traveling with kytc 4/10/2001
DESCRIPTION
Traveling with KYTC 4/10/2001. Advantage Travel System. Documents Utilized TE(In-State Authorization) TEO(Out-of-State Authorization) TEC(Out-of-Country Authorization) TP(Travel Reimbursement). TE (In-State Authorization). When Utilized Staying at a Park Using a Motor Pool Vehicle - PowerPoint PPT PresentationTRANSCRIPT
Traveling with KYTC4/10/2001
Advantage Travel System
• Documents Utilized
– TE (In-State Authorization)
– TEO (Out-of-State Authorization)
– TEC (Out-of-Country Authorization)
– TP (Travel Reimbursement)
TE (In-State Authorization)
• When Utilized
– Staying at a Park
– Using a Motor Pool Vehicle
– Paying In-State Registration Fee
TE (In-State Authorization)
• Approvals Required
– Levels 1 & 2
– Both in creating office
TE (In-State Authorization)
• Documentation Required
– No defined form
– Backup maintained in the creating office
– Screen print from the system to provide to the Park at check-in
TE (In-State Authorization)
• Document Flow
– Totally within the creating office
TEO (Out-of-State Authorization)
• When Utilized
– All Out-of-State Travel
• Exception
– One day trip with NO motor pool and NO registration fee
TEO (Out-of-State Authorization)
• Approvals Required
– Levels 1, 2, & 3
– First two in the Department/Office requesting travel
– Third in the Division of Accounts
TEO (Out-of-State Authorization)
• Required Documentation
– Justification Memo
– Form TC 31-20
– Any necessary additional documents
TEO (Out-of-State Authorization)
• Additional documents
– Agenda
– Cost Comparison (Drive vs. Fly)
– BTA Funding Information
TEO (Out-of-State Authorization)• Document Flow
– Department requesting authorization
– Commissioner of Fiscal Management/ Secretary’s Office
– Division of Accounts
TEC (Out-of-Country Authorization)
• When utilized
– All Out-of-Country Travel
TEC (Out-of-Country Authorization)
• Approvals Required
– Levels 1, 2, 3, & 4
– First two in the Department/Office requesting travel
– Third in the Division of Accounts
– Fourth in the Finance Cabinet
TEC (Out-of-Country Authorization)
• Required Documentation
– Justification Memo
– Form TC 31-22
– Any necessary additional documents
TEC (Out-of-Country Authorization)
• Additional documents
– Agenda
– BTA Funding Information
TEC (Out-of-Country Authorization)
• Document Flow– Department requesting authorization
– Commissioner of Fiscal Management/ Secretary’s Office
– Division of Accounts
– Finance Cabinet
TP (Expense Reimbursement)
• When utilized
– Any expense reimbursement
• Employee
• Non-Employee
TP (Expense Reimbursement)
• Approvals Required
– Levels 1, 2, & 3
– First two in the Division/Office requesting reimbursement
– Third in the Division of Accounts
TP (Expense Reimbursement)
• Required Documentation
– Form TC 31-21
– Any receipts required by 200 KAR 2:006 and Transportation Cabinet travel policies
– Park folio if TE used to pay for lodging
TP (Expense Reimbursement)
• Document Flow
– Department requesting authorization
– Division of Accounts
Creating Travel Documents
• Separate expense Line for lodging and per diem
• Separate expense Line for each day mileage is claimed
• Separate expense Line for each miscellaneous expense item
Benefits
• Employees are reimbursed quicker
• Details maintained electronically
• Detailed reporting capability
