TRANSPORTATION COMMITTEE

AGENDA

Monday, June 1, 2020 10:00 a.m.

Pursuant to Governor Newsom’s Executive Order N-29-20 (March 18, 2020), the Executive

Committee meeting will only be conducted via video/teleconferencing.

INSTRUCTIONS FOR ELECTRONIC PARTICIPATION

Join Zoom Meeting:

https://us02web.zoom.us/j/83484182131?pwd=MzE0SVZPT3JNelMxTzlCWnd0bGpuZz09

Meeting ID: 834 8418 2131

Password: 339246

One tap mobile +16699009128,,88190587186# US (San Jose)

Dial by your location

+1 669 900 9128 US (San Jose) Meeting ID: 834 8418 2131

IF YOU ARE UNABLE TO CONNECT VIA DIAL IN OPTION, PLEASE CALL 760-346-1127.

Public Comment is encouraged to be emailed to the Transportation Committee prior to the

meeting at cvag@cvag.org by 5:00 p.m. on the day prior to the committee meeting. Comments intended to be read aloud should be no more than 300 characters.

THIS MEETING IS HANDICAPPED ACCESSIBLE.

ACTION MAY RESULT ON ANY ITEMS ON THIS AGENDA.

1

1. CALL TO ORDER (Chair Robert Radi, Councilmember, City of La Quinta) 2. ROLL CALL A. Member Roster P4 3. PUBLIC COMMENTS ON AGENDA ITEMS

This is the time and place for members of the public to address the Transportation Committee on agenda items. At the discretion of the Chair, comments may be taken at the time items are presented. Please limit comments to three (3) minutes.

4. CHAIR / EXECUTIVE DIRECTOR ANNOUNCEMENTS

5. CONSENT CALENDAR A. Approve the May 4, 2020 Transportation Committee Minutes P5 B. Authorize Executive Director Execute Amendment Right of Way Services P10

Agreement County of Riverside Economic Development Agency (EDA) for Increase Hourly Rate Related CV Link Project and Authorize the Executive Director and/or Legal Counsel to Make Minor Changes/Revisions for Clarification Purposes

C. Authorize the Executive Director to approve Amendment Number One to P13

the Reimbursement Agreement with the City of La Quinta for a time trigger extension to May 30, 2021 related to the intersection improvements at Washington Street and Fred Waring Drive

D. Approve Amendment No. 7 for a no-cost extension to the CV Link contract P18 with Alta Planning & Design, ending on September 30, 2020

6.1 ITEM(S) HELD OVER FROM CONSENT CALENDAR 7. DISCUSSION / ACTION A. Contract Amendment Number Two for the I-10/Portola Interchange P21

and Initial Transportation Project Cash Flow Discussion – Jonathan Hoy Recommendation: 1) Approve Amendment Number Two to the Reimbursement Agreement with the

County of Riverside for the I-10/Portola Avenue Interchange Project to extend the time trigger for one year to June 29, 2021; and

2) Direct the Executive Director to provide a five-year cashflow projection for approved transportation projects, including potential future obligations, and provide short-term and long-term policy recommendations.

2

8. INFORMATION

a) Status of I-10 Interchange Projects P25

b) CVAG Regional Arterial Program - Project Status Report P26 c) CVAG Regional Arterial Program – Contract Status Report P27 d) Transportation Committee Attendance Roster P29

e) Signal Synchronization Pilot Project P30

f) Update on the Western Coachella Valley Flooding and Blowsand P32 Risk Assessment

g) 2020 CVAG General Assembly Information P33 h) Streamlined Per Diem Process for CVAG Committees P34

9. PUBLIC COMMENTS ON NON-AGENDA ITEMS

This is the time and place for members of the public to address the Transportation Committee on items of general interest within the purview of this committee. Please limit comments to two (2) minutes.

10. ANNOUNCEMENTS

Upcoming Meetings: Executive Committee – Monday, June 1, 2020 at 4:30 p.m. Transportation Committee – To Be Announced Transportation Technical Advisory Sub-Committee – June 22, 2020 at 10:00 a.m. General Assembly – Monday, June 29, 2020 (Time to be Determined)

11. ADJOURNMENT

3

ITEM 2A

Transportation Committee Members

City of Blythe Joseph DeConinck Councilmember

City of Cathedral City Raymond Gregory Mayor Pro Tem

City of Coachella Steven Hernandez Mayor

City of Desert Hot Springs Scott Matas, Vice Chair Mayor

City of Indian Wells Ty Peabody Mayor

City of Indio Elaine Holmes Mayor Pro Tem

City of La Quinta Robert Radi, Chair Councilmember

City of Palm Desert Jan Harnik Councilmember

City of Palm Springs Lisa Middleton Councilmember

City of Rancho Mirage Ted Weill Mayor Pro Tem

County of Riverside, Executive Office

V. Manuel Perez Supervisor Patricia Romo Transportation Director

Agua Caliente Band of Cahuilla Indians Anthony Purnel Tribal Councilmember

Ex-Officio/Non-Voting Members

SunLine Transit (Ex Officio) Lauren Skiver General Manager

4

1. CALL TO ORDER

The Transportation Committee meeting was called to order on Monday, May 4, 2020 at 10:04 a.m. by Chair Robert Radi, City of La Quinta, via Zoom videoconference.

2. ROLL CALL

A roll call was taken, and it was determined that a quorum was present. MEMBERS/ALTERNATES PRESENT AGENCY Mayor Pro Tem Raymond Gregory City of Cathedral City Mayor Steven Hernandez City of Coachella (Arrived before Item 5)

Mayor Scott Matas City of Desert Hot Springs Mayor Ty Peabody City of Indian Wells

Mayor Pro Tem Elaine Holmes City of Indio Councilmember Robert Radi City of La Quinta

Councilmember Jan Harnik City of Palm Desert Councilmember Lisa Middleton City of Palm Springs Mayor Pro Tem Ted Weill City of Rancho Mirage Transportation Director Patricia Romo County of Riverside Tribal Councilmember Anthony Purnel Agua Caliente Band of Cahuilla Indians General Manager Lauren Skiver SunLine Transit Agency (Non-Voting Member)

MEMBERS ABSENT Councilmember Joseph DeConinck City of Blythe ALSO PRESENT Russell Betts City of Desert Hot Springs Dennis Woods City of Palm Springs Oscar Espinoza City of Coachella David Salgado SCAG Sarah Patterson SCAG Anne Azzu KOA Brittney Sowell SunLine Transit Agency Gwen Norton-Perry Michael Baker International STAFF PRESENT Tom Kirk Martin Magaña Joanna Stueckle Erica Felci Eric Cowle Beverly Newton Bassam Al-Beitawi Jim Sullivan Jonathan Hoy (Contract) Gary Leong Oscar Vizcarra

ITEM 5A

The audio file for this committee meeting can be found at http://www.cvag.org/audio.htm

5

3. PLEDGE OF ALLEGIANCE

Chair Radi led members in the Pledge of Allegiance.

4. PUBLIC COMMENTS ON AGENDA ITEMS CVAG staff read a comment submitted by Brad Anderson, Rancho Mirage resident, regarding the minutes of the Joint Executive and Transportation Committee meeting.

5. CHAIR/ EXECUTIVE DIRECTOR ANNOUNCEMENTS Councilmember Radi thanked CVAG staff for the work they have done in quickly transitioning to the new workplace environment. Tom Kirk updated the members regarding the CV Link project, which included information related to state funding. Mr. Kirk said that there would be nearly 20 miles under construction in 2020, and pointed out how this large construction project would be a boost to the economy.

6. CONSENT CALENDAR

IT WAS MOVED BY COUNCILMEMBER HARNIK AND SECONDED BY MAYOR MATAS TO:

A. APPROVE THE JANUARY 27, 2020 TRANSPORTATION COMMITTEE MINUTES B. APPROVE THE FEBRUARY 24, 2020 MEETING MINUTES FROM THE JOINT

TRANSPORTATION COMMITTEE & EXECUTIVE COMMITTEE MEETING THE MOTION CARRIED WITH 11 AYES, AND 1 MEMBER ABSENT

COUNCILMEMBER DECONINCK ABSENT MAYOR PRO TEM GREGORY AYE MAYOR HERNANDEZ AYE

MAYOR MATAS AYE MAYOR PEABODY AYE

MAYOR PRO TEM HOLMES AYE COUNCILMEMBER RADI AYE

COUNCILMEMBER HARNIK AYE COUNCILMEMBER MIDDLETON AYE MAYOR PRO TEM WEILL AYE TRANSPORTATION DIRECTOR ROMO AYE

TRIBAL COUNCILMEMBER PURNEL AYE 6.1 ITEM(S) HELD OVER FROM CONSENT CALENDAR

None

7. DISCUSSION / ACTION A. Selection of CVAG SCAG Transportation Committee Representative – Jim Sullivan

Martin Magaña presented the staff report. Mr. Magaña indicated there were two Council members who had expressed interest in serving on the SCAG Transportation Committee. This seat was vacated by Councilmember Middleton due to scheduling conflicts. Councilmember Dennis Woods and Councilmember Russel Betts each addressed the Transportation Committee. Member

6

discussion ensued. A roll call was taken to determine which candidate would be recommended to the Executive Committee. The result is as follows: Councilmember DeConinck Absent Mayor Pro Tem Gregory Russell Betts Mayor Hernandez Russell Betts Mayor Matas Russell Betts Mayor Peabody Russell Betts Mayor Pro Tem Holmes Russell Betts Councilmember Radi Russell Betts Councilmember Harnik Dennis Woods Councilmember Middleton Dennis Woods Mayor Pro Tem Weill Russell Betts Transportation Director Romo Dennis Woods Tribal Councilmember Purnel Russell Betts There were eight votes in support of Councilmember Russel Betts and three votes in support of Councilmember Dennis Woods. IT WAS MOVED BY MAYOR PRO TEM WEILL AND SECONDED BY MAYOR PEABODY TO RECOMMEND RUSSELL BETTS TO THE EXECUTIVE COMMITTEE TO SERVE ON THE SCAG TRANSPORTATION COMMITTEE AS CVAG’S REPRESENTATIVE. THE MOTION CARRIED WITH 11 AYES AND 1 MEMBER ABSENT. COUNCILMEMBER DECONINCK ABSENT MAYOR PRO TEM GREGORY AYE MAYOR HERNANDEZ AYE MAYOR MATAS AYE MAYOR PEABODY AYE MAYOR PRO TEM HOLMES AYE COUNCILMEMBER RADI AYE COUNCILMEMBER HARNIK AYE COUNCILMEMBER MIDDLETON AYE MAYOR PRO TEM WEILL AYE TRANSPORTATION DIRECTOR ROMO AYE TRIBAL COUNCILMEMBER PURNEL AYE

B. Funding Match for ATP Cycle 5 Projects – Erica Felci

Erica Felci presented staff report. Member discussion ensued.

IT WAS MOVED BY MAYOR PRO TEM HOLMES AND SECONDED BY MAYOR PRO TEM GREGORY TO AUTHORIZE THE EXECUTIVE DIRECTOR TO COMMIT REGIONAL TRANSPORATION FUNDING WITH THE PREVIOUSLY APPROVED 2019 BICYCLE AND PEDESTRAIN SAFETY PROGRAM – ATP PREPARTION FUND SO THAT PROJECTS CAN MAXIMIZE LEVERAGE AND POINTS IN APPLICATIONS FOR THE STATE’S ATP CYCLE 5 GRANT PROGRAM, WITH THE CONDITION THAT ACTUAL EXPENDITURE OF FUNDS WOULD BE DEPENDENT ON SECURING THE GRANT FUNDING AND FUNDING CONTRIBUTIONS BY LOCAL JURISDICTIONS.

THE MOTION CARRIED WITH 9 AYES, 2 ABSTENSIONS AND 1 MEMBER ABSENT.

7

COUNCILMEMBER DECONINCK ABSENT MAYOR PRO TEM GREGORY AYE MAYOR HERNANDEZ AYE

MAYOR MATAS AYE MAYOR PEABODY ABSTAIN

MAYOR PRO TEM HOLMES AYE COUNCILMEMBER RADI AYE

COUNCILMEMBER HARNIK AYE COUNCILMEMBER MIDDLETON AYE MAYOR PRO TEM WEILL ABSTAIN TRANSPORTATION DIRECTOR ROMO AYE TRIBAL COUNCILMEMBER PURNEL AYE

C. Regional Funding Advocacy Related to COVID-19 – Erica Felci

Ms. Felci presented staff report. Member discussion ensued. IT WAS MOVED BY MAYOR HERNANDEZ AND SECONDED BY COUNCILMEMBER HARNIK TO AUTHORIZE THE EXECUTIVE DIRECTOR TO ADVOCATE FOR THE COACHELLA VALLEY’S FAIR SHARE IN ANY STATE OR FEDERAL LEGISLATION DEVELOPED IN RESPONSE TO COVID-19 ECONOMIC REBOUND AND TO SEEK FUNDING REIMBURSEMENT OPPORTUNITIES, AS THEY DEVELOP, TO OFFSET COSTS INCURRED BY REGIONAL PROGRAMS.

THE MOTION CARRIED WITH 9 AYES, 1 NO, AND 2 MEMBERS ABSENT. COUNCILMEMBER DECONINCK ABSENT

MAYOR PRO TEM GREGORY AYE MAYOR HERNANDEZ AYE

MAYOR MATAS ABSENT MAYOR PEABODY AYE

MAYOR PRO TEM HOLMES AYE COUNCILMEMBER RADI AYE

COUNCILMEMBER HARNIK AYE COUNCILMEMBER MIDDLETON AYE MAYOR PRO TEM WEILL NO TRANSPORTATION DIRECTOR ROMO AYE TRIBAL COUNCILMEMBER PURNEL AYE

8. INFORMATION

a) Status of I-10 Interchange Projects

b) CVAG Regional Arterial Program - Project Status Report

c) Transportation Committee Attendance Roster d) Regional Signal Synchronization Update e) Next Steps in Evaluating Funding Needs for Affordable Housing and Related Programs

These items were placed in the agenda for member information.

8

9. PUBLIC COMMENTS ON NON-AGENDA ITEMS CVAG staff read a letter submitted by Brad Anderson, Rancho Mirage resident, regarding CVAG providing a toll-free phone number for the public to attend Zoom meetings.

10. ANNOUNCEMENTS

Upcoming Meetings: Transportation Committee – Monday, June 1, 2020 at 10:00 a.m. Executive Committee – Monday, June 1, 2020 at 4:30 p.m.

11. ADJOURNMENT

There being no further business, Chairman Radi adjourned the meeting at 11:13 a.m. Respectfully submitted,

Beverly Newton Beverly Newton CVAG Office Assistant

9

ITEM 5B

Staff Report Subject: Amendment Number One to Right-of-Way Services Agreement with County

of Riverside Economic Development Agency for the CV Link project Contact: Martin Magaña, Director of Transportation (mmagana@cvag.org) Recommendation: Authorize the Executive Director to execute an amendment to the right of way services agreement with County of Riverside Economic Development Agency (EDA) for an increase in their hourly rate related to the CV Link project and authorize the CVAG Executive Director and/or Legal Counsel to make minor changes/revisions for clarification purposes. Background: In September 2017, the CVAG Executive Committee approved a contract with the County of Riverside’s Economic Development Agency (EDA) to lead the acquisition of property along the CV Link route. Most of the right of way is associated with property that is either owned or controlled by flood control easements by the Coachella Valley Water District (CVWD) or Riverside County Flood Control District & Water Conservation District (RCFC&WCD). Not all the required right of way may be acquired in the conventional manner, such as easements and in-fee. Rather, much of the right of way will most likely involve license agreements or some other form of agreement between CVAG and the flood control agencies. The EDA has extensive experience in acquiring right of way for the County and other jurisdictions. In addition, the EDA provides other professional services including appraisals, escrows, titles, deeds, recording documents, fees, negotiations, and any other services required to fully comply with established policies and procedures for right of way activities. The original contract identified the need to amend the hourly rates based on rates set annually by the Riverside County Board of Supervisors. Since the contract was executed, the Board has approved a rate change for FY 19/20 and in January 2020 approved another one for the upcoming FY 20/21. In order to make the County whole, CVAG is requesting approval of the rate changes to reflect the current rate and the new rate that will take effect for FY 20/21. Fiscal Impact: The original hourly rate of $157.69 per hour includes all County EDA staff working on right of way activities. FY 2018/19 had no changes and the hourly rate remained the same. However, the hourly rate for FY 19/20 changed to $160.63 and the new hourly rate for FY 20/21 will be $168.58. CVAG continues to see this contract as an efficient way to move forward since the County has the experience and staff resources available. Grants and other funding sources have been secured to pay for EDA’s services. Attachments: Amendment Number One

10

AMENDMENT NUMBER ONE TO THE

AGREEMENT FOR REAL ESTATE SERVICES BETWEEN COUNTY OF RIVERSIDE

AND COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS

FOR THE CV LINK PROJECT

This AMENDMENT NUMBER ONE is made and entered into this 1st day of June, 2020, by and between the County of Riverside, a political subdivision of the State of California ("County"), acting by and through its Economic Development Agency, Real Estate Division ("EDA"), and the Coachella Valley Association of Governments ("CVAG") a joint powers authority (also referred to individually as "Party" and collectively as "Parties").

WHEREAS, CVAG has a need to assess and acquire interests in land as part of their CV Link Project (the "Project");

WHEREAS, EDA is a department of the County that provides real estate services for the various County departments and special districts, and may provide real estate services for other public agencies on a contract basis;

WHEREAS, CVAG desires to enter into this Amendment to engage EDA to continue to provide real estate services for CVAG for the Project;

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the Parties agree as follows:

Section 3, Compensation, of the original Agreement authorized compensation as follows:

“CVAG shall pay EDA at the current Board approved rate of $157.69 per hour ("Current

Rate") for services performed within Fiscal Year 2017/2018, for the actual number of hours spent pursuing and processing the acquisition of the real property required for the Project. No work shall be undertaken on any specific parcel until authorized pursuant to the procedures set forth in Section 7 of this Agreement. EDA shall submit an invoice on a monthly basis for time spent on the Project, and CVAG shall pay such invoice within thirty (30) days of date of invoice. All invoices shall include actual time spent on Project at the Current Rate, plus any actual costs incurred. Invoices for services provided by EDA shall be presented in a format to be agreed upon by CVAG and EDA. Rates for Fiscal Year

2018/2019 and future years are subject to Board of Supervisors rate approval. Any modification to the approved rate will be adjusted through an amendment to this Agreement.” Summary Original authorized hourly rate obligation $ 157.69 Authorized hourly rate obligation for FY 2019/2020 $ 160.63 Authorized hourly rate obligation for FY 2020/2021 $ 168.58

11

IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number One to be

executed by their duly authorized representatives on this date:

COUNTY OF RIVERSIDE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS By: ____________________________ By:_____________________________ Vincent Yzaguirre, Dep. Dir. of Real Estate Tom Kirk, CVAG Executive Director Date: June 1, 2020 Date: June 1, 2020

12

ITEM 5C

Staff Report

Subject: Amendment Number One to the Reimbursement Agreement for Intersection

Improvements at Washington Street and Fred Waring Drive Contact: Eric Cowle, Transportation Program Manager (ecowle@cvag.org) Recommendation: Authorize the Executive Director to approve Amendment Number One to the Reimbursement Agreement with the City of La Quinta for a time trigger extension to May 30, 2021 related to the intersection improvements at Washington Street and Fred Waring Drive. Background: On November 28, 2017, the cities of La Quinta, Palm Desert and Indian Wells requested regional funding for design and construction of intersection improvements at Washington Street and Fred Waring Drive. The proposed improvements would modify the intersection to achieve a level of service (LOS) E or better during peak hours. As part of the request, a traffic analysis was submitted that justified the improvements. The project would create triple left turn lanes to all segments of the intersection. The northeast and southeast corners of the intersection are in the City of La Quinta. The intersection’s northwest corner is in the City of Palm Desert, and the southwest corner in the City of Indian Wells. The Southwest Church occupies the southwest quadrant of the intersection and is adjacent to the Indian Wells Tennis Garden, which is home to the second largest dedicated tennis stadium in the world. Colonel Mitchell Paige Middle School is located approximately one-quarter mile north of the Washington Street and Fred Waring Drive intersection. At the February 26, 2018 meeting, the CVAG Executive Committee approved a Reimbursement Agreement with the City of La Quinta, which serves as the lead agency. The Reimbursement Agreement contained a time trigger, requiring that construction begin within two years of the Agreement’s execution, which was fully executed at the end of May 2018. The City of La Quinta has requested an extension of the time trigger until May 30, 2021 for construction to begin. With the design plans completed, the extension is needed to allow for additional right of way acquisition. The City’s request letter is attached. The timing of the letter did not allow for this amendment to be presented to CVAG committees before the deadline established in the current reimbursement agreement. CVAG staff recommends extending the time trigger in order to complete this project. The proposed capital improvements will enable the intersection to handle high peak-season traffic demand and reduce unacceptable traffic queues that are currently experienced at the intersection.

13

Fiscal Analysis: There is no additional funding for the time trigger extension. As described when the agreement was approved in February 2018, the total cost of the proposed improvements is $1,860,745. CVAG’s regional share of the costs is 75%, which would be a not-to-exceed amount of $1,395,555. The remaining 25% local share will be split by the three jurisdictions, with the City of La Quinta at $232,596 (50%), City of Palm Desert at $116,298 (25%) and City of Indian Wells at $116,298 (25%). The City of La Quinta has indicated that additional funding, approximately $15,000, will be required before project completion to acquire the needed right of way. This funding is not being requested at this time. Attachments: 1. Letter from City of La Quinta 2. Amendment No. 1

14

May 26, 2020 Martin Magaña Director of Transportation Coachella Valley Association of Governments 73-710 Fred Waring Drive, Suite 200 Palm Desert, CA 92260 Reference: Agency Reimbursement Agreement by and between CVAG and the

City of La Quinta, together with the City of Palm Desert and Indian Wells, for Operational Improvements at the Intersection of Washington Street and Fred Waring Drive dated February 26, 2018

Subject: Request for Amendment to the Agency Reimbursement Agreement to

Extend the “Time Trigger” by Twelve Months Dear Mr. Magaña, The Cities of La Quinta, Palm Desert and Indian Wells respectfully request CVAG extend the “Time Trigger” within the Joint Agency Reimbursement Agreement by an additional twelve (12) months. The date required for beginning street construction is requested to be extended by twelve (12) months to allow more time to acquire right-of-way. Since the execution of the Reimbursement Agreement, the cities have successfully prepared draft 100% plans and have purchased and acquired the proposed signal poles and mast arms. The right-of-way timeline has been primarily affected by two items: additional time was needed to coordinate with CVAG to establish the additional right-of-way needs for the future regional fiber hub; and additional time is needed to coordinate right-of-way acquisition due to the issues associated with COVID-19 social distancing. It is now anticipated that right-of-way will be cleared by July 2020. Once actual costs are known for the right-of-way needs for the future regional fiber hub, the cities will request that the right-of-way acquired on behalf of CVAG’s Regional Signal Synchronization Project be eligible to be reimbursed at the actual cost.

15

The City of La Quinta appreciates CVAG’s consideration of this amendment request. Please feel free to contact me at (760) 777-7045 or at bmckinney@laquintaca.gov if you have any questions.

Sincerely,

Bryan McKinney, P.E. Public Works Director/City Engineer

CC: Eric Cowle Lorissa Gruehl, P.E.

16

AMENDMENT NUMBER ONE TO THE REIMBURSEMENT AGREEMENT BETWEEN CVAG AND THE CITY OF LA QUINTA

FOR THEINTERSECTION IMPROVEMENTS AT WASHONGTON STREET AND FRED WARING DRIVE

This AMENDMENT NUMBER ONE is made and entered into this 29th day of June, 2020, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), and the City of La Quinta, and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original Agreement for the Intersection Improvements at Washington Street and Fred Waring Drive. This Amendment Number One shall require the Intersection Improvements at Washington Street and Fred Waring Drive to commence construction by May 31, 2021. IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number One to be executed by their duly authorized representatives on this date: COACHELLA VALLEY ASSOCIATION CITY OF LA QUINTA OF GOVERNMENTS By: _______________________________ By: _______________________________

Tom Kirk, CVAG Executive Director Jon McMillen, City Manager

17

ITEM 5D

Staff Report Subject: Amendment No. 7 to the Engineering Design Contract with Alta Planning &

Design for CV Link to Extend the Term with no additional funds. Contact: Martin Magaña, Director of Transportation (mmagana@cvag.org) Recommendation: Approve Amendment No. 7 for a no-cost extension to the CV Link contract with Alta Planning & Design, ending on September 30, 2020.

Background: On July 18, 2014, the Executive Committee approved a contract with Alta Planning & Design for planning, design and engineering services related to CV Link in an amount of $6,217,000, plus a 10 percent contingency. According to the terms, the contract was set to terminate on December 31, 2017. The contract has been amended by the CVAG Executive Committee several times over the years to address additional design and engineering needs, as well as to extend the terms to June 30, 2020. The most recent amendment occurred in June 2019, when the Executive Committee approved an amendment to Alta’s contract in an amount of $1,415,955 for various tasks including additional survey work, analysis of a low-water crossing and support services to prepare the construction bid documents. Alta has played an integral role in the development of CV Link, and their experience with the project cannot be replicated. The team has extensive expertise in the field of active transportation and has been a resource not only to CVAG but to member jurisdictions as the design is finalized. Alta provided the construction support/ management for the first 2.3-mile section of CV Link between Vista Chino Road in the City of Palm Springs and Ramon Road in the City of Cathedral City. They also were an on-location resource as the City of Palm Springs built approximately one mile of the project along Demuth Park and Tahquitz Creek Golf Course. Alta continues to provide design services. There is still some work to be done on the design for CV Link, but no additional funds are being requested. Alta’s contract is set to expire on June 30, 2020 and there is still funding available to complete certain tasks. CVAG staff is recommending that the contract be extended to September 30, 2020 with no additional funding. This will allow additional time for Alta to complete tasks per their existing contract. CVAG staff may seek additional construction support services from Alta associated with the next phase(s) of the project. The scope and cost of those services would likely be presented for consideration in conjunction with the award of any construction contract.

Fiscal Analysis: The no-cost contract amendment is to extend the term of the contract to September 30, 2020. Approved funds are available to cover any additional work. Attachment: Contract Extension of Time for Alta Planning & Design.

18

AMENDMENT NUMBER SEVEN to the

ALTA PLANNING + DESIGN - CVAG DESIGN AND ENGINEERING SERVICES AGREEMENT

for the CV LINK PROJECT

This AMENDMENT NUMBER SEVEN is made and entered into this 1st day of June, 2020, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), and Alta Planning + Design (Consultant), and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original Agreement for the CV Link Project. This Amendment Number Seven authorizes CVAG to extend the contract term to September 30, 2020, with no additional funds. Summary Previously authorized Active Transportation Program federal funds $ 6,217,000 as noted in Revised Executive Committee report 9-29-15 Amendment Number One $ 239,000 Amendment Number Two $ 204,238 Amendment Number Three $ 106,302 Amendment Number Four (Contract Extension Only) $ 0 Amendment Number Five $ 1,260,287 Amendment Number Six $ 1,415,955

Amendment Number Seven (Contract Extension Only) $________0 Current Estimated Design and Engineering Cost for CV Link Project $ 9,442,782

19

IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number Seven to

be executed by their duly authorized representatives on this date:

COACHELLA VALLEY ASSOCIATION ALTA PLANNING + DESIGN OF GOVERNMENTS By: _______________________________ By: _______________________________

Tom Kirk, CVAG Executive Director George Hudson, Principal Date: June 1, 2020 Date: June 1, 2020

20

ITEM 7A

Staff Report Subject: Contract Amendment Number Two for the I-10/Portola Interchange and Initial

Transportation Project Cash Flow Discussion Contact: Jonathan Hoy, P.E. Contract Staff RECOMMENDATION:

1) Approve Amendment Number Two to the Reimbursement Agreement with the County of Riverside for the I-10/Portola Avenue Interchange Project to extend the time trigger for one year to June 29, 2021;

2) Direct the Executive Director to provide a five-year cashflow projection for approved transportation projects, including potential future obligations, and provide short-term and long-term policy recommendations.

BACKGROUND: CVAG has received a request to extend the time trigger that is attached to the Interstate 10/ Portola Avenue interchange project. Given the current economic climate that has been caused by the COVID-19 pandemic, CVAG staff is providing background on the project as well as the larger implications on cash flow.

The Portola Avenue Interchange Project was authorized for Project Approval and Environmental Documentation (PAED) funding by CVAG’s Executive Committee in December 2007 as a part of CVAG’s Interchange Preparation Fund. At the same time, a Future Agreement to complete the project through construction was authorized. Initially, the City of Palm Desert was the lead agency for this project. In September 2014, CVAG’s Executive Committee approved Amendment Number One, adding Riverside County to the Agreement as the Lead Agency.

The Reimbursement Agreement with Riverside County contained a time trigger that requires the project to be in construction by June 29, 2020. While the project had initially been scheduled to go to construction in 2019, Riverside County has run into difficulty in obtaining right-of-way from Union Pacific Railroad. While negotiations continue, Riverside County is requesting three additional years to allow enough time to secure the necessary right-of-way and commence construction. The County’s request letter is attached.

While the County has requested an extension of three years, staff is instead recommending an extension of one year. This will allow for a fiscal analysis to be conducted over the summer to evaluate its financial obligations and any anticipated economic impacts to CVAG’s local and regional funding sources.

Staff is also recommending a modification to the reimbursement agreement that would limit the authorized reimbursement to the design and right-of-way phases. It is CVAG practice to authorize reimbursement by project phase. However, in 2008 the reimbursement agreement authorized all

21

phases of work, which included design, right-of-way & construction. At this time, it would be imprudent for CVAG to authorize reimbursement through construction, considering the $31 million cost increase, the potential increase in right-of-way cost associated with Union Pacific & the initial cash flow concerns described herein.

Portola Avenue and other future projects have secured little-to-no outside funding, so the next stages of these projects will have a significant impact on regional and local resources. This is a much different scenario compared to other recently completed interchanges along Interstate 10, which were completed by utilizing more than $180 million in federal and state funding. This outside funding represented 80% of the project cost. Future interchange projects have secured less than 1% of outside funding. A chart highlighting this is below:

There are a number of reasons that the funding outlook is so different than years past. For one, the Coachella Valley interchanges benefited from the federal stimulus funding that came down from Washington after the 2008 recession. Another reason is that, even before COVID-19 hit, the amount of state and federal funding that trickled to the Coachella Valley was much less than in previous cycles. Committee members will recall this issue was raised in September 2019, when discussing the State Transportation Improvement Program (STIP) funds. The statewide estimate for STIP came back lower than expected. Riverside County’s targeted share is $20.8 million, after accounting for Planning, Programming and Monitoring (PPM). That meant only $4.472 million in STIP funding was available for the Coachella Valley for a five-year period from FY2020/21-2024/25.

COVID-19 also will have an impact on future cash flow at CVAG.

On May 13, 2020, the Riverside County Transportation Commission (RCTC) released revised FY 2019/20 and FY 2020/21 revenue projections for Measure A, Local Transportation Fund, and the Transportation Uniform Mitigation Fee (TUMF). Significant reductions are also expected to impact the formula-based city and county local streets and roads (LSR) funds from the state, including the Highway Users Tax Account (HUTA) and the Road Maintenance and Rehabilitation Account (RMRA – from SB1 of 2017).While the reductions in revenue reflect a significant decrease in revenues as a result of the COVID-19 impact, it is anticipated that revenues will continue to decrease in the next fiscal year which may impact regional transportation programs and projects. CVAG staff is working work with RCTC staff and continue to monitor revenues to determine if any required adjustments are needed as impacts of COVID-19 become clearer.

CVAG staff is recommending that, as part of this approval, the Committee direct the Executive Director to provide an analysis of the cash flow implications of Portola Avenue and these upcoming projects. CVAG’s current cost-sharing policy is to cover 75 percent of the costs, with local jurisdictions covering 25 percent. CVAG staff is concerned that, if CVAG funds 75 percent

Description Total CVAG(Local) Federal/State Description Total CVAG(Local) Federal/State

Bob Hope/I-10 $52,000,000 $1,495,000 $50,505,000 Monroe/I-10 $114,000,000 $114,000,000 $0

Indian Canyon/I-10 $35,000,000 $9,000,000 $26,000,000 Jackson/I-10 $105,000,000 $105,000,000 $0

Palm Dr/Gene Autry/I-10 $35,000,000 $6,400,000 $28,600,000 Portola/I-10 $104,212,000 $104,212,000 $0

Date Palm/I-10 $31,400,000 $4,300,000 $27,100,000 Avenue 50/SR86 $40,000,000 $28,000,000 $800,000

Jefferson St/I-10 $71,300,000 $23,300,000 $48,000,000 Avenue 50/I10 $50,000,000 $35,500,000 $2,000,000

Total: $224,700,000 $44,495,000 $180,205,000 Dillon/SR86 $65,000,000 $65,000,000 $0

Dillon I-10 $65,000,000 $65,000,000 $0

DaVall/I-10 $60,000,000 $60,000,000 $0

Total: $603,212,000 $576,712,000 $2,800,000

Recently Completed Interchange Projects Future Interchange/Bridge Projects

22

of Portola or other high-cost interchanges, it will significantly impact the cashflow and make it difficult to fund other transportation projects that have been obligated under existing reimbursement agreements. CVAG staff intends to present short-term and long-term policy recommendations as part of this analysis. FISCAL ANALYSIS: Amendment #2 for the Portola Avenue interchange does not have any additional costs associated with it.

The original construction cost estimate for this interchange was $72 million. The new County construction cost estimate tops $103 million, an increase of approximately $31 million. Under CVAG’s current cost-sharing policy, a local jurisdiction pays 25% and CVAG pays 75% of eligible costs. That would put CVAG’s costs at more than $77 million.

The City of Palm Desert deposited $15 million as part of a Bond Proceeds Funding Agreement (April 28, 2014) with CVAG as part of their local match. The $15 million came from the City’s redevelopment funds that may have to otherwise be returned to the state. Per the Bond Funding Agreement, the City is obligated to fund the difference of any increases.

23

AMENDMENT NUMBER TWO TO THE

REIMBURSEMENT AGREEMENT BETWEEN CVAG AND THE COUNTY OF RIVERSIDE FOR THE

PORTOLA AVENUE INTERCHANGE AT I-10 PROJECT

This AMENDMENT NUMBER TWO is made and entered into this 1st day of June, 2020, by and between the Coachella Valley Association of Governments, a California joint powers agency (CVAG), and the County of Riverside (County), and is made with reference to the following background facts and circumstances. All other terms and conditions shall remain the same as stated in the original Agreement for the Portola Avenue Interchange at I-10 Project. This Amendment Number Two shall authorize reimbursement through design and right-of-way phase only. Reimbursement for construction will require a future amendment. This Amendment Number Two shall require the Portola Avenue Interchange project to commence construction by June 29, 2021.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment Number Two to be

executed by their duly authorized representatives on this date:

COACHELLA VALLEY ASSOCIATION COUNTY OF RIVERSIDE OF GOVERNMENTS By: _______________________________ By: _______________________________

Tom Kirk, CVAG Executive Director

24

ITEM 8A

Staff Report Subject: Status of I-10 Interchange Projects Contact: Eric V. Cowle, Transportation Program Manager (ecowle@cvag.org)

Recommendation: Receive and File. Background: Attached is the latest status report for I-10 interchange projects as of 5/01/2018. Completed

1) Indian Canyon @ I-10 (Mar ‘12) 4) Monterey Avenue Ramp @ I-10 (Apr ’15) 2) Gene Autry/Palm Drive @ I-10 (Mar ’12) 5) Bob Hope/Ramon @ I-10 (Sep ’11) 3) Date Palm Drive @ I-10 (May ’14) 6) Jefferson Street @ I-10

Construction complete. Work on closing out project.

Portola @ I-10 PS&E, ROW. Railroad issues under consideration. Estimated construction start 2021. Monroe @ I-10 PAED underway. Jackson @ I-10 PAED underway. Ave 50 @ I-10 PS&E contract underway. Dillon Road @ I-10 @ SR86 PAED underway. Golf Center Parkway @ I-10 PSR on hold. FISCAL ANALYSIS: Funding for all the interchange projects has been budgeted for through the project phase indicated and secured through various funding sources so there is no additional fiscal impact.

25

Lead CVAG Funded Project Description Agency Design CON Through Status

Bike/Pedestrian Safety ProjectsPalm Drive Signals and Lighting DHS Construction First Phase under construction. Balance pending ATP grant results. Palm Canyon Intersection Pedestrian Enhancements PS Construction In construction. Bid opening 11/20.S. Palm Canyon, E. Palm Canyon Improvements PS Construction In construction. Bid opening 11/20.Indian Canyon Intersection Pedestrian Enhancements PS Construction Construction underway. Awaiting long-lead items.Date Palm Sidewalk Gaps CC Construction Contract awarded. Awaiting long-lead items.Calhoun Street Improvements Indio Construction Under construction.Vista Chino Signals PS Construction Contract awarded. Awaiting long-lead items.Dinah Shore Mid-Block Crossing CC Construction Contract awarded. Awaiting long-lead items.Palm Canyon Crosswalks PS Construction Project completed.Avenue 48 Bicycle Lanes Indio Construction Construction (striping) in March 2020, folded into ATP - Arts & Music Line

COR-County of Riverside; RM-Rancho Mirage; IW-Indian Wells; PD-Palm Desert, PS-Palm Springs; CC-Cathedral City; COA-Coachella; LQ-La Quinta; DHS-Desert Hot Springs

Lead GrantProject Description Agency Design App Status

CV Link CVAGSignal Synchronization CVAGATP - Arts & Music Line CVAGATP - DHS CV Link Extension DHSATP - Cathedral City Downtown Connectors CC

Under design. Working on public outreach, traffic study, prelim application work.Under design. DHS approved Reimbursement Agreement 2/18/20Under design.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTSBicycle/Pedestrian Safety Program - Project Status Report

6/1/2020

CM under contract 1/27/20. Preconstruction work underway. Estimated construction by Jun 2020.Pilot project initiated. Work on PSE. Work on RFA.

ITEM 8B

26

WORK LEAD CVAG CVAGPROJECT DESCRIPTION ORDER NO. AGENCY AUTHORIZED EXPENDED EXCESS FUNDS

Completed Projects - Prior years 9,038,848 8,980,333 58,515Completed Small Projects 721,492 721,492 0

ARTERIAL LINKSCompleted Arterial Link Projects - Prior years 99,720,656 78,306,501 17,316,971Avenue 50 (fr. Jefferson St. to Jackson St.) 30239 INDIO 550,000 521,010 28,990Avenue 42 (fr. Golf Ctr. Pkwy. to Clinton St.) 30137 INDIO 5,000,000 3,763,076 1,236,924Miles (fr. WWR to Clinton) 30305 COR 22,425,000 22,299,654 125,346Vista Chino Drive (PSR) PS 375,000 (Project cancelled)Cook Street Widening (fr. Fred Waring to Frank Sinatra) 30176 PD 3,000,000 1,810,527 1,189,473Date Palm Drive Impr. (to and including Vista Chino Drive Intersection) 30209 CC 560,062 473,720 86,342Indian Avenue (between 20th Ave. and Dillon Road) DHS 8,547,562 (Project cancelled)SR-111 (Indian Wells) 30410 IW 12,730,337 9,432,795 3,297,542Monroe (fr. Ave. 52 to I-10) 30193 INDIO 11,925,025 10,547,633 1,377,392Washington Street / Highway 111 Intersection Improvements 30460 LQ 582,483 481,493 100,990Varner Road (fr. Adams to Jefferson) 30145 INDIO 7,209,235 5,265,370 1,943,865Fred Waring (Adams to Port Maria) 30168 COR 5,370,000 5,370,000 0Traffic Signals Project 30260 COACHELLA 1,725,000 1,725,000 0 Sub-Total - Arterial Links 179,720,360 139,996,780 26,703,835

BRIDGESCompleted Bridge Projects - Prior years 23,496,200 20,922,484 2,573,716Dillon Road Grade Separation 30250 VARIOUS 2,880,854 1,153,582 1,727,272Adams Street Bridge 30450 LQ 2,414,035 2,414,035 0Indian Canyon Dr. (across White Water River Wash) 30370 PS 2,301,000 2,078,736 222,264Avenue 52 Grade Separation 30246 COACHELLA 6,215,625 6,215,625 0Gene Autry (fr. I-10 to Vista Chino incl. WWR & Railroad Bridge) 30350 PS 9,304,938 8,046,164 1,258,774 Sub-Total - Bridges 46,612,652 40,830,626 5,782,026

INTERCHANGESCompleted Interchange Projects - Prior years 57,454,816 50,865,406 6,589,410Ramon / I-10 Interchange (Bob Hope to Varner) 30212 Caltrans 11,710,000 0 11,710,000 CRamon / I-10 Interim Loo p Ramp / Signal Project 30217 COR 100,000 100,000 0Bob Hope / Ramon / I-10 Interchange 30212 CALTRANS 5,215,000 963,855 4,251,145Date Palm / I-10 Interchange incl. Railroad Bridge 30210 VARIOUS 17,181,000 11,678,993 5,502,007Palm Dr. / Gene Autry / I-10 Interchange 30220 COR 25,931,000 5,997,056 19,933,944Indian / I-10 Interchange 30230 PS 3,142,835 2,604,198 538,637Monterey / I-10 Interchange 30180 PD 5,150,000 3,990,633 1,159,367 Sub-Total - Interchanges 125,884,651 76,200,141 49,684,510

MID-VALLEY PARKWAYMesquite (fr. GAT to Dinah Shore incl. Dinah Shore Bridge) 30060/70 PS/CC 15,246,583 14,520,220 726,363Dinah Shore (fr. Date Palm to Plumley) 30079 CC 780,928 780,928 0Dinah Shore (fr. Plumley to Bob Hope) 30080/82/83 MULTI 4,642,875 2,953,163 1,689,712Bob Hope (fr. Frank Sinatra to Dinah Shore) 30090 RM 1,969,000 1,141,365 827,635Airport Extension Stage II 30100 PS 2,641,600 2,635,916 5,684 Sub-Total - Mid-Valley Parkway 25,280,986 22,031,592 3,249,394

OTHERFeasibility Study (for Gene Autry/Vista Chino/Indian) 30050 PS 90,000 89,989 11 Sub-Total - Other 90,000 89,989 11

GRAND TOTAL $387,348,989 $288,850,953 $85,478,290

A - Advanced monies B - Local contributions of $200,000 by jurisdictions C- Funded by STIP

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTSRegional Arterial Program - Contract Status Report (Completed Projects)

Report as at April 30, 2020ITEM 8C

27

WORK LEAD CVAG CVAG CVAG COMMITTED

PROJECT DESCRIPTION ORDER NO. AGENCY AUTHORIZED EXPENDED FUNDS REMAINING

ARTERIAL LINKS

Regional Traffic Signal Synchronization 20100 CVAG 4,580,612 237,060 4,343,552

North Indian Canyon Drive Widening 30122 COR 3,591,000 1,900,665 1,690,335

Jefferson Street and Varner Road (North of Interstate 10) 30142 INDIO 4,500,000 1,611,754 2,888,246

Madison Street (fr. Avenue 52 to Indio Blvd.) 30194 INDIO 24,204,794 19,186,266 5,018,528

SR-111 (between Rubidoux St. & 760' west of Madison St.) 30197 INDIO 7,074,009 6,911,787 162,222

Date Palm Drive Impr. (I-10 and Varner Rd.) 30207 CC 2,337,000 464,134 1,872,866

Avenue 48 (bet. Jackson St. & Van Buren St.) 30237 COACHELLA 991,500 991,500 0

Avenue 48 (bet. Van Buren St. and Dillon Road) 30255 COR 450,000 446,846 3,154

Avenue 50 (bet. Calhoun St. & Harrison St.) 30253 COACHELLA 3,375,000 205,570 3,169,430

Avenue 50 (bet. SR86 and I-10) 30257 COACHELLA 1,365,000 745,952 619,048

Jackson Street Signal Improvements Project 30290 INDIO 2,655,900 2,484,941 170,959

Avenue 50 and Jackson Street Intersection Improvements 30320 INDIO 225,000 67,297 157,703

Washington St. & Fred Waring Drive Intersection Improvements 30455 LQ 1,395,555 73,629 1,321,926

Bicycle & Pedestrian Safety Program 30480 VARIOUS 10,482,884 2,201,257 8,281,627

CV Link CVAG 20,000,000 0 20,000,000

Portola Avenue (North of Gerald Ford Drive) PD 534,935 0 534,935 F

Varner Road (Intersection Impr. at Ramon Rd.) COR 1,164,000 0 1,164,000 F

Varner Road (fr. Ramon Rd. to Monterey Ave.) COR 1,870,758 0 1,870,758 F

Airport Blvd. (fr. Harrison St. to Highway 111) COR 7,898,603 0 7,898,603 F

Frank Sinatra Dr. Intersection @ Hwy. 111 RM 670,712 0 670,712 F

Monterey Ave. Widening (Dinah Shore to Gerald Ford) ($592,727) RM 770,034 0 770,034 F

Portola Avenue (Northwest of Fred Waring Drive) PD 600,000 0 600,000 F

Interchange Improvement (I-10 and Avenue 50) COACHELLA 1,875,000 1,875,000

Indian Canyon Drive (between Camino Parocela to Aleo Road) PS 1,500,000 1,500,000

Sub-Total - Arterial Links 104,112,296 37,528,658 66,583,638

BRIDGES

Cathedral Canyon Bridge 30076 CC 2,577,093 263,140 2,313,953

Date Palm Drive Bridge 30077 CC 1,608,925 1,277,163 331,762

Frank Sinatra Bridge over WWR 30088 RM 3,035,822 194,178 2,841,644

Ramon Road Bridge Widening 30218 PS 8,146,500 977,756 7,168,744

Indian Canyon (fr. Garnet to and incl. Railroad Crossing Bridge) 30235 PS 7,500,000 1,417,821 6,082,179

Avenue 50 Bridge 30243 COACHELLA 1,108,500 748,174 360,326

Avenue 56 Grade Separation 30247 COR 14,884,000 13,374,465 1,509,535

Avenue 66 Grade Separation 30248 COR 16,964,667 6,927,646 10,037,021

Avenue 44 Bridge 30308 INDIO 1,654,260 403,530 1,250,730

Vista Chino Drive Bridge 30355 PS 8,172,375 218,850 7,953,525

East Palm Canyon Drive Bridge (over Palm Canyon Wash) 30360 PS 1,109,611 64,922 1,044,689

South Palm Canyon Bridge (over Tahquitz Creek Channel) 30365 PS 788,850 97,776 691,074

Dune Palms Road Bridge 30445 LQ 3,369,000 1,820,269 1,548,731

Sub-Total - Bridges 70,919,603 27,785,691 43,133,912

INTERCHANGES

Portola / I-10 Interchange 30185 PD 54,075,000 1,437,089 52,637,911

Jefferson / I-10 Interchange 30192 COR 42,160,000 28,161,107 13,998,893

Interchange Preparation Fund 30199 VARIOUS 14,239,239 9,343,705 4,895,534

Avenue 50 / I-10 Interchange 30245 COACHELLA 2,300,768 2,300,768 0

Dillon Road/I10 Interchange & Dillon Road/SR86S Interchange COACHELLA 149,239 0 149,239

Sub-Total - Interchanges 112,924,246 41,242,668 71,681,577

GRAND TOTAL $287,956,144 $106,557,018 $181,399,127

F - Future reimbursements.

COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS

Regional Arterial Program - Contract Status Report

Report as at April 30, 2020

28

ITEM 8D

CVAG JURISDICTION JUL AUG SEPT OCT NOV DEC JAN FEB MAR APR MAY JUN

Blythe ✓ - ✓ - ✓ - ✓ ✓ - *

Cathedral City - ✓ - ✓ - ✓ ✓ - * ✓

Coachella ✓ - ✓ - ✓ - ✓ ✓ - * ✓

Desert Hot Springs ✓ - ✓ - ✓ - ✓ ✓ - * ✓

Indian Wells ✓ - ✓ - ✓ - ✓ ✓ - * ✓

Indio ✓ - ✓ - ✓ - ✓ ✓ - * ✓

La Quinta ✓ - ✓ - ✓ - ✓ ✓ - * ✓

Palm Desert ✓ - ✓ - ✓ - ✓ ✓ - * ✓

Palm Springs ✓ - ✓ - ✓ - ✓ ✓ - * ✓

Rancho Mirage ✓ - ✓ - ✓ - ✓ - * ✓

Riverside County ✓ - ✓ - ✓ - ✓ - * ✓

Agua Caliente Band of Cahuilla Indians - - ✓ - ✓ ✓ - * ✓

Absent

No Meeting *

Scheduled Dark Month -

Holiday H

FY 2019/2020 TRANSPORTATION COMMITTEE ATTENDANCE ROSTER

29

ITEM 8E

Staff Report

Subject: Signal Synchronization Pilot Project Contact: Eric Cowle, Transportation Program Manager (ecowle@cvag.org) Recommendation: Information Background: The development of a valley-wide signal synchronization program has been a longstanding goal of CVAG. During the July 15, 2019 meeting, the Transportation Committee discussed the merits of a change in the design approach. Instead of assuming that the two controller vendors currently deployed throughout the Coachella Valley would remain in place, the signal synchronization project would develop a performance-based standard for the valley’s specific needs that would result in one controller being implemented for the entire region. A key benefit to selecting one performance-based standard is that the project could be expanded to include the new controllers in all signalized intersections in the Coachella Valley. By replacing all the controllers within Phase I and II construction, cities will not be left with “legacy systems” to operate on top of the new regional synchronization project. In developing the performance-based standard, CVAG worked with member jurisdictions to consider the following: • The ability for all components of the network to be able to communicate with each other

in real time, including the latest federal standards with respect to controller software applications;

• The desire to utilize off-the-shelf hardware and software and eliminate the need for expensive, customized software; and

• The proven ability for the controller to run multiple transportation applications concurrently. The Executive Committee reviewed and approved this one-controller approach during their December 2019 meeting. The Executive Committee also supported a recommendation that came out of the Transportation Technical Advisory Subcommittee (TTAS) to complete a pilot project prior to start of construction. This would present an opportunity to demonstrate the new technologies and validate the performance of traffic signal controllers that reflect the proposed new performance-based standard paired with the corresponding software. TTAS also had recommended that the pilot be completed prior to distributing the project’s plans and specifications to the cities for approval. CVAG staff met with FHWA and Caltrans staff in December 2019 to seek guidance on the pilot project. Jesse Glazier of FHWA suggested that such a pilot project should not be conducted by the project’s construction contractor, and that the pilot project should take place outside of the actual project’s construction. FHWA also pointed out that federal regulations changed in 2019 to

30

allow for individual technology manufacturers to be identified in the bid package for federally funded ITS projects. Working with Advantec, the engineering consultant for the regional signal synchronization project, CVAG set up an agreement to purchase the necessary equipment with local funds for the pilot project and have a third-party install the equipment and software in three cities: Palm Springs, Cathedral City and La Quinta. One additional communication link was established with a signalized intersection (Ramon Road and Da Vall Drive) that is shared by the cities of Cathedral City and Rancho Mirage. Installation of the 10 advanced traffic controllers (ATCs) in the three cities took place over a two-week period in March 2020 prior to morning peak hour traffic, typically between the hours of 5 a.m. and 7 a.m. Field installation of the traffic controllers went very well. The pilot project also involved installation of the Advanced Transportation Management System (ATMS) software at the City Halls in the three pilot project cities and the Regional ATMS software and the Smart Transportation Management Platform software (STMP) at CVAG’s Palm Desert office. This process was more difficult to complete. As the pilot project was not connecting via fiber optic cable — which will be installed as part of the construction of the actual project — a public wireless cellular account had to be established to allow for communication between the field equipment, the cities, CVAG and ADVANTEC. The wireless connection still had to come into the cities’/CVAG networks through their server and behind their firewalls. This turned out to be complicated and a bit different for each location. But overall, the process went well. “Burning-in” the 10 new controllers proved to be a challenge due mostly to the new COVID-19 working conditions. Some IT staff were on vacation, and others were working from home. The public cellular lines were overloaded and keeping all the new controllers live to view with the software was a challenge. CVAG staff appreciates everyone’s perseverance and dedication to moving forward with the pilot project. The pilot project was successfully completed, and the final report was shared with TTAS when it met on May 27, 2020. After listening to a staff presentation and seeing a demonstration of the pilot from the City of La Quinta, TTAS unanimously to accept the results of the pilot project, as well as supported the release the project design plans, specifications and estimates (PS&E) to jurisdictions for their review. The City of Indian Wells abstained. TTAS also voted to identify the specific manufacturer, Intelight/Q-free, in the CVAG Signal Synchronization Project bid package for the traffic signal controller and software platform. This vote passed with the City of Indian Wells voting no and the City of Palm Desert abstaining. Additional steps are underway as the project nears construction of its first phase. CVAG is awaiting formal comments from FHWA, which were not received by the issuing of this staff report. The third-party review will be completed by the end of May 2020. Once these items are completed, CVAG staff anticipates reporting back to the Transportation Committee this summer to provide a comprehensive update on all the steps taken, as well as to seek direction on how to format the project’s bid package with respect to the traffic signal controller and corresponding software platform. Fiscal Analysis: The total cost of procuring the hardware and software along with the installation in the three cities cost under $50,000, within the Executive Director’s signature authority for this project. Attachment: Summary report on the signal synchronization pilot project

31

ITEM 8F

Staff Report

Subject: Update on the Western Coachella Valley Flooding and Blowsand Risk

Assessment Contact: Bassam AL-Beitawi, Transportation Engineer (balbeitawi@cvag.org) Recommendation: Information Background: On September 30, 2019, the CVAG Executive Committee authorized the Executive Director to execute a contract with Michael Baker International (MBI) for the Western Coachella Valley Flooding and Blowsand Risk Assessment. The project was launched earlier in the year in response to the record-setting rainfall of February 14, 2019. Too often, storms and major wind events force the closures of regional roadways, sometimes for weeks at a time. While CVAG has a Transportation Project Priority Study (TPPS) that lists transportation projects to be funded, there are high costs associated with some of these projects such as bridges, which are direly needed to cross waterways safely and save travel time. The Executive Committee approved the Assessment in order to develop near-term solutions, with more reasonable costs, that address flooding and blowsand events in the western Coachella Valley. CVAG and MBI held a kick-off meeting on November 26, 2019. Additional meetings were held with staff from the cities of Desert Hot Springs, Palm Springs, Cathedral City, and the County Flood Control District to introduce their project team, receive direct feedback to each city and the county specific concerns, and to obtain data, documents, and information for each study location within each city and the county. Based on the feedback, the study is focused on the following areas: Dillon Road, Little Morongo Road, Two Bunch Palms Trail, Indian Canyon Drive, Gene Autry Trail, Date Palm Drive, Los Gatos Road, and Varner Road. MBI is following a site-specific, four-phased approach in its study. The first two phases, including technical studies and analyzing the existing conditions, have been completed. MBI is now in the process of developing and evaluating alternative concepts. The risk assessment study, along with recommended design approaches, is scheduled to be concluded by the end of August. However, due to challenges scheduling meetings during the COVID-19 pandemic, the completion date might be extended an additional few weeks. CVAG staff anticipates presenting the plan and the proposed solutions to CVAG committees in the fall. Fiscal Analysis: The contract for MBI is for a not-to-exceed amount of $262,493. There are no additional costs associated with extending the original completion deadline by a few weeks.

32

ITEM 8G

Staff Report

Subject: 2020 CVAG General Assembly Information Contact: Joanna Stueckle, Executive Assistant (jstueckle@cvag.org)

Recommendation: Information.

Background: Every year, the CVAG General Assembly meets in late June to approve the next fiscal year budget as well as the incoming officer rotation. This meeting is traditionally a banquet event that is held in the jurisdiction of the Chair. Since March 2020, due to the COVID-19 pandemic, CVAG and other public agencies have been holding

meetings electronically through Zoom video conferencing. Although Riverside County has begun to

slowly reopen, it is difficult to know what restrictions might still be in place this summer. As such, CVAG

staff is making plans to hold this year’s General Assembly meeting via Zoom. Executive Director Tom

Kirk has contacted Chair Jeff Grubbe to discuss this topic and recommend holding a General Assembly

via Zoom this year.

The date of the General Assembly is Monday, June 29, 2020. The meeting time will be announced in the coming weeks, though staff anticipates it being held during the dinner hour, consistent with previous years. Once details are confirmed, CVAG will publish an official meeting notice, including sending it to all members of the General Assembly and CVAG’s partners.

Fiscal Analysis: None.

33

ITEM 8H

Staff Report

Subject: Streamlined Per Diem Process for CVAG Committees Contact: Joanna Stueckle, Executive Assistant (jstueckle@cvag.org)

Recommendation: Information.

Background: On March 16, 2020, most CVAG staff began primarily working remotely from home in

response to the COVID-19 pandemic. Working remotely has made it necessary to convert to more of

an electronic environment, which means not always relying on paper copies of documents in order to

conduct business.

After Governor Newsom’s Executive Order N-29-20 (March 18, 2020), all of CVAG’s committee meetings needed to be conducted via video/teleconferencing. Traditionally, elected officials would sign the per diem forms at their respective meetings. However, in this new meeting format, that would require a cumbersome process of mailing the form to each member and then asking the members to return the forms. In an effort to simplify the per diem process, while ensuring transparency and accountability for the audits, staff updated the procedure of certifying elected official meeting attendance. Starting with the March 19 Executive Committee meeting, staff created a form that is submitted to the CVAG finance department, certifying which members attended the meeting and allowing for per diem payments to be made accordingly. A copy of that form is attached to this staff report for member information. A similar document will be created for each CVAG committee and submitted following each meeting. This process will continue even after regular operations/meetings commence again.

Fiscal Analysis: There are no additional costs associated with the streamlined per diem payment process.

34