includes less than budgeed expenditures for orientation / mentorship, meeting expenses and payroll; total of these - $25,000

Enclosure A.5

May 6, 2019 To CASS Executive From Barry Litun, Executive Director Re Financial Report Projected to Jun 30, 2020 Background I will provide the Board of Directors a projected financial report for fiscal 2019/20 by email in the evening of Tuesday, May 5, 2020. The timing of the report is based on all financial month end information not being available until the third business day of the following month, therefore Laurel will not have opportunity to provide me the information to June 30, 2020 until the end of the day Tuesday. I will use the information to provide the best estimate for a projected fiscal year end. It is certain CASS will incur a deficit in fiscal 2019/20. This is in part because a decision was made to draw on reserves to hire a consultant to assist in the search for the Executive Director. At the time, this was a prudent decision based on the information available at the time. That information included a verbal commitment to approve the Conditional Grant application and was well in advance of the pandemic which has caused two professional learning events to be cancelled, plus a third learning event (how to conduct an investigation) that generated tremendous interest with over 60 registrants. The amount of deficit will be determined on factors not yet confirmed, including:

• CASS’ request to reallocate a total of $36,734.66 from two grants, one awarded in 2013 and one awarded in 2014, that have become dormant.

• Whether the conditional grant requesting funding of $495,000 for the period of April 1, 2020 to March 31, 2021 is approved, and if approved whether the funds are received prior to June 30, 2020.

As indicated in the 2018/19 audited financial statement, the balance in the CASS Reserve Accounts, as of July 1, 2019, are as follows: Legal Reserve $100,000 Operating Reserve $100,000 Unrestricted Reserve $142,379 Total $342,379 If the Conditional Grant is not approved, I anticipate that the Operating Reserve and Unrestricted Reserve will be completely expended, and the Board of Directors may potentially be asked to redirect part of the Legal Reserve towards 2019/20 operating expenses. Recommendation It is further recommended that this report be received as information. Respectfully Submitted Barry Litun

Enclosure A.6

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re Start Right & Leading for Learning Summer Academies Background In late April Dr. Deena Hinshaw, Alberta’s Chief Medical Officer of Health (MOH), announced that no large gatherings will be able to be held in Alberta until after August 31, 2020 at the earliest. This necessitated the cancellation of the Start Right and Leading for Learning Summer Academies for July 2020. Because of the order from the MOH, there will not be any venue penalty for cancellation. Director of Leadership Colleen Symyrozum-Watt has been reviewing potential alternatives to an on-site academy and would like to engage the Board of Directors about the potential to do so. Recommendation It is recommended that this memo be received as information and the Board of Directors provide feedback to Colleen. Respectfully Submitted Barry Litun

Enclosure A.7

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re CASS / ASBOA Summer Learning Conference Background In late April Dr. Deena Hinshaw, Alberta’s Chief Medical Officer of Health (MOH), announced that no large gatherings will be able to be held in Alberta until after August 31, 2020 at the earliest. This necessitated the cancellation of the CASS / ASBOA Summer Learning Conference scheduled for August 2020 at the Pomeroy Kananaskis Mountain Lodge in Kananaskis. During the pandemic, the one venue CASS has contracted with that has been most challenging with respect to being accommodating is the Pomeroy Kananaskis. Because it was becoming apparent that many CASS members would be reluctant to attend the Summer Conference even if it could be held, Leanne Calderwood of ConferenceDirect approached the hotel, inquiring about the potential of postponing the 2020 Conference to August 2021. This August was the final year of the contract with Pomeroy Kananaskis. The hotel responded they would be amenable to the proposal if CASS & ASBOA provided a deposit of $75,000 in addition to the $20,000 deposit that has been provided to date. This was unacceptable and a decision was made to wait until it was evident whether a conference could be held. Within a few days of this response from Pomeroy Kananaskis, the MOH made the announcement that it would not be possible to hold the 2020 Conference. Because of the way the situation had been handled, Leanne was asked to negotiate a complete refund of the current $20,000 deposit, which she did after intense negotiations. Susan Lang of ASBOA and I have decided we will not return to Kananaskis, in part that the cost has become a deterrent for many school authorities to attend. Director of Leadership Val Olekshy would like to engage the Board of Directors about the potential of holding a Summer Learning event remotely. I would like to engage the Board about potential venues for a Summer 2021 Conference. Recommendation It is recommended that this memo be received as information and the Board of Directors provide feedback to Val and me. Respectfully Submitted Barry Litun

Enclosure A.8

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re Three Year Education Plan & AERR Background Scott Morrison would like to engage the Board of Directors to determine if there is interest in engaging the Ministry in conversations about the immediate future of the Annual Education Results Report (AERR) and the Three-Year Education Plan.

Scott provided the following for consideration.

The AERR’s derived measures (PAT’s, Diplomas, Grad Rates, Drop Out Rates, transition rates) are all corrupt now and I suggest the Ministry and Divisions should not report them or report “on” them respectively. The qualitative measures (safe and caring, quality of education, program of studies) were all collected before the pandemic and reporting them and reporting “on” them is still valid, so I suggest we could still do that.

As for the Three-year Education Plans, we are living through an unprecedented event in education and society as a whole. Perhaps divisions should be given the ability/direction to develop one-year education plans, where normal priorities are set aside, or put on the backburner, and the focus should be placed on us planning for year of recovery. In other words, permit/suggest every division develops a one-year plan focused on COVID-19 Recovery. Initiatives under development can still be targeted. However, focusing our divisions on devoting one year to recovering to the learning loss and disruption related to the pandemic would give the Ministry a way to demonstrate its sensitivity to the scale of the impact of these events.

The concept of amending the Three-Year Plan’s requirements was mentioned by a few superintendents during the zoom meetings held to respond to the Re-entry to School for 2020/21. Recommendation It is recommended that this memo be received as information and members of the Board provide direction as to potential action on this matter. Respectfully Submitted Barry Litun

Enclosure A.9

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re Labour Disruption Contingency Planning Background As a result of a series of province-wide collective agreements with the Alberta Teachers’ Association since 2007, there has not been labour disruption involving teachers for more 15 years. Given the significant number of superintendents and secretary treasurers that are relatively new in their positions, and that close to 60% of all CASS members have been system leaders for five years or less, very few CASS members have been in a position to provide guidance to their Boards during a labour disruption by teachers. Given that nearly 50% of all current trustees were newly elected in 2017, it would be a safe assumption that only a small number of trustees were in office during a teacher labour disruption. The current collective agreement with the ATA expires on August 31, 2020. Given the position of the current government with respect to compensation for public service workers, combined with what will undoubtedly be catastrophic fiscal circumstances in Alberta for the near and intermediate future, the potential for difficult and potentially abrasive bargaining to reach a new collective agreement is not unlikely. The disruption to learning caused by labour strife was evident in Ontario earlier this school year. Wilco Tymensen would like to engage the Board of Directors in a conversation about this topic, seeking to determine if it would be wise to engage some of the most senior superintendents about plans that may have been in place to address labour strife. Clearly, there must be caution so it is not perceived by any party that there is a belief that labour disruption is imminent. It will also be interesting whether the pandemic may soften the rhetoric on all sides. Both British Columbia and Ontario teachers reached collective agreements almost immediately after classes were suspended in those provinces. Recommendation It is recommended that this memo be received as information and the Board engage in conversation about this topic. Respectfully Submitted Barry Litun

Enclosure A.10

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re June 11-12, 2020 Meeting Format Background The schedule for the final meeting of the year of the Board of Directors is shown below. Thursday June 11 (full day) & Friday, June 12 (morning) in Nisku

• June 11 – Full day Strategic Planning meeting o Breakfast 7.45; Meeting 8.30 – 3.30 o Will attempt to schedule a Dinner Meeting with ATA Table Officers for 5.30 pm

• June 12 – Business meeting until noon o Breakfast 7.45; Meeting 8.30 – 12.00

At this time, there is still considerable uncertainty whether a face to face meeting will be able to be held. This will be dependent upon the guidelines of the Alberta Chief Medical Officer of Health. Recommendation It is recommended that the Board determine if it wishes to decide at this meeting to cancel the face to face meeting, or if it wishes to wait until a later date to determine if a face to face meeting is possible.

If there is a decision to cancel the face to face meeting, it is recommended that it be scheduled for Thursday, June 11, 2020 with an intent to complete the meeting on that day.

Respectfully Submitted Barry Litun

Enclosure A.11

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re Future of Education Background This agenda item was tabled from the April 8, 2020 meeting. The conversation may be covered during Agenda Item A.1 Re-entry Planning, 2020-21 School Year. Once our province and the world get past dealing with the COVID-19 pandemic, it is inevitable that some things may not look the same as before the pandemic. Past President Kurt Sacher has suggested this meeting is a good time to have a conversation about what education might look like after the pandemic. This conversation can certainly be a precursor to a larger conversation during the Strategic Planning meeting scheduled for June 11, 2020. Recommendation It is recommended that this memo be received as information and that members of the Board take the opportunity to comment on this topic and determine information the Board may wish to secure prior to the June 11 meeting. Respectfully Submitted Barry Litun

Date May 6, 2020 To CASS Executive From Brian Andjelic and Jim McLellan - Directors of Leadership Learning Re Wellness Director’s Report for CASS Board of Directors

Background (2 – 3 key points)

• Workplace Wellness for Alberta School Authorities - CASS Wellness Environmental Scan and Needs Assessment final version ready for approval by the Board of Directors in June.

• Workplace Wellness for Alberta School Authorities – A Planning and Implementation Guide (the Guide) “Rough Draft” is now complete. Wellness Directors will ask for any final edits from the CASS Wellness Advisory Committee and WellAhead prior to the Guide coming to the Board of Directors in June.

Successes

• Our work with AHS, ASEBP, the summary report regarding our CASS wellness interviews, Edcan, School Mental Health Ontario, DASH BC, CASSA, the Working Together document from the Alberta Government have all helped to inform the work with respect to the Guide.

• Pending board approval, it is possible that the Guide will be ready for use by school authorities as early as mid-June.

• Several school authorities have asked for the Guide to support their workplace wellness planning

• Other provinces are also asking to review the Guide to potentially inform their own workplace wellness planning.

Challenges

• Clearly, COVID 19 has provided some obstacles with respect to face to face interaction between the Wellness Directors the CASS/WellAhead Advisory Committee, CASS Wellness Advisory Committee and others. The work however, has continued through the use of virtual meeting platforms (Zoom) and everything is on schedule.

Potential Action for Board of Director’s consideration

It is recommended that this memo be received as information by the Board of Directors. Respectfully Submitted Jim McLellan and Brian Andjelic

Enclosure I.4.1

May 6, 2020

To CASS Executive

From Barry Litun, Executive Director

Re Executive Director’s Activity Report

Below is a summary of meetings & activities that I participated in since our last Board meeting. Apr 8 Telephone Meeting with N. Williams & E. Allin, Minister’s Office Apr 8 Host five Zoom meetings regarding Transportation Contracts with Superintendents,

Secretary Treasurers and Transportation Coordinators Apr 8 Teleconference meeting with Ministry and Transportation Company Executives Apr 8 Telephone meeting with ADM Ashley Bodnar Apr 14 Telephone meeting with B. Andjelic Apr 15 Telephone meeting with Richard Maksymetz, Government of Canada advisory re

OLEP, after introduction by former Cabinet Minister Amarjeet Sohi Apr 15 Alberta Education IMR Webinar Apr 15 Zoom meeting with V. Olekshy and Santiago Rincon-Gallardo Apr 15 Telephone meeting with Deputy Minister A. Corbould Apr 15 Telephone meeting with S. Lang, C. Cortes and Leanne Calderwood re Summer

Learning Conference venue Apr 16 Telephone meeting with ARPDC Board Chair Apr 16 Zoom meeting with B. Daverne & DM A. Corbould Apr 16 Telephone meeting with V. Olekshy Apr 16 Zoom meeting with Jennifer Adams, Knowledgehook re April 22 presentation Apr 17 Telephone meeting with Superintendent Apr 17 Meeting with Dr. V. Abboud, ASBA Apr 17 Zoom meeting with Dr. J. Turville and Dr. M. Swanson re ARPDC Apr 18-29 Telephone meeting with Superintendent re contract Apr 20 With K. Shipka and D. Keohane participate in CASSA Board Meeting Apr 20 Western Canada System Leader Executive Directors Zoom meeting Apr 21 With S. Morrison and C. Cortes, test Zoom for AGM Apr 22 Present with Dr. M. Fullan and M. Lin for Knowledgehook Presentation re:

Coherence in Leadership Apr 22 Particpate in OLEP teleconference with Minister LaGrange and DM Corbould Apr 22 Telephone meeting with Superintendent re contract Apr 23 Zoom meeting with Guy Meyer re Proven Financial Group and Leasing Option for

School Authorities Apr 23 Review AGM Agenda with B. Daverne Apr 24 CASS Annual General Meeting Apr 24 Telephone meeting, with B. Daverne, with Minister LsGrange and DM Corbould re

ADLC and funding model Apr 27 Telephone meeting with B. Allen re ARPDC

Apr 27 Telephone meeting with V. Olekshy Apr 27 CASS Professional Learning Committee meeting by Zoom Apr 27 Zoom meeting with DM Corbould & B. Daverne Apr 27 Meet with J. Brandon re re-entry to school Apr 28 Telephone meeting with ADM Dr. H. Caltagirone Apr 28 Zoom Meeting with CASS Zone Chairs Apr 29 Telephone meeting with ADM Dr. H. Caltagirone Apr 29 Telephone meeting with Dr. V. Abboud re ADLC Apr 29 Zoom meeting with Zone 5 Superintendents re Re-entry Apr 29 Zoom meeting with Zone 2/3 Superintendents re Re-entry Apr 29 Meeting with ARPDC Executive Director Apr 30 B. Daverne chairs Education Partners meeting Apr 30 Zoom meeting with Zone 6 Superintendents re Re-entry Apr 30 Zoom meeting with Zone 1 Superintendents re Re-entry Apr 30 Zoom meeting with Zone 4 Superintendents re Re-entry Apr 30 Telephone meeting with CASS Zone Director re ARPDC Apr 30 Telephone meeting with ARPDC Board Chair May 1 Attend Zone 1 Zoom meeting May 1 Teleconfernece meeting hosted by ADM A. Bodnar and Leaders of First Nations &

Métis Education Leaders re Re-entry May 1 ARPDC Executive Directors Zoom Meeting May 1 Zoom meeting with Metro Superintendents re Re-entry May 1 Telephone meeting with CASS Zone Director re ARPDC May 1 Telephone meeting with ARPDC Board Chair May 1 Telephone meeting with ARPDC Executive Director May 1 Telephone meeting with ARPDC Executive Director May 2 Telephone meeting with ARPDC Board Chair May 3 Telephone meeting with ARPDC Board Chair May 4 Telephone meeting with V. Olekshy May 4 Telephone meeting with Zone Director re ARPDC May 4 Telephone meeting with ARPDC Board Chair May 4 Telephone meeting with ARPDC Executive Director May 4 ARPDC Board Chairs zoom meeting May 5 Meeting with Dr. V. Abboud and S. Langer re ARPDC May 6 Board of Directors Zoom meeting Respectfully Submitted Barry Litun

Enclosure I.4.2

May 6, 2020 To CASS Executive From Barry Litun, Executive Director Re CASS Board of Directors for 2020/21 Background At the April 24 Annual General Meeting the 2020/21 Table Officers were elected by the membership. President – Bevan Daverne 1st Vice President – Dr. Wilco Tymensen 2nd Vice President – Dr. Rhonda Nixon Past President – Kurt Sacher The membership passed a motion to add a Director to the CASS Board to represent Francophone school authorities. Robert Lessard will serve as the first Director for Francophone school authorities. Chris Usih will formally begin a two-year term as Director representing Metro School Authorities after having completed this current year since March 1 when Gary Strother retired. Cam Shade will be representing Treaty 7 First Nations Education Authorities for the second year of his two-year term. Chester Auger will be completing his second year of the two-year term representing Treaty 8 First Nations Education Authorities. In the absence of interest from other representatives from Treaty 8, I recommend Chester be asked if he would serve an additional year. I will ask other Directors if they will be continuing as Zone Directors in 2020/21, recognizing that decision may be made at an upcoming Zone meeting in some cases. Recommendation It is recommended that this memo be received as information. Respectfully Submitted Barry Litun