Training for Federal Credit Card Holders

EO 13101 and Purchasing Preference Programs for Federal Agencies

USACHPPM - Readiness thru Health

Affirmative Procurement

The policy and practice of purchasing goods made with recycled materials and/or biobased products

Soy

Affirmative Procurement vs. Environmentally Preferable Purchasing

EPP

May involve a multitude of attributesReduced toxicity, less packaging, reparability, energy savings, create less HW, biobased, recycled content

Products not specifically identified

APLimited to Recycled Content (Recovered Materials) and Biobased ProductsProducts identified by EPA (Comprehensive Procurement Guidelines)(CPG)Guidance and Standards (Recovered Material Advisory Notices)(RMAN)

Why Affirmative Procurement?

The Federal The Federal government spends government spends about $200 Billion about $200 Billion

every year – and has every year – and has put this buying power put this buying power behind the country’s behind the country’s

recycling and recycling and agricultural programs agricultural programs

As stewards of federal dollars, we are obligated to purchaseAs stewards of federal dollars, we are obligated to purchasedesignated items containing recycled and biobased materialsdesignated items containing recycled and biobased materials

Benefits of Buying Recycled Products

purchasingpurchasing collectioncollection

manufacturing

Creates recycling markets

Saves energy Conserves resources Saves money Saves landfill space Reduces pollution Provides incentive for

development of new technologies

Promotes environmental stewardship

Purchasing recycled products Purchasing recycled products is the key to completing the is the key to completing the

recycling loop!recycling loop!

Benefits of Buying Biobased Products

Provides renewable raw materials for a broad range of nonfood and nonfeed productsProvides new and expanded markets for agricultural feedstocksReduces U.S. dependence on petroleum and other importsIntroduces products that are friendlier to the environment than their petroleum-based counterpartsFosters rural and sustainable development Soybean powered Agricultural

Research Service tour bus

DefinitionsRecycled Materials may be either:

Materials recycled within a manufacturing process, or Recovered Materials (materials recovered from the waste stream and made into new products).•Post-Consumer Materials are recovered

materials specifically generated in the consumer sector (homes, businesses, etc). These make up the largest portion of the overall waste stream – so it is important to look for post-consumer material content in the products we purchase!

Why Are You Here?

“Each agency will use training to educate the relevant program and acquisition personnel such as credit card holders about the requirements of EO 13101 and Section 6002 of RCRA.” – White House Task Force

Strategic Plan To Implement EO 13101

Training

Why Affirmative Procurement?

ResourceConservationAnd Recovery Act

FederalAcquisitionRegulations

Executive Order 13101 2002 Farm Bill

Resource Conservation and Recovery Act (RCRA), 1976Section 6002 required EPA to publish guidelines for affirmative procurement and required procuring agencies to develop an AP program within 1 year of publication of the guidelines

RCRA

WHAT IS A PROCURING AGENCY?

Any Federal agencyAny state or local agency using appropriated Federal funds for a procurementPersons contracting with such agencies

Applies for procurements of designated items exceeding $10,000 in a year

$10,000 threshold applies to entire agency (e.g., Dept. of Interior, Dept. of Defense)

ExceptionsAccording to RCRA, procuring agencies must show purchasing preferences unless the product:

Is available only at an unreasonable price

Will not meet reasonable performance standards

Is unavailable within a reasonable timeframe or at a sufficient level of competition

Price

Performance

Availability

EO 13101 – Greening the Government Through Waste Prevention, Recycling and Federal Acquisition (1998)Directed EPA to include AP in compliance inspectionsRequired agencies to provide AP trainingRequired procuring agencies to follow CPGs published in the Federal RegisterIntroduced biobased products as part of AP programsEncouraged purchase of environmentally preferable products and services

What are the Comprehensive Procurement Guidelines (CPGs) and Recovered

Materials Advisory Notices (RMANs)?

CPGs designate the products that must contain recovered materialRMANs provide recommended recycled-content percentages and guidance on buying recycled-content products

CPG:

What

Products

To Buy

RMAN:

Recycled

Content

Levels

And The Products Are:

ConstructionLandscapingNon-paper Office ProductsPaper and Paper ProductsParks and RecreationTransportationVehicularMiscellaneous

EPA-Designated Product Categories

CONSTRUCTION PRODUCTSDESIGNATED ITEMS:

Building insulationCarpetCement and concreteConsolidated and reprocessed latex paintFloor tilesLaminated paperboardPatio blocksShower and restroom dividers

Structural fiberboardCarpet cushionFlowable fillRailroad grade crossings/surfaces

LANDSCAPING PRODUCTS

DESIGNATED ITEMS:Garden and soaker hosesHydraulic mulchLawn and garden edgingYard trimmings compost

Food waste compostLandscaping timbers and posts (plastic lumber)

NON-PAPER OFFICE PRODUCTS

DESIGNATED ITEMS:Binders (paper, plastic covered)Office recycling containersOffice waste receptacles Plastic desktop accessoriesPlastic envelopesPlastic trash bagsPrinter ribbonsToner cartridges

Solid plastic bindersPlastic clipboardsPlastic clip portfoliosPlastic file folders Plastic presentation folders

PAPER AND PAPER PRODUCTS

DESIGNATED ITEMS:Commercial/industrial sanitary tissue productsMiscellaneous papersNewsprintPaperboard and packaging productsPrinting and writing papers

PARK AND RECREATION PRODUCTS

DESIGNATED ITEMS:Plastic fencingPlayground surfacesRunning tracks

Park and recreational furniturePlayground equipment

TRANSPORTATION PRODUCTS

DESIGNATED ITEMS:ChannelizersDelineatorsFlexible delineatorsParking stopsTraffic barricadesTraffic cones

VEHICULAR PRODUCTS

DESIGNATED ITEMS:Engine coolantsRe-refined lubricating oilsRetread tires

MISCELLANEOUS PRODUCTS

DESIGNATED ITEMS:PalletsSorbentsAwards and plaquesIndustrial drumsMatsSignage, including supportsStrapping and stretch wrap

New Products Proposed Aug 01Bike RacksBlasting GritCement and Concrete containing CenospheresCement and Concrete Containing Silica FumeModular Threshold Ramps

Nonpressure PipeNylon Carpet and Carpet BackingOffice FurnitureRebuilt Vehicular PartsRoofing MaterialsTires

2002 Farm Bill

Established a “Buy Bio” program similar to the Buy Recycled program:

USDA designates biobased products and recommends content levels

Agencies establish Affirmative Procurement programs and purchase the USDA-designated products

OFPP reports biennially to Congress

Biobased Products

A commercial or industrial product (other than food or feed) that is composed in whole or in significant part, of biological products or renewable domestic agricultural (plant, animal, and marine) or forestry materials

Example: Citrus-based cleaners

Proposed Biobased List60 items11 categories Adhesives Construction materials

and composites Fibers, paper, and

packaging Fuel additives Landscaping materials,

compost and fertilizer

Lubricants and functional fluids Plastics Paints and coatings Solvents and cleaners Sorbents Plant and vegetable inks

Biobased ProgramApplicability

$10,000 annual expenditure threshold applies to entire Agency Price, performance, and availability exceptions applyApplies to all Federal Agencies, but unlike RCRA, does not apply to state and local agencies or persons contracting with such agenciesDoes not apply to motor vehicle fuels or electricityDoes not apply if conflicting with recycled content requirements

What Kinds of Purchases are Affected?All purchases made by a federal agency, including

Purchase requestsCredit card purchases Contract actionsLocal purchases Central supply purchasesPurchases from government supply sourcesPurchases made online

What About the Mandated Sources of Supply?

Small Businesses

First define your product needs; for example, folders made with recycled content paperSecond, go to your mandatory sources of supplyIf they don’t supply the item, let them know you require recycled and biobased content! Check with them often to see if they supply the item

How Do I Use An Exception?

If you purchase a noncompliant product for reasons of price, performance, or availability, AND the purchase was for more than $2500, you must document the reasons for not purchasing the recycled or biobased product

Called a written

determination or

justification

Where Can These Products Be Found?Government Supply Sources

General Services Administration (GSA)Defense Logistics Agency (DLA)Government Printing Office (GPO)Federal Logistics Information System (FLIS)Your Onpost Supply StoreJWOD (Javits-Wagner-O’Day Act organizations)UNICOR (Federal Prison Industries)

Off-Post Commercial VendorsHome Depot, Office Depot, Staples

AP Made Easy…Use The Web

For Information• EPA: www.epa.gov/cpg• Govt Procurement

www.govexec.com/procurement

To Search for Products• GSA www.gsa.gov• DLA www.dscr.dla.mil• DLA www.emall.dla.mil • EPA www.epa.gov/oppt/epp• JWOD www.jwod.com• USDA www.usda-biobasedproducts.net/public• SBA http://pro-net.sba.gov• Green Order http://greenorder.com

Reporting and Tracking

EO 13101 directs Federal agencies to develop reporting and tracking of purchases of designated itemsThe White House Task Force established a reporting work group to develop a low-burden reporting system for all federal agencies Affirmative

Procurementrecords

!

Reporting Tools

Federal Procurement Data System data from SF 279 and DD 350GSA and DLA data from their stock programsAgency data on 8 indicator itemsData from office supply vendors

Environmental Reporting Logistics System (ERLS)

DLA’s Automated Reporting System

Provides web-based tracking and reporting for recycled, biobased, and other green products purchased by federal agenciesERLS Green Procurement Report (GPR) tracks green and non-green products purchased from DLA and GSA – using environmental attribute codes (CPG, energy efficient, low VOC, water conserving, asbestos alternatives) Provides data at DOD Acquisition Activity Code (DODAAC) and installation level Data source for DOD Green Procurement Program metrics

Purchases Captured By ERLSBy Quantity and Dollar Amount

National Stock Number Items from Federal Logistics Information System (FLIS)DLA Requisitions from:

Standard Automated Materiel Management System (SAMMS)Business System Modernization (BSM)Defense Fuel Automated Management System (DFAMS)/Special FuelsBase Operations Support System (BOSS)

GSA’s Management Information System (MIS) and Requisitions

Eight Indicator Items

Paper: Commercial sanitary tissueNon-paper Office: Toner cartridgesConstruction: ConcreteLandscaping: Landscaping timbersPark and Recreation: Park benches, picnic tablesTransportation: Traffic barricadesVehicular: Re-refined oilMiscellaneous: Signage

Recommendations of the Reporting Work Group (Credit Cards)

Proposal is for automated tracking – not performed by individual purchaser!Some installations may come up with internal mechanisms to track credit card purchases, and these should be followed

How Will Purchases of EPA-Designated Items be Monitored?

EPA RCRA and Multimedia InspectionsEPA Facility QuestionnairesReporting of PurchasesEnvironmental Inspection Findings (ECAS/EPAS)IG Inspections

What Should You Do?Keep the list of designated CPG and biobased items handy – refer to it when making purchasesMaximize your purchases of recycled-content and biobased products by

Searching for recycled-content and biobased products in catalogs and online sourcesRequesting recycled-content and biobased items from your vendors and supply sources

Document noncompliant purchases (those not meeting recycled-content or biobased requirements) over $2,500 (for reasons of price, performance, or availability)

What Else Should You Do?

Await guidance for tracking and reporting

Currently no requirement for credit card purchases to be tracked by the purchaser

Document Your Awareness Training!

For More Information. . .

Contact:Pat Rippey or Beth MartinPat Rippey or Beth Martin

US Army Center for Health Promotion US Army Center for Health Promotion and Preventive Medicine and Preventive Medicine

(USACHPPM)(USACHPPM)Ground Water and Solid WasteGround Water and Solid Waste

Aberdeen Proving Ground, MDAberdeen Proving Ground, MDDSN 584-5201/5202DSN 584-5201/5202

Comm (410) 436-5201/5202Comm (410) 436-5201/5202Pat.Rippey@apg.amedd.army.milBeth.Martin@apg.amedd.army.mil