TRANSPORTATION ADVISORY COMMITTEE

MONDAY, OCTOBER 17, 2016, AT 9:00 A.M. ROOM 530 – 5th FLOOR – ABBOTSFORD CITY HALL

AGENDA

1. CALL TO ORDER

2. ADOPTION OF MINUTES

.1 Minutes of the Transportation Advisory Committee meeting held September 19,

2016 (attached)

(p.2)

3. PRESENTATIONS

None.

4. DELEGATIONS None.

5. BUSINESS OUT OF MINUTES .1 PowerPoint Presentation, from the Traffic Engineer, regarding Mt Lehman Road

Widening Project Update (attached)

(p.4 ) .2 PowerPoint Presentation, from the Director, Roads and Facilities Operations,

regarding Proposed City of Abbotsford Snow and Ice Policy (attached)

(p.11 ) .3 October 2016 TAC Follow-up Sheet (attached) (p.20)

6. REPORTS None.

7. NEW BUSINESS

None.

8. CORRESPONDENCE

None.

9. ADJOURNMENT NOTE: The next Traffic Advisory Committee meeting will be held at 9:00 a.m., Monday,

November 21, 2016 in Room 530 at City Hall.

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Minutes of the Transportation Advisory Committee meeting held September 19, 2016, at 9:00 a.m. in Room 530 of Abbotsford City Hall Committee Present: Mayor Braun (part); Councillor L. Barkman (Chair); Members at Large - E. Garry, and P. Smith; UFV Director of Facilities – M. Goudsblom; and Abbotsford Chamber of Commerce - B. Friesen Staff Present: Director, Project Management Office – R. Isaac; Director, Roads and Facilities Operations – P. Agnihotri; Traffic Engineer – J. Sun; Abbotsford Police Department – S. Fehr; and Recording Secretary – D. Bell Other Present: Councillor M. Gill; ICBC - D. Hill; School District #34 – D. Churchill Public Present: 1 1. CALL TO ORDER

The meeting was called to order at 9:00 a.m. 2. ADOPTION OF MINUTES .1 Minutes of the June 20, 2016 Meeting (0540-20)

Moved by M. Goudsblom, seconded by B. Friesen, that the minutes of the Transportation Advisory Committee meeting held June 20, 2016, be adopted. TAC034-2016 CARRIED.

3. PRESENTATIONS None. 4. DELEGATIONS None. 5. BUSINESS OUT OF MINUTES .1 2016 Abbotsford Traffic Calming Program Update A PowerPoint presentation was provided by the Traffic Engineer regarding the 2016 Abbotsford Traffic Calming Program Update for the McKinley Drive/Sandy Hill Road and Guilford Drive projects.

Moved by B. Friesen, seconded by E. Garry, that the PowerPoint Presentation from the Traffic Engineer, regarding 2016 Abbotsford Traffic Calming Program Update, be received; and Engineering Department staff prepare a report seeking Council’s approval for the McKinley Drive/Sandy Hill Road and Guilford Drive traffic calming projects.

TAC035-2016 CARRIED.

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Minutes of the Transportation Advisory Committee meeting, held on September 19, 2016, at 9:00 a.m., in Room 530 of Abbotsford City Hall Page 2 .2 2016 ICBC Road Improvement Program Update A PowerPoint presentation was provided by the Traffic Engineer regarding the 2016 ICBC Road Improvement Program Update.

Moved by E. Garry, seconded by M. Goudsblom, that the PowerPoint Presentation from the Traffic Engineer, regarding 2016 ICBC Road Improvement Program Projects, be received.

TAC036-2016 CARRIED.

.3 South Poplar Elementary School Traffic Safety Improvement Update A PowerPoint presentation was provided by the Traffic Engineer regarding South Poplar Elementary School Traffic Safety Improvement Update.

Moved by E. Garry, seconded by B. Friesen, that the PowerPoint Presentation from the Traffic Engineer, regarding South Poplar Elementary School Traffic Safety Improvement Update, be received; and Engineering Department staff continue to monitor the situation for any changes and work with the Abbotsford School District, ICBC, parents and other road users to improve traffic safety.

TAC037-2016 CARRIED.

.4 September 2016 TAC Follow-up Sheet

Moved by P. Smith, seconded by M. Goudsblom, that the September 2016 TAC Follow-up Sheet, be received.

TAC038-2016 CARRIED.

6. REPORTS None. 7. NEW BUSINESS None. 8. CORRESPONDENCE .1 Sharing Economy Consultation

Moved by P. Smith, seconded by E. Garry, that correspondence, dated July 29, 2016, from Mayor Henry Braun, to Minister, Peter Fassbender, regarding Sharing Economy Consultation, be received.

TAC039-2016 CARRIED. 3

Minutes of the Transportation Advisory Committee meeting, held on September 19, 2016, at 9:00 a.m., in Room 530 of Abbotsford City Hall Page 3 9. ADJOURNMENT

Moved by B. Friesen, seconded by M. Goudsblom, that the September 19, 2016 Transportation Advisory Committee meeting, be adjourned. (10:02 a.m.) CARRIED.

Certified Correct: Councillor L. Barkman D. Bell Chair Secretary

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www.abbotsford.ca

5.1 – Business out of Minutes

Mt Lehman Rd Widening Project Update Presentation to the Transportation Advisory Committee October 17, 2016 By: Engineering and Regional Utilities

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Mt Lehman Rd Widening Project Update

Project Location

– Mt Lehman Rd between Great Northern Ave to YXX Project Scope:

– Widen the Road to 4 lane urban cross section from north of Simpson Rd to Airport (YXX)- approx. 1.8 km

– Provide additional southbound lane with urban cross section between Great Northern Ave and Simpson Rd.

– Provide dual southbound LT lanes at Simpson Rd. – Close Mt Lehman Rd (west leg) with cul-de-sac. – Provide intersection improvements for the Peardonville Rd leg and

realign Marshall Rd Extension leg tie-in to the future Marshall Road Connector.

– Provide southbound drop and northbound merge lanes at the tie-in to the airport.

– Install a traffic signal at Mt Lehman Rd and Marshall Rd

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Mt Lehman Rd Widening Project Update

Mt L

ehm

an R

d

Mt L

ehm

an R

d

Simpson Rd

Marshall Rd

Marshall Rd

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Mt Lehman Rd Widening Project Update

For illustration purpose only 8

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Mt Lehman Rd Widening Project Update

For illustration purpose only

Marshall Rd Extension.

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Mt Lehman Rd Widening Project Update

Recommendation • That the Committee receive this update for information.

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CITY OF ABBOTSFORD Snow and Ice Control Policy

Engineering and Regional Utilities

October 17, 2016 Transportation Advisory Committee

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OVERVIEW

• Background • Purpose • Policy Details • Communications Strategy • Recommendation

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913 KM of Paved Roadways City is committed to responsive and

affordable winter maintenance service level for roads Road conditions are monitored using

pavement sensors and cameras Weather conditions are monitored using

various weather apps, websites and television

Resources are deployed based on weather condition and surface treatment method required

2016 Snow and Ice Control Approved Budget $1,127,255

Background

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Purpose Council’s Corporate Strategic Plan (2015-2018)

City of Abbotsford Policies and Procedures – Model

COUNCIL POLICIES

Is “Corporate” or “Departmental

* Applies to Council only

* HAS Legal or Financial Implications

* Guides Council decision

Reviewed by SMT Endorsed by City

Manager Approved by Council

COMPLETE COMMUNITY

To establish winter service response levels for public

safety

ORGANIZATIONAL ALIGNMENT

To support efficient and effective

delivery of services with the available

resources

VIBRANT ECONOMY

To ensure roadways support the

movement of people, goods and

services

FISCAL DISCIPLINE

To ensure responsive and

affordable winter service levels with

the available budget

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Policy Details – Priority Routes

First Priority • Approximately 350 KM • High volume and strategic Arterial Roads (transit

routes, major access to hillsides, etc.)

Second Priority • Approximately 170 KM • Remaining Arterial, hillside Roads and collector

routes

Third Priority • Approximately 393 KM of remaining roads • Locals Roads

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Policy Details – Priority Routes

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Policy Details – Maintenance Methods 1. ANTI-ICING

• Proactive • Reduces the opportunity

for snow/ice to form a bond with pavement

2. SANDING AND SALTING • Reactive but prior to

snow accumulation • Used for black ice and/or

slippery conditions 3. SNOW PLOWING

• Reactive when snow has accumulated on the roadways

• 24/7 operation until snow event ends 17

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Communications Strategy

City Website Abbotsford News Radio Television Social Medial

Facebook Twitter

Others locations as advised by City communications staff

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Recommendations

Senior Management Team endorse the Snow and Ice Control Policy to be presented to Council for Approval

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TAC October 2016 Follow Up Items

Meeting Date

Follow Up TAC Agenda Topics File Manager Person Responsible

Anticipated Date for TAC

TAC

October 19, 2015 January 18, 2016

Abbotsford Traffic Calming Program Update: Public consultation process regarding

two proposed Traffic Calming projects initiated with residents – McKinley Drive and Guilford Drive areas

Public consultation results be reported back to the Transportation Advisory Committee for endorsement of the proposed Traffic Calming projects

A report be submitted to Council for approval of the proposed Traffic Calming projects

Staff to continue monitoring the intersection of McKee Drive and McKee Road

The City to proceed with the public consultation for Traffic Calming on McKinley Drive

September 2016 Completed

November 16, 2015 January 18, 2016

Fraser Highway congestion and safety issues: The Fraser Highway Corridor to be

review as part of 2016 Transportation Master Plan Update, after the completion of the OCP update

Staff review options for interim road and traffic signal improvements

November 2016 November 2016

September 21, 2015

Roadside Memorial: Discussion regarding the development

of a Roadside Memorial Policy Report back to the TAC with proposal

November 2016

September 19, 2016

BC Communities Road Safety Survey November 2016

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