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TREX based DMS search Document Management A PLM Consulting Solution Public

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TREX Search Engine

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Page 1: Trex Search En

TREX based DMS search Document Management

A PLM Consulting Solution Public

Page 2: Trex Search En

TREX based DMS search Many customers are using the SAP Document Management System (DMS) in order to store their daily business data in a central SAP ERP system. To provide fast and precision search possibilities, SAP PLM Consulting integrated the TREX technology into the central search components of SAP DMS.

TREX enabled search components

• F4 Value Help “CV01”(SAP Standard object, no separate / new value help needed!)

• Transaction “CV04N” (Enhanced with Business Add Ins)

• EasyDM Search Functionality (Enhanced with Business Add Ins)

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TREX based DMS search • Transaction “CV04N”

• specific

• fast (using TREX instead of database search)

• full text and attribute search at the same time!

• F4 Value Help • “one-field-search” / Quick Search

• optional restrictions because auf

• additional input fields

• access TREX-powered search from

• “everywhere”!

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Functionality (1/3) Searchable data

• Main DMS attributes (e.g. document number, status or descriptions)

• Long texts

• Classification Data

• Originals (e.g. full text search on PDF, Excel or Word documents)

• Customer-specific content (e.g. append fields of “DRAW”, own tables, …)

By including a customer specific authority concept into the data model, the immediate verification of read permissions during the search process is also possible.

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Functionality (2/3) Different packages of this Consulting Solution are available. It is recommended to include the “Main Attributes”. All the other features are depending on the customer needs.

Main Attributes

(DRAW)

Authority Concept

KPRO Originals

Classi-fication

Customer specific Content

Long text

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Functionality (3/3) With the help of this consulting solutions there are also new ways to perform a SAP DMS search query. For example a customer specific Webservice can be used to connect

third party tools to a SAP ERP system.

TREX-based DMS

Search

F4 Value Help

CV04N

Easy DM

Enterpreise Search

Customer specific Uis

(WebDynpro, SAP GUI)

RFC

Webservice

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Your Advantages • Additional search criteria like “last version”, “last released version” or customer specific attributes

• Fast response times using the transaction “CV04N”

• Fast response times in Easy DM

• Fast response times using the F4 Value Help

• The opportunity to connect the SAP DMS immediately to an Enterprise Search

• Increasing the system performance by reducing database utilization (complex join queries)

• The opportunity to create a One-Field-Search in SAP GUI (e.g. as a customer transaction)

• New TREX search features like “Fuzzy Search”, “Wildcard Search” or “Linguistic Search”

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TREX based DMS search

Our Service

An implementation-ready Solution

Implementation of the Solution

Documentation of the Solution

6 Months of Bugfixing

Optional Online Scoping Session and/or Presentation at Customer

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Techical Requirements

TREX 7.1

ERP 6.0 By The Way: We also provide the new search technology for other PLM Business Objects like „Material“ or „Equipment“! Even non-SAP objects can be included in order to search in a third-party system as well!

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© 2015 SAP SE or an SAP affiliate company. All rights reserved. 10 Public

TREX based DMS search Easy and fast way to search documents in SAP GUI

The PLM consulting solution “TREX based DMS search” speeds up search request for documents in classic SAP GUI (documents search CV04N) .

You need to speed up the process of finding documents by various search & complex criteria.

Additional search criteria like “last version”, “last released version” or customer specific

attributes

Fast response times using the transaction “CV04N”, Easy DM

The opportunity to create a One-Field-Search in SAP GUI (e.g. as a customer transaction)

New TREX search features like “Fuzzy Search”, “Wildcard Search” or “Linguistic Search”

Accelerated search for Main DMS attributes (e.g. document number, status or descriptions, Long texts)

Classification Data

Originals (e.g. full text search on PDF, Excel or Word documents)

Customer-specific content (e.g. append fields of “DRAW”, own tables, …)

Business Challenges

Key Features

Business Benefits

Availability, Technical Details

Available for ECC 6.00

Delivered via Consulting Service

Links

SAP Note: 1332745

SAP Service No.: 50110859, Enhancement Svcs for PLM

Contact: [email protected] http://service.sap.com/public/plm-services

Related Services

DMS Approval Workflow

ACM Reporting

ACM Downport to SAP GUI

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© 2015 SAP SE or an SAP affiliate company. All rights reserved.

Contact Information

PLM Services

SAP Deutschland SE & Co. KG Hasso Plattner Ring 7 69190 Walldorf, Germany

[email protected]

SAP Product Lifecycle Management Consulting

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© 2015 SAP SE or an SAP affiliate company. All rights reserved. 12 Public

© 2015 SAP SE or an SAP affiliate company. All rights reserved.

No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.

SAP and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP SE (or an SAP affiliate company) in Germany and other countries. Please see http://global12.sap.com/corporate-en/legal/copyright/index.epx for additional trademark information and notices.

Some software products marketed by SAP SE and its distributors contain proprietary software components of other software vendors.

National product specifications may vary.

These materials are provided by SAP SE or an SAP affiliate company for informational purposes only, without representation or warranty of any kind, and SAP SE or its affiliated companies shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP SE or SAP affiliate company products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop or release any functionality mentioned therein. This document, or any related presentation, and SAP SE’s or its affiliated companies’ strategy and possible future developments, products, and/or platform directions and functionality are all subject to change and may be changed by SAP SE or its affiliated companies at any time for any reason without notice. The information in this document is not a commitment, promise, or legal obligation to deliver any material, code, or functionality. All forward-looking statements are subject to various risks and uncertainties that could cause actual results to differ materially from expectations. Readers are cautioned not to place undue reliance on these forward-looking statements, which speak only as of their dates, and they should not be relied upon in making purchasing decisions.