Standardized Standardized Training materialTraining material of Transportationof Transportation

WingWingofof

CDA(O),PuneCDA(O),Pune

-RTC Pune -RTC Pune

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TRANSPORTATION WING

1. OBJECTIVES

The duties of the Transportation Wing are:-

1.1 To ensure prompt payment of TA/DA as per entitlement to Army Officers and to facilitate their quick movements so that morale and efficiency are kept.

1.2 To detect and prevent avoidable and irregular expenditure on TA/DA including those arising out of use of railway warrants and forms ‘D’.

2. FUNCTIONS

The duties of the Transportation Wing are:-

2.1 To audit and pay claims pertaining to the traveling allowance of -

(a) Army Officers (including Nursing Officers) in the payment of CDA (O).

NOTE: TA/DA claims of retired Army Officers appointed as Colonels and Colonels Commandant of Regiments/Corps for their moves to visit the Units of their Regiment/Corps will also be dealt with in this Wing.

2.2 To pay advances of TA/DA admissible under Rules and to watch their adjustment.

2.3 To post audit Railway Warrants, Forms ‘D’ and Concessional vouchers received from various Railways audit offices.

2.4 To audit and pay claims under Rule 122 TRs 1991 Edition for expenditure in connection with transportation of gauges tools, records.. etc.

2.5 To post audit TA/DA claims of Army Officers serving with Indian Embassies/Missions abroad other than serving with High Commission in the United Kingdom.

2.6 The audit and payment of claims on account of daily allowance of officers undergoing courses of instructions less than 180 days in authorized Army School of Instruction.

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3. The distribution of work in the various Sections of this Wing is based on the ending number of the officer’s Account No. For e.g. A/c No.161451 will be maintained in Section 1. However, account of an officer of the rank of Brig and above are centrally maintained in one Section i. e. T- 11 section.

4. Claim on account of TA/DA etc are audited and passed for payment. If the amount authorized for payment is more than Rs.7499/- a separate cheque for the amount will be issued to the officer’s nominated bankers. If the amount is less than and equal to Rs.7499/- the same is credited in the IRLA of the officer. However, cheques for the payment of advance requisitions will be issued within 24 hours of the receipt.

5. Officers are required to submit the adjustment claims for the advances taken by them within the stipulated period i.e. Pt. Duty claim within one year from the date of completion of journey, temporary duty claim within 15 days of issue of DO Pt II promulgating regularization of the move and LTC claims within 15 days from the date of completion of journey. If the claim is not received within stipulated period a ‘Bill call memo will be issued and action will be taken to recover the advance from the Pay of the officer along with penal interest.

6. PERMANENT DUTY MOVE

(a) Conveyance : On free Railway Warrant from old to new duty station by direct route for self and family.

(b) Class of accommodation on transfer

(c) Revised orders on travel entitlements by train with effect from 01 Sep 08:

GRADE PAY/RANK TRAVEL ENTITLEMENTCOAS/VCOAS/Army Cdrs & equivalent/DGAFMS and officers of rank of Maj Gen & above with Grade Pay Rs.10000/- and above

AC I class

Officers drawing Grade Pay Rs.7600, Rs.8700 and Rs.8900 (Lt Col to Brig)

AC I class

Officers drawing Grade Pay Rs.5400, Rs.6100 and Rs.6600 (Lt to Maj)

AC II tier class

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The revised travel entitlements are subject to the following:

(i) In case of places not connected by rail, travel by AC bus is admissible for all those entitled to travel by AC II Tier and above, by train.

(ii) In case of road travel between places connected by rail, travel by any means of public transport is allowed, provided the total fare does not exceed the train fare by the entitled class.

(iii) All officers are allowed to travel below their entitled class of travel.

Orders in respect of MNS officers are awaited.

(GoI, MoD letter No. 12630/Mov C/3737/D (Mov)/08 dated 29 Dec 08)

NOTE - An additional fare/free warrant by the entitled class at the time of initial move for both onward and return journey will be allowed for journey to the previous duty station for bringing his family in case an officer has to leave his family behind due to non-availability of accommodation at the new duty station.

6.1 Road Mileage Allowance:

For the journey performed by road between stations not connected by rail, mileage allowance at the following scale is admissible. One mileage if two members accompany the officer and one more mileage if more than two members accompany the officer. This will be restricted to the actual taxi fare.

The Grade Pay ranges for travel by public bus/ auto rickshaw/scooter/motorcycle/full taxi/taxi/own car as indicated below:

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Grade Pay/Rank

Entitlement

COAS/VCOAS/Army Cdrs & equivalent/DGAFMS and officers drawing Grade Pay of Rs.10000 and above(i.e. Maj Gen & above)

Actual fare by any type of public bus including AC bus ORat prescribed rates of AC taxi when the journey is actually performed by AC Taxi ORat prescribed rates for auto rickshaw for journeys by auto rickshaw, own scooter, motor cycle, moped etc.

Officers drawing Grade Pay of Rs.5400, Rs.6100, Rs.6600, Rs.7600, Rs.8700 and Rs.8900(Lt to Brig)

Same as above with the exception that journeys by AC taxi will not be permissible

Mileage Allowance for road journeys shall be regulated at the following rates in places where no specific rates have been prescribed either by Director of Transport of the concerned state or of the neighbouring states:

For journeys performed in own car/taxi

Rs.16 per km

For journeys performed by auto rickshaw/own scooter etc.

Rs.8 per km

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(GoI, MoD letter No. 12630/Mov C/3737/D (Mov)/08 dated 29 Dec 08)Revised entitlements for journey by road w.e.f. 01 Sep 08 (Rule 102, 106 and 111 TR)

6.2 Revised entitlements for Air Journey as per SPC orders with effect from 01 Sep 08:

GRADE PAY/RANK TRAVEL ENTITLEMENT

COAS/VCOAS/Army Cdrs & equivalent/DGAFMS and officers of rank of Maj Gen & above with Grade Pay Rs.10000/- and above

Business/Club class

Officers drawing Grade Pay Rs. 7600, Rs.8700 and Rs.8900 (Lt Col to Brig)

Economy class

Officers drawing Grade Pay Rs.5400, Rs.6100 and Rs.6600 (Lt to Maj)

Economy class

Note 1: w.e.f 13 Jul 09, in all cases of air travel, both domestic & international, journey by Air India only is admissible.

Note 2: w.e.f. 07 Sept 09 all journeys by air will take place only by economy class, irrespective of the entitlement.

6.3 Journeys by Sea or by River Steamer:a) All service officers in first grade - Highest class

(b)Accommodation entitlement for travel between main land and the Andaman & Nicobar group of Islands and the Lakshdweep group of Island by ships operated by the Shipping Corporation of India Limited is as under :

All service officers in first grade - Deluxe class

6.4 Composite Transfer Grant

Revised entitlement of CTG as per SPC orders w.e.f. 01 Sep 08:

The CTG shall be equal to one month's Pay in the Pay Band, Grade Pay, Military Service Pay & NPA (if any), in case of transfer involving a change of station located at a distance of or more than 20 kms from each

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other.

Prior to 01 Sep 08, only one Transfer Grant was admissible if transfer of husband and wife takes place within six months from each other from the same place to same place. However, w.e.f. 01 Sep 08, in cases of both husband and wife transferred from same place to same place within 6 months, but after 60 days of the transfer of the spouse, 50% of the CTG on transfer shall be allowed to the spouse transferred later. No transfer grant shall be admissible to the spouse transferred later, in case both the transfers are ordered within 60 days.

The existing provisions shall continue to be applicable in case of transfers after a period of six months or more.

Other rules precluding CTG in case of transfer at own request or transfer other than in public interest, shall continue to apply unchanged in their case.

(GoI, MoD letter No. 12630/Mov C/3737/D (Mov)/08 dated 29 Dec 08)

6.5 Transportation of Personal Effects

Transportation of personal effects as per SPC orders w.e.f. 01 sep 08:

GRADE PAY/RANK BY TRAIN/STEAMER

RATE PER KM BY ROAD

COAS/VCOAS/Army Cdrs & equivalent/DGAFMS and officers drawing Grade Pay of Rs.7600 and above (Lt Col to Lt Gen)

6000 kgs by goods train/4 wheeler wagon/1 double container

Rs.18(Rs0.003 per kg

per km.)

Officers drawing Grade Pay of Rs.5400, Rs.6100 and Rs.6600(Lt, Capt and Maj)

6000 kgs by goods train/ 4 wheeler wagon/1 single container

Rs.18(Rs0.003 per kg

per km.)

The rates for transporting the entitled weight by Steamer will be equal to the prevailing rates prescribed by such transport in ships operated by Shipping Corporation of India.

The rates of transportation of personal effects shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%.

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SPC orders for MNS officers are awaited.

(GoI, MoD letter No. 12630/Mov C/3737/D (Mov)/08 dated 29 Dec 08)

NOTE: With effect from 14/2/2006, the Service Tax and Education Cess included in the bill is reimbursed upto the permissible limit of the claim. If a bill is for Rs.15000/- but the admissible amount as per is Rs.10,000/-, the service tax and education cess will be reimbursed for Rs.10,000/- only in addition to transportation charges.

6.6 Conveyance of own Car/Scooter/Motor cycle etc.

(a) If the car is conveyed by Rail, the officer will be entitled to actual cost of transporting his car at Railways risk, and for motor cycle/scooter expenditure on transportation by passenger train are fully reimbursable, as per Railway Receipt.

(b) If the Car/Scooter, etc is conveyed by road between stations connected by Rail.

Under its own propulsion Loaded in a Truck

(i) CarRoad mileage, viz Taxi rate at the Road mileage viz Taxi rate at the Starting station fixed by the RTO starting station fixed by RTO or or EVK charges whichever is less EVK charges or actual expenditure

whichever is less

(ii) Scooter/Motor CycleRoad mileage, viz Rickshaw Road mileage, viz Rickshaw charges fixed by the RTO at the charges fixed by the RTO at thestarting station or Rail charges station or actual expenditure or Railwhichever is less charges whichever is less.

NOTE 1- For places not connected by Rail, Taxi/Rickshaw Charges as the case may be or the actual expenditure whichever is less will be admissible. A certificate from the RTO regarding the Taxi/Rickshaw rate during the period of move is required.

NOTE 2- If the car is conveyed under own propulsion and officer and family members are traveling in the same car they are not eligible for separate mileage for themselves.

NOTE 3- Conveyance of one vehicle is only allowed.

6.7 Transfer within the same (contiguous station).

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a. If no change of residence The officer is not entitled to TA/DA is involved etc as per permanent duty.

b. If change of residence is i) Actual expenditure limited to Road involved mileage allowance for self & family.

ii) Actual expenditure limited to cartage charges for conveyance of

baggage.

iii) In case of transfer to a stations which are at a distance of less than 20 kms from the old station and of transfer within the same city CTG will be restricted to 1/3rd of pay provided change of residence is involved.

6.8 TA/DA on retirement etc.

1. Retirement.2. Transfer to Reserve.3. Discharge.4. Reduction in Establishment.5. Invalidment from Service.

For above moves, officers are entitled to the TA/DA as per permanent duty scale.

NOTE 1- Since free railway warrant is not permissible, officers have to perform journey on cash basis and claim for Travelling allowance & conveyance allowance of baggage.

NOTE 2- No advance of TA/DA is admissible.

NOTE 3 -COAS may at his discretion authorize free conveyance on warrant to the railway station nearest to the individual’s home plus baggage equal to RFA to service officers on their Dismissal or removal from service.

6.9 Important Points:- Permanent Duty Claims

1) Duty journey (except retirement journey) is to be performed by using warrant.

2) Journey can be performed under own arrangements without using warrant with the sanction of the controlling officer in terms of Rule 47 (iii)

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TRs. Cost of warrant can be reimbursed provided the officer incurs expenditure on the method of travel adopted and no extra expense is caused to the state. When the journey is performed by rail, cost of warrant or actual expenditure whichever is less reimbursed, when it is performed by mode other than by rail, actual expenses/road mileage/cost of warrant whichever is least is reimbursed.

3) Officers posted to field/modified field area can opt to retain the family at old duty station or send them to Home Town/SPR/SFA.

4) If the officers are posted to Field/Modified Field areas and allotted Govt. built married accommodation in those areas free conveyance of family/baggage/car to the duty station is allowed.

5) Lien on conveyance of family/baggage/car etc is six months, to be calculated from the date on which the officer moves. Lien period can be extended upto a maximum of one year by competent authority including sanction for extension of lien on conveyance of family/baggage on academic grounds. Full powers for extension of lien period on conveyance are vested with Q.M.G.

6) In case both husband and wife are Central Govt. servants and are transferred at the same time or within six months from one and the same old duty to the same new duty station, TA will be admissible to only one of them, the other being treated as a member of family. In any case, for the purpose of personal effects both husband and wife together will be entitled to the full quantity of baggage.

6.10 Documents to be accompanied with the claim

1) Claim in the prescribed format – IAFF-1715 duly countersigned by the controlling officer.

2) Posting order issued by AHQrs.

3) Movement order.

4) Railway receipts or consignment Note and Cash Receipts issued by the Transport Company for conveyance of baggage/car/scooter etc.

5) Allotment letter at Govt. built married accommodation in case posted to field/modified field area.

6) Sanction under Rule 47 (iii) TR required if journey is performed by rail under own arrangements, class of accommodation in which traveled, ticket No & PNR No has to be indicated. If journey is performed by a mode of conveyance other than rail, proof of expenditure is required.

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7) NAC of Govt. accommodation at the time of posting and allotment letter of accommodation at new duty station, if additional fare is claimed.

8) Air Tickets/and in the absence of air ticket certificate from airlines, authority certifying details of journey and expenditure incurred.

9) Taxi receipt/Bus Ticket.

7. Temporary Duty:-

7.1 Definition- Except where otherwise specifically stated, any move on duty which as per the expectation of the ordering authority is that the individual shall do duty in the station to which his move is ordered for a period of 180 days or less than 180 days is classified as temporary duty. If and when the temporary duty exceeds 180 days the move can be reclassified as permanent.

7.2 TA Entitlement

Air-Rail-Road journey entitlement same as for permanent duty move. Road mileage is however not admissible if Govt. Transport is provided. One road mileage each between HQrs/Residence at HQrs Station to Railway Station/Air Port/Bus Stand and vice versa dependent upon points between which journey is performed. For local journey performed at the tour station, no RMA is admissible. RMA is admissible at Taxi/Rickshaw charges as per RTO rates of the station.

7.3 Daily Allowance for journey :

Journey DA at ordinary rate will be admissible as under:

i) For journey less than 6 hours - No DA.

ii) For journey exceeding 6 hours but - 70% DAless than 12 hours (upto 12 hours)

iii) For journey exceeding 12 hours - Full DA

Note 1:- Daily allowance is divided into journey DA and halt DA with reference to total period of absence from HQrs Station. Total absence from HQrs Station is calculated with reference to date and time of departure from HQrs Station and the date and time of arrival at HQrs station on completion of duty. Total absence for each calendar day is worked out from mid-night to midnight i.e. 00 hrs to 2400 hrs.

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Note 2 - Journey DA normally works out to total absence from HQrs Station minus halt DA at outstation.

Note 3 - Journey DA is always admissible at ordinary rates.

Note 4 - I) If the officer is provided with free messing (boarding) and accommodation (lodging) 25% of the halt DA is admissible.

ii) If provided only free messing (boarding) 50% of the halt DA is admissible.

iii) If provided only free accommodation (lodging) 75% of the halt DA is admissible. This depends on Detention Certificate issued by the authorities of ty. duty station.

Note 5 - Journey DA at ordinary rates is also admissible for enforced halts during ty. duty due to flood/rain/snowfall/landslide/delayed trains or aircrafts etc.

Note 6 - For all types of temporary duties authorized under specific regulation/Govt. orders, including attachment for staff duties under 93 DSR (Rule 116 TR):

DA is admissible as under subject to fulfillment of all the other conditions:-

i) First 180 days - Full DA.ii) Beyond 180 days - No DA.

Note 7 - Appropriate ration money per day will be deducted from the Daily Allowance admissible for free ration drawn during temporary duty. However, where the temporary duty station is a non-military station or free ration is not drawn, full DA will be admissible provided a certificate to the effect that ration has not been drawn in kind or in cash during ty. duty period signed by the officer and countersigned by OC Unit is produced.

Note 8 - W.e.f. 5/7/2000, officers are entitled to 25% of DA while proceeding on temporary duty from peace areas to field areas when they are provided with free boarding and lodging in field areas, subject to the conditions that they are not entitled to CFAA/CMFAA, SCCIA. If they are not provided with free lodging and boarding in field areas full DA is admissible if they are not entitled to CFAA/CMFAA/SCCIA.

Note 9 - For same day return, DA is admissible at normal rates.

Note 10 - Only single journey fare is admissible when ty. duty is combined with leave other than C.L.

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7.4 Rate of daily allowance admissible for halt :-

Revised rates of Daily Allowance as per SPC orders w.e.f. 01 Sep 08:

Grade Pay/Rank

DAILY ALLOWANCE

Reimbursement per day

Hotel Accommodation /Guest house charges per day

Reimbursement of Taxi charges/travel charges per day for travel within city

Food bills per day

COAS/VCOAS/Army Cdrs & equivalent/DGAFMS and officers drawing Grade Pay of Rs.10000 and above (Maj Gen & Lt Gen)

upto Rs.5000 AC Taxi charges upto 50 kms

not exceeding Rs.500

Officers drawing Grade Pay of Rs.7600, Rs.8700 and Rs.8900/-(Lt Col to Brig)

upto Rs.3000 Non-AC Taxi charges upto 50 kms

not exceeding Rs.300

Officers drawing Grade Pay of Rs.5400, Rs.6100 and Rs.6600/-(Lt to Maj)

upto Rs.1500 Upto Rs.150 not exceeding Rs.200

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The components of Mileage allowances, hotel accommodation charges, taxi charges, food bills, including rate for journey on foot shall automatically increase by 25% whenever Dearness Allowance payable on the revised pay structure goes up by 50%.

Orders for MNS officers are awaited.

(GoI, MoD letter No. 12630/Mov C/3737/D (Mov)/08 dated 29 Dec 08)

Officers may preferably stay in Circuit houses, Messes, Government Guest houses, Inspection Bungalows etc., if they are available.

(GoI, MoF, Deptt of Exp letter F.No 7(1)/E.Coord/2008 dated 01 Oct 08)

Sanction to claim "Rates of Daily Allowance on Tour" in accordance to the provisions of revised rates as per SPC orders or as per the old rates prevalent prior to issue of revised rates as per SPC orders has been accorded vide GoI, MoD letter No. 12630/Mov C/286/D (Mov)/09 dated 15 Apr 09.

(i) This option will be available as a complete package for a particular tour and not by taking part of either orders. In other words, officers may choose to be governed either by SPC orders dated 29 Dec 08 or Fifth Pay Commission orders vide MoD letter No.12630/Q Mov C/3198/D(Mov)/98 dated 28 Oct 98 on daily allowance on tour.

(ii) In case the rate of Daily Allowance on tour is regulated as per old rates prevalent prior to issue of the SPC orders, the revised pay range i.e. pay in pay band for the purpose of regulation of Daily Allowance only would be as under:

Pay Range (Pre-revised) Revised Pay in Pay Band(excluding Grade Pay and MSP)

Rs.16,400 and above Rs.30,500 and aboveRs.8000 and above but less than Rs.16,400/-

Rs.15,000 and above but less than Rs.30,500/-

Rs.6500 and above but less than Rs.8,000/-

Rs.12,500 and above but less than Rs.15,000/-

(iii) The classification of cities/towns, as per orders prevalent with the old rates will continue to apply.

(GoI, MoD letter No.12630/Mov C/286/D(Mov)/09 dated 15 Apr 09)

NOTE :- The above rates of DA are admissible with reference to the classification for the purpose of CCA and Rule 60 T.Rs.

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7.5 Halt DA not admissible

1) For CL/AL availed during Temporary duty.2) Beyond 180 days.3) For post commission training before the officer is posted to regular

unit.4) For attending examination while on leave at leave station.5) For appearing in obligatory departmental examination.6) For attachment to other units for the purpose of

investigation/disciplinary cases against them unless they perform some specific duty during such attachment.

7) For participating in collective exercise training programme alongwith troops except instructors, observers & spectators.

8) For attending War games in field areas.9) For attending training/courses of instructions at HQrs Station.10) For hospitalization period.11) For attending Medical Board.12) For attending reunions, Corps day celebrations, ceremonial

parades, trouping of colours, anniversaries, dinner day etc.13) Attachment on medical grounds.

NOTE:- Regular Hotel Receipt indicating Registration No./Sales Tax No. of Hotel etc is required in support of the claim.

7.6 Documents to be accompanied with ty. duty claim.

1) Claim in the prescribed format IAFT-1716.2) Move sanction accorded by authority empowered to sanction move

under Appendix III TR.3) Movement orders.4) Detention Certificate.5) Bus Ticket/Taxi receipt.6) Air Ticket and in the absence of air ticket certificate from airlines

authority certifying details of journey and expenditure incurred.7) Sanction under Rule 47 (iii) TR required if journey is performed by

rail under own arrangements, class of accommodation in which traveled, ticket No & PNR No has to be indicated. If journey is performed by a mode of conveyance other than rail proof of expenditure is required.

8) Regular Hotel Receipt indicating Registration No./Sales Tax No. of Hotel and Room rent and Food charges separately, is

required in support of the claim.9) Food bills & local taxi receipts in case of DA claim w.r.t 6CPC

orders.

7.7 Temporary duty Local journeys

A Officers detailed on temporary duty within HQrs Station involving journey beyond 8 kms one way, will be entitled to:

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i) Conveyance: If travels by Taxi, Taxi fare restricted to rates prescribed by RTO of station for both onward and return journey is admissible, for journey performed by own car RMA admissible, if travels by own scooter/motor cycle, RMA at rickshaw fare rates is admissible.

ii) Daily Allowance :-

1. If the total absence of the officer 50% of the ordinary DAis more than 12 hours

2. If the total absence is more than 70% of the 50% DA 6 hours but less than 12 hours

3. If it is less than 6 hours No DA admissible.

4. The maximum period of DA and road mileage admissible is up to 180 days.

Conveyance charges, food bills for local temporary duty are acceptable as the same form components of DA in new package of DA

Daily Allowance would not be payable in cases where a service personnel/civilian is required to perform duty at a temporary duty point for more than 180 days. In such cases, the temporary duty point will be treated as the temporary headquarters of the individual concerned. The above would also apply to cases where any single assignment is performed in two or more spells and total period of duty at the temporary duty point is more than 180 days. However, mileage allowance will be paid for all the days spent on temporary duty.

7.8 TA/DA for course – Quantum and number of days DA admissible for duration of course/training.

Course at a place outside the Govt. Servant’s Headquarters:

i) First 180 days - Full DA.ii) Beyond 180 days - No DA.

When a course is held at two different stations the moves will be classified separately according to the period spent in each station and not with reference to the total period of course.

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7.9 Course/Training which are sponsored by Govt. and are residential and board and lodging at the institutes are compulsory and are provided at fixed rates:

i) Outstation Actual expenditure on boarding and lodgingParticipants plus ¼ of full DA.

ii) Local Actual expenditure on boarding and lodgingParticipants only.

7.10 The Commandants of Schools/Colleges conducting the courses have to submit consolidated DA claims for all the student officers. The other conditions remain the same.

8. CAMP ALLOWANCE

1) Regular Army Officers posted to NCC Units are entitled to 1/4th DA.

2) Territorial Army Officers can claim Camp Allowance @ Rs.10/- per day for attending camp.

9. LEAVE TRAVEL CONCESSION

9.1 Home Station LTC (Under Rule 177A TR): Once in calendar year, officers and the family will be entitled to free conveyance on warrant from HQrs Station to the declared Home Station of the officer and back.

Travel entitlement for LTC

i) The travel entitlements, for the purpose of official tours/ transfer or LTC will be the same but no daily allowance shall be admissible for travel on LTC w.e.f. 01 Sept 08.

NOTE 1- If the officer is not provided with family accommodation at the new duty station and the family is residing at the old duty station, the officer can visit the family at old duty station instead of Home station. The entitlement of wife and children under Rule 177 (B) TR however lapses. The family can avail independent LTC to the Home town of the officer and back from the place of residence also.

NOTE 2 - Rajdhani/Shatabdi fares are admissible for LTC journeys performed by Air, by the non entitled officers, provided the HQ station/NRS and home town/SPR/leave station are connected by such trains.

NOTE 3 - Journey by private bus/taxi/car or other vehicles owned or operated on charter by private operators is not admissible.

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NOTE 4 - LTC is admissible only within the Indian Territory.

NOTE 5 - w.e.f. 04 Dec 08 Air fare for LTC journey will be restricted to LTC 80 Scheme of NACIL.

NOTE 6 - Quoting PNR No. in addition to the Ticket No. on the body of the claim is mandatory when travels by train.

ii) Air ticket and boarding pass will be required to be produced with the

claim. If the ticket does not indicate the airfare, receipt from the concerned

airlines showing the air fare paid will be required.

9.2 Officers prevented from availing of the concession due to exigencies of service -

In such cases, the concession can be availed in the first year of the next block and the same will be considered for the calendar year originally fell due.

10. LEAVE TRAVEL CONCESSION TO A LEAVE STATION

10.1 Leave Station LTC(Under Rule 177B TR) : In a block of 2 years in which LTC to Home Town is not due and not availed, the officer and the family may proceed to any station irrespective of distance involved

ENTITLEMENTS

i) SELF- Free Railway Warrant for both onward and return journey.

ii) FAMILY- will travel on cash payment. Reimbursement will be actual expenditure limited to Rail/Air fare of entitled class. LTC to family will be admissible provided they go to the same leave station of the officer. If, however, the officer did not avail his LTC during that year or he forgoes his LTC title in the year, independent title to LTC can be availed by the family. The above LTC is admissible to the wife and children only and not to the other members of the family.iii) Air travel by Indian airlines on LTC 80 scheme.iv) Buses of State Transport Corporation.

NOTE 1- If the journey is performed by Air, Air ticket is to be produced with the claim.

NOTE 2 - Leave journey viz Home Town Concession or otherwise, performed by Rail without using warrant or Form “D”, the PNR No. ticket number and date is to be given in the claim for reimbursement. The date of onward and return journey and the specific leave station of the officer for which LTC is claimed also to be indicated in the claim.

11. LTC to married officers serving in field area (Rule 177C TR)

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Those officers who have the option either to avail Home Town Concession or the concession to any station in India or the following concessions in lieu thereof:

A. When Home Town Concession Free conveyance once on warrant is due to visit their family at a place where

the family has been provided withGovt. accommodation includingPrivately hired accommodation and

Back

B. When Home Town Concession Free conveyance on warrant is not due to visit his family at the place where

Govt. accommodation (includingprivately hired accommodation) has

been provided and back

11.1 On both the above occasion the LTC entitlement of the officer’s wife and dependent children under Rule 177 (B) TR will lapse for that year. They can avail concession under Rule 177 (A) TR.

11.2 Officers serving in field/High Altitude/Counter Insurgency/Counter Terrorism operation areas are entitled for additional free railway warrant from their duty station to Home town/ SPR to meet their families, independent of the first LTC authorised to them under TR177(A),(B) or(C)

12. LTC during study leave (Rule 177 (D) TR)

12.1 Officer and family members if they are staying with Govt. servant.

From the place of study leave to any place in India/home town subject to the condition that reimbursement will be limited to the fare admissible for travel between HQrs Station (i.e. the last duty station) to any place in India /home town or actual expenditure whichever is less.

12.2 When the family is not staying at the place of study leave:-

From the place of residence up to home town/place of visit and back to the place of residence subject to the condition that the claim will be restricted to the rail fare of the entitled class chargeable by the shortest & direct route between duty station (last duty station) and the home station or place of visit as the case may be.

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12.3 The other conditions of Rule 177 (A) and Rule (B) TR remain the same.

13. Road Conveyance for LTC (Rule 179 TR)

13.1 This concession is to be availed in conjunction with LTC under Rule 177 TR.

13.2 All the commissioned officers and that wives/dependent children and Nursing Officers of MNS will be allowed conveyance by road to and from any stations mentioned in Rule 179 TR irrespective of the Command in which they are serving (from and to it’s nearest rail head) to which they elect to proceed on any authorized leave besides annual leave, casual leave once in a calendar year under Rule 177 TR.

13.3 Road Mileage Allowance for leave journey

1. When availing When the HQrs station of the officer isLTC under immediately not connected by Rail, viz.Rule 177 (A) Srinagar, Gulmarg, Pahalgaon, Shillong,177 (B) or etc. Bus fare as per the type of public177 (C) TR bus in which journey was performed will

be entitled. In case road portion of thejourney is performed by Air, the expenditure of public bus fare will be entitled.

2. For LTC For journey from NRS to Home Town or Journey under or the place where the family is 177(A) or 177 (C) TR residing; Bus fare of the entitled class

of public bus is admissible.

3. For LTC under If the journey from NRS to Hill Stationis under 179 TR is performed by State Transport bus –(Hill Station) actual bus fare, & if performed by Air –

actual fare restricted to RMA.

14. LEAVE ON MEDICAL CERTIFICATE:

Officers granted sick leave on medical certificate will be entitled to a free Railway warrant to any place, and such concession will be in addition to the LTC admissible to Home Town or otherwise.

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15. LTC TO OFFICERS EMPLOYED AS AOP PILOTS:

Army Officers who are employed as Air Observation Post Pilots and are on the strength of AOP Units during their leave is eligible once in every year on warrant a free rail journey up to a total distance of 1600 kms for onward and return journey both inclusive. This concession is in addition to the LTC admissible under Rule 177 TR.

15.1 DOCUMENTS REQUIRED ALONGWITH LTC CLAIM

1) Appendix A to AO 30/89.2) Dependency Certificate.3) Air Tickets/Boarding Pass, in the absence of the same,

certificate from the Airlines Authorities certifying the details of journey and expenditure incurred.

4) Bus Tickets.5) Quoting PNR No. in addition to Ticket No. on the body of the

claim is mandatory.6) Surrender Certificate from the officer if family alone is availing

LTC under Rule 177B T.R.

16. AVAILING OF FORM Ds - OFFICERS

16.1 When traveling on leave at own expenses officers are allowed on production of form D to travel by entitled class or lower class on payment of 60% of the fare of the class traveled. Total No of Forms D to the officer, his wife/husband and dependent children for travel to any station will be restricted to six one way journey forms in a calender year accompanied or unaccompanied by the head of family. Two of these six one way journey forms may be in addition to the officer, his wife/husband and dependent children, also include the officer’s parents, sisters, and minor brothers, residing with the officer and wholly dependent upon the officer for a combined onward/return journey.

16.2 Form D issued in conjunction with LTC under Rule 177 will however be in addition to the six one way journey form D referred to above.

17. Advance of TA/DA and LTC

17.1 Admissible when the amount is more than Rs.50/-

17.2 Advance to be drawn 60 days in advance of the journey.

17.3 LTC advance 65 days in advance.

17.4 No TA/DA advance for retirement move.

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17.5 Advance to be normally drawn from CDA (O) Pune in the Form – IAFA – 194 with supporting documents.

17.6 In an emergency and exceptional circumstances when time does not permit an officer to draw advance from CDA (O) Pune, advance can be drawn from Field Imprest. However drawal of LTC advance from Imprest is not authorized.

17.7 Advance to be drawn as per entitlement. Army Officers are permitted to claim advance of TA/DA through FAX, Scan Copy of application/requisition etc. The requisition & forwarding memo will be faxed only after the dispatch of the ink signed requisition by post. If the same is not received by CDA (O) within 3 weeks, the TA/DA advance would be recovered from the officer’s IRLA balance.

17.8 On cancellation of journey advance should be refunded immediately.

17.9 The claim for move on transfer, tour and LTC when advance is drawn is to be preferred within the following time limit.

a) Transfer – one year from the date of completion of journey.b) Tour – Within 15 days of issue of DO Part II notifying

regularization of the move. c) LTC – Within one month of completion of journey.

18. Recovery of penal interest :-

18.1 If the advance is not utilized fully but the adjustment bill is submitted in time, interest is charged at the rate prescribed for advance for purchase of conveyance (other than motor car) plus 2 ½ % on the un-utilized portion of advance for the period from the date of drawal of advance to the date of refund.

18.2 If the adjustment bill is not submitted within the prescribed time, the entire advance with penal interest as above will be recovered in lumpsum.

18.3 The claim for reimbursement is not forfeited merely on account of recovery of advance.

18.4 Controlling officer can waive the recovery of penal interest if non-submission of adjustment of claims is attributed to genuine difficulties.

19. Travel abroad

19.1 Class of air travel for journey to and from abroad.

a) Service Chiefs/ Vice Chiefs/ Army Cdrs& Equivalents/DGAFMS – First class.

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b) Officers drawing Grade Pay of Rs. 10000 & above – Business/Club class.

c) All other officers – Economy class.

Note - No travel on Govt account by air will take place by First class w.e.f 07 Sept 09.

19.2 Use of Exchange Order (Air Warrant) is compulsory. These forms are issued by air Section of AHQrs. Airfare claims not admitted by CDA (O) Pune.

19.3 Journey allowed by National Carrier/Air India when so connected conveniently.

19.4 Tickets should be booked through M/s Ashok Tours & Travels or M/s Balmer & Laurie.

19.5 Claims of DA, incidentals are payable by CDA (O) Pune.

19.6 Admissibility of DA.

a) up to 6 hours NIL.b) 6 hrs to 12 hrs 50%c) Exceeding 12 hours Full

No journey DA if the cost of air ticket is inclusive of cost of food.

19.7 DA for tours abroad.

a) For tours within the country of posting or for tours from one mission to another:

i) For first 7 days Full DA.ii) For next 7 days 75% of DAiii) For subsequent additional 50% of DA

days.

b) For tours from India to one or more countries abroad

i) For first 14 days Full DA.ii) For next 14 days 75% of DAiii) For subsequent additional 60% of DA

days.

NOTE 1- DA will be restricted to rank foreign allowance if tour exceeds 30 days in a particular station.

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NOTE 2 - Officers moving abroad for attending training courses and who are provided with full hospitality in the form of lodging and boarding are entitled to DA at 25% of the DA without any sliding scale.

NOTE 3 - Officers moving abroad on official duty other than training and who are provided with free boarding and lodging are entitled to 25% DA on sliding scale.

NOTE 4 - The grant of leave to officers on deputation/course on instruction abroad for personal reasons shall adversely effect the title of passage back to India for the officer and his family in all cases except the following:-

(i) When leave not exceeding 50% of the actual period of duty performed/to be performed outside India excluding the transit time from India to the country of deputation and back and enforced halt, if any, or 14 days whichever is less, is granted or personal reasons before, during or at the end of the deputation/training abroad.

(ii) When leave is taken on medical grounds or for spending profitably a period of enforced halt due to unavoidable waiting for a passage, before, during or at the end of the deputation/training abroad.

(iii) When causal or annual leave is taken to coincide with recognised periods of break in courses of instruction abroad.

Explanation- In all cases mentioned in this note, the traveling allowance and transit time will be admissible for onward and inward journeys with reference to the Headquarters Station.

20. Composite Transfer Grant

20.1 Service personnel are entitled to CTG on transfer to and from abroad as under:-

Married officers proceeding abroad with family

1 month’s Basic Pay +Grade Pay + (NPA in case Medical officers )+Stagnation increment(s)+MSP

Married officers proceeding abroad and family moving to SPR/home town.

1 month’s Basic Pay +Grade Pay + (NPA in case Medical officers )+Stagnation increment(s)+MSP

Married officers proceeding abroad alone.

80 % of 1 month’s Basic Pay +Grade Pay + (NPA in case Medical officers )+Stagnation increment(s)+MSP

Single officers 80 % of 1 month’s Basic Pay +Grade Pay + (NPA in case Medical officers)+Stagnation increment(s)+MSP

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20.2 Full package charges are admissible on transfer from a mission to India or to another mission, as given in Rule 254 TR. However, when such a packer facility is availed, no CTG is admissible in addition.

20.3 An officer proceeding Ex-India on Deputation/Course of Instruction for more than 3 months but less than 12 months duration can convey their authorized quantity of baggage to the SPR (less the quantity carried by the officer abroad) at Govt. expense provided the family of the officer does not retain the Govt. accommodation at old duty station and actually proceeds to SPR.

20.4 An officer proceeding ex-India either on course of instruction or on deputation for a period of more than three months but less than 12 months may avail of free conveyance for the family to a selected place of residence in India provided he does not retain accommodation at the old duty station for more than a month.

21. Audit of Warrants and Form ‘D’s

21.1 General Points—

21.2 Ensure that Warrant/Form D has been issued by the authorized person as per Appendix X TR

21.3 Ensure that the fare charged is correct as per coaching tariff.

21.4 Ensure that the journey has been performed by the entitled class.

21.5 Ensure that the correct authority of TR is quoted.

21.6 Ensure that the same has been issued to the family members correctly as per Rule 2 TR.

21.7 Ensure that the warrant has been issued for the direct and shortest distances.

22. Audit of Permanent Duty Warrants.

22.1 The same has been issued from the old duty station to the new duty station or from SPR to new duty station as the case may be.

22.2 If the baggage is conveyed on Warrant, the same is not claimed in permanent duty claim also.

22.3 Pet animals are not conveyed on Warrant. If the same have been conveyed on warrant, cost of warrant to that extent is reduced from the permanent duty claim.

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22.4 If the car conveyance is claimed in a permanent duty claim, ensure that scooter is not conveyed on warrant.

23. Audit of Warrants under Rule 177 A TR.

23.1 Ensure that Warrant is issued for a journey to home station only.

23.2 Ensure that warrant is issued from duty station.

23.3 W.e.f 01 Sept 08, dependent parents/Step parents staying away from officer are also entitled for LTC, hence warrants may be issued from their place of residence.

24. Audit of Warrants under Rule 177 B TR.

24.1 It is not used for the journey of family.

24.2 It is not used for the journey of parents, brothers, sisters etc.

25. Audit of Warrants on temporary duty move

25.1 It is not used for family members

25.1 Scooter/Motor Cycle is not conveyed on warrant.

25.2 No baggage in addition to RFA is conveyed on warrant.

26. Audit of Form D

26.1 It does not exceed 6 in a calendar year.

26.2 Form Ds issued in excess of 6 relates to LTC.

27. MNS OFFICERSThe revised orders on TA/DA and LTC vide Govt. of India, Min of Def. Letter No. 12630/Mov/C/3737/D/(mov)/08 dated 29/12/08 are applicable to MNS officers as per their Grade Pay

Auth:- Govt. of India, Min of Def. Letter No. 12630/Mov/C/4131/D/(mov)/09 dated 05 Nov 09.

Updated on 30th Sept 2008.

Updated on 10th February 2009.

Updated on 29th Oct 2009.

Updated on 23rd April 2010.

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TRAINING MATERIAL

1. Centre of Excellence : Regional Training Centre Pune

2 Name of the Website of RTC :www.nidfm@nic.in

3The details of Training Material standardized :

CDA(O) Module( T Wing)

Date of Standardization 23rd April 2010

4 The Method of circulation :Loaded on WAN and Website

Hard copies/loaded on websiteYes

5.Details of updation / updated on :

23rd April 2010

Details of mechanism adopted for

Updation – Respective Offices are being asked to forward amemdments if any to the training

material forwarded by them and a committee of officers of RTC to examine and update them

Periodicity- Quarterly

Certificate on the website i.e., date of updation or on hard copies – The date of updation will be

mentioned on the website

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TRAINING MATERIAL

1. Centre of Excellence : Regional Training Centre Pune

2Name of the Website of RTC :

www.nadfm@nic.in

3 The details of Training Material standardized :

1. CSD Module Date of Standardization30th Sept 2008

2.BRO Module 8th May 2008

3. Navy Module4. CDA(O) Module( T Wing)

17th Nov 200623rd April 2010

4The Method of circulation :

Loaded on WAN and Website

Hard copies/loaded on websiteYes

5. Details of updation / updated on :

26th April 2010

Details of mechanism adopted for

Updation – Respective Offices are being asked to forward amendments, if any, to the training

material forwarded by them and a committee of officers of RTC to examine and update them

Periodicity- Quarterly

Certificate on the website i.e., date of updation or on hard copies – The date of updation will be

mentioned on the website

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