Training & Promotion for Digital Archives Project

－ Taiwan Experience －

Ming-der Wu, Wan-jung Chiu National Taiwan University Training & Promotion Division, National Digital Archives Program Office

Training & Promotion Division , NDAP

• Operated since August, 1998 – Digital Museum Project

• Renamed or reorganized in 2002 – NDAP

• Personnel - Coordinator (1) - Associate coordinator (1) - Assistant (6 full time, 3 part-time)

Objectives

• To organize workshops for NDAP participants

• To facilitate the experiences sharing among NDAP participants

• To publicize the outcomes of NDAP

• To assist school teachers to utilize the products of NDAP in their classroom teaching

Activities

• Training programs for NDAP participants

• Workshops for school teachers

• Instructional design contest

• Taipei International Book Exhibition

• Promotion activities on mass media

Training Program - Outcomes

• 20+ sessions; seven sessions per year

• 2500 participants; 150 participants per session

• 20+ courses

Training Course Design

• Needs assessment

• Course objectives

• Course contents

• Support services

• Evaluation

Needs Assessment

• Analysis of participant’s backgrounds

• Participant’s prerequisite skills

• Participant’s expectation of training courses

• Fulfillment of Objectives of the NDAP

Information Gathering for Needs Assessment

• We analyze the required skills for archive digitization

• We use questionnaires to survey participants’ opinions about the current and future courses

• We interviewed participants• Suggestions from project meetings• New technology developed by R&D Division,

NDAP

Backgrounds of Participants

• Participants with their backgrounds in the fields of library science, computer science, and content domains. One-thirds each.

• Ideally, we should arrange different training courses for participants with different backgrounds

Backgrounds of Participants

• Archive digitization is an interdisciplinary work

• Participants like to know what others are doing

• Training courses are designed for all participants

Backgrounds of Participants

• Variety of participants background made it difficult for instructors to prepare their teaching materials

• We gather information about participants background, e.g. their institutions, and titles

• List of participants is available to instructors

Backgrounds of Participants

• We ask participant to write down their questions in advance, and we forward those questions to instructors

• Course outlines are available on the Division’s website. Participants can decide whether they like to attend or not

Backgrounds of Participants

• Most participants are part-time members of the NDAP

• Training courses should not interfere with participants full-time jobs

Backgrounds of Participants

• Training courses should not exceed two days

• Some training course are offer twice, therefore, participants can choose the most appropriate time for them

Objectives of Training Courses

After taking the training courses, participants will have the knowledge of• General concepts of archive digitization• Information Organization for digital archives• Technology concerning database creation• Management and promotion of digital

archives• Instructional Web page design

Topics of Training Courses

• Introduction

• Information organization for digital archives

• Information technology

• Management and promotion

• Instructional Web page design

Introduction

• Introduction to Digital Archives

• Writing Request for Proposal

• Process of Digitization

Information Organization

• Metadata: basic and case studies

• Standards for digitization

• Information retrieval

• XML

• OAI

Information Technology

• Digitizing audio, video, and image

• Watermark technology

• Database management

• Virtual reality

• GIS

• Cross-language information retrieval

• Information extraction

Management and Promotion

• Project management

• Intellectual property right

• Digital museum user study

Instructional Web Page Design

• Web page design

• Design of learning activities on the Web

Support Services

• Create a file of instructors

• Forward information about participants’ backgrounds to instructors

• Handouts are given to all participants

• Teaching materials are available on the Division’s website

Training Program

Course schedule and course outline are available on website in advance

Training Program

course materials are available on the website afterwards

Training Program

Two Kinds of Courses

lectures hands-on practices

Evaluation

• Formative evaluation - get feedback from instructor before a course

was designed in order to make necessary revisions on topic and content

• Summative evaluation - questionnaires are used to gather

information about comments on course content, instructional materials, instructor’s performance, etc.

Workshops for School Teachers

• To achieve the objective of assisting school teachers to utilize the products of NDAP in their classroom teaching

• Six workshops were conducted at 5 different places around the island in this year

Workshops for School Teachers

• Six-hour, one-day workshop

• Ca. 100 participants per workshop

• Co-sponsored by local teachers’ college

• Workshop were approved by district education authority

• Participants obtained certificate for their in-service learning passports

Workshops Topics

• Introduction of NDAP products, i.e. websites of digital museums, or, digital archives

• Internet searching skills• Integration of digital museum contents

with classroom teaching• Sharing of teaching experience by

instructional contest winners

Workshops for School Teachers

Course schedule and course materials are available on the website

Workshops for School Teachers

Course schedule and course materials are available on the website

Evaluation

• Questionnaires are used to gather information about comments on course content, instructional materials, instructor’s performance, etc.

Instructional Design Contest

• To encourage school teachers to utilize NDAP products, i.e. websites of digital museums, or, digital archives

• Participants of this contest need to design instructional activities which demonstrate that resources in NDAP websites are integrated with their classroom teaching

Instructional Design Contest

• Information about the contest was delivered through various channels: the Division’s website, educational websites, newspaper, email, etc.

• 126 works collected

• Review Committee consisted of professors with instructional technology background

Instructional Design Contest

• Winners of the Contest were invited to attend a workshop to sharing experiences about works they designed

• Winners’ works are available on the Division’s website

Instructional Design Contest

Winners’ works are available on the website for public use

Taipei International Book Exhibition

• Taipei International Book Exhibition was held in February

• The Division attended the Exhibition to promote the outcomes of NDAP

• More than 5,000 people visited our booth

• Brochures and souvenirs about NDAP were given away to visitors

Taipei International Book Exhibition

• Games and quiz were designed to attract visitors to browse NDAP websites

• Two lectures about NDAP were delivered to the public on site

Taipei International Book Exhibition

The Division attended 2002 Book Exhibition to promote the outcomes of NDAPAttract more than 5000 people to get to know the program

Taipei International Book Exhibition

The web page for the Book Exhibition

Taipei International Book Exhibition

1.Internet Games activities were provided in the Exhibition to attract people.2.All the Games are from the web site of the Program.

Taipei International Book Exhibition

1.Quiz was provided in the Exhibition to attract people.2.All the quizzes are based on the information from the web site of the Program.

Promotion Activities on Mass Media

• To publicize the outcomes of NDAP via mass media

• A program entitled ‘The Adventures of Digital Archives’ was designed to attract people to visit NDAP websites

• The Program was co-organized with UDN Website - a famous newspaper website

Promotion Activities on Mass Media

• Information about the Program’s activities was announced on newspaper, Yahoo! Homepage

• Hundreds of prize were awarded to participants

‘The Adventures of Digital Archives’

• Quiz game

- participants needed to browse NDAP

websites in order to answer questions• Short essay contest

- participants needed to write a 50-word

essay to describe their thoughts of NDAP• Email to friends

- participants needed to email the Program

information to three friends

‘The Adventures of Digital Archives’ Home Page ‘The Adventures of Digital Archives’ Home Page

‘The Adventures of Digital Archives’ Activity I Web Page

Activity I: Quiz GameAll the quizzes are based on the information from the web site of the Program

Activity I: Quiz GameAll the quizzes are based on the information from the web site of the Program

‘The Adventures of Digital Archives’Activity II Web Page

Activity II: Short Essay ContestWrite a short essay of 50 words about what they think about the National Digital Archives Program

Activity II: Short Essay ContestWrite a short essay of 50 words about what they think about the National Digital Archives Program

‘The Adventures of Digital Archives’ Activity III Web Page

Activity III:Email To FriendsEmail to 3 good friends about the promotion program

Activity III:Email To FriendsEmail to 3 good friends about the promotion program

‘The Adventures of Digital Archives’

• The Program lasted for three-week

• The Program website attracted 59,426 visitors

• 24,361 visitors participated the contest

The Division’s Website

• Introduction of the Division

• News

• Activities archive

• Course materials

• Links to other NDAP websites

The Division’s Websitehttp://dlm.ntu.edu.tw/dlm

The Division’s Websitehttp://dlm.ntu.edu.tw/dlm

The Division’s WebsiteThe Division’s Website

Introduction of the Training & Promotion Division

The Division’s WebsiteThe Division’s Website

Activities ArchivesAll Agenda and course materials and activity web site are available on the Division’s Web site

New Activities in 2003

• Web-based training courses

- Course materials will be rewritten to

accommodate self learning

- Courses that need hands-on practice

will be videotaped and made

available on the Division’s website

New Activities in 2003

• Evaluation of the integration of NDAP products and school classroom teaching - How school teachers utilize NDAP products in their classroom teaching? - Do school teachers find NDAP products useful in their teaching? - What difficulties school teachers encountered in using NDAP products?

New Activities in 2003

• Learning Activities Design - to establish a mechanism that content experts, school teachers, and instructional designers can work together - to discover and label contents that suitable for elementary school curriculum - to design appropriate learning activities based on resources in NDAP websites

THANK YOU

Q & A