Troop 387Colonial Heights United

Methodist Church, Kingsport TN

Planning for a Court of Honor: Distribution of Assignments

Prepared on 6-2-04

Humberto Collazo

The job of the MC• Select master of Ceremonies

– Prepare program to be distributed and arrange for copies– Provide written copies of all the ceremonies

• Flag ceremony• Candles• Closing

– Assign jobs to patrols– Ensure that all parts of the program will be ready for the COH

• Ceremony details– including props– public address system– the movements of the participants

– Coordinate COH form to be sent to scout parents• When the planning is complete, it is essential that all key people understand their

roles in the arrangements and in the ceremony itself.

• Periodic rechecking to make sure that preparation in all assignment areas are progressing on schedule is a good idea.

– Call them, remind them at circle-up during the weeks preceding the COH

• The presenter and any other guests who will have a speaking part in the award presentation should be contacted directly.

Setup Patrol• Tables and Chairs

– Troop and US Flags– Table for Rank Advancement– Table for Candle ceremony– Entrance Table – 3-4 tables for Food– Computer projection and table– Sufficient Chairs for all the audience

• Audio-visual– Microphone, speakers,– Speaker podium – Projection Screen– Lights

• Setup any Other Decorations• Final Preparation and Check

– When using candles for the ceremony, get a supply of fresh candles. • Don't try to get by with candles that have previously been used. • Make sure you have matches or a working lighter available.

– Check the PA system immediately before the start of the ceremony. – Check all props before the start of the ceremony.

Stage

MicrophoneLong Table

Chair

SpeakerReceiverSmall Table

Food Patrol

• Assign a balanced menu to all scouts

• May need to recruit scouts form other patrols to ensure that there is enough food.

• In charge of serving and preparing the food line.

• Makes sure that parents and guess eat first

Drink and Ice

• Provide Ice and Drinks– Sodas– Gatorade– Cool aid

Utensils Patrol

• Provide– Plates– Napkins– Forks– Spoons,– Desert plates– Cups– Coffee and creamer

Clean-up Crew

• All Scouts cleanup, nobody leaves until the place is completely clean– Tables and chairs are put back in the closet– Ceremony props such as candle holder cleaned and stored– All papers and forms are collected and disposed as appropriate– Floor is swept and mop if necessary– All garbage is pickup and bag taken to the dumpster– Audio system is carefully packed nad stored in scout room– Flag are put back into scout room– Podium and all tables are put back were they were found before

the COH– Extension cords are put back under the stage– If kitchen was used, it should be cleaned and closed– Any lost or unclaimed items should go into the Scout Room.

Work to be done in Advance

• Reserve (239-6081, Lee Laurence)– projection equipment– Projection screen – Fellowship hall and any other room needed

• Reserve any other room that maybe needed.

• Purchase all patches and awards needed.