trade show manual - 2011 - mnl trade show manual.pdf · 2 | sponsors and exhibitors trade show...

www.municipalitiesnl.com1.800.440.6536

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Trade Show Manual - 2011MNL Annual Convention & Trade ShowPepsi Centre - Corner Brook, Newfoundland and Labrador

2 | Sponsors and Exhibitors Trade Show Manual 2011

Sponsor/Exhibitor Registration Desk, MNL Trade Show Booth - Pepsi Centre Main ArenaAll Sponsors/Exhibitors MUST register at the MNL Information desk/Trade Show Booth located in the Main Arena next to the stage on Thursday, November 3rd, from 3:00pm - 6:30pm. At this time you will receive your exhibitor name badges and full access passes if applicable.

Full Access RegistrationFull Access Registration Passes are REQUIRED by those who wish to attend any meal functions including Saturday’s Appreciation Banquet. These can be picked up at the MNL booth during your sponsor/exhibitor registration.

These passes must be purchased prior to the convention and will not be available at convention.

Please see the Full Access Registration List to ensure your organization has the appropriate people listed (if applicable).

If you have any questions or wish to purchase passes, please contact Gail Woodfine at 1-800-440-6536 or 753-6820 or email: [email protected].

Exhibitor RegistrationExhibitors will received a package that includes:

Name badges for exhibition team members•

Full Access Registration Passes (• if purchased prior to the event)

Tickets for admittance to luncheons and Saturday’s banquet dinner•

Stampers for Passport•

Convention Guide/Source Book•

Information explaining where exhibitors must go to pick up any items that may • have been sent prior to the convention.

Trade Show Exhibitor Survey•

Sponsorship Confirmation Form/Exhibitor SurveyIf you have not sent in your Exhibitor Requirements Form please fax it as soon as possible to 709-738-0071. These forms can be found on the MNL website. We need this information to supply name badges and to ensure we meet all your needs as an exhibitor/sponsor. If all forms have been returned, please review the Name Badge & Full Access Registration List on pages 8 &9 of this handbook to ensure we have the correct names listed.

Included in your exhibitor requirements package, is an exhibitor survey, please take a few minutes to complete this survey and return it to the MNL Information booth next to the stage. Feedback obtained from these surveys allow us to better serve your needs.

MUNICIPALITIES NEWFoUNDLAND & LABRADoR 3

Internet ConnectionFree wireless internet available to all participants at no extra charge.

Friday Night Meet and GreetAll Sponsors and Exhibitors are welcome to attend the Friday night Meet & Greet (please refer to the agenda for details). This is a great opportunity for you to meet delegates, other sponsors and exhibitors! Any exhibitors planning to attend must wear their ID badges to gain access.

Items for Prize Draws We encourage all exhibitors to have a ballot box at their booth, and to bring along an item that can be awarded in a prize draw. (Example: a Christmas gift, a corporate sweatshirt or gift bag.)

Please pick a name from your ballot box on FRIDAY MORNING. An MNL representative will visit your booth to collect the name of the delegate that has won a prize. Later that evening a list will be posted in the MNL booth detailing the exhibitor (including booth number), and winner. Winners will be asked to drop by your booth on Friday evening to collect their prize.

If the prize is not collected by 9:00pm on Friday, you may give the prize away to another delegate at your discretion.

PassportsEach delegate will have a copy of the trade show floor plan with exhibitor booth allotments in their kit bags. Delegates will visit your booth to receive a stamp (stamps provided by MNL upon registration). Please see page 10 of this handbook for a sample passport. once completed, each registered delegate can enter their completed passport into a ballot box in front of the stage. Between 8-9pm on Friday night, the Grand Prize winner will be chosen from the box of completed passports.

Appreciation Banquetonly those sponsors who have a FULL ACCESS PASSES are eligible to attend the appreciation banquet.

Delegate Kit Items/Banners MNL Sponsors are entitled to place an item in the delegate kits and have their banner displayed throughout the facilities. If you wish to have an item placed in the kits or have your banner displayed please refer to the shipping instructions. You will need 500 of each item to cover all delegate kits which are given to Mayors, Deputy Mayors, Councillors, and Municipal Senior Staff.

often partners and spouses of the aforementioned attend our convention and we provide a program within convention to accommodate them. If you wish to contribute to the partners kit bags as well, please include an additional 175 items.


Banners and delegate kit items can be mailed to:Delegate Kit Items and banners must be received by Friday, October 14, 2011

Attention: Gail Woodfine, Marketing OfficerMNL Convention and Trade ShowThe Pepsi Centre1 Canada Games PlaceP. o. Box 218Corner Brook, NL A2H 6C9

MNL Staff/Convention & Trade Show CoordinatorsGail Woodfine, Marketing Officer /Trade Show CoordinatorTel: 753-6820 or 1-800-440-6536 Email [email protected]

Christine Cave, Administrative Officer /Convention CoordinatorTel: 753-6821 or 1-800-440-6536 Email: [email protected]

Craig Pollett, Executive DirectorTel: 753-6820 or 1-800-440-6536Email: [email protected]

Ruby Piercey, Finance OfficerTel: 753-6099 or 1-800-440-6536Email: [email protected]

Diane Kennedy, Clerk/ReceptionistTel: 753-6820 or 1-800-440-6536Email: [email protected]

Robert Keenan, CCRC Program OfficerTel: 753-6820 or 1-800-440-6536Email: [email protected]

Municipalities NL Main Office 460 Torbay Road, St. John’s, NL A1A 5J3Toll Free: 1-800-440-6536 / Tel: 709-753-6820 / Fax: 709-738-0071


Exhibitor ChecklistBe sure to register with Gail Woodfine at the MNL booth once you arrive at the • Pepsi Centre on Thursday and collect your name badge.Review name tag & full access registration lists to ensure that all information is • correct.Review Exhibitor Manual. • Confirm you hotel accommodations.• Shipping arrangements have been made.• Contractor services have been acquired if necessary (This is the exhibitors • responsibility, contact MNL office for further information).Sponsors banners and materials for the delegates kits have been sent.• Prizes have been included for the MNL grand prize draws (if participating).• Ballot box for collecting business cards/ballots.• Static Display arrangements must be made with Gail Woodfine prior to trade • show set up.

Space AssignmentTrade show booth spaces were selected by the sponsor/exhibitor upon registration. Please review the floor plan to ensure correct placement of your booth.

Booth InformationEach booth’s area is 10 feet wide by 8 feet deep. Exhibits will be set up in the main arean of the Pepsi Centre. Pipe and drape, skirted table and two chairs will be provided to each booth space.

Services and Equipment NOT IncludedBooth shipment and set-up• Power bar, extension cords, special furnishings, etc.• Computer and audio visual equipment•


Damages and LiabilityMNL is not and shall not be liable for any damages, whether direct, indirect, general, special, consequential or otherwise to the Exhibitor, its agents and employers or visitors to it’s exhibits. Please Note: Security is not always available and MNL is not responsible for lost or stolen property.

Rules & RegulationsAll exhibitors should conform to the following:

Exhibit materials must be kept within assigned space and must not extend into • the aisle area.Keep your display open and properly staffed during the specified Trade show • hours.Do not move equipment out until the Trade Show is officially over.• Do no leave any property unattended during Trade Show hours.•

Facility RegulationsWe strongly recommend that all exhibitors remove all small expensive items (i.e. • Laptop computers, cell phones) from the premises during off hours of the Trade Show.Exhibitors will not leave any goods on the premises beyond the specified • dismantled period. Any items left on the premises will be at the exhibitor’s risk.Exhibit load-in and load-out must be done through the specified loading area.•

Shipping and Delivery of Exhibit MaterialsAll advance booth shipments should be sent directly to the Pepsi Centre at:MNL Convention/Trade ShowAttention: Gail Woodfine, Marketing OfficerMNL Convention and Trade ShowThe Pepsi Centre1 Canada Games PlaceP. o. Box 218Corner Brook, NL A2H 6C9

Booth Allocation and Floor PlanOn page 10 of this manual you will find a copy of the Trade Show floor plan. This will detail the booth number allocated for your company or organization. Please Note: Satellite stations will be located throughout the trade show floor to encourage delegates to move freely around the space.


AccommodationsDue to limited hotel space in Corner Brook and surrounding area, MNL has blocked all suitable overnight accommodations and will allocate rooms on a first come first serve basis upon registration

2011 Trade Show Hours (tentative)Trade Show Set Up Thursday, November 3rd - 3:00pm to 6:00pm

Trade Show Networking Thursday, November 3rd - 8:00pm to 11:00pm

Trade Show Networking Friday, November 4th - 10:30am - 11:30am

Trade Show Networking Friday, November 4th - 2:30:pm - 3:00pm

Trade Show Networking Friday, November 4th - 7:00pm - 8:30pm (Prize Draw Giveaways)

Trade Show Breakdown Friday, November 4th - 8:30pm

Western/Lab Night Meet & Greet for delegates, exhibitors and sponsors - Friday, November 4th - 9:00pm - 1:00am


3D Datacomm Exhibitor Greg Peddle Account Executive3D Datacomm Exhibitor John Watson Director of SalesCansel Wade Exhibitor Wade Brenton GLC Sales RepCansel Wade Exhibitor Paul Smith Survey Solutions Sales RepCansel Wade Exhibitor Wayne Mullaly Inside Sales RepDept. Tourism, Culture & Rec Exhibitor David Doyle Recreation/Sport ConsultantDistribution Brunet Exhibitor Trevor Crann SalesDistribution Brunet Exhibitor Chris Lawlor SalesDistribution Brunet Exhibitor Chris Blundon SalesEat Great & Participate Exhibitor Jill MacEachern CoordinatorEat Great & Participate Exhibitor Stephanie Buckle Reg. Nutritionist, Western HealthEconolite Canada Inc. Exhibitor Vikas Manocha Account ManagerEconolite Canada Inc. Exhibitor William Greenham National Sales SupportElectromega Ltd Exhibitor Brian Antila Technical RepresentativeEMCO Corp - Waterworks Exhibitor Peter Murphy Outside Account ManagerFireworks FX Exhibitor Danette Doetzel Business Development ManagerFortis Properties Exhibitor Patsy Yetman Sales ManagerFortis Properties Exhibitor Peter Antle General Mngr/Greenwood InnGDG Environment Ltd. Exhibitor Réjean Bergevin VP Business DevelopmentGDG Environment Ltd. Exhibitor Mark Ardis Project DirectorGov of Canada Rural program Exhibitor Kathy Jarrett Information OfficerGreenGym Exhibitor Chris Sooley Account ManagerHamilton Kent Inc Exhibitor Henry Flattery Dir. Sustainable Market DevHenderson Recreation Full Access Joe Nicholson Sales & Design ConsultantHenderson Recreation Full Access Colin Doyle Commercial SalesHickman Motors Exhibitor Peter Moore Commercial Fleet ManagerHickman Motors Exhibitor Eugene Lewis Commercial Fleet ManagerHickman Motors Exhibitor Rick Noel Commercial Truck ManagerInsurance Bureau of Canada Exhibitor Amanda Dean Mngr Government RelationsInsurance Bureau of Canada Exhibitor Leah Sanford Advisor Community & Stakeholder RelationsITT Water & Wastewater Exhibitor Scott Baird Sales RepresentativeITT Water & Wastewater Exhibitor Amy Byrne Sales RepresentativeITT Water & Wastewater Exhibitor Rob Squires Western Pump ServicesITT Water & Wastewater Exhibitor Frank Rumbolt Western Pump Services

Company Name Access Name Position

Exhibitor Name Tags


Krown Rust Control Exhibitor Boyd Holloway Business Development ManagerKrown Rust Control Exhibitor Rebecca Holloway Promotions AssistantNalcor Energy Full Access Sarah Sullivan Communications AdvisorNalcor Energy Full Access Matthew Pike Community Relations AdvisorNalcor Energy Full Access Gilbert Bennett Vice-President - Lower Churchill ProjectOffice of Immigration & Multicultual Exhibitor Tanya Hawco Settlement & Integration Consultant, OIMOffice of Immigration & Multicultural Exhibitor Susanne Dawe Labour Market Development Officer, HRLEOffice of Immigration & Multicultural Exhibitor Jocelyn Noseworthy Labour Market Development Officer, HRLEPhilips Lumec Exhibitor Vincent Dumais Canadian Sales ManagerPMA Full Access Krista Planke Executive DirectorPMA Full Access Derrick Bragg PresidentProcom Data Exhibitor George Whey President & CEOProcom Data Exhibitor Sarah Hobbs MarketingProcom Data Exhibitor Julia Whey MarketingProvincal Fence Exhibitor Bob Ford SalesQPR Exhibitor Sean Zimmerman Canada RepQPR Exhibitor Dave Callahan President-Central Srvs StationRecreation NL Exhibitor Ian Flynn PresidentRecreation NL Exhibitor Gary Milley Executive DirectorTract Consulting Inc. Exhibitor Corrina Dawe Resource PlannerTract Consulting Inc. Exhibitor Jana Thorne Project CoordinatorTract Consulting Inc. Full Access Neil Dawe PresidentTrio Full Access John Dawson Trio DirectorTrio Full Access Jim Farrell Trio Vice PresidentVeterans Affairs Canada Exhibitor Muriel Williams Veterans Affairs CanadaVeterans Affairs Canada Exhibitor Steve Austin Veterans Affairs CanadaWindco Enterprises Exhibitor Carl Neary Co-ownerWindco Enterprises Exhibitor Ron Neary Sales

Company Name Access Name Position


2011 Preliminary Convention Agenda2011 Preliminary Convention Agenda2011 Preliminary Convention AgendaWednesday, November 2, 2011Wednesday, November 2, 2011Wednesday, November 2, 2011

6:00 - 10:00 pm Convention Registration Pepsi Centre - Annex Lobby

8:00 - 10:00 pm President’s Reception Corner Brook City Hall

Thursday, November 3, 2011Thursday, November 3, 2011Thursday, November 3, 20118:00 - 8:00 pm Convention Registration Pepsi Centre - Annex Lobby

8:30 - 9:00 am CMHC: Affordable Housing Break out rooms

9:00 - 10:00 am Community Safety & Vandalism Break out rooms

8:30 - 10:00 am FCM Strategic Plan Consultation Pepsi Centre - Meeting Rooms

10:00 - 10:30 am Sponsored Nutrition Break/Networking Canteen Area

8:30 - 10:00 am Municipal Budgeting Canada House - 3rd floor Pepsi Centre

10:30 - 12:00 noon Municipal Census results Break out rooms

10:30 - 12:00 noon Tourism and Municipalities: !""#$%&'()*+,-#$,.$#/%0 Canada House - 3rd floor Pepsi Centre

12:15 - 2:00 pm Tidy Towns Awards Ceremony & Luncheon Pepsi Centre - Annex

2:30 - 4:30 pm Economic Development Break out rooms

2:30 - 4:30 pm Solutions for Wastewater Canada House - 3rd floor Pepsi Centre

3:30 - 3:45 pm Sponsored Nutrition Break/Networking Canteen Area

6:30 - 8:00 pm Official Opening & Guest Speaker: Rex Murphy Pepsi Centre - Annex

8:00 - 11:00 pm Trade Show & Networking Pepsi Centre Stadium

Friday, November 4, 2011Friday, November 4, 2011Friday, November 4, 20118:00 - 2:00 pm Convention Registration Pepsi Centre - Annex Lobby

8:30 - 9:00 am Administrator’s Session Canada House - 3rd floor Pepsi Centre

8:30 - 10:00 am Fire and Emergency Service in your Community Break out rooms

9:00 - 9:30 am TRIO Annual General Meeting Canada House - 3rd floor Pepsi Centre

9:30 - 10:00 am Municipal Assessment Agency Annual General Meeting Canada House - 3rd floor Pepsi Centre

10:00 - 11:00 am Sponsored Nutrition Break/Networking Pepsi Centre Stadium

11:00 - 12:00 noon Muskrat Falls Presentation by Nalcor Break out rooms

12:00 - 1:30 pm Sponsored Delegates Luncheon Pepsi Centre - Annex

1:30 - 2:30 pm Fire Fighter Training Standards Break out rooms

2:30 - 3:00 pm Sponsored Nutrition Break/Networking Pepsi Centre Stadium

3:00 - 5:00 pm 2011 Resolutions Session Break out rooms

7:00 - 8:30 pm Trade Show & Grand Prize giveaways Pepsi Centre Stadium

9:00 - 10:30 pm Skating Party Pepsi Centre - Second ice surface

9:00 - 1:00 am Labrador & Western Night Pepsi Centre - Annex

Saturday, November 5, 2011Saturday, November 5, 2011Saturday, November 5, 20118:30 - 9:30 am Waste Management Break out rooms

9:30 - 12:00 noon 61st Annual General Meeting Break out rooms

10:30 - 11:00 Sponsored Nutrition Break/Networking Canada House - 3rd floor Pepsi Centre

12:30 - 2:30 pm Regional Caucus Luncheon Meetings & Elections Various Locations - Pepsi Centre

2:30 - 4:30 pm Urban & Small Town Caucus Meetings & Elections Break out rooms/Canada House

6:30 - 9:30 pm Appreciation Banquet Pepsi Centre - Annex

9:30 - 1:30 am Entertainment & Dancing Pepsi Centre - Annex

www.municipalitiesnl.com1.800.440.6536

Our people Our place Our potential

Trade Show Manual - 2011MNL Annual Convention & Trade ShowPepsi Centre - Corner Brook, Newfoundland and Labrador

trade show manual - 2011 - mnl trade show manual.pdf · 2 | sponsors and exhibitors trade show...

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