trauma and complexity: from self to cells...trauma and complexity: from self to cells 33rd annual...

Trauma and Complexity: From Self to Cells

33rd Annual Meeting

This activity has been planned and implemented in accordance with the accreditation requirements and policies of the Accreditation Council for Continuing Medical Education (ACCME) through the joint providership of Amedco and the International Society of Traumatic Stress Studies. Amedco is accredited by the ACCME to provide continuing medication education for physicians.

Amedco designates this live activity for AMA PRA Category 1 CreditsTM. Physicians should claim only the credit commensurate with the extent of their participation in the activity.

Exhibitor, Support and Sponsor Prospectus

November 9-11, 2017 Pre-Meeting Institutes, November 8

Palmer House Hotel • Chicago, Illinois, USA

www.istss.org

Exhibitor and Sponsorship Prospectus www.istss.org

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You are invited to participate in the International

Society for Traumatic Stress Studies (ISTSS) 33rd

Annual Meeting. Through your participation as

exhibitors and sponsors, we are able to bring together

the experts in the field of traumatic stress and offer

them high-quality programming making ISTSS the

leading professional organization for clinicians,

researchers and policymakers around the world.

The International Society for Traumatic Stress Studies

Founded in 1985, the International Society for Traumatic Stress Studies provides a forum for sharing research, clinical strategies, public policy concerns and theoretical formulations throughout the world through networking, education, training and publications. The Society is dedicated to developing knowledge and stimulating policy, program and service initiatives that seek to reduce traumatic stress and its immediate and long-term consequences. ISTSS has more than 2,000 members including mental health, social service, religious and legal professionals from 36 countries worldwide.


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Why Exhibit at the ISTSS Annual Meeting?

The ISTSS Annual Meeting presents a unique opportunity for interaction between traumatic stress

professionals and representatives of corporations, foundations and government agencies who share

our interests. The Annual Meeting provides a forum for the exchange of information among trauma

specialists and to provide continuing education to trauma specialists and other clinicians treating

trauma survivors. The Annual Meeting Committees are responsible for organizing meetings of the

highest quality at the lowest cost and seeks to maximize corporate, foundation and government

agency participation in the meeting while maintaining professional impartiality in the discussion of

therapies and procedures.

Build relationships with the leading professionals concerned with trauma.

Psychiatrists * Psychologists * Social Workers * Nurses

Counselors * Victim Advocates * Educators

Policymakers * Journalists * Emergency Workers * Researchers

Discover how changes in the field are affecting what your customers need and value

Learn

Reconnect with customers and make new contactsNetwork

Remind them what you have to offer Plus

Learn about the latest information and services available from other providers

Market Research

Identify yourself as a sponsor of ISTSS and help advance trauma research and clinical application

Position

In 2016, 88% of meeting attendees felt the meeting met or exceeded their expectations.

88%


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Sponsorship Opportunities

ISTSS welcomes commercial business, nonprofit organi-zations and individuals to help support the ISTSS Annual Meeting. Demonstrate your dedication to learning and information sharing to the leaders in the field of traumatic stress as a sponsor of the meeting. Please note: Logos of any company considered a commercial interest are not permitted in the disclosure of commercial support and cannot have logos displayed in promotion at the meeting. Only company names may be used. A commercial interest is any entity producing, marketing, reselling or distributing health-care goods or services consumed by, or used on, patients. The ACCME does not consider providers of clinical service directly to patients to be commercial interests.

Sponsorship ProgramAll sponsorship packages include the following basic benefits outlined below:

• ISTSS presidential acknowledgement at the Thursday, November 9, 8:30 a.m., Opening Address

• Acknowledgement on slides at keynote presentations

• Acknowledgement on signage in the registration area

• Acknowledgement and company Web link in the electronic eNewsletter, StressPoints, distributed to members

• Hyperlink from ISTSS Annual Meeting web page to company website

• Description (up to 75 words) of your organization in the digital final program and Annual Meeting Smart Phone App

• One-time use of the final attendee list mailing labels* (emails excluded)

* For registrants who agree to be included

Attendance Growth

The commitment of our attendees to the annual meeting is evident. The need for traumatic stress professionals is consistently increasing, providing stable attendance at the meeting and continued interest in new products and services to help serve our community and the world around us.

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300

600

900

1200

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15 N

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2016

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2006

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(127

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2007

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e (1

311)

2008

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(143

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2009

Atla

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(126

2)

2010

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63)

2011

Bal

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2012

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2013

Phi

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312)

2014

Mia

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1273

)


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Corporate and Nonprofit Sponsorship Opportunities

Platinum Level – $15,000 basic benefits included PLUS:• Complimentary full-page acknowledgement in the final program

• Complimentary exhibit table

• Acknowledgement through signage as Platinum Level Sponsor for the Welcome Reception

• Up to three scientific personnel are welcome to attend the entire meeting (additional company registrants can register at the ISTSS Membership registration rate)

Gold Level – $10,000 basic benefits included PLUS:• Complimentary half-page acknowledgement in the final program

• Complimentary exhibit table

• Acknowledgement through signage as Gold Level Sponsor for three daily coffee & tea services

• Up to two scientific personnel are welcome to attend the entire Meeting (additional company registrants can register at the ISTSS membership registration rate)

Silver Level – $5,000 basic benefits included PLUS:• Complimentary quarter-page acknowledgement in the Final Program

• Acknowledgement through signage as Silver Level Sponsor for one coffee & tea service

• One scientific personnel is welcome to attend the entire Meeting (additional company registrants can register at the ISTSS membership registration rate)

Bronze Level – $2,000 basic benefits included PLUS:• Acknowledgement through signage as Bronze Level Sponsor

ISTSS Member and Individual Sponsorship Program Minimum contribution – $500ISTSS members, institutional members and nonmembers are encouraged to sponsor the ISTSS Annual Meeting. These contributions cover expenses not tied to a specific event or item at the Annual Meeting. Your contribution will be acknowledged in the Meeting program, on the ISTSS website and through appropriate signage at the meeting. No logos permitted for commercial interests. Basic benefits listed on page 4 also included.


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International Travel Grant Sponsorship* and Student Travel Grant Sponsorship* are Available at All Sponsor Levels

You can assist trauma experts from under-developed countries to attend the ISTSS Annual Meeting and present their work. Travel Grant Sponsors will receive the benefits listed for that level and will be listed in the Final Program and on signage with the names of the specific attendees receiving their travel grants from your sponsorship. Contact ISTSS for more details.

* Award recipient decisions are made independent of sponsorship agreements.

Nonprofit Sponsorship Opportunities

The Platinum, Gold, Silver and Bronze sponsorship opportunities available to commercial entities and listed on page 5 are also available to nonprofit organizations. The non-exclusive opportunities below are available only to nonprofit organizations. All nonprofit sponsorship packages for the Annual Meeting include the following basic benefits outlined below:

• ISTSS presidential acknowledgement at the Thursday, November 9, 8:30 a.m., Opening Address

• Acknowledgement as a Nonprofit Sponsor on slides at general sessions

• Acknowledgement on signage in the registration area

• Acknowledgement and hyperlink to your company in the eNewsletter, StressPoints, distributed to ISTSS members

• Hyperlink from ISTSS Annual Meeting web page to company website

• Description (up to 75 words) of your organization in the digital final program and Annual Meeting Smart Phone App

• One-time use of the final attendee list mailing labels* (emails excluded)

* For attendees who opt to be included.

Annual Meeting Smart Phone App – $5,000• Complimentary half-page acknowledgement in the Final Program

(sponsor to supply digital logo)

• Sponsor banner on the app, seen every time the app is accessed by a meeting attendee

• One scientific personnel is welcome to attend the entire meeting (additional company registrants can register at the ISTSS membership registration rate)

Pen with Stylus – $2,500 – NEW!The combination pen/stylus is a coveted item at the ISTSS Annual Meeting that sees daily use and members asking for extras.

• Complimentary quarter-page acknowledgement in the Final Program (sponsor to supply digital logo)

• One color logo will appear on pen with stylus distributed to meeting attendees at registration


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Nonprofit Sponsorship Opportunities

Room Drop - $2,000/piece – NEW!You supply the flyers, brochures and literature and we will deliver them to the rooms of each attendee.


• Organization’s collateral will be distributed under guest room doors to all ISTSS meeting attendees staying at the Palmer House Hilton

Annual Meeting Registration Emails - $1,500 – NEW!More than 10,000 people will see your logo in at least 10 registration emails.


• Logo with hyperlink to company website in each of the registration emails sent to database

Morning Coffee and Tea Service - $1,000 – NEW!Coffee is essential to the start of every day at the Meeting and you can bring it to the attendees.


• Logo added to signage during the morning coffee breaks

Push Notifications - $500 – NEW!The ISTSS Annual Meeting Mobile App is an essential tool used by every attend-ee. Use Push Notifications to reach them every day of the Meeting.

• Send a message (up to 140 characters) to meeting attendees, through the Annual Meeting Mobile App, once each day throughout the entire Annual Meeting

Take-one Display – $250• An unsupervised table with ONE of the following, no larger than 8.5”x11”:

brochures, educational materials, publications, newsletters or surveys

• Item will be placed for attendees to browse or take with them. Participating companies should ship approximately 300 copies to ISTSS headquarters no later than October 13, 2017.

Note: Logos are only permitted if the sponsor is not considered a commercial interest by ACCME.


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Exhibit Opportunities

ISTSS 33rd Annual Meeting Tabletop Exhibits – $700 per table or $1,000 if selling books Displays of products and services at the Annual Meeting provide valuable interaction between the profession and organizations providing products and services of interest to the traumatic stress studies field. Exhibits are strategically located and guarantee maximum exposure to ISTSS attendees.

Benefits Include:

• One complimentary meeting registration to staff the exhibit table

• One 6’ x 30” draped table with two chairs

• Exhibitor ribbon and identification sign

• One-time use of the pre-registration list* (emails excluded)

• Acknowledgment in broadcast emails to ISTSS database of more than 10,000 contacts, Final Program and in the ISTSS eNewsletter, StressPoints.

• Company name and description listed on the Exhibitor page within the Annual Meeting Smart Phone App

• Recognition on the ISTSS website before and during the Annual Meeting**

* For registrants who agree to be included

** No logos permitted for commercial interests

Exhibitors may register to sell books. Books may only be sold by exhibitors that have paid the proper exhibit fees.

Remaining materials will not be returned.

Exhibit ScheduleExhibit Setup Wednesday, November 8 3:00 p.m. – 5:00 p.m.

Exhibit Hours Thursday, November 9 8:00 a.m. – 6:00 p.m.

Friday, November 10 8:00 a.m. – 6:00 p.m.

Saturday, November 11 8:00 a.m. – 12:00 p.m.

Exhibit Dismantle Saturday, November 11 12:00 p.m. – 5:30 p.m.

Exhibits may not be dismantled before 12:00 p.m. on Saturday, November 11.


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Schedule at a Glance (subject to change)

Tuesday, November 7 4:00 p.m. - 6:00 p.m. Registration Open

Wednesday, November 87:30 a.m. – 8:30 a.m. Coffee and Tea Service

7:30 a.m. – 6:30 p.m. Registration Desk Open

8:30 a.m. – Noon Pre-Meeting Institutes

10:30 a.m. – 5:00 p.m. Bookstore Open

1:30 p.m. – 5:00 p.m. Pre-Meeting Institutes

3:00 p.m. – 5:00 p.m. Exhibitor Set Up

6:30 p.m. – 8:00 p.m. Keynote Address

Evening Events to be Announced

Thursday, November 9 7:30 a.m. – 8:30 a.m. Coffee and Tea Service


8:00 a.m. – 9:00 a.m. Poster Session 1 Set Up

8:00 a.m. – 6:00 p.m. Exhibits Open


8:30 a.m. – 9:50 a.m. Keynote Address and Awards

9:00 a.m. – 12:15 p.m. Poster Viewing Session 1

10:15 a.m. – 11:30 a.m. Concurrent Session 1

11:30 a.m. – 1:30 p.m. Lunch on own

Thursday, November 9 (continued)

12:15 p.m. – 1:15 p.m. Author Attended Poster Session 1

1:30 p.m. – 2:30 p.m. Poster Session 2 Set Up

1:30 p.m. – 2:45 p.m. Concurrent Session 2

2:30 p.m. – 5:45 p.m. Poster Viewing Session 2



5:45 p.m. – 7:00 p.m. Author Attended Poster Session 2 (Cash Bar)

6:00 p.m. – 7:00 p.m. Welcome Reception Poster Set Up

7:00 p.m. – 8:30 p.m. Welcome Reception with SIG Endorsed Posters

Friday, November 107:30 a.m. – 8:30 a.m. Coffee and Tea Service


8:00 a.m. – 9:00 a.m. Poster Session 3 Set Up




9:00 a.m. – 5:30 p.m. Poster Viewing Session 3



11:45 a.m. – 1:15 p.m. Student Lunch Meeting

12:00 p.m. – 1:15 p.m. Special Interest Group (SIG) Meetings



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Schedule at a Glance (subject to change)

Friday, November 10 (continued)

1:30 p.m. – 3:30 p.m. Internship and Post-Doctoral Program Networking Fair



5:45 p.m. – 7:00 p.m. Author Attended Poster Session 3 (Cash Bar)

7:15 p.m. – 8:00 p.m. ISTSS Business Meeting

Saturday, November 117:30 a.m. – 8:30 a.m. Coffee and Tea Service







12:00 p.m. – 1:15 p.m. Special Interest Group (SIG) Meetings

12:00 p.m. – 5:30 p.m. Exhibitor Dismantle



4:30 p.m. – 5:45 p.m. Closing Plenary

5:45 p.m. Meeting Adjourns


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General Information

Exhibits and SignsEach tabletop exhibit space will include one 6’ x 30” covered table and two chairs. A company identification sign will be provided to each exhibitor.

Space AssignmentExhibit space is assigned on a first come, first serve basis. ISTSS will attempt to honor all requests for exhibit space and will not assign space without full pay-ment. ISTSS reserves the right to determine final exhibit space assignments, and to accept or reject any exhibit.

PaymentTo reserve an Exhibit Display, full payment must be made with the exhibit con-tract. A registration form will be sent in your exhibitor kit once you have signed up for an exhibit.

DeadlineExhibit applications must reach ISTSS by Monday, October 9, 2017.

Cancellation PolicyISTSS must be notified in writing in the event of cancellation or space reduction. If cancellation of exhibit tabletop occurs prior to Monday, September 18, 2017, the exhibitor will be refunded 50% of the payment received. After September 18, 2017, no refunds will be made.

Installing ExhibitsThe exhibit area will be available for set-up on Wednesday, November 8, 2017, from 3:00 p.m. – 5:00 p.m. All exhibits must be set up by 5:00 p.m., Wednes-day, November 8, 2017. Assembly of exhibits during the regularly scheduled exhibit hours is not permitted.

Dismantling ExhibitsAll exhibits must remain intact until the official closing time of Saturday, November 11, 2017, 12:00 p.m., and may not be dismantled or removed, in whole or in part, before that time.

Exhibit PersonnelAll participants affiliated with exhibits must be registered for the 33rd Annual Meeting. Each person will be issued an exhibitor badge and must be employed by the exhibiting organization or have a direct business affiliation. Exhibiting companies are limited to one complimentary registration. Additional registrations can be purchased at the member registration rate.

Exhibit KitExhibitors are responsible for all freight, drayage and labor charges. Interna-tional shipping rates may vary and information will be provided in the exhibit kit along with shipping instructions. Exhibit kit will be emailed to exhibitors a few months prior to the annual meeting.


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General Information

Exhibitors Selling BooksBooks will be sold through the ISTSS Bookstore, except in the case of those exhibitors that have registered to sell their books at their exhibit table. Exhibitors are responsible for all relevant taxes on items sold at the meeting. Exhibitors selling their product should have sufficient supply of books as the ISTSS official bookstore will not have those books onsite.

ISTSS BookstoreProfessional Books is the official bookstore at the ISTSS 33rd Annual Meeting. Contact Marcie Lifson at Professional Books, phone +1-617-630-9393 or via email: [email protected].

SecurityExhibit management provides peripheral security guard service. However, it is the responsibility of each exhibitor to protect display material from loss or damage. Please be certain that all small display and personal items are secure before leaving the display — even temporarily.


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Hotel Information

The Palmer House Hilton will be the headquarters for the ISTSS Annual Meeting. ISTSS has negotiated a discounted rate of $239 USD for single or double occu-pancy (complimentary internet included). Rooms and rates are based on avail-ability and subject to state and local fees/taxes (which are currently 16.4% per room). To make your reservation by phone, call the Palmer House Hilton reserva-tion line at +1-800-445-8667, 24 hours a day, seven days a week and inform them you are attending the ISTSS Annual Meeting. Visit ISTSS website at www.istss.org to make your reservation online. Reservations must be made no later than Friday, October 6, 2017. After this date, discounted rates may not apply.

A credit card guarantee is required to hold your reservation. The hotel will charge the equivalent of one night’s room and tax if cancellation notice is not provided to the hotel 48 hours prior to the day of arrival. Hotel check-in is 3:00 p.m. and check-out is 11:00 a.m.

Palmer House Hilton17 East Monroe StreetChicago, IL, USA 60603Toll Free Reservations: +1-800-445-8667General Guest Phone: +1-312-726-7500Guest Fax: +1-312-917-1707

QuestionsContact Amy Metzgar to secure sponsorship opportunities or to develop a package to meet your objectives. You can also visit www.istss.org for the latest meeting information.

Amy MetzgarISTSS Exhibit and Sponsorship CoordinatorPhone: +1-847-686-2290Fax: +1-847-686-2253Email: [email protected]

trauma and complexity: from self to cells...trauma and complexity: from self to cells 33rd annual...

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