transportation coordinating committee friday ... - clark tcc 2015 tcc agenda.pdf · motion by...

AGENDA

I. ROLL CALL

II. PLEDGE OF ALLEGIANCE

III. MINUTES (Attached) Action

IV. FINANCIAL REPORTING a. Budget Status & Cash on Hand Report (Attached) Action b. Summary of Expenses (Attached) Action

V. TRANSPORTATION PLANNING UPDATE a. FY 2016-2019 Transportation Improvement Program

i. Amendment Resolution 2015-M (Attached) Action b. FY 2015 Annual Listing of Obligated Projects

i. Resolution 2015-N (Attached) Action c. Other

VI. TRANSPORTATION POLICY BOARD UPDATE a. 2015 Bylaws and Prospectus (Attached) Action b. Highway

i. Federal Highway Administration, ODOT Central Office, ODOT District 7, Clark County ODOT Garage, County Engineer & City Engineer Discussion

c. Transit i. City of Springfield & SCAT Discussion

d. Railroad i. TCC Staff & WESTCO Discussion

e. Trails i. National Trails Parks and Recreation District & TCC Staff Discussion

f. Officials and Others i. Federal, State, County Commission, Cities

(Springfield & New Carlisle), Villages, Townships and Others Discussion

TRANSPORTATION COORDINATING COMMITTEE FRIDAY, SEPTEMBER 11, 2015

10:30 A.M. SPRINGVIEW GOVERNMENT CENTER

3130 EAST MAIN STREET PLANNING CONFERENCE ROOM

Chairman Elmer Beard

Vice Chairmen Kent Sherry

John BurrLeo Shanayda

MembersMark Beckdahl

Bob BenderRandy BridgeNancy Brown

Dana BumgardnerLeann CastilloJoyce ChiltonJohn Detrick

David DombroskyKaren Duncan

Kathy EstepMike Groeber

Richard HenryDavid HerierTim Howard

Toni KellerGene Kelly

Carol KennardArgeri LagosRick Lohnes

Lowell McGlothinChris MooreJoe MosierMatt Parrill

Sam StuckyTom Troxell

Honorary MemberWilliam George

Transportation Director Scott Schmid

Springview Government Center3130 East Main Street, Suite 2A

Springfield, Ohio 45505

937-521-2128fax 937-328-3940

[email protected]

CLARK COUNTY-SPRINGFIELD TRANSPORTATION COORDINATING COMMITTEE

Clark County – Springfield August 14, 2015 Transportation Coordinating Committee Clark State Community College Regular Meeting 10:30 A.M. M I N U T E S The meeting was called to order by Chairman Elmer Beard. Those Members Present: Bob Bender, Randy Bridge, John Burr, Leann Castillo, Joyce Chilton, John Detrick, Mike Groeber, Richard Henry, David Herier, Tim Howard, Sheriff Gene Kelly, Carol Kennard, Rick Lohnes, Lowell McGlothin, Chris Moore, and Leo Shanayda. Those Alternates Present: Brad Boyer, Paul DeButy, Bryan Heck, Horton Hobbs, John Kesler, Mike McDorman, Kristy Thome, Ben Wiltheiss, and Chief Deputy Doyle Wright. Those Others Present: Tom Bender, Brad Bodenmiller, Jim Bodenmiller, Randy Chevalley, Warren Copeland, Joyce Dressler, John Federer, Tom Franzen, Dave Gulden, Dale Henry, Joanne Harris, Terry Harris, Jessica Hiser, Duane Hodge, Jason Irick, Richard Miller, Kris Popovich, Andrew Rice, Kevin Snyder, Walt Szczesny, Steve Thieken, Michael Trella, Thad Townsend, Fred Vogel, Trecia Waring, Lt. Dustin White, Dustin Whitley, James Wills, Shawn Wilson, Skyler Wood, Scott Schmid, Glen Massie, Louis Agresta, Brian Mercer, Cory Golden, and Melanie Runkel. Following roll call, Chairman Beard led the TCC in the Pledge of Allegiance. MINUTES Motion by Lowell McGlothin, seconded by Mike Groeber to approve the minutes from the July 10, 2015 meeting. Vote: Motion approved FINANCIAL REPORTING Budget Status & Cash on Hand Report Motion by Richard Henry, seconded by Lowell McGlothin to approve the Budget Status & Cash on Hand Report. Vote: Motion approved Summary of Expenses Expenditures were for the amount of $67,981.61. Motion to approve was made by Richard Henry, seconded by John Burr. Vote: Motion approved Prior Approval Request Motion by Lowell McGlothin, seconded by Mike Groeber to approve the Prior Approval Request for four TCC staff members and three staff members from the Clark County Engineer’s Department to attend the 2015 Ohio Transportation Engineering Conference in Columbus on October 27-28, 2015. Amount is not to exceed $1,000 and includes registration, mileage, and parking. Vote: Motion approved

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Clark County – Springfield August 14, 2015 Transportation Coordinating Committee Clark State Community College Regular Meeting 10:30 A.M. GUEST SPEAKERS

• Dr. Jo Alice Blondin, President of Clark State Community College, thanked everyone for attending the TCC meeting and for all the support given to the college. She stated that transportation is key to the students attending Clark State and appreciates all the work that is put into the bus system. She also reported that there are currently two programs offered by Clark State that support transportation, an Associate’s Degree in Logistics and Transportation and the CDL Program.

• Randy Chevalley, ODOT District 7 Deputy Director, spoke about ODOT’s rightsizing efforts, work with the Cincinnati District, the I-70 add lane project, and the public campaign started by ODOT regarding work zone safety.

TRANSPORTATION PLANNING UPDATE FY15 Planning Work Program Completion Report Scott Schmid presented Resolution 2015-L for TCC approval. The Planning Work Program Completion Report is submitted to ODOT Central Office and details expenditures and work products of the past fiscal year. Scott highlighted work completed by staff in various work elements during this period. Motion by John Burr, seconded by Horton Hobbs to approve Resolution 2015-L. Vote: Motion approved 2015 Annual Meeting Newsletter Scott Schmid reported that the annual meeting newsletter was distributed to everyone prior to the meeting. TRANSPORTATION POLICY BOARD UPDATE Highway

• ODOT District 7 – no updates to report

• County Engineer – John Burr reported that they are working to get projects back on track

that had been halted by the recent rain.

• City Engineer – no updates to report

Transit

• SCAT Contractor – Kevin Snyder reported that the modification of the Lexington route to take passengers to the fairgrounds during the week of the Clark County Fair was very successful.

Railroad

• WESTCO – Richard Henry reported that the Track Rehabilitation Project had just recently been completed and finished 1 ½ months ahead of schedule. With the completion of the project, rail traffic is now able to go 25 mph from South Charleston to Washington Courthouse. He reported that reconstruction on the crossing located at

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Clark County – Springfield August 14, 2015 Transportation Coordinating Committee Clark State Community College Regular Meeting 10:30 A.M.

Craig Road has been completed. He also reported the Active Signals Project will begin in September.

Trails

• National Trails Park and Recreation – Leann Castillo reported the Fall Activity Guide is now available.

• Clark County Park District – Carol Kennard reported there will be a renewal levy on the ballot in November.

Officials and Others

• County Commission – John Detrick reported on upcoming community events.

• City of Springfield – Joyce Chilton reported on upcoming community events.

• City of New Carlisle – Randy Bridge reported that the Speedway on the west side of SR235 will be demolished and a Speedy Café will be built to replace it. Randy reported that AutoZone will be opening in New Carlisle. Randy also reported on upcoming community events.

• Village of Enon – Tim Howard and Kristy Thome reported on community events.

• Village of South Charleston – Trecia Waring reported on upcoming community events.

• Sheriff Dept. – no updates to report

• Chamber of Commerce – Horton Hobbs gave an update on economic development in

Clark County, including the Love’s Truck Stop and Prime Ohio II. Horton also stated that truck traffic has increased at Prime Ohio I due to continued growth with manufacturers in the area.

• Developmental Disabilities – no updates to report

• Alex Scharfetter, representative with Congressman Boehner’s Office, gave an update on the Highway Bill.

• John Detrick reminded those in attendance of the EPA hearing regarding the Tremont City landfill at Northwestern High School on August 27th.

• Citizen – Mike Groeber reported that Phase 1 of the Springfield Bike Plan has been completed and will be presented to City Commission on August 18th. Mike reported that extra police presence can now be found on the trail and thanked the Springfield Police Dept. and National Trails Park and Recreation for their assistance.

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Clark County – Springfield August 14, 2015 Transportation Coordinating Committee Clark State Community College Regular Meeting 10:30 A.M.

4

• John Federer reported that the Auditor’s Office recently launched a free app to provide property information. Also included are links to the Chamber of Commerce, realtors, all the government entities, and townships, villages, and cities.

• Randy Chevalley thanked Sheriff Kelly and his staff for the litter agreement ODOT has with the Clark County Sheriff’s Dept.

ADJOURNMENT A motion was made by Lowell McGlothin, seconded by Gene Kelly to adjourn the meeting. Vote: Motion approved.

Sincerely, Elmer M. Beard Chairman

General Restricted TOTAL Beginning Balance 177,383.74$ 1,495.26$ 178,879.00$

Total Expenses 57,940.99$

Total Receipts 9,547.98$

Ending Balance 128,990.73$ 1,495.26$ 130,485.99$

Percent Monthly YTDWork Elements Total Budget Balance Expended Expense Expenses

601.1 Short Range Planning 91,176.15$ 87,366.58$ 4% 639.69$ 3,809.57$ 601.11 Short Range Planning (fy15) 61,375.00$ 35,134.24$ 43% 9,942.46$ 26,240.76$ 601.2 General Planning Services 125,000.00$ 125,000.00$ 0% -$ 601.3 General Planning Services (fy15) 53,000.00$ 31,974.01$ 40% 10,885.08$ 21,025.99$ 602.1 Trans. Improvement Program 45,031.24$ 40,327.04$ 10% 2,050.42$ 4,704.20$ 605.1 Surveillance 122,288.75$ 118,769.57$ 3% 3,519.18$ 605.11 Surveillance 63,000.00$ 46,697.77$ 26% 6,685.74$ 16,302.23$

34 963 28$ 34 963 28$ 0% $

as of August 31, 2015 CCSTCC - CASH on HAND & BUDGET Status Reports - FY15

610.1 Long Range Planning 34,963.28$ 34,963.28$ 0% -$ 610.11 Long Range Planning (fy15) 36,825.00$ 24,278.87$ 34% 7,256.34$ 12,546.13$ 665.1 Air Quality Advocacy 40,000.00$ 30,763.65$ 23% 2,072.10$ 9,236.35$ 667.1 Rideshare 17,000.00$ 16,813.37$ 1% 186.63$ 674.1 Paratransit Planning 2,989.37$ 2,989.37$ 0% -$ 674.2 FTA Transit Planning 72,000.00$ 57,936.14$ 20% 6,870.64$ 14,063.86$ 674.3 Consolidated Transit Planning 27,505.00$ 24,923.29$ 9% 933.15$ 2,581.71$ 682.1 OPWC Infrastructure Support Program 65,000.00$ 59,563.05$ 8% 4,280.15$ 5,436.95$ 682.2 WESTCO Rail Freight Administration 110,000.00$ 100,225.95$ 9% 3,632.87$ 9,774.05$ 682.3 Clean Ohio Support Program 1,495.27$ 1,321.75$ 12% 173.52$ 697.1 Public Involvement 47,587.23$ 38,922.21$ 18% 1,182.34$ 8,665.02$

1,016,236.29$ 877,970.14$ 14% $56,430.98 $138,266.15

TCC Chairman Date

Summary of ExpendituresArea Transportation Trust Fund

August 2015

CPG FTA Springfield CMAQ CMAQ CLEAN

Description Pd By TCC CPG ODOT 5307 FTA5307 Air Quality Rideshare OPWC WESTCO OHIO TOTAL

SALARIES

Transportation Study 08/03 - 08/16/15 # 04 3,492.30 5,003.50 625.44 668.98 83.62 1,130.88 424.08 11,428.80

Transportation Study 08/17 - 08/30/15 # 05 3,975.69 3,924.69 490.59 1,054.14 131.77 202.72 612.56 1,036.64 11,428.80

---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ---------- ----------

7,467.99 8,928.19 1,116.03 1,723.12 215.39 202.72 0.00 1,743.44 1,460.72 0.00 22,857.60

OFFICE SUPPLIES

BEC color copier toner 75947 352.89 352.89

Garrigans office supplies 77080 100.32 100.32

OTHER EXPENSES

PERS Aug-15 3,200.04 3,200.04

CEBCO Medical Aug-15 6,999.17 6,999.17

Life Insurance Aug-15 22.80 22.80

Superior Dental Aug-15 91.10 91.10

Medicare Aug-15 315.40 315.40

City Springfield FTA training travel expenses 74652 157.48 @@ 1,259.88 157.48 1,574.84

Wilt Public Relations Design AQ vinyl bus wrap 75943 290.00 1,160.00 1,450.00

City Springfield 08/15 AT&T phone services 75950 19.90 19.90

City Springfield 07/15 1st Comm phone 75951 0.73 0.73

Burgess & Niple Multi-use Trail assessment 75952 1,088.51 8,708.06 1,088.51 10,885.08

Clark Co Comm 3rd Q 2015 office rent 75982 8,397.50 8,397.50

TW Telecom 08/15 office phone service 75983 60.00 60.00

Clark State Meeting room rental 77083 270.00 270.00

Holmes Printing Print Spfld Bike Plan reports 77084 56.79 454.27 56.79 567.85

Miovision Tech Aug. 2015 traffic analysis 77416 64.01 512.06 64.01 640.08

Louis Agresta Mileage reimbursement 77417 3.94 31.47 3.94 43.89 83.24

Glen Massie Mileage reimbursement 77606 5.25 35.56 4.45 6.38 0.80 52.44

21,042.62 9,741.43 1,217.70 6.38 1,260.68 1,317.48 0.00 0.00 43.89 0.00 35,083.39

TOTAL AMOUNT SUBMITTED 28,863.50 18,669.62 2,333.73 1,729.50 1,476.07 1,520.20 0.00 1,743.44 1,504.61 0.00 57,940.99

@ Includes indirect labor related costs to be distributed among all funding sources based on indirect costs rate.

@@ Prior Approved.

Approved September 11, 2015 Clark County - Springfield Transportation Coordinating Committee

_________________Director

RESOLUTION 2015 - M

OF THE CLARK COUNTY-SPRINGFIELD TRANSPORTATION COORDINATING COMMITTEE TO AMEND

THE SFY2016-SFY2019 TRANSPORTATION IMPROVEMENT PROGRAM

WHEREAS, the Clark County-Springfield Transportation Coordinating Committee (CCSTCC) is designated the Metropolitan Planning Organization (MPO) for the Springfield urbanized area in Clark County by the Governor of the State of Ohio, acting through the Ohio Department of Transportation (ODOT), and in cooperation with locally elected officials in the area pursuant to Agreement of Cooperation #18823 between ODOT and the Board of Commissioners of Clark County, Ohio; and WHEREAS, the TCC is responsible for maintaining the area’s Transportation Improvement Program (TIP), in cooperation with local governments, transportation providers, and the Ohio Department of Transportation (ODOT); and WHEREAS, CCSTCC and ODOT have made modifications to the programming documents for various projects, which are identified on the attached list, resulting in the need for a SFY2016-SFY2019 TIP amendment; and WHEREAS, the amendment is consistent with the 2040 Transportation Plan; and WHEREAS, the amendment will not affect the regional air quality emission analysis of the SFY2016-2019 TIP; and WHEREAS, the amendment will result in a TIP that is in reasonable fiscal constraint; and WHEREAS, the next scheduled update of the biennial Transportation Improvement Program is not until SFY2018. BE IT THEREFORE RESOLVED: That the members of the Clark County-Springfield Transportation Coordinating Committee approve the amendment to the SFY2016-SFY2019 Transportation Improvement Program as shown on the reverse side of this resolution.

____________________________________

Elmer M. Beard Chairman September 11, 2015

RESOLUTION 2015-M

2016-2019 Transportation Improvement Program

Sour

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Typ

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Pha

se/

Sub

Pha

se

SFY

Am

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99563 CLA-Bechtle 0.57 - F M-STP PE DD 2016 3 E X X X None None None NoneF M-STP PE PD 2016 3

Co

nges

tion

Miti

ga

tion

CM

AQ

Elig

ibili

ty

Env Doc Complete

Local Let PS&E to DistrictSa

fety

Sale AwardEJ T

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Loca

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Bike

/Ped

Oth

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4-R

Brid

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New

Co

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PIDCounty-Route-Section/

Location/Termini/Description Air

Qua

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Tota

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ost

(Th

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TIP Funding

Replace bridge - Design phase only

Delete Modify Add

7 97744 CCSTCC CLARK X Springfield Preventive Maintenance OTPPP ‐ STP SCAT Exempt 11.7A.00 Capital 2016 $45,000

$45,000

Clark County-Springfield Transportation Coordinating Committee

Resolution 2015-M

Project Description / Location

Funding Amount

Phase (Transit)

Fiscal Year

Sponsoring Agency

Air Quality ALI Code / QtyODOT District

PID MPO County Project Name

Transit TIP Table Amendment Form

RESOLUTION 2015 - N

OF THE CLARK COUNTY–SPRINGFIELD TRANSPORTATION COORDINATING COMMITTEE TO ACCEPT THE SFY 2015 ANNUAL LISTING OF OBLIGATED PROJECTS

WHEREAS, the Clark County-Springfield Transportation Coordinating Committee (CCSTCC) is designated the Metropolitan Planning Organization (MPO) for the Springfield urbanized area in Clark County by the Governor of the State of Ohio, acting through the Ohio Department of Transportation (ODOT), and in cooperation with locally elected officials in the area pursuant to Agreement of Cooperation #18823 between ODOT and the Board of Commissioners of Clark County, Ohio; and

WHEREAS, CCSTCC has the authority and responsibility for the direction, coordination, and administration of the area-wide transportation planning process in accordance with 23 USC 134 and 49 USC 5303 and as described in the CCSTCC Prospectus dated November 2011; and WHEREAS, CCSTCC is required to develop and publish an annual listing of projects, including investments in pedestrian walkways and bicycle transportation facilities, for which funds under 23 USC or 49 USC 53 were obligated in the preceding program year; and

WHEREAS, the SFY 2015 Annual Listing of Obligated Projects includes TIP information under 450 CFR 324(e)(1), including, for each project listed, the amount of Federal funds requested in the TIP, the Federal funding that was obligated during the preceding year, and the Federal funding remaining and available for subsequent years; and

WHEREAS, the SFY 2015 Annual Listing of Obligated Projects was prepared cooperatively with ODOT and public transportation operators.

BE IT THEREFORE RESOLVED:

That the members of the Clark County –Springfield Transportation Coordinating Committee hereby accept the SFY 2015 Annual Listing of Obligated Projects.

_____________________________

Elmer M. Beard Chairman September 11, 2015

Item PID Project Name Project Description Sponsor Federal Funds

Obligated in FY2015

Total Federal Funds in the FY2016-2019

TIP

Federal Funds Available for

Subsequent Years

1 82299 CLA-SR72 8.35 Bridge repair ODOT $ 10,326.86 $ - $ - 2 85172 CLA-Bechtle Bridge Bridge replacement on Bechtle Avenue over Buck Creek Springfield $ 438,278.29 $ - $ - 3 88392 CLA-SR235 2.56 Replace existing structure over Mud Run ODOT $ 19,730.86 SLI $ - 4 88484 CLA-Veterans Bridge Replace/Rehab bridge, add sidewalks Springfield $ 2,080,736.08 $ - $ - 5 88618 CHP/CLA-SR4/SR29 VAR Bridge repair/resurfacing ODOT $ 1,732,056.00 SLI $ - 6 88796 CLA-US40 26.03 Replace deteriorating bridge ODOT $ 49,599.23 SLI $ -

7 89434 CLA Upper Valley Bridge Replace bridge and upgrade intersections. Clark County $ 60,223.57 $ - $ -

8 89439CLA-Tremont City Road Bridge Replace existing bridge Clark County $ 396.88 $ - $ -

9 91731 CLA-IR70 3.10 Replace deteriorated bridge decks ODOT $ 117,432.00 SLI $ - 10 94801 CLA-Spangler Road Bridge Rehabilitate existing bridge over Mad River Clark County $ 41,489.22 $ - $ - 11 95926 CLA-IR675 0.79 Bridge repair ODOT $ 405,900.00 SLI $ - 12 96375 CLA-Lowry Bridge Bridge deck replacement Springfield $ 32,000.00 $ 422,000.00 $ 422,000.00

13 75316 CLA-IR70/I-675 0.51/0.00 Plane pavement and resurface roadway ODOT $ 1,612,788.72 SLI $ - 14 83911 CLA-SR41 4.97 Resurface roadway ODOT $ 11,796.90 SLI $ -

15 85181 CLA-SR235 5.08Construct a two-way left turn lane, install storm sewer, sidewalks, and other roadway improvements. ODOT $ 4,877.47 $ - $ -

16 88691 CLA-US42 6.29 Overlay with asphalt concrete ODOT $ 606,528.00 SLI $ -

17 89437 CLA-CR333 3.92 Asphalt resurfacing, concrete joint repairs, and culvert reapirs/replacements Clark County $ 1,798,432.27 $ - $ - 18 93180 CLA-SR72 10.04 Pavement planing and resurfacing ODOT $ 401,024.00 SLI $ -

19 94797 CLA-CCE Var Road ReconResurface and berm widening. In addition a 5' bike lane will be constructed along Croft Rd, and a left turn lane on Croft Rd. at Robert Eastman Rd. Clark County $ 90,000.00 $ 1,511,000.00 $ 1,511,000.00

20 95732CLA-Misc Road Reconstruction Shave and pave; ADA intersection improvements Springfield $ 270,432.00 $ 270,000.00 $ 270,000.00

21 98860 CLA-Bechtle RoundaboutConstruct a three-legged roundabout at N. Bechtle Ave. and St. Paris Connector Springfield $ 90,000.00 $ 619,000.00 $ 619,000.00

22 78685 CLA-CR327 0.00 Roadway widening Clark County $ 36,296.75 $ - $ -

23 88008CLA-CR316 1.71 Lower Valley Pk Roadway widening and traffic signal upgrade Clark County $ 6,874,775.06 $ 73,000.00 $ 73,000.00

24 92813 CLA-CR385 1.00

Construct five foot paved shoulders and install a NB right turn lane at Kingsgate Dr, install a NB right turn lane at Montego Dr., and install a traffic signal at Montego Dr. Clark County $ 171,314.40 $ 3,992,000.00 $ 3,992,000.00

25 94632 CLA-SR235 0.23 Access management, lighting and pedestrian improvements ODOT $ 241,200.00 SLI $ -

26 94791CLA-Enon Main St. Improvements

Install lighting and conduit on both sides of Main St. Upgrade current sidewalks to include ADA compliant requirements and minor damage improvements Enon $ 49,200.00 $ 307,000.00 $ 307,000.00

27 94796CLA-Belmont Ave Recon Ph. 1 Shave and pave roadway, and ADA intersection improvements Springfield $ 658,341.20 $ - $ -

28 95647 CLA-CCSTCC 16 AQ Advocacy

CCSTCC FY 2016 Air Quality Advocacy Program CCSTCC $ 32,000.00 $ 32,000.00 $ - 29 95648 CLA-CCSTCC 16 Rideshare CCSTCC FY 2016 Rideshare Program CCSTCC $ 17,000.00 $ 17,000.00

30 89460 CLA-WESTCO CrossingsInstall new active warning devices with gates and flashers with constant warning time circuitry WESTCO $ 567,000.00 $ - $ -

31 94785CLA-WESTCO Rail Improvements Rehabilitate slow ordered rail WESTCO $ 880,000.00 $ - $ -

32 95196CLA/DAR-IR675/SR118 1.02/14.50 Field pave invert of steel culverts with concrete ODOT $ 100,926.00 SLI $ -

Item Project # Project Name Project Description Sponsor Federal Funds

Obligated in FY2015

Total Federal Funds in the TIP

Federal Funds Available for

Subsequent Years

33 OH95X171 Springfield Modified Minivan Buy Replacement Van Springfield $ 45,000.00 $ - $ -

34 OH95X171Springfield Capital Maintenance Preventative Maintenance Springfield $ 360,000.00 $ - $ -


36 OH90X813 Springfield ADA Paratransit Non-Fixed Route ADA Paratransit Network Springfield $ 80,678.00 $ - $ - 37 OH90X813 Springfield Operating Operating Assistance up to 50% Federal Share Springfield $ 311,295.00 $ - $ - 38 OH90X813 Springfield Planning Program Support Administration Springfield $ 59,200.00


Transit Projects

**Statewide Line Items (SLI) - total project cost is shown as $0 in the TIP

FY2015 Annual Listing of Obligated Projects

Bridge Projects

Road Projects

Safety Projects

Air Quality Projects

Other Projects

!(31

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¯FY2015 Annual Listing of Obligated Projects

20

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13

2

2015 Prospectus and Bylaws

2015 Prospectus and Bylaws - Executive Summary Purpose and Need The purpose of this document is to update the TCC’s Prospectus and Bylaws. The Prospectus is a document that establishes a multi-year framework within which the annual Planning Work Program is accomplished. It describes the TCC’s organizational structure and the work to be performed in the conduct of the transportation planning process. The Prospectus is reviewed periodically for changes. As part of the FY16 Planning Work Program development, the Ohio Department of Transportation (ODOT) requested that all MPO’s in the state review and update their respective Prospectus. The current TCC Prospectus is dated November 2011. Development Revisions to the Prospectus and Bylaws were formulated through a subcommittee formed at the request of TCC Chairman Elmer Beard. Volunteers were requested at the December 12, 2014, the January 9, 2015, and the May 8, 2015 TCC Meetings. The subcommittee met on May 27 and July 8. The subcommittee developed and made recommendations to changes to the mission statement and organizational structure of the TCC. Changes were drafted by staff and presented to ODOT Central Office and District 7 for review. Minor typographical and graphical changes were suggested. The revision, once assembled by staff, was sent via email to the subcommittee for final review. The four members of subcommittee unanimously agreed to send the document to the TCC at the September 11, 2015 meeting for adoption. Proposed Changes to the Prospectus The Prospectus was simplified to include pertinent information regarding the formation of the TCC. The sections detailing earlier Prospectus were eliminated. A new mission statement was drafted, which replaced the Long Range Plan Goals, Objectives, and Planning section of the document. A section on transportation issues facing the area was also included in the revision. The TCC Core Planning Products section was replaced with a synopsis of planning activities.


2013 Planning Work Program


The Cooperative Agreements section was updated to current documentation, and the appendix containing these agreements was eliminated. Copies of the agreements are on file at the TCC office and can be requested at any time. The TCC’s Organizational Structure and Bylaws were changed. The changes include:

• Reduction in the amount of Transportation Coordinating Committee Members

from 30 to 13

• Formation of two new subcommittees (Local Officials, Government, and Citizens

Advisory Committee, Human Services and Coordinated Transportation Advisory

Committee) in addition to redefining the Technical Advisory Committee

• Elimination of the Executive Committee

• Reduction/addition of flexibility in the number of TCC meetings annually

Full Report The full document has been included in the September 11, 2015 TCC Meeting electronic agenda packet. The 2011 document can be found on the TCC website Mission page at http://www.clarktcc.com/mission.htm. Printed copies of the document can also be requested by contacting the TCC office at (937) 521-2133 or by e-mail at [email protected]. Requested Action The Prospectus and Bylaws Subcommittee requests TCC approval by vote at the September 11, 2015 meeting. Under Article VI of the current Bylaws, a majority vote of the full membership of the TCC is required to amend the document.

http://www.clarktcc.com/mission.htm

mailto:[email protected]

Prospectus & Bylaws

September 2015

Springview Government Center 3130 East Main Street, Suite 2A

Springfield, OH 45505 Phone: 937-521-2128

E-mail: [email protected] Website: www.clarktcc.com

http://www.clarktcc.com/

TableofContents INTRODUCTION ............................................................................................................................................. 2 Mission Statement Planning Area TRANSPORTATION ISSUES FACING THE AREA .............................................................................................. 2 TRANSPORTATION PLANNING ACTIVITIES .................................................................................................... 3

Planning Work Program Transportation Improvement Plan Long Range Transportation Plan Public Participation Plan COOPERATIVE AGREEMENTS ........................................................................................................................ 4 ODOT Biennial Agreement Supplemental Agreement Memorandum of Understanding with the City of Springfield for Public Transit

Memorandum of Understanding for Air Quality Planning including Inter‐Agency Consultation Memorandum of Understanding with MVRPC for Cooperative Transportation Planning Memorandum of Understanding, Clean Ohio Program Ohio Public Works Commission (OPWC) for District 11, Intergovernmental Services Agreement West Central Port Authority (WESTCO), Memorandum of Understanding

ORGANIZATIONAL STRUCTURE………………………………………………………………………………………………………………..6 Transportation Coordinating Committee Technical Advisory Committee Local Officials, Government, and Citizens Advisory Committee Human Services and Coordinated Transportation Advisory Committee Transportation Coordinating Committee Staff

BY LAWS & VOTING REPRESENTATION ......................................................................................................... 7 APPENDIX A: Map of TCC Planning Area ..................................................................................................... 13

INTRODUCTIONThe Clark County – Springfield Transportation Coordinating Committee (TCC) was permanently

established in February 1964 by the Governor of the State of Ohio to comply with the Federal-Aid

Highway Act of 1962 requiring the formation of a Metropolitan Planning Organization (MPO) for any

urbanized area with a population greater than 50,000. The TCC is the MPO responsible for transportation

planning in the Clark County- Springfield area and is responsible for meeting all the Federal requirements

of the cooperative, comprehensive, and continuing transportation planning process, known as the 3-C

process. Task areas for TCC staff include, but are not limited to, air quality planning, public transit

planning, highway safety improvement program, bike and pedestrian planning, public involvement, and

updating the Transportation Improvement Plan (TIP) and Long Range Transportation Plan (LRTP).

Mission Statement

The mission of the Clark County – Springfield Transportation Coordinating Committee is to

provide a forum for comprehensive and continuing transportation planning discussions among

cooperating members that encourage the development of a safe, efficient, and reliable multi-modal

transportation system that meets the needs of residents and visitors in the planning area.

PlanningArea

The planning area for the TCC is Clark County, Ohio. This includes twenty (20) political

subdivisions - the two (2) cities of New Carlisle and Springfield; the ten (10) townships of Bethel,

German, Green, Harmony, Mad River, Madison, Moorefield, Pike, Pleasant, and Springfield; and the eight

(8) villages of Catawba, Clifton, Donnelsville, Enon, North Hampton, South Charleston, South Vienna, and

Tremont City. See Appendix A for a map of the planning area.

TRANSPORTATIONISSUESFACINGTHEAREA

The transportation planning process is designed to identify, study, and resolve issues faced in the

planning area. Issues currently faced by the TCC planning area are:

Funding – The lack of stable Federal and State funding sources and the lack of local match funds

adversely affects the planning process and limits the implementation of projects.

Transportation Options for the Aging Population – The reliance on private vehicles and funding

constraints for public transit providers has limited the transportation options of the aging population. It is

important to identify their needs and analyze services currently offered by transit providers in order to

maximize services to the meet the population’s mobility needs.

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Utilizing the Transportation System to Gain Economic Advantage – There is a need to coordinate and

develop transportation plans and programs that complement economic and community development.

TRANSPORTATIONPLANNINGACTIVITIES

PlanningWorkProgram The Planning Work Program (PWP) identifies the major tasks necessary to maintain the

transportation planning process and serves as the budgeting mechanism for the fiscal year. The PWP also

details local, regional, and state programs related to transportation planning that are executed by TCC

staff.

Transportation Improvement Program

The Transportation Improvement Program (TIP) is the principal document for recording how

available Federal and State funding will be used to finance transportation system improvements. The TIP

lists completed, planned, and regionally significant projects for the Clark County – Springfield area over a

four year span. It includes narratives discussing the TIP’s consistency with applicable Federal, Statewide,

and MPO rules, and with long range transportation and air quality plans. The TIP also details project

selection criteria, the balancing of project costs with available finances, and the status of projects

implemented through the TIP. The TIP and all MPO TIP’s are part of the Statewide Transportation

Improvement Program (STIP).

LongRangeTransportationPlan The Long Range Transportation Plan (LRTP) guides the development of future transportation

system improvements for a period of at least twenty (20) years. The goals and objectives of this plan are

based upon anticipated changes in population, commercial development, residential shifts, and future

needs. The intent of the plan is to serve as a planning tool to guide decision making related to the area’s

transportation system.

Public ParticipationPlan

The Public Participation Plan (PPP) provides guidance for public involvement activities conducted

by the TCC and contains goals, objectives, strategies, and techniques used for public involvement on all

plans and programs. The PPP also addresses all Federal and State public involvement requirements.

Public participation opportunities are intended to engage the public in the transportation planning

process as well as keep the public informed of current transportation related activities.

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COOPERATIVEAGREEMENTS OhioDepartmentofTransportation (ODOT)BiennialAgreement The TCC operates under a formal agreement according to Section 307.85 of Ohio Revised Code.

The parties to the Agreement are ODOT and the Board of Clark County Commissioners. The current

Agreement No. 18823 is dated June 9, 2015 and is renewed biennially. The Agreement describes how the

transportation planning process for the Springfield urbanized area will be carried out. By this Agreement,

the TCC furnishes to the State of Ohio, the Federal Highway Administration (FHWA), the Federal Transit

Administration (FTA), and other agencies as necessary the following items:

1. A Prospectus describing the TCC’s organizational structure, committee bylaws, and the work to

be performed in the conduct of the urban transportation planning process.

2. A performance based planning process, coordinated with ODOT, inclusive of performance

measures, performance targets, performance based programming, and reporting.

3. A Transportation Plan, with a 20 year planning horizon, resulting from the urban transportation

planning process.

4. A Transportation Improvement Program, with a 4 year regional project listing resulting from the

urban transportation planning process.

5. A Participation Plan that provides reasonable opportunities for interested public and private

parties to participate in the urban transportation planning process.

6. A periodic report of events, developments, and accomplishments resulting from the urban

transportation planning process.

SupplementalAgreementThe Supplemental Agreement between Clark County Board of Commissioners and the City of

Springfield, Ohio dated April 11, 1974 stipulates that the County and the City shall participate equally in

the local funding of the transportation portion of comprehensive planning. The dollar amount of

participation will be mutually agreed to annually by the County and the City.

MemorandumofUnderstandingwith theCityofSpringfieldforPublicTransit

Planning

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The Memorandum of Understanding between the Clark County Board of Commissioners and the

City of Springfield, Ohio dated June 21, 2012 stipulates that the County and City shall continue to work

together on transit planning in a cooperative manner. The MOU details the production and exchange of

data information necessary to maintain the public transit portion of the urbanized transportation planning

process.

MemorandumofUnderstandingforAirQualityPlanningincludingInter‐Agency

Consultation The Memorandum of Understanding between OEPA, ODOT, USEPA, FHWA, FTA, OKI, MVRPC,

and TCC, dated August, 2013, defines the process and procedures for the coordination of transportation

and transportation related air quality planning including the consultation and determination of

transportation conformity per 40 CFR Parts 51 and 93 and 23 CFR Part 450.310(c). MVRPC serves as the

lead agency in the Dayton-Springfield Air Quality Control Region for purposes of air quality planning.

MemorandumofUnderstandingwith MVRPCforCooperativeTransportation

Planning The Memorandum of Understanding between the TCC and the Miami Valley Regional Planning

Commission (MVRPC), dated August 8, 2008, is to coordinate the two entities’ efforts so that a

cooperative, comprehensive, and continuing regional transportation planning process is achieved

including TIP and LRTP conformity determinations.

MemorandumofUnderstanding,CleanOhioProgram The Memorandum of Understanding between the Clark County Board of Commissioners, the Ohio

Public Works Commission District 11, and the TCC, dated October 12, 2001, defines the responsibilities of

the three parties in performing tasks to accomplish the objectives of the District 11 Public Works

Integrating Committee Subcommittees for the Clean Ohio Program.

OhioPublic WorksCommission(OPWC)forDistrict11, Intergovernmental

ServicesAgreement

The Agreement between the Clark County Board of Commissioners and the Ohio Public Works

Commission, dated June 24, 2015, defines the responsibilities of the TCC in performing tasks to

accomplish the objectives of the District 11 Public Works Commission and its subcommittees. OPWC and

19 Public Works Districts were established by Am. Sub. House Bill 704 to implement and carry out the

“Issue 2” Program throughout the State of Ohio. The Agreement is renewed on an annual basis.

WestCentralPortAuthority(WESTCO), MemorandumofUnderstanding

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The Memorandum of Understanding between WESTCO and the Clark County Board of

Commissioners, dated May 21, 2013, defines the responsibilities of the TCC in providing administrative

services to WESTCO.

ORGANIZATIONALSTRUCTURE

The TCC transportation planning process functions under a staff structure. The organization structure is as follows:

Transportation CoordinatingCommittee

The Transportation Coordinating Committee is responsible for initiating and guiding the activities

necessary to perform the function of the Metropolitan Planning Organization responsible for the Clark

County planning area. Final responsibility for transportation planning and programming is vested with the

TCC.

TechnicalAdvisoryCommittee

The Technical Advisory Committee shall provide technical advice and guidance to the TCC with

regard to long and short range comprehensive plans for the planning area, planning methodology,

forecasts, and assumptions, and technical analysis of transportation improvement programs.

LocalOfficials, Government,and CitizensAdvisoryCommittee

The Local Officials, Government, and Citizens Advisory Committee shall provide topical advice

and guidance to the TCC with regard to short and long range transportation planning programs, plans,

and issues.

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HumanServicesandCoordinatedTransportationAdvisoryCommittee

The Human Services and Coordinated Transportation Advisory Committee shall provide topical

advice and guidance to the TCC with regard to short and long range transportation planning programs,

plans, and issues.

Transportation CoordinatingCommitteeStaff

Transportation Coordinating Committee Staff members are responsible for the coordination of the

transportation planning activities of all participants in the TCC transportation planning process. Staff

members are tasked with timely completion of regional analysis, documentation, scheduling meetings,

disseminating data to all agencies, complying with requests from public and private agencies, and

providing the media with prudent transportation information.

BYLAWS&VOTINGREPRESENTATION ARTICLE I–NAME

The name of this organization shall be the Clark County-Springfield Transportation Coordinating

Committee.

ARTICLE II–COMPOSITIONANDVOTING

1. The Transportation Coordinating Committee shall be composed of local government officials,

elected officials, and other transportation stakeholders. Membership shall be limited to thirteen

(13) seats:

(1) Clark County Commissioner

(1) Clark County Engineer

(2) City of Springfield Commissioners

(2) Clark County Township Trustees

(1) City of New Carlisle Council Person

(1) Village of Enon Council Person

(1) Representative of the Ohio Department of Transportation

(1) Representative of the West Central Ohio Port Authority Board of Directors

(1) Technical Advisory Chair Person

(1) Local Officials, Government, and Citizens Advisory Committee Chair Person

(1) Human Services and Coordinated Transportation Advisory Committee Chair Person

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2. Members and their designated alternates shall be appointed by the jurisdiction that they

represent to serve a three-year term. There shall be no limits to the amount of terms that a

member may serve.

3. Each member will be apportioned one vote. The member’s designated alternate may vote only in

the event that their corresponding member is not present.

4. The Transportation Coordinating Committee Chair Person shall vote only to break a tie.

ARTICLE III–DUTIESANDRESPONSIBILITIES The Transportation Coordinating Committee is to initiate and guide the activities necessary to perform the

function of the Metropolitan Planning Organization responsible for the Clark County planning area. Duties

and responsibilities of the Transportation Coordinating Committee are as follows:

1. Exercise general management and direction of the staff in accordance with Governing

Agreements and the Prospectus

2. Appoint members to all subordinate committees as defined in these Bylaws

3. Review and approve all core planning products as documented in the Prospectus as well as all

other commissioned planning studies

4. Select and appoint the Transportation Director, who shall be the chief administrator of the

Transportation Coordinating Committee

ARTICLE IV–ORGANIZATION The Transportation Coordinating Committee shall be organized as follows:

1. Officers shall consist of one Chair Person and one Vice-Chair Person.

2. Officers shall be elected by a majority of the Transportation Coordinating Committee at the

beginning of the triennial nomination period. The term of office shall be three years and shall

run concurrent to the Transportation Coordinating Committee’s three year term.

3. The Chair Person is to preside at all meetings of the Transportation Coordinating Committee, to

appoint ad hoc committees, and to call special meetings as needed.

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4. The First Vice-Chair Person is to perform the duties of the Chair Person in their absence.

5. No Officer’s designated Alternate may act as an Officer of the Transportation Coordinating

Committee in the absence of an Officer.

ARTICLE V–MEETINGS

1. The Transportation Coordinating Committee shall meet at minimum eight (8) times within a

calendar year. The meeting calendar shall be approved by the Transportation Coordinating

Committee prior to the first meeting of the calendar year.

2. The majority of voting Members (50% +1) or their designated Alternates shall constitute a

quorum.

3. All meetings of the Transportation Coordinating Committee shall be conducted via parliamentary

procedure. Formal procedure is determined first by local, state, and federal law; second by the

Prospectus and Bylaws, and shall default to parliamentary procedure outlined in “Robert’s Rules

of Order Newly Revised.”

ARTICLE VI–TECHNICAL ADVISORY COMMITTEE

1. The Technical Advisory Committee shall provide technical advice and guidance to the

Transportation Coordinating Committee with regard to:

a. Professional and technical considerations involved in plans and decisions;

b. Long and short range comprehensive plans for the region;

c. Transportation planning methodology, projections, assumptions, and plan

recommendations;

d. Transportation Plan implementation; and

e. Technical analysis of Transportation Improvement Programs.

2. All members of the Technical Advisory Committee shall be appointed by the Transportation

Coordinating Committee. Members shall remain on the Technical Advisory Committee until action

from the Transportation Coordinating Committee.

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3. Membership shall not exceed ten (10) seats and shall consist of local and state professionals

representing planning, engineering, and operations divisions. These professionals should include

representatives from planning departments, service departments, and transit operating

departments.

4. Each member will be apportioned one vote.

5. Officers of the Technical Advisory Committee shall consist of a Chair Person and a Vice-

Chairperson.

6. Officers shall be elected by a majority of the Technical Advisory Committee and shall remain in

place until action by the Technical Advisory Committee.

7. The Chair Person is to preside at all meetings of the Technical Advisory Committee. The Vice-

Chair Person shall act as the Chair Person in their absence.

8. The Chair Person shall be appointed to the Transportation Coordinating Committee as a Member

with the Vice-Chair Person appointed as an Alternate. The Chair Person is to report the business

of and represent the Technical Advisory Committee.

9. The Technical Advisory Committee shall meet on an as needed basis as determined by the Chair

Person.

10. The majority (50% +1) of the voting members of the Technical Advisory Committee shall

constitute a quorum.

ARTICLE VII–LOCALOFFICIALS,GOVERNMENT,ANDCITIZENS ADVISORY COMMITEE

1. The Local Officials, Government, and Citizens Advisory Committee shall provide local advice and

guidance to the Transportation Coordinating Committee with regard to short and long range

transportation planning programs, plans, and issues.

2. All members of the Local Officials, Government, and Citizens Advisory Committee shall be

appointed by the Transportation Coordinating Committee. Members shall remain on the Local

Officials, Government, and Citizens Advisory Committee until action from the Transportation

Coordinating Committee.

3. Membership shall not exceed fifteen (15) seats and should consist of representatives of local

government, parks and recreation departments, law enforcement divisions, chambers of

commerce, and health departments. These representatives should include township trustees,

village council people, and citizen members.

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5. Officers of the Local Officials, Government, and Citizens Advisory Committee shall consist of a

Chair Person and a Vice-Chairperson.

6. Officers shall be elected by a majority of the Local Officials, Government, and Citizens Advisory

Committee and shall remain in place until action by the Local Officials, Government, and Citizens

Advisory Committee.

7. The Chair Person is to preside at all meetings of the Local Officials, Government, and Citizens

Advisory Committee. The Vice-Chair Person shall act as the Chair Person in their absence.



of and represent the Local Officials, Government, and Citizens Advisory Committee.

9. The Local Officials, Government, and Citizens Advisory Committee shall meet on an as needed

basis as determined by the Chair Person.

10. The majority (50% +1) of the voting members of the Local Officials, Government, and Citizens

Advisory Committee shall constitute a quorum.

ARTICLE VIII–HUMANSERVICESANDCOORDINATEDTRANSPORTATIONADVISORYCOMMITEE

1. The Human Services and Coordinated Transportation Advisory Committee shall provide local

advice and guidance to the Transportation Coordinating Committee with regard to public

transportation and human services transportation plans and programs.

2. All members of the Human Services and Coordinated Transportation Advisory Committee shall be

appointed by the Transportation Coordinating Committee. Members shall remain on the Human

Services and Coordinated Transportation Advisory Committee until action from the Transportation


3. Membership shall not exceed fifteen (15) seats and should consist of local professionals

representing human services agencies and operators of public transit.


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5. Officers of the Human Services and Coordinated Transportation Advisory Committee shall consist

of a Chair Person and a Vice-Chairperson.

6. Officers shall be elected by a majority of the Human Services and Coordinated Transportation

Advisory Committee and shall remain in place until action by the Human Services and

Coordinated Transportation Advisory Committee.

7. The Chair Person is to preside at all meetings of the Human Services and Coordinated

Transportation Advisory Committee. The Vice-Chair Person shall act as the Chair Person in their

absence.



of and represent the Human Services and Coordinated Transportation Advisory Committee.

9. The Human Services and Coordinated Transportation Advisory Committee shall meet on an as

needed basis as determined by the Chair Person.

10. The majority (50% +1) of the voting members of the Human Services and Coordinated

Transportation Advisory Committee shall constitute a quorum.

ARTICLE IX–AMENDMENTOFARTICLES These Articles may be amended by a majority vote of the full membership of the Transportation


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APPENDIXA:MapofTCCPlanningArea

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