travel request form travel request form travel expenses claim travel expenses claim check request...
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Travel Request FormTravel Request FormTravel Expenses ClaimTravel Expenses ClaimCheck Request FormCheck Request FormPetty Cash RequestPetty Cash Request
Travel Request Form Travel Request is used to authorize travel and
all related expenses.
Complete Travel Request Form at least 10 business days prior to travel.
Include the following:• Purpose of Trip• Estimated Travel Expenses• Prepaid Expenses• Project and Account Number
Travel Request Form
Travel Advance – up to 90% of estimated travel expenses.
Travel Request Approval: • “One-up” approval is needed if Project Director
is the traveler.• Dean, VP, or President Signature is required for
all “Out-of-Country” travel.
Travel Expense Claim
Once trip is completed, submit all original receipts and approved “Travel Expense Claim” within 15 business days.
Receipts need to show payments were made. Hotel statement showing balance due is not acceptable.
Hotel receipts must show itemized charges.
Per diem is excluded for meals provided by the conference.
Check Request Form Check Request is used for purchases not
initiated through Purchase Orders.
Include the following:• Payee Information• Check Distribution• Project & Account number• Description/Purpose
Advance payment: must be cleared within 30 days of advance.
Petty Cash Request
Petty Cash Request is to be used for reimbursement that are $50.00 and under.
Once approved by UARSC, the Petty Cash Request is returned to the payee.
Cashier’s office will disbursed the cash.
Questions about these Forms
Grant & Contract projects, call Patti Kastner, x4703
All other UARSC projects, call Tama Harper, x4723
All Forms are on our website: http://www.csusm.edu/uarsc/