training in presentation skills final
TRANSCRIPT
-
8/14/2019 Training in Presentation Skills Final
1/25
1
Presentation SkillsPresentation SkillsByBy
Asjad JamshedAsjad [email protected]@gmail.com
-
8/14/2019 Training in Presentation Skills Final
2/25
2
Perception and MemorizationPerception and Memorization
We always try that our listener should memorizeWe always try that our listener should memorize
what he/she listenedwhat he/she listened
Human SensesHuman Senses
EyeEye
EarEar
NoseNose
TongueTongue
HandHand
-
8/14/2019 Training in Presentation Skills Final
3/25
3
How Does Our Memory WorkHow Does Our Memory Work
SIGNALS SENSORS ULTRASHORT-TERM
MEMORY
SHORT- TERMMEMORY
LONG- TERM
MEMORY
Forget Forget
-
8/14/2019 Training in Presentation Skills Final
4/25
4
horse, word, nerves,horse, word, nerves,cleanliness, gloves, new moon,cleanliness, gloves, new moon,
sports car, rose, educationalsports car, rose, educational
leave, salary account,leave, salary account,phantom, sugar, energy,phantom, sugar, energy,
antiquity, fireworkantiquity, firework
Read these words for 10 secondsRead these words for 10 seconds
-
8/14/2019 Training in Presentation Skills Final
5/25
5
I Memorize ParticularlyI Memorize Particularly
What is unusual and strangeWhat is unusual and strange
What concerns me emotionalWhat concerns me emotional
By constructing a story, that means by creating aBy constructing a story, that means by creating a
contextcontext
By visualizingBy visualizing
When Im creating categoriesWhen Im creating categories
What I learned/heard first or latestWhat I learned/heard first or latest
When I create associationsWhen I create associations
What I relate to picturesWhat I relate to pictures
-
8/14/2019 Training in Presentation Skills Final
6/25
6
The Two Hemispheres Of TheThe Two Hemispheres Of The
Human BrainHuman Brain
Left Right
-
8/14/2019 Training in Presentation Skills Final
7/25
7
What We RememberWhat We Remember
10% of what we read 20% of what we hear
50% of what we hear and see30% of what we see
70% of what we say
ourselves90% of what we do
ourselves
-
8/14/2019 Training in Presentation Skills Final
8/25
8
VisualizationVisualizationis an opticalis an opticalpresentationpresentation
where information is given bywhere information is given by
using images.using images.
2. Visualization and Media2. Visualization and Media
2.1 Visualization
-
8/14/2019 Training in Presentation Skills Final
9/25
9
IIt is used with thet is used with the objectivesobjectives::
2.1 Visualization Cont.2.1 Visualization Cont.
Big size of chart, therefore easy to readBig size of chart, therefore easy to read
To increase remembrance of informationTo increase remembrance of information
To include the observerTo include the observer
To minimize speechTo minimize speechTo give orientation to the audienceTo give orientation to the audience
To emphasize the essentialTo emphasize the essential
To make information and complex things easier to understandTo make information and complex things easier to understand
To help the recipient to concentrate on the important pointsTo help the recipient to concentrate on the important points
But: Visualization only completes the speech it doesntreplace it!
-
8/14/2019 Training in Presentation Skills Final
10/25
10
2.1 Visualization Cont.2.1 Visualization Cont.
Step 1
Step 2
Step 3
-
8/14/2019 Training in Presentation Skills Final
11/25
11
3 Steps for preparingvisualization
Decidingthe Media
Planning
Composition
2.1 Visualization.Cont2.1 Visualization.Cont
-
8/14/2019 Training in Presentation Skills Final
12/25
12
Big size of chart, therefore easy to readBig size of chart, therefore easy to read
For working in small groups of up to 20For working in small groups of up to 20
personspersons
For presentations of a follow-up ofFor presentations of a follow-up of
discussions anddiscussions and
Processes as well as for explanationsProcesses as well as for explanations
2.2 Deciding upon the Media2.2 Deciding upon the Media
Black-Board
-
8/14/2019 Training in Presentation Skills Final
13/25
13
Media..Media..
Limited spaceLimited space
Transport and availabilityTransport and availability Once the black-board is cleaned you cant refer to the information any longOnce the black-board is cleaned you cant refer to the information any long
When working with the black-board please keep in mind that When working with the black-board please keep in mind that
Everybody should be able to see the black-board.Everybody should be able to see the black-board. You always stay besides the black-board.You always stay besides the black-board.
Disadvantages
-
8/14/2019 Training in Presentation Skills Final
14/25
14
.Media..ContMedia..Cont
For working in small groups ofFor working in small groups of
up to 20 personsup to 20 persons
For presentations of preparedFor presentations of prepared
visualizations as well as forvisualizations as well as for
follow-up of discussions andfollow-up of discussions and
processesprocesses
Pin-Board
-
8/14/2019 Training in Presentation Skills Final
15/25
15
2.2 Deciding the Media.Cont2.2 Deciding the Media.Cont
Disadvantages
Transport and availability of Pin-BoardsTransport and availability of Pin-Boards
Additional Material such as Cards, Wallpaper, etc. needed.Additional Material such as Cards, Wallpaper, etc. needed.
-
8/14/2019 Training in Presentation Skills Final
16/25
16
For working with all typesFor working with all types
of groups needs preparedof groups needs preparedtransparenciestransparencies
Can be prepared by hand orCan be prepared by hand or
by PowerPointby PowerPoint
2.2 Deciding The Media.Cont2.2 Deciding The Media.Cont
Over Head Projector (OHP)
-
8/14/2019 Training in Presentation Skills Final
17/25
17
Presentations can be prepared or made in the presence of thePresentations can be prepared or made in the presence of the
participants during the presentationparticipants during the presentation
Big size of chart, therefore easy to readBig size of chart, therefore easy to read
Can be kept visible during the seminarCan be kept visible during the seminar
and can be used several timesand can be used several times
2.2 Deciding the Media.Cont2.2 Deciding the Media.Cont
Flip-Chart
-
8/14/2019 Training in Presentation Skills Final
18/25
18
Flip-chart holder must be available/transportedFlip-chart holder must be available/transported
A Lot of Paper is needed.A Lot of Paper is needed.
2.2 Deciding the Media.Cont2.2 Deciding the Media.Cont
Disadvantages
-
8/14/2019 Training in Presentation Skills Final
19/25
19
2.2 Deciding the Media.Cont2.2 Deciding the Media.Cont
For all kinds of groupsFor all kinds of groups
Quick and professional way ofQuick and professional way of
visualizationvisualization
Visualization helps to follow-up theVisualization helps to follow-up the
different parts of the presentationdifferent parts of the presentation
Multimedia and PC
2 2 idi h di C
-
8/14/2019 Training in Presentation Skills Final
20/25
20
Very often the visualization methods become more important thanVery often the visualization methods become more important than
the contents, many presenters have difficulties in adapting theirthe contents, many presenters have difficulties in adapting theirpresentation to needs and wishes of participantspresentation to needs and wishes of participants
Quick change of slides allows a quantity of information, that cannotQuick change of slides allows a quantity of information, that cannotbe rememberedbe remembered
2.2 Deciding the Media.Cont2.2 Deciding the Media.Cont
Disadvantages
ann ng t eann ng e
-
8/14/2019 Training in Presentation Skills Final
21/25
21
. ann ng t e. ann ng eVisualizationVisualization
What do I want to visualize?What do I want to visualize?
For what purpose do I need the visualization?For what purpose do I need the visualization?
Whom do I want to inform or convince (target group)?Whom do I want to inform or convince (target group)?
ompos on o
-
8/14/2019 Training in Presentation Skills Final
22/25
22
. ompos on o.VisualizationVisualization
To make a presentation easy to understand you should therefore To make a presentation easy to understand you should therefore
Use commonly used words and short sentencesUse commonly used words and short sentences(Simplicity)(Simplicity)
Use titles and subtitles, build optical blocksUse titles and subtitles, build optical blocks (Structure)(Structure)
Reduce your statements to the essentialReduce your statements to the essential (Precision)(Precision)
Use colours, give examples, use drawings besides theUse colours, give examples, use drawings besides the
written textwritten text (Additional Stimulation)(Additional Stimulation)
2.4.1 Shaping elements: Text
C iti f Vi li ti C tC iti f Vi li ti C t
-
8/14/2019 Training in Presentation Skills Final
23/25
23
0
10
20
30
40
50
60
70
80
90
1st
Qtr
2nd
Qtr
3rd
Qtr
4th
Qtr
East
West
North S. NoS. No NoNo %age%age TotalTotal
VillageVillage 4040 4040 100100
CityCity 6060 6060 100100
Procurement
Production
Marketing
Composition of Visualization.Cont.Composition of Visualization.Cont.
2.4.2 Graphics and Symbols
3 C t t d St t3 C t t d St t
-
8/14/2019 Training in Presentation Skills Final
24/25
24
3. Content and Structure3. Content and Structure
Presentation:Content & structure
Presentation:Content & structure
TopicWhat do I present?
ObjectivesWhat are my objectiveswith this presentation?
Target groupTo whom do I
present?
ContentWith which content
do I reachmy objectives?
StructureHow can I make the content
of my presentationclearly understandable?
ImplementationHow should
the presentationtake place?
-
8/14/2019 Training in Presentation Skills Final
25/25
25
ThanksThanks