transportation policy committee chair todd hagan, madison ......oone ounty • dallas ounty •...

Boone County • Dallas County • Jasper County • Madison County • Marion County

Polk County • Story County • Warren County • Adel • Boone • Huxley • Indianola

Knoxville • Nevada • Newton • Pella • Perry • Story City • Winterset

The CIRTPA receives federal funding and may not discriminate against anyone on the basis of race, color, or national origin, according to Title VI of the Civil Rights Act of 1964. For more information or to obtain a Title VI Complaint form, call 515-334-0075.

Denny Buyert, City of Pella Transportation Policy Committee Chair

Todd Hagan, Madison County Transportation Technical Committee Chair

420 Watson Powell Jr. Parkway, Suite 200 Des Moines, Iowa 50309

Phone: 515.334.0075 www.cirtpa.org

1. Call To Order

2. VOTE: Approval of Agenda

3. VOTE: Approval of Meeting Minutes………………………………………………………………………………………………………Page 3 • Approve the September 21, 2017, meeting minutes.

4. DISCUSSION: Opportunity for Regional Transportation Issues to be Discussed…………………………………….Page 6 • Opportunity for communities or individuals to present regional transportation issues for discussion.

5. REPORT and VOTE – TPC Only: CIRTPA 1st Quarter Fiscal Year 2018 Financial Statements – Savings and Financial Statements - Checking ................................................................................................................. Page 7

• Report on the 1st Quarter Fiscal Year 2018 financial statements; consider approval. 6. REPORT and VOTE – TPC Only: Des Moines Area Metropolitan Planning Organization Invoice to CIRTPA for

the 1st Quarter of Fiscal Year 2018 ............................................................................................................. Page 9 • Report on the MPO’s Invoice to CIRTPA for the 1st Quarter of Fiscal Year 2018; consider approval.

7. REPORT and VOTE: Calendar Year 2018 Meeting Dates .......................................................................... 1 • Report on the proposed meeting dates for Calendar Year (CY) 2018; consider approval.

8. REPORT and VOTE: CIRTPA Small Communities Fund Application Process………………………………….……....Page 12 • Report on the proposed CIRTPA STBG application process for non-allocation communities/organizations;

consider approval. 9. REPORT and OPTIONAL VOTE: Updated TAP Application Process…..……………………………………..…………....Page 13

• Report on the proposed updated CIRTPA TAP Application Process. 10. REPORT and OPTIONAL VOTE: Transfer of TAP Funding Between Dallas County Projects……………..……Page 14

• Report on the requested transfer of TAP funding from one project to another; consider approval. 11. REPORT and OPTIONAL VOTE: Federal Fiscal Year 2018-2021 Transportation Improvement Program

Revision Requests……………...….……………..……………………………………………..…..……………………………….………..Page 16 • Report on the requests to amend projects in the FFY 2018-2021 TIP; consider approval.

12. REPORT and OPTIONAL VOTE: ICAAP Project Conformance to CIRTPA’s Regional Transportation Planning Process and Long Range Transportation Plan……………………………………………………………………………………...Page 22

• Report on the conformance of Indianola’s ICAAP project to CIRTPA’s Regional Transportation Planning Process and Long Range Transportation Plan (LRTP); consider approval.

13. REPORT and OPTIONAL VOTE: HIRTA Transfer………………..…………………..…..……………………………….………..Page 24 • Report on CIRTPA’s request to transfer federal funding to HIRTA; consider approval.

14. REPORT: dTIMS Update……………………….….………………………………………………………………….………………….…...Page 25 • Report on the implementation of the dTIMS program for CIRTPA.




15. REPORT: Federal Aid Swap ……………………………………………………………………………………………………………………6

• Report and discussion regarding the Federal-Aid Swap. 16. Other Non-Action Items of Interest to the Committee

17. Next Meeting Date

• Approval of the next meeting date for 9:30 a.m., Thursday January 18, 2018, Burnham Meeting Room.

18. Adjournment




November 2017 Item No. 3

ISSUE: Approval of Meeting Minutes

VOTE: Review and approve the minutes of the September 21, 2017, CIRTPA Joint Committee meeting.

BACKGROUND:

Included, immediately following are the minutes of the September 21, 2017, CIRTPA Joint Committee meeting.

RECOMMENDATION:

Approve the minutes of the September 21, 2017, CIRTPA Joint Committee meeting.

STAFF CONTACTS:

Andrew Collings, [email protected]; (515) 334-0075.

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3. Approval of Meeting Minutes

MOTION: A motion was made and seconded to approve July 20, 2017, meeting minutes.


4. Discussion: Opportunity for Regional Transportation Issues to be Discussed

David Carroll of Warren County discussed submitting an application for the TIGER grant and

requested a letter of support. No additional items were discussed.

5. Federal Fiscal Year 2018-2021 Transportation Improvement Program Amendment

Requests

Staff presented. Recommend approval.

MOTION: A motion was made and seconded to approve the proposed Amendments by Story

County Conservation and the City of Nevada to the FFY 2018-2021 Transportation

Improvement Program.


6. dTIMS Pavement Condition Forecasting and Licensing

Staff presented. Recommend approval.

MOTION: A motion was made and seconded to approve the payment for seven (7) licenses for

CIRTPA communities and approve an amendment to the UPWP to authorize said

purchase.


7. CIRTPA Small Communities Fund Application Process

Staff presented. Report and discussion only.

8. TAP Update

Staff presented. Report and discussion only

9. Draft Crash Data Report

Staff presented. Report and discussion only.

10. Federal-Aid Swap Update

Staff presented. Report only.

11. Other Non-Action Items of Interest to the Committee

The Chair encouraged better attendance from the member communities.

12. Next Meeting Date

Next Joint CIRTPA Meeting will be held on Thursday, November 16, 2017.

13. Adjournment

Meeting adjourned at 10:10 a.m.

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November 2017

Item No. 4

ISSUE: Opportunity for Regional Transportation Issues to be Discussed

DISCUSSION: Opportunity for communities or individuals to present regional transportation issues for discussion.

BACKGROUND:

The CIRTPA sets aside time each month for individuals and non-CIRTPA communities within the CIRTPA planning area to come in and discuss regional transportation issues.

RECOMMENDATION:

None. Public discussion only.

STAFF CONTACT:


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November 2017

Item No. 5 ISSUE: CIRTPA 1st Quarter Fiscal Year 2018 Financial Statements – Savings and Financial Statements - Checking

REPORT AND VOTE: Report and approval of the CIRTPA 1st Quarter Fiscal Year 2018 Financial Statement – Savings and Financial Statement - Checking

BACKGROUND:

The CIRTPA staff continually tracks the CIRTPA’s savings and checking accounts and prepares quarterly statements detailing all transactions. The 1st Quarter Fiscal Year 2018 Financial Statements cover the period ending September 30, 2017. Included, immediately following is a copy of the 1st Quarter Fiscal Year 2018 Financial Statement – Savings and Financial Statement – Checking.

RECOMMENDATION: Approve the 1st Quarter Fiscal Year 2018 Financial Statement – Savings and the Financial

Statement – Checking, for the period ending September 30, 2017. STAFF CONTACTS:

Tracey Deckard, [email protected]; (515) 334-0075.

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CENTRAL IOWA REGIONAL

TRANSPORTATION PLANNING ALLIANCE

Reconciliation Summary for Month Ended September 2017

Fiscal Year 2017

BEGINNING CHECKING BALANCE (as of September 1) $160,267.65

Cleared Checks & Payments $46,180.00

Cleared Deposits & Credits $0.00

Total Cleared Transactions $46,180.00 $46,180.00

CHECKING BALANCE (as of September 30, 2017) $114,087.65

SEPTEMBER EXPENSES

Payment to the Des Moines MPO

3rd Quarter Reimbursement $17,680.00

Payment to the Des Moines MPO

4th Quarter Reimbursement $28,500.00

TOTAL EXPENSES $46,180.00

Statement of Retained Earnings

Fiscal Year 2018

CHECKING ACCOUNT:

Beginning Balance (September 1, 2017) $160,267.65

Net Income $0.00

Net Expenses $46,180.00

ENDING BALANCE $114,087.65

IPAIT ACCOUNT:

Beginning Balance September 1, 2017) $8,332.21

Dividends $4.94

Ending Balance (as of 9/30/17) $8,337.15

TOTAL CASH BALANCE (as of September 30, 2017) $122,424.80

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November 2017

Item No. 6 ISSUE: Des Moines Area Metropolitan Planning Organization Invoice to CIRTPA for the 1st Quarter of Fiscal Year 2018

REPORT AND VOTE (TPC ONLY): Brief report and approval of the Des Moines Area Metropolitan Planning Organization (MPO) Invoice to CIRTPA for the 1st Quarter of Fiscal Year 2018.

BACKGROUND:

The MPO bills the CIRTPA for work conducted on the CIRTPA’s behalf on a quarterly basis. The MPO’s 1st Quarter Fiscal Year 2018 Invoice covers work conducted for the period beginning July 1, 2017 through September 30, 2017. If approved, the CIRTPA staff will proceed with reimbursing the MPO. Included, immediately following is a copy of the MPO 1st Quarter Fiscal Year 2018 Invoice.

RECOMMENDATION: Approve payment to the Des Moines Area Metropolitan Planning Organization for the 1st Quarter

of Fiscal year 2018 billing period, July 1, 2017 through September 30, 2017. STAFF CONTACTS:

Zach Young, [email protected]; (515) 334-0075.

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Des Moines Area MPO INVOICE TO CIRTPA 1ST QUARTER FY 2018From:7/1/2017 To: 9/30/2017

WORK ACTIVITIESCode Description Time Cost

8.1 CIRTPA ‐ Program Administration 114.00 $9,120.00

8.2 CIRTPA ‐ Funding 19.00 $1,520.00

8.3 CIRTPA ‐ Long‐Range Transportation Plan 0.00 $0.00

8.4 CIRTPA ‐ Public Participation Plan 0.00 $0.00

8.5 CIRTPA ‐ Planning Support 145.00 $11,600.00

STAFF HOURS/COST SUBTOTAL 278.00 $22,240

Assigned Name Fee Time Cost

TA Todd Ashby $80.00 17.00 $1,360.00

GO Gunnar Olson $80.00 0.00 $0.00

TJD Tracey Deckard $80.00 46.00 $3,680.00

DM Dylan Mullenix $80.00 5.50 $440.00

ZY Zach Young $80.00 28.00 $2,240.00

TD Teva Dawson $80.00 0.00 $0.00

MC Marcus Coenen $80.00 12.00 $960.00

MA Mike Armstrong $80.00 0.00 $0.00

AC Andrew Collings $80.00 169.50 $13,560.00

AR Allison Riley $80.00 0.00 $0.00

INT Intern $80.00 0.00 $0.00278.00 $22,240

DIRECT COSTS

$0.00DIRECT COSTS SUBTOTAL $0.00

STAFF HOURS/COST SUBTOTAL $22,240DIRECT COSTS SUBTOTAL $0.00

22,240$ Des Moines Area MPO INVOICE AMOUNT

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November 2016

Item No. 7

ISSUE: Calendar Year 2018 Meeting Dates

CONSENT and VOTE: Consider approval of meeting dates for Calendar Year (CY) 2018.

BACKGROUND: The CIRTPA staff annually issues a proposed CIRTPA meeting schedule for the upcoming calendar year. The CIRTPA is required to issue its upcoming meeting dates to comply with the State of Iowa’s Open Meetings Law. CIRTPA staff asks for feedback on any known conflicts with the proposed schedule. Included, below, is the proposed Calendar Year 2018 CIRTPA meeting schedule.

CIRTPA JOINT COMMITTEE

THURSDAY JANUARY 18, 2018

THURSDAY MARCH 15, 2018

THURSDAY MAY 17, 2018

THURSDAY JULY 19, 2018

THURSDAY SEPTEMBER 20, 2018

THURSDAY NOVEMBER 15, 2018

CIRTPA TTC COMMITTEE*

THURSDAY FEBRUARY 15, 2018

THURSDAY APRIL 19, 2018

THURSDAY JUNE 21, 2018

THURSDAY AUGUST 16, 2018

THURSDAY OCTOBER 18, 2018

THURSDAY DECEMBER 13, 2018 *TTC meeting dates are not standing and only held when necessary.

RECOMMENDATION:

Approve the Calendar Year 2018 meeting dates.

STAFF CONTACT:


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November 2017

Item No. 8

ISSUE: CIRTPA Small Communities Fund Application Process REPORT and VOTE: Consider approval a draft application process for CIRTPA’s Small Communities Fund.

BACKGROUND:

Last fiscal year, the CIRTPA approved of the creation of a separate application process to make STBG funds available to non-suballocation communities within the CIRTPA planning area. This new Small Communities Fund will have approximately $240,000 available every year for communities and the Iowa DOT to apply for. CIRTPA will review projects and make awards based upon the quality of the applications received. If CIRTPA decides to award less than the full amount or none at all, all remaining funding will be given back to suballocation communities. Included as a supplemental item is a proposed application and scoring process.

RECOMMENDATION:

Approve the proposed application process.

STAFF CONTACT:


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November 2017

Item No. 9

ISSUE: Updated TAP Application Process

REPORT: Consider approval of the updated CIRTPA TAP Application Process.

BACKGROUND:

For the last year, the Iowa DOT has been working with FHWA to establish a process so that RPAs will continue to receive and administer regional TAP funding. To that end, the Iowa DOT recently established the new Iowa Transportation Alternatives Program (TAP). This new program will replace the old TAP program. Several changes worth noting are that RPAs are now required to use the new Iowa DOT TAP Application form and must submit all applications received from communities to the Iowa DOT to determine project eligibility. Once eligibility is established, CIRTPA is free to award projects through the regionally selected TAP application process. The development of projects will 1) have agreements sent to project sponsors just prior to the program year, 2) submission of a concept statement and development of preliminary plans are required within Year 1, 3) letting of the project is required within Year 2, and 4) failure of the above may be grounds for cancellation of a project. This means it is important for CIRTPA to program projects in a realistic accomplishment year. At the end of FFY 2020 CIRTPA will need be capped at a maximum of 4 years of funding, which means if there is a balance of more than 4 years of funding that funding will be lost. CIRTPA should plan to award the excess to projects that can reach authorization between now and the end of FFY 2020.

Based on the guidance and criteria provided by the Iowa DOT, staff has developed a new proposed TAP application and scoring process. Included as a supplemental item is a proposed TAP application and scoring process. TAP balances will be provided at the meeting.

RECOMMENDATION:

Approved proposed TAP application and scoring process.

STAFF CONTACT:


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November 2017

Item No. 10

ISSUE: Transfer of TAP Funding Between Dallas County Projects REPORT and VOTE: Consider approval of the proposed reallocation of TAP funding for Dallas County Conservation.

BACKGROUND:

CIRTPA originally awarded Dallas County Conservation $158,652 for the RRVT Paved Crossings Projects. The county has attempted to bid the project several times but has received bids that were excessively high. The county has gone ahead and completed the project without the use of TAP funding. However they are requesting to use the funding on a different section of the RRVT for an overlay project between Waukee and the Dallas-Guthrie County line (just west of Linden). Included, immediately following, is a letter requesting the transfer of funding.

RECOMMENDATION:

Approve the requested transfer and use of funding subject to eligibility confirmation by the Iowa DOT.

STAFF CONTACT:


1414




November 2017

Item No. 11

ISSUE: Federal Fiscal Year 2018-2021 Transportation Improvement Program Amendment Requests

REPORT AND OPTIONAL VOTE: Consider approval of the request to the Federal Fiscal Years 2018-2021 Transportation Improvement Program.

BACKGROUND:

The City of Knoxville, Dallas County, and Marion County have requested the following revisions to the Federal Fiscal Year 2018-2021 Transportation Improvement Program (FFY 2018-2021 TIP):

Sponsor: Dallas County Project: On F25, From Guthrie Co. to P46 Federal Aid Amount: $800,000 Federal Aid Type: STBG Total Cost: $2,900,000 TIP Projects Modifications: None necessary, IDOT providing fiscal capacity. Change: Add $391,950 of HSIP funding to the project and increase total cost to $3,000,000. Sponsor: Marion County Project: S 45 from IA Hwy 5 to G767 & G76 from S45 E 2 Miles. Federal Aid Amount: $1,400,000 Federal Aid Type: STBG Total Cost: $2,000,000 TIP Projects Modifications: None necessary, IDOT providing fiscal capacity. Change: Add $105,300 of HSIP funding to the project and increase total project cost to $2,100,000. Sponsor: City of Knoxville Project: In the city of Knoxville, Pavement rehabilitation on Robinson, Jackson, and Main streets Federal Aid Amount: $178,000 Federal Aid Type: STBG Total Cost: $223,000 TIP Projects Modifications: Remove Indianola’s S J & K Project Change: Remove Indianola’s project and add Knoxville’s project to the TIP.

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Sponsor: City of Indianola Project: In the city of Indianola, On S J & K ST, from approx. 600’ N of IA 92 to approx. 500’ of IA 92 Federal Aid Amount: $600,000 Federal Aid Type: STBG Total Cost: $765,000 TIP Projects Modifications: Remove project from TIP. Change: Remove project from TIP.

Included, immediately following, are maps of the proposed TIP amendments.

RECOMMENDATION:

Approve proposed amendments to the FFY 2018-2021 TIP.

STAFF CONTACT:


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Iowa TPMS project map 2:43 PM 11-13-2017

Sponsor Dallas CRD

Identity STP-S-C025(106)--5E-25 TPMS# 27115 TIP# 80215

Location On F25, from Guthrie Co. to P46

Characteristics Rural Major Collector / 3.02 MI / 60 - 320

Type of Work Pavement Rehab

Vicinity Map

Project Site

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Sponsor Marion CRD

Identity STP-S-C063(127)--5E-63 TPMS# 18962 TIP# 80300

Location On S45 from IA Hwy 5 to G76 & G76from S45 E 2 Miles

Characteristics Rural Major Collector / 10.2 MI / 1610 -1610

Type of Work Pavement Rehab

Vicinity Map

Project Site

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Sponsor Knoxville

Identity STP-U-4040(608)--70-63 TPMS# 26684 TIP# 70103

LocationIn the city of Knoxville, Pavementrehabilitation on Robinson, Jackson, andMain streets

Characteristics Rural Major Collector / /

Type of Work Pavement Rehab,Ped/Bike Miscellaneous

Vicinity Map

Project Site

2020


Sponsor Indianola

Identity STP-U-3680(614)--70-91 TPMS# 9620 TIP# 80102

LocationIn the city of Indianola, On S J & K ST,from approx. 600' N OF IA 92 to approx500' S OF IA 92

Characteristics Other Principal Arterial / 0.109 MI / 11700- 11700

Type of Work Grade and Pave,Traffic Signals,Right ofWay

Vicinity Map

Project Site

2121




November 2017

Item No. 12

ISSUE: ICAAP Project Conformance to CIRTPA’s Regional Transportation Planning Process and Long Range Transportation Plan

REPORT and OPTIONAL VOTE: Consider approval of a resolution that indicates the conformance of Indianola’s ICAAP project to CIRTPA’s Regional Transportation Planning Process and Long Range Transportation Plan (LRTP).

BACKGROUND:

Last month, CIRTPA staff sent a letter of support for the City of Indianola’s US 65/69 and IA 92 Traffic Signal Systems Timings Update ICAAP project. As part of the application process, the Iowa DOT requires “an adopted formal resolution from the appropriate MPO or RPA declaring the sponsor’s proposed project or program conforms to the MPO’s or RPA’s regional transportation planning process”. The proposed projects meets Goal 1 – Maintain our existing transportation system of the CIRTPA LRTP. By coordinating signal timings on principal arterial roadways within Indianola, the city will be able to improve traffic flow without the need to undertake expansion activities. Included, immediately following, is the letter sent on behalf of CIRTPA.

RECOMMENDATION:

Approve a resolution stating the project conforms to CIRTPA’s Regional Transportation Planning Process and LRTP.

STAFF CONTACT:


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ISSUE: HIRTA Federal Funding Transfer

REPORT and OPTIONAL VOTE: Consider approval of CIRTPA’s request to transfer federal funding.

BACKGROUND:

CIRTPA is annually required to submit a letter of request to the Iowa Department of Transportation’s Office of Program Management requesting that Surface Transportation Block Grant (STBG) funds be transferred from the Federal Highway Administration to the Federal Transit Administration and into HIRTA’s FTA grant.

Following CIRTPA’s approval, staff will send a letter to the Office of Program Management and Office of Public Transit requesting that HIRTA expend $108,800 in STBG funds in Federal Fiscal Year 2018.

RECOMMENDATION:

Approve the submittal of a CIRTPA request letter that $108,800 of STBG funds be transferred to the FTA and that HIRTA expend said funding in Federal Fiscal Year 2018.

STAFF CONTACT:


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ISSUE: dTIMS Update

REPORT: Report on the CIRTPA dTIMS process.

BACKGROUND:

Staff will begin working with communities that chose to utilize CIRTPA to perform pavement management activities by contacting them for updated infrastructure and road development procedure information. Staff hopes to have all information collected and updated by the end of the calendar year.

Once collected, staff will develop a dTIMS framework for each community that outlines current pavement conditions and road development practices. Once the new 2017 pavement data is released in early 2018, staff will update each community’s profile with the new pavement data and work with local communities to establish a formal pavement management process.

RECOMMENDATION:

None. Report and discussion only.

STAFF CONTACT:


25





ISSUE: Federal-Aid Swap Update

REPORT: Report and discussion regarding the Federal-Aid Swap.

BACKGROUND:

Staff will provide an update on the latest information from the Iowa DOT regarding the Federal-Aid Swap.

RECOMMENDATION:

None. Report and discussion only.

STAFF CONTACT:

Zach Young, [email protected] (515) 334-0075

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transportation policy committee chair todd hagan, madison ......oone ounty • dallas ounty •...

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