TROOP 615 POLICY & PARENT GUIDE

A PRACTICAL GUIDE FOR SCOUTS AND PARENTS OF TROOP 615

B O Y S C O U T S O F A M E R I C A

B a y A r e a C o u n c i l C o a s t a l D i s t r i c t

C h r i s t u s V i c t o r L u t h e r a n C h u r c h L e a g u e C i t y , T e x a s

R E V . 1 2 / 1 3

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Scout Oath

On my honor I will do my best To do my duty to God and my country

and to obey the Scout Law; To help other people at all times; To keep myself physically strong,

mentally awake, and morally straight.

Scout Law

A Scout is trustworthy, loyal, helpful, friendly, courteous, kind, obedient, cheerful, thrifty, brave, clean, and reverent.

Scout Motto

Be prepared.

Scout Slogan

Do a Good Turn daily.

Outdoor Code

As an American, I will do my best to Be clean in my outdoor manners,

Be careful with fire, Be considerate in the outdoors,

And Be conservation-minded.

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TABLE OF CONTENTS I. WELCOME............................................................................................................................................4

II. TROOPLEADERSHIP&ORGANIZATION.................................................................................5A. WHATITMEANSTOBEA“BOY‐LED”TROOP...........................................................................................5B. THEPATROLMETHOD&TROOP615PATROLS.......................................................................................5C. YOUTHLEADERSHIPPOSITIONS...................................................................................................................5D. TROOPELECTIONS..........................................................................................................................................8E. ADULTLEADERSHIPPOSITIONS(DIRECTCONTACTWITHYOUTHLEADERS)....................................8F. TROOPCOMMITTEE&POSITIONS.............................................................................................................10

III. POLICIES........................................................................................................................................13A. JOINING..........................................................................................................................................................13B. TROOPWEBHOST.........................................................................................................................................13C. YOUTHPROTECTION....................................................................................................................................14D. TRAINING......................................................................................................................................................141. AdultTraining..............................................................................................................................................142. YouthTraining.............................................................................................................................................15

E. DISCIPLINE....................................................................................................................................................161. TheScoutandSelf‐discipline.................................................................................................................162. BehavioralDiscipline.................................................................................................................................16

F. UNIFORMS......................................................................................................................................................16G. MEETINGS.....................................................................................................................................................18H. CAMPOUTS&ACTIVITIES...........................................................................................................................181. MedicalForms&Physicals.....................................................................................................................192. Short‐Term&Long‐TermCampouts.................................................................................................193. Gear...................................................................................................................................................................204. Food...................................................................................................................................................................215. Safety................................................................................................................................................................216. Age&RankLimitations............................................................................................................................22

I. RANKADVANCEMENT..................................................................................................................................221. RankRequirements....................................................................................................................................222. LeadershipRequirements........................................................................................................................233. ScoutmasterConference..........................................................................................................................234. BoardofReview...........................................................................................................................................245. CourtofHonor..............................................................................................................................................246. AchievingtheRankofEagleScout......................................................................................................25

J. MERITBADGES..............................................................................................................................................25K. ORDEROFTHEARROW&ELECTIONS......................................................................................................27L. RECORDKEEPING.........................................................................................................................................27M. FINANCES.....................................................................................................................................................281. Troop615Dues&Rechartering...........................................................................................................282. ExpenditureofFunds.................................................................................................................................283. Fundraisers....................................................................................................................................................294. IndividualScoutAccounts(ISAs).........................................................................................................295. Scholarships...................................................................................................................................................296. SponsorshipofAdultsforLong‐TermCamps.................................................................................30

IV. TERMS&ABBREVIATIONS......................................................................................................30

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I. WELCOME

On behalf of the Scouts, Adult Leaders, Troop Committee, and Christus Victor Lutheran Church (our Chartered Organization), WELCOME TO TROOP 615!

For those continuing the path of Scouting from Cubbing, we hope to provide meaningful challenges that will enable your sons to further develop and grow in Boy Scouts. For those new to Scouting, we hope that you and your son will discover a program that encourages boys toward the ideals formulated by Lord Robert Baden-Powell, founder of the Scouting movement, and William D. Boyce, who brought the ideals of Scouting to the United States. At the core, these Scouting ideals embody Duty to God, Duty to Country, and Duty to Others. Troop 615 helps Scouts strive to live out these ideals by developing strong leadership skills accomplished by stressing a “boy-led” Troop, providing rank advancement opportunities, using the “Patrol Method,” and offering an exciting outdoor program combined with locally taught Merit Badge classes. Together, these elements give Scouts a unique opportunity to experience the world around them in a safe, challenging environment in which they will develop leadership skills that will prepare them for a lifetime of adventure.

Please take time to sit down with your Scout to review the contents of this guide. Keep it in a place where you can refer to it regarding common questions and answers. This guide is not intended as a “be-all / end-all” guide to Scouting. Rather, it is Troop 615’s effort to answer the most common questions and concerns of new parents. Above all, the primary purpose of this guide is to assist parents and Scouts to adhere to the Boy Scouts of America’s official motto: BE PREPARED. It is CRITICAL for parents to provide the support and encouragement that is needed for a Scout to successfully make the journey all the way to Eagle. Our experience has shown that Scouts whose parents remain involved and engaged in their son’s Scouting career experience the greatest success and fulfillment in all that the BSA program has to offer.

We hope this guide answers most of your questions and that you find Troop 615 to be the right fit for you and your family. Please DO NOT hesitate to ask any Troop Committee Member or Assistant Scoutmaster for individual assistance, further information on, and/or clarification of any topic presented in this guide.

We look forward to the many exciting adventures we will be sharing together!

Yours in Scouting,

Doug Burdett Scott Reichel Scoutmaster Troop Committee Chairman

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II. TROOP LEADERSHIP & ORGANIZATION

A. What it Means to be a “Boy-Led” Troop

Troop 615 is a boy lead troop in accordance with the principles of the national organization of the Boy Scouts of America. That is, under the direction of elected youth leaders, it is the Scouts who are responsible for creating Troop meeting plans, camping activities, and advancement coordination. Adult leaders are in place to provide assistance and gentle guidance in executing the Scouts’ plans. Designated Troop Planning Days are scheduled annually (or semi-annually) to provide an opportunity for the boys to execute long-term planning goals up to 18 months in advance. Detailed planning occurs on a monthly basis during the Patrol Leaders Council (PLC) meeting--this, also led by the boys.

A caution regarding things you may witness: Being boy-led means that we/adults sometimes let an event or activity suffer in an effort to give Scouts the opportunity to learn through trial and error. It may be difficult to sit through some of these situations. We believe, however, that unless the boys are faced with challenges and (monitored) opportunities to solve them, valuable lessons will escape them. Rest assured, we are careful and diligent to monitor each situation, intervening only to avoid excessive suffering of Scouts and adult leaders alike.

B. The Patrol Method & Troop 615 Patrols

Patrols are the building blocks of a Boy Scout troop. A patrol is a smaller group of Scouts who interact outside the larger Troop context. Working together as a team, patrol members share the responsibility for the patrol’s success. They gain confidence by serving in positions of patrol leadership. All patrol members enjoy the friendship, sense of belonging, and achievements of the patrol and of each of its members. A patrol takes pride in its identity, and the members strive to make their patrol the best it can be. Each patrol has its own Patrol Flag and Patrol Yell, created by its members, to further promote unity. Patrols will sometimes join with other patrols to learn skills and complete advancement requirements. At other times, they will compete against those same patrols in Scout skills and competitions. All of these elements put together comprise the “patrol method”.

Currently, Troop 615 is divided into FOUR patrols: Golden Aces, Mongoose, Spartans, and Thundercats. When a new Scout joins the Troop, the Scoutmaster assigns him to a patrol. Once assigned, the Scout remains with that patrol for the duration of his Scouting career with Troop 615. Special effort is made to assign siblings to different patrols. Patrol size depends on the Troop’s enrollment.

C. Youth Leadership Positions

As a boy-led troop, Troop Officers, provide the leadership for Troop 615. A core group of these officers make up the membership of a planning committee known as the Patrol Leader’s Council (PLC). The PLC is the primary group responsible for organizing,

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planning and carrying out troop activities as well as providing the initial layer of discipline for the Troop. Scouts have many opportunities to hold leadership roles within Troop 615.

The PATROL LEADERS COUNCIL (PLC) is made up of the following Troop Officers: SPL, ASPL, Scribe, Quartermaster, Troop Guides, and Patrol Leaders (or Assistant Patrol Leaders in the absence of a Patrol Leader). Attendance is mandatory at monthly PLC meetings for these officers. All other officers are encouraged (though not required) to attend the PLC and must submit a monthly report to the appropriate ASPL, who will in turn, incorporate those notes into his PLC report. The PLC is advised by the Scoutmaster and Assistant Scoutmasters. In general, major activities requiring travel or money expenditure need to be cleared with the (adult) Troop Committee. The PLC meets the first Tuesday of every month (subject to change at any time).

Following this paragraph is a list of all available Youth Leadership Positions with a brief description of the primary responsibilities and associated rank requirements. The Core PLC officers are also indicated by each position description. [For complete, detailed job descriptions and qualifications, please visit the Troop’s website at www.troop615.boy-scouts.net and click the “Youth Positions” tab.]

The SENIOR PATROL LEADER (SPL) is the highest-ranking junior leader and executive officer of the Troop who works closely with the Scoutmaster and other adult leaders as well as the PLC. The SPL is elected by majority vote of the Troop. Once elected, the SPL selects other appointed youth leaders in consultation with the Scoutmaster. By PLC decision, the SPL must be, at minimum, a Life Scout. Core PLC officer.

The ASSISTANT SENIOR PATROL LEADER (ASPL) is the second highest-ranking junior leader in the Troop and assistant to the SPL. There are generally 2 boys with this position and the split the duties that follow. The ASPL assumes the role of the SPL in his absence--or whenever called upon. The ASPL is selected jointly by the SPL and Scoutmaster immediately after a new SPL is elected. By PLC decision, the ASPL must be, at minimum, a Star Scout. There may be up to two ASPLs selected by the SPL at a time. Core PLC officer.

The PATROL LEADER (PL) is elected by the patrol and is responsible for organizing, motivating, and managing his patrol. He represents the interests of his patrol members at PLC and when planning activities. He also relays information to his patrol as needed. The PL must be, at minimum, a First Class Scout. Core PLC officer.

The ASSISTANT PATROL LEADER (APL) is elected by the patrol and leads the patrol in the absence of the Patrol Leader. This position does NOT count toward rank advancement. The APL must be, at minimum, a Scouter. Attends PLC in the absence of the Patrol Leader.

The TROOP GUIDE – JUNIOR SCOUT PROGRAM (TG-JSP) is appointed by the SPL and works actively with younger Scouts (Scouter to First Class) in the Trail to First Class

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program. The TG-JSP introduces new Scouts to Troop operations and helps them feel comfortable in the Troop. The TG-JSP must be, at minimum, a Star Scout. Core PLC officer.

The TROOP GUIDE – SENIOR SCOUT PROGRAM (TG-SSP) is appointed by the SPL and is responsible for creating a program that is interesting, fun, and challenging for the older Scouts (Star rank and above). The TG-SSP must be, at minimum, a Life Scout. Core PLC officer.

The QUARTERMASTER (QM) - is appointed by the SPL. The QM keeps track of Troop equipment and sees that it is in good working order. The QM must be, at minimum, a First Class Scout. Typically, two QMs are selected at a time by the SPL. Core PLC officer.

The SCRIBE is appointed by the SPL and is responsible for keeping the Troop records. He records the activities of the PLC and keeps a record of Scout attendance at troop meetings, camps, and activities. The Scribe must be, at minimum, a First Class Scout. Core PLC officer.

The CHAPLAIN AIDE is appointed by the SPL and works with the (adult) Troop Chaplain to meet the religious needs of the Scouts in the Troop. The Chaplain Aide must be, at minimum, a First Class Scout. He is strongly encouraged to attend PLC meetings to lead the opening prayer.

The LIBRARIAN is appointed by the SPL and takes care of Troop literature and uniform closet (i.e., merit badge books, copies of leadership guide books, etc.). The Librarian must be, at minimum, a First Class Scout.

The HISTORIAN is appointed by the SPL and keeps a historical record or scrapbook of Troop activities. The Historian must be, at minimum, a First Class Scout.

The INSTRUCTOR is appointed by the SPL and teaches Scouting skills. The Instructor must be, at minimum, a First Class Scout.

The BUGLER is appointed by the SPL and plays the bugle at Troop ceremonies. The Bugler must be, at minimum, a First Class Scout, be able to play bugle/trumpet/cornet, and be able to hit High E without cracking (highest note for most bugle calls).

The Webmaster is appointed by the SPL and is responsible for maintaining the Troop’s website. The Webmaster makes sure the information posted on the website is correct and up-to-date and that everyone’s privacy is protected. A member of the Troop Committee may assist with these duties. The Webmaster must be, at minimum, a First Class Scout.

The ORDER OF THE ARROW (OA) REPRESENTATIVE is appointed by the SPL and is the youth liaison serving between the local OA lodge or chapter and his Troop. The OA Representative must be, at minimum, a First Class Scout and an OA member in good standing.

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The JUNIOR ASSISTANT SCOUTMASTER (JASM) is appointed by the Scoutmaster based on the Scout’s demonstrated leadership ability. The JASM serves in the capacity of an Assistant Scoutmaster except where legal age and maturity are required. The JASM must be, at minimum, a Life Scout and be at least 16 years old. Troop 615 usually reserves this position for Eagle Scouts.

The DEN CHIEF (DC) is approved by the Scoutmaster and works with the Cub Scouts, Webelos Scouts, and den leaders in the Cub Scout pack. The DC must be, at minimum, a First Class Scout and be at least two years older than the age of the boys in the den he is working with. A Scout may serve as DC for his younger brother’s den, provided he meets the two-year age difference rule and the Den Leader approves.

D. Troop Elections

All Scouts interested in a leadership position must complete a Leadership Application Form, available on TWH, indicating the position(s) of interest and outlining his reasons why he should be elected/selected for that office. The Leadership Application Form also includes a Parent’s Support Agreement, which must be signed by a parent. The purpose of the Parent’s Support Agreement is to ensure the Scout has obtained parental approval and support for the additional meetings and work involved when a Scout assumes a Troop leadership position. Parents need to be aware of the extra commitment involved. Parental support is critical for a Scout to experience success as a youth leader. The Leadership Application Form must be submitted to and approved by the Scoutmaster prior to the election. ALL leadership candidates must be in FULL CLASS A UNIFORM and be present on election night in order to be elected/selected into office.

Currently, the only position determined by a Troop-wide election is the Senior Patrol Leader. He must present himself before the Troop on election night in FULL CLASS A UNIFORM and deliver a candidate speech. He is elected by majority vote. Once elected, the new SPL will select all new officers (with Scoutmaster approval) from the pool of submitted leadership applications.

The duration of all leadership terms is SIX months, with the exception of Den Chief, which is a twelve-month term. Scouts are eligible to run for the same office for more than one consecutive term, if desired. When a term is completed, each Scout who held an office must complete a Leadership Evaluation Form, available on TWH, in order to get credit for the time served to use as rank credit.

Please see the “Rank Advancement: Leadership Requirements” section of this manual for additional information on Troop leadership terms in light of rank advancement.

E. Adult Leadership Positions (Direct Contact with Youth Leaders)

The SCOUTMASTER (SM) is a BSA trained adult leader of the Scouts responsible for developing the Troop’s overall Scouting program. The SM is required to complete mandatory training. Please see the “Training: Adult Training” section of this manual for

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details. The SM ensures that 1) the “Scouting spirit” is brought to each boy in the Troop; 2) a “quality product” is delivered by assuring that each Scout is knowledgeable and deserving of each rank earned and; 3) the BSA program and method are followed. The SM serves as mentor to the SPL and is the head resource for ALL Troop leadership (Scouts and adults). The SM also serves as the Patrol Leader for the Wise Old Owl Patrol and is authorized to expend up to $100.00 for an emergent need. Steering Committee member

The ASSISTANT SCOUTMASTER (ASM) position is earned and designated by completing specific BSA training courses. Please see the “Training: Adult Training” section of this manual for details. Upon completion of these courses, an ASM is considered “fully trained” and earns the right to wear the BSA “Trained” patch on his uniform as well as the Wise Old Owl patrol patch. An ASM assists with designated patrols, leads campouts, organizes training, teaches merit badge classes, and monitors individual Scout leaders to ensure they are actively working and enjoying the Scouting experience. An ASM may be assigned as a mentor to an individual Scout and may also hold the Troop Committee Chairman position.

The ASSISTANT SCOUTMASTER – JUNIOR SCOUT PROGRAM (ASM-JSP) serves as mentor to the TG-JSP. He is responsible for the training and supervision of the TG-JSP and closely monitors the rank advancement progress for all younger Scouts (Scouter to First Class). The ASM-JSP also recruits, installs, and conducts training for the Troop Den Chiefs assigned to a Cub den or Webelos patrol. He sees to the initial needs of brand new Scouts who join and/or crossover. The ASM-JSP is authorized to expend up to $100.00 for an emergent need. Steering Committee member

The ASSISTANT SCOUTMASTER – SENIOR SCOUT PROGRAM (ASM-SSP) serves as mentor to the TG-SSP. He is responsible for the training and supervision of the TG-SSP and closely monitors the progress of all older Scouts (Star and above). The ASM-SSP is authorized to expend up to $100.00 for an emergent need. Steering Committee member

The ASSISTANT SCOUTMASTER - EAGLE ADVISOR (ASM-EA) is responsible for guiding Life Scouts through the intricacies of completing the Eagle requirements. The ASM-EA advises Eagle candidates (and their parents) through the various challenges they will encounter. The ASM-EA is also the Troop’s liaison to the District Eagle Board, as well as at the Council and National level boards. ASM-EA personally screens each Eagle Project Workbook for quality and content prior to presentation to the Troop Committee.

The TROOP CHAPLAIN is appointed by the Troop Committee Chairman to provide spiritual tone, give spiritual counseling, and promote the regular religious participation of each member. The Troop Chaplain encourages Scouts to earn religious emblems and provides opportunities for Scouts to grow in their duty to God and their fellow Scouts. The Troop Chaplain serves as mentor to the Chaplain Aide.

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F. Troop Committee & Positions

The Troop Committee (TC) is responsible for conducting the business of the troop, setting policy, and helping the Scoutmaster and Scouts with the outdoor program and other planned activities. The TC also has the responsibility to provide adults for Boards of Review (BORs). This is an important responsibility and is one area where help is always needed and appreciated. The TC consists of parent volunteers who fulfill various roles and have the best interest of the boys at heart. All TC members are required to complete mandatory training. Please see the “Training: Adult Training” section of this manual for details.

The TC meets on the third Tuesday of every month (subject to change at any time). The Committee approves the PLC’s Troop plan, schedules fundraisers, authorizes expenditures, and conducts many other activities. The meeting is led by the Troop Committee Chairman and is conducted using a Parliamentary procedure. The TC may neither enact/change any rule nor create new policies during a meeting without a quorum present. A quorum is established when at least six TC members are present, four of which must be Steering Committee members. Voting is by majority rule. TC meetings are open to ALL parents and adults. However, voting privileges are extended only to BSA registered adults. The following is a list of available Troop Committee Positions with a brief description of primary responsibilities. Steering Committee members are also indicated by each description.

The TROOP COMMITTEE CHAIRMAN (TCC) is a BSA registered adult who appoints and supervises the TC leaders. The TCC works closely with and, ultimately, provides for the needs of the Scoutmaster in the normal operations of the Troop. He presides over TC meetings while enforcing proper parliamentary procedures, interprets national and local Scout policy for the Troop, and ensures Troop representation at District and Council meetings. The TCC also monitors the Scouting development of the TC through program training, assuring continual leadership is available to the Troop. The TCC confirms that all BSA guidelines and policies are followed through appropriate delegation as necessary and is authorized to expend up to $100.00 for an emergent need. Steering Committee member

The ADVANCEMENT COORDINATOR is appointed by the TCC and is responsible for tracking advancement records via TWH and submitting advancement reports to the BAC office. The Advancement Coordinator aids the SPL in the preparation for Court of Honor ceremonies by providing him a list of all awards to be presented (rank advancements, merit badges earned, and special awards, etc.), purchasing the physical awards from the Scout Shop, and assembling the awards for presentation. The Advancement Coordinator is authorized to expend funds as needed for Court of Honor preparations. Steering Committee member

The MEMBERSHIP COORDINATOR is appointed by the TCC to help ensure a smooth transition of new Scouts into the unit and that each Scout completes all necessary forms. The Membership Coordinator oversees the annual rechartering process, ensures all requirements are met by the Council deadline, keeps member information up-to-date in

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TWH, and is authorized to expend funds in accordance with registering youth and adult members. Steering Committee member

The JOURNEY TO EXCELLENCE COORDINATOR reports directly to the Membership Coordinator. The sole responsibility of this position is to track the statistics for the Journey to Excellence Award.

The OUTDOOR ACTIVITIES COORDINATOR is appointed by the TCC to secure permission to use camping sites, serve as transportation coordinator, and ensure a monthly outdoor program. This coordinator ensures all outdoor activities arrangements are completed in a timely manner and works with the 18-month planning calendar provided by the PLC. Additionally, the Outdoor Activities Coordinator works closely with the PLC, providing guidance, direction, updates, and corrections regarding planned outdoor activities. This coordinator promotes the National Camping Award and is authorized to expend funds to reserve campsites and to pay in advance for activities as approved by the TC. Steering Committee member

The SAFETY COORDINATOR1 is appointed by the TCC to ensure that the Troop is operating in a safe manner. The Safety Coordinator ensures the Troop’s first aid kits are inspected on a periodic basis, reviews Troop campouts and excursions to ensure they are held in accordance with the Guide to Safe Scouting (BSA Pamphlet No 10-212), may help arrange for Troop First Aid training as well as annual Troop physicals. The Safety Coordinator maintains the Troop’s medical records and ensures access to the travel copy for the ASM leading a trip. Steering Committee member

The TREASURER is appointed by the TCC to handle unit funds, pay bills, and maintain accounts (including ISAs on TWH). The Treasurer is responsible for tracking and recording Troop funds and presents an up-to-date ledger for general promulgation. The Treasurer reports monthly to the TC and ensures Troop funds are spent in accordance with TC policy. The Treasurer heads the annual budget subcommittee and is an active part of every fundraiser and long-term camp planning subcommittee. Steering Committee member

The SECRETARY is appointed by the TCC to maintain the TC files, including all correspondence generated by any other sub-committee chair. The Secretary drafts letters, records and distributes Troop Committee meeting minutes, and maintains the historical file for the charter year. The Secretary posts TC agenda and minutes to TWH. Other Committee positions may draft letters to provide to the Secretary for signature distribution. The Secretary serves as mentor to the Scribe. Steering Committee member

The CHARTERED ORGANIZATION REPRESENTATIVE (COR) is a member of CLVC. The COR is the TCC’s primary liaison to CLVC and is responsible to both the Troop and the Church. The COR maintains a copy of the Charter Agreement between the Council and the Church as well as a copy of the Church’s guidelines for the Troop. The

1 The Safety Coordinator is not a standard BSA Troop Committee position.

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COR encourages service to CVLC and assists with the recharter at CLVC. Steering Committee member

The ADULT QUARTERMASTER mentors, assists, and guides the youth Quartermaster to ensure proper inventory, storage, and maintenance of all Troop equipment. The Adult Quartermaster completes the acquisition of new equipment ensuring standardization with existing equipment and keeps the Master Equipment list for comparison with the youth Quartermaster’s list. The Adult Quartermaster is authorized to expend up to $100.00 for an emergent need.

The ADULT TRAINING COORDINATOR tracks and maintains training records (including YPT) of all registered adult leaders. This coordinator ensures all training is current and updated by notifying leaders of impending training expiration dates and provides information on available upcoming training opportunities on the Troop, Council, District, and National levels.

The FLAG FUNDRAISING COORDINATOR is responsible for coordinating and organizing flag subscription sales and renewals. This coordinator oversees and coordinates logistics for flag posting and retrieval days and reports which Scouts participated in sales, renewals, postings, and retrievals for proper credit to be deposited into appropriate ISAs. This report is to be submitted to the Treasurer within two weeks after an event is completed.

The FUNDRAISING COORDINATOR is responsible for coordinating, organizing, and executing Troop fundraising activities on the Troop, Council, and District levels. This coordinator reports expenditures and profits to the Treasurer within two weeks after an event is completed and presents lessons learned and best practices on each fundraising event to the TC.

The MEMBER AT LARGE is a BSA registered adult Committee member who currently does not hold a designated TC position or sub-committee position and is a voting member at TC meetings.

The MERIT BADGE COORDINATOR maintains a list of upcoming merit badge opportunities as provided by the PLC and ensures that merit badge counselors are available to oversee and/or conduct classes. Also, this coordinator maintains a list of merit badge counselors, by topic and name, for Troop use.

The ORDER OF THE ARROW REPRESENTATIVE (OA REP) acts as a liaison between the District Chapter of the OA and the Troop. This representative helps arrange and conduct OA elections within OA guidelines and works with the Troop Committee to recommend an adult member to the Order.

The SCOUT/PARENTS UNIT COORDINATOR welcomes parents, keeps them informed, and encourages them to help with at least one specific task or project each year. This coordinator must be at least 21 years old, complete an adult application and pay the same registration fee as other adult leaders.

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The SERVICE PROJECTS COORDINATOR is responsible for providing approvals, arrangements, and notices, as well as maintaining records for all Troop service projects. Also, this coordinator is responsible for entering hours into the National Service Hours website.

The UNIT COMMISSIONER is assigned by Coastal District and is a BAC registered position. The Unit Commissioner deals with all issues. Should there be an issue of delicate nature, or an issue that a parent would feel hesitant to discuss with the Committee Chair or Scoutmaster, the Unit Commissioner is the point of contact in these situations. He acts as a liaison between the Troop and the District or Council. The Unit Commissioner is not a member of Troop 615. The Unit Commissioner may attend Troop Committee meetings, but is not a voting member.

For more information on the Troop Committee, please consult the Troop Committee Guidebook, a standard BSA reference.

III. POLICIES

A. Joining

In order to participate as anything other than a visitor, you and your child must be a registered member of BSA Troop 615, either as 1) a Webelos transferring to the next level of Scouting, 2) a youth interested in beginning the path of Scouting, or 3) a Scout transferring from a different troop. Membership is accomplished by submitting a BSA Youth Application Form (under 18years old) and/or a BSA Adult Leader Application Form (18 years old or over) along with corresponding enrollment fees to the Membership Coordinator. Scouts and adults must register annually during the re-charter period.

Please see the “Finances: Troop 615 Dues & Re-chartering” section of this manual for more information.

B. TroopWebHost

Troop 615 utilizes TroopWebHost (TWH) to manage the Troop’s activities and information. Both Scouts and parents get an account when joining the Troop. The parent’s account is linked to the Scout’s account, so the parent can view the Scout’s advancement progress and activities. For example, with an account, both Scouts and parents can

1. View and update contact information, 2. View ISA balances, 3. View advancement and merit badge status, 4. View the troop calendar, 5. Sign up for events, and 6. Send email.

The TWH link is https://www.troopwebhost.org/Troop615LeagueCity/. A short tutorial that introduces new members to TWH basics is available for those logged into TWH.

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Select “Home->Download Forms” and click on “TroopWebHost Tutorial” to view the tutorial.

Scouts and parents may signup for text alerts from the Scoutmaster. The information for achieving this is on the upper right of the TWH home page under “Text Alerts” after login.

The Troop also has a Google calendar. To view this calendar, go to troop615.boy-scouts.net and select the “Calendar” tab at the top.

C. Youth Protection

The safety of your child is of paramount importance to Troop 615. Parents, adult Troop leaders, as well as Scouts themselves, have a personal responsibility to be educated in the area of youth protection. When you purchase your new Boy Scout Handbook, please take the time with your son to read and review the included pamphlet, How to Protect Your Children from Child Abuse: A Parent’s Guide. When you are finished reviewing the pamphlet, please initial next to “Complete the pamphlet exercises” under “Joining Requirements” on page 17 of the BSA Handbook (12th Edition). There are other joining requirements listed on this page. Your son will have an initial Scoutmaster Conference (with the Scoutmaster himself or an Assistant Scoutmaster) to review these requirements. Without your initials, the official recognition of your son joining the Troop and obtaining the first rank of “Scouter” will be delayed.

Youth Protection Training (YPT) is required for ALL BSA registered volunteers. YPT must be taken every two years. If a volunteer’s YPT record is not current at the time of recharter, the volunteer will not be reregistered. We strongly encourage all parents to take YPT to become familiar with the efforts undertaken to protect their children.

D. Training

Leadership training is an integral part of the Scouting experience with Troop 615. We believe a winning combination of quality-trained adults and youth produces a quality Scouting program and experience for all. Numerous training opportunities covering a variety of topics exist for adults and Scouts alike.

1. Adult Training

All BSA registered adults are Committee Members and must complete, at minimum, YPT and the Committee Challenge training courses. Both are available online at www.myscouting.org. This website is an invaluable resource containing a wealth of information about all aspects of the BSA. It also offers numerous online e-learning training courses that cover the different programs of Scouting. It is a convenient way for BSA National to track and log individual training courses and hours. Downloadable certificates of completion are available for each online course which are to be submitted the Troop’s Adult Training Coordinator for Troop records.

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To qualify as a BSA registered ASM, the following training courses are required: YPT, This is Scouting, Fast Start: Boy Scouting, Scoutmaster Specific (SMS) Training, and Introduction to Outdoor Leadership Skills (IOLS) Training. Upon completion of these courses, an adult leader is considered to be fully trained and has earned the privilege of wearing the ASM and the BSA “Trained” patches on his uniform.

A variety of high adventure training programs for adults are available at Philmont Training Center located at Philmont Scout Ranch near Cimarron, New Mexico. The highest level of training available for adult Boy Scout leaders is Wood Badge. Please see the Scoutmaster for details on the Wood Badge program.

Please note that NOT ALL REQUIRED TRAINING IS AVAILABLE ONLINE. In-person training courses are offered regularly at the Troop, Council, and District levels. Please see the Adult Training Coordinator for an up-to-date schedule of training opportunities.

Though we have many active adults in Troop 615, we are always in need of more trained ASMs. Our high level of adult participation only works when you, the parent, come to Troop meetings at least once a month, attend one campout per year, attend the monthly Troop Committee meetings, and/or help with activities throughout the year.

2. Youth Training

After a Troop election (held every six months), all new officers are required to attend a mandatory training event called Introduction to Leadership Skills for Troops (ILST). The purpose of the ILST course is to teach Scouts with leadership positions about their new roles and how to most effectively reach success in that role. This training takes place on the Troop level and is usually held within 2 weeks of Troop elections.

The second course is a council-level, week-long National Youth Leadership Training (NYLT) usually held at a council camp. This course is an in-depth training program covering a variety of leadership ideas and skills. It is designed to simulate a month in the life of a Boy Scout unit. It uses fun and hands-on learning sessions to teach leadership skills. The Scouts learn about service-based leadership as they undertake a patrol quest for the meaning of leadership.

The third program, National Advanced Youth Leadership Experience (NAYLE), is offered to a limited number of youth at the Philmont Training Center. Transportation to and from Philmont is not included in the cost. Scouts are given an opportunity to expand their team building and ethical decision making skills learned in NYLT. NAYLE uses elements of Philmont Ranger training as well as advanced search-and-rescue skills to teach leadership, teamwork, and the lessons of selfless service. The NAYLE program is held in the Philmont wilderness where participants are taught leadership and teamwork using the elements of NYLT. It trains youth staff members from all regions to help lead council-level NYLT courses.

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E. Discipline

Each Scout is required to abide by the Scouting principles outlined in the Scout Oath, Law, Motto, Slogan, and Outdoor Code. These include courtesy, helpfulness, and obedience.

1. The Scout and Self-discipline

For each rank advancement, one of the requirements is that the Scout demonstrates “Scout spirit”. That is, there must be evidence that he is abiding by the Scouting principles at all times. Scouts are expected to demonstrate a higher level of discipline and self-control than other boys. When a Troop leader raises the Scout sign, it means all Scouts immediately return the sign, give their full attention to that Leader, and become still in voice and movement. Demonstrating Scout spirit is not reserved only for Scout meetings; it should be evident in all parts of a Scout’s daily life including home, church, school, and other activities.

Each Scout must have the self-discipline to keep up with his own belongings, especially his Boy Scout Handbook. Handbooks should be brought to every meeting. Scouts must take personal responsibility for their gear, Scout bucks, official records, cards, etc. If a Scout loses his Handbook, it may be necessary for him to repeat requirements if no backup records of completion are found.

2. Behavioral Discipline

BSA prohibits corporal punishment and the Troop upholds this policy. Certain minor duties may be assigned to a Scout who has broken the Scout Law. If significant problems persist, parents will be drawn into the discussion. In severe circumstances, the Unit Commissioner will be called into the situation and a parent or guardian may be required to attend a conference.

Troop 615’s discipline plan is a “Three Strikes, You’re Out” system:

MINOR ISSUE: 1. SPL or ASM gives a warning and discusses the issue with the Scout. 2. SM or ASM in charge of event discusses issue with the Scout and the Scout calls

a parent. 3. Scout calls a parent to arrange immediate pick-up & transportation home at

Scout’s expense. MAJOR ISSUE: Depending on the severity of offense, the SM or ASM in charge of the event has the option to skip steps as deemed appropriate.

F. Uniforms

The Scout uniform is a symbol of BSA. Wearing uniforms allows Scouts to show that they are equals and that they share values and beliefs according to the principles of

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Scouting. Troop 615 REQUIRES THAT ALL SCOUTS ATTEND TROOP MEETINGS PROPERLY DRESSED IN THE FULL, APPROPRIATE UNIFORM OF THE DAY.

We recognize that Scouts may have to come to the meeting directly from other activities (such as school, band, sports practices, etc.). However, this is NOT an excuse for a Scout to come to a meeting without his uniform. Restrooms are available at CVLC for a Scout to change into his Scout uniform.

CLEANLINESS is one of the tenants of the Scout Law. Due to the large number of boys in close quarters, please make cleanliness one of the first things completed when a Scout is getting ready for a meeting. Deodorants are strongly recommended. However, the use of shaving cologne should be tempered due to the possibility of allergies within the Troop.

Below is a description of the different “Classes” of uniforms worn by Troop 615 and the general occasions for each use. The weekly uniform dress code is posted on the calendar on the Troop’s website.

CLASS A. This is the only OFFICIAL national uniform of BSA which consists of the khaki beige, button-down Scout shirt, Scout pants or Scout shorts, Scout belt (or built-in belt on BSA switchback pants/shorts), Scout socks, and closed-toe shoes or hiking boots. The Troop also uses the (large) olive green sash to display earned merit badges and event patches. Please refer to the front and back inside covers of the Boy Scout Handbook for proper placement of badges and insignia or request a “uniform page” from the local Scout Shop. Insignia include the purple World Crest, proper Council strip (Bay Area Council), and proper rank badge. Only the Arrow of Light and Religious Emblem ribbons can be carried over from Cub Scouts. All official BSA uniform items, including insignia, are available for purchase at the Clear Lake Scout Shop and/or the Galveston Scout Shop.

Troop 615’s Class A uniform also includes the Troop hat, neckerchief and woggle, Troop numbers, and green shoulder loops. These items are initially provided by the Troop when a Scout first joins or crosses over, but remain available for future purchase at any regular Troop meeting if any of these items become lost.

The Class A uniform is worn on the following occasions: 1. Scoutmaster Conferences, 2. Boards of Review, 3. Court of Honor, 4. Travel to and from campouts/outings, and 5. Special events/occasions as specified by the SPL.

CLASS B. The Troop has adopted a Class B uniform which consists of a tan polo shirt with the Troop logo, Troop hat, Scout pants or Scout shorts, Scout belt (or built-in belt on BSA switchback pants/shorts), Scout socks, and closed-toe shoes or hiking boots. The Class B shirt and hat are available for purchase at any regular Troop meeting.

The Class B uniform is worn on the following occasions:

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1. General Troop meetings and 2. Events/occasions as specified by the SPL.

CLASS C. This uniform consists of the Troop T-shirt bearing the Troop’s logo, Troop hat, Scout pants or Scout shorts, Scout belt (or built-in belt on BSA switchback pants/shorts), Scout socks, and closed-toe shoes or hiking boots. The Class C shirt and hat are available for purchase at any regular Troop meeting.

The Class C uniform is worn on the following occasions: 1. Specified Troop meetings, 2. Troop work days, and 3. Events/occasions as specified by the SPL.

CLASS D. This uniform is very casual and consists of jeans and a Scouting shirt of some type (i.e., T-shirt from long-term summer/winter camp). The Class D uniform is worn for events/occasions as specified by the SPL.

When in doubt about what uniform to wear for a meeting or event, please call your Patrol Leader, the SPL, or refer to the calendar on the Troop website.

G. Meetings

Regular Troop meetings are held on Monday evenings from 7:00 p.m. to 8:30 p.m. at CVLC. Parents are encouraged to attend to become familiar with Troop activities, to learn how they may contribute to the Troop, and to hear announcements at the beginning and end of the meetings.

The Patrol Leaders Council meets the first Tuesday of every month (subject to change at any time) at 7:00 p.m. at CVLC. The duration of this meeting varies depending on the meeting’s agenda.

Troop Committee meetings are held the third Tuesday of every month (subject to change at any time) from 7:00 p.m. to 9:00 p.m. at CVLC. All registered and non-registered adults/parents are welcome to attend this meeting.

H. Campouts & Activities

Troop campouts are held monthly. Scouts are encouraged to camp out at least TEN nights per year to meet advancement requirements and other items such as Order of the Arrow candidacy. Scouts are encouraged to attend a variety of camping events to maximize the opportunities to practice outdoor skills.

Campouts are planned well in advance. Scouts may sign up online via TWH. Some activities may also require the official BSA “Activity Consent Form And Approval by Parents or Legal Guardian” form to be completed and submitted to the Troop.

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Camping events require a minimum of two fully trained ASMs to attend, though four to five is the norm. Any parent may attend a campout upon completion of the YPT course. Submission of verified certification must be provided to the Troop prior to the event.

For all campouts, only two Scouts are assigned per tent and Scouts are ONLY allowed in their OWN tent. Tent mates must not have an age difference greater than two years.

1. Medical Forms & Physicals

Every year, the “Annual BSA Health and Medical Record” form must be completed and submitted to the Troop for all Scouts AND adults who wish to participate in any Scouting event. Part A (General Information) and Part B (Informed Consent and Hold Harmless/Release Agreement) are to be completed by the Scout’s parent/legal guardian and are required for short-term campouts (less than 72 consecutive hours). Part C (Physical Examination) must be completed by a certified and licensed physician, nurse practitioner, or physician’s assistant and is required for long-term campouts (greater than 72 consecutive hours), overnight camping in a resident camp setting, or any strenuous or demanding activity. The required parts may be obtained from the Troop’s Safety Coordinator, TWH, or the www.scouting.org website. It is highly recommended that Parts A & B be completed electronically and saved for yearly reuse.

Note that additional parts of the medical form pertain specifically to high adventure programs such as Philmont Scout Ranch, Northern Tier National High Adventure Program, Florida National High Adventure Sea Base, and the PADI medical form and may be found on the www.scouting.org website.

In the past, the Troop has provided opportunities for free annual physical examinations, for both Scouts and adults, by a licensed physician during Troop meetings. However, it is in the best interest of Scouts to secure their physical exam by their own physician/pediatrician when possible, as the opportunity for free exams through the Troop cannot be guaranteed on an annual basis.

Finally, the BSA registration fee includes a small fee of $1.00 to provide basic supplemental insurance coverage for all registered Scouts with completed medical forms at Scouting activities.

2. Short-Term & Long-Term Campouts

The majority of Troop campouts are short-term campouts defined as one to two overnight stays. Long-term campouts are outings greater than 72 consecutive hours. Troop 615 regularly plans for at least two long-term camps per year, namely, Summer and Fall/Winter Camp. These camps generally last five to seven days and are usually held at designated BSA camps, sometimes as far away as Louisiana, Arkansas, or perhaps further.

The same Troop camping policies apply to both short- and long-term campouts, with the main difference reflecting only the duration of the outing and associated gear allowances.

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3. Gear

SHORT-TERM CAMPOUTS

All gear should be packed in a 27” sports, multiple-pocket, duffel BAG or BACKPACK (not including sleeping bag/pad).

Sleeping bags must not be packed loose. They MUST be stowed/transported in a stuff sack or bag of some kind (plastic bag, pillow case, etc.).

Camp chairs are permitted on short-term camps.

Camp cots of any kind are NOT allowed on short-term camps.

LONG-TERM CAMPOUTS

Camp boxes are used to pack gear for long-term campouts ONLY. In essence, a camp box is a footlocker on wheels pulled by a rope handle. The Troop uses camp boxes for long-term camps because they allow for better organization and, typically, more room than the duffel bags or backpacks used for short-term campouts. If you do not have a camp box, there are usually opportunities to borrow boxes from Scouts who are not going on the long-term camp. Or, you can build one. Ask the ASM in charge of the specific campout for detailed building instructions (how to build a Camp Box flyer is available on TWH). Camp boxes should be able to fit all gear, INCLUDING a sleeping bag/pad.

Camp chairs are permitted on long-term camps.

Camp cots (personal or Troop provided) are permitted on long-term camps ONLY, unless otherwise specified.

GEAR CHECK. There are usually two gear check opportunities (determined by the ASM in charge) prior to the day of departure for each long-term campout. Gear check is when Scouts bring and present their PACKED gear to the ASM in charge for a final check to ensure the Scout has adequately packed all gear necessary for the outing. Once checked, the Scout’s gear is loaded into the Troop trailer. ALL GEAR MUST BE CHECKED AND LOADED PRIOR TO DEPARTURE DAY.

ELECTRONICS

Scouts are permitted to bring electronics (cell phones, iPods, hand-held gaming systems, etc.) with them in the car to and from camp. However, upon arrival at the camp, all electronics are to remain IN THE VEHICLES for the duration of the camp. Any electronics discovered IN camp will be confiscated and returned to the Scout’s PARENT at the next Troop meeting following camp.

The following is a recommended, BASIC gear list for short-term, weekend campouts. For long-term campouts, adjust the amount of appropriate clothing needed. If there are

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additional gear needs required for a specific camp, the ASM in charge will notify the Troop.

CAMPING GEAR CHECKLIST

Camping gear checklists for Spring/Summer and Fall/Winter are available on TWH. Additional gear may be required, depending on the activities planned during the campout.

4. Food

One of the outdoor experiences Scouts enjoy is the pleasure of providing and preparing meals for an outing. This is accomplished through the patrol method. Each patrol eats as a group and shares the responsibility of planning, cooking, cleaning, and most importantly, shopping for the food.

Meal planning for a campout is done in advance at a Troop meeting. For each campout, every patrol selects a Grub Master who is responsible for purchasing the food supply for the outing based on the patrol’s planned menu. All menu plans must be approved by the SPL (or acting SPL for the campout) and an ASM attending the campout. The Troop Committee has approved a $12.00 and $15.00 grub fee (subject to change at any time) for short- and long-term campouts, respectively, per Scout, per outing. All grub fees are automatically deducted from Individual Scout Accounts (ISAs). Parents of the assigned Grub Master should provide appropriate guidance to the Grub Master while shopping to ensure that the proper foods are purchased within the designated budget limit.

Campout meals generally include a “cracker barrel” meal (non-cooked meal, usually cheese, crackers, dry/fresh fruit, nuts, etc.) for the first night of arrival. Meals should also require cooking and more than one ingredient. Sunday morning breakfast should be a hot, cooked meal just prior to the Scouts’ church service. Lunch may either be a cold meal or a restaurant meal eaten during the ride home.

At camp, NO FOOD is allowed in a Scout’s tent, personal bag, or camp boxes! This rule is enforced for safety reasons to protect Scouts from unwelcome critters.

5. Safety

The Troop, District, and Council are highly concerned for the safety of all Scouts. The Troop Committee appointed Safety Coordinator (adult) helps ensure that the Troop stays within BSA policy and regulations and improves upon official policy when warranted. However, Scouts must take personal responsibility and maintain an active role in his own safety as well as the safety of the Troop. Please ensure your Scout knows your (parental) rules and that you review with him the Child Protection pamphlet and the 3 Rs of Youth Protection in the Boy Scout Handbook.

Please help us enforce the “buddy system”. At meetings or events, if you see a Scout off alone, please ask him where his buddy is located and bring it to the attention of an adult leader. Ensure your Scout “checks out” at the end of an event with the SPL, his Patrol Leader, or designated adult.

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Please bring any safety issues to the attention of an adult leader ensuring all concerns are addressed.

6. Age & Rank Limitations

Once again, safety is of utmost importance to Troop 615. Proper and sufficient training and preparation are key elements to running a safe Scouting program. With this in mind, BSA has set specific age and rank requirements for certain activities. A few examples include participation in the Scuba and shooting merit badges, BSA Lifeguard course, Philmont Calvacade, and NAYLE to name a few. Likewise, Troop 615 reserves the right to impose its own age/rank limitations for participation in specific Troop activities. For example, Covert Ops is a Troop activity traditionally reserved for Scouts Star rank and above. The black Troop jacket is also only awarded when a Scout achieves Star rank. The goal of setting such limits is not to exclude Scouts from activities and privileges, rather, the hope is to inspire and provide incentives for Scouts to achieve higher goals in their personal Scouting careers.

I. Rank Advancement

Troop 615 believes that when a Scout receives recognition for his achievements, it creates a life-long pattern of setting and reaching goals. Even though it’s not one of the primary aims of Scouting, advancement is a natural by-product of the Scouting experience.

1. Rank Requirements

The rank requirements for Tenderfoot through First Class prepares the Scout to take full advantage of all that Scouting has to offer and focuses on developing outdoor skills necessary to succeed in the higher ranks. Star, Life, and Eagle rank requirements focus on service to others and developing leadership skills.

All rank requirements are outlined in the Boy Scout Handbook. Scouts can work on advancement requirements with their parents, family members, other Scouts, and with adult Scout leaders. This can be done on the Scout’s own, in Patrol and Troop meetings, or during other Troop functions such as campouts. A good rule of thumb is to try to complete one or two rank requirements at each Troop event. Parents should monitor and review their Scout’s Handbook, offer encouragement, and ask the Scout about plans to complete each requirement. ASMs offer the same support, but Scouts must take ownership of their own advancement initiatives.

Skills cannot be mastered by performing them just once. Therefore, Scouts will have many opportunities to practice and be thoroughly tested on each requirement before it is “signed off.” Scouts should practice each skill repeatedly, even after it is marked complete. Procedures and processes for all skills are defined in the Boy Scout Handbook and are reviewed for each rank advancement. As the Scout progresses, he will have opportunities to teach learned skills to less experienced Scouts, reinforcing his own knowledge and skill.

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Scouts must earn ranks in order, but may complete any requirement for Tenderfoot through First Class at any time. For example, Scouts may complete a First Class requirement before finishing all Tenderfoot requirements. But, he must complete and earn the Tenderfoot rank before being awarded Second Class and First Class ranks, respectively.

As a Scout completes each rank requirement, he will be tested and signed off in the BACK section of his Handbook by the Scoutmaster or an ASM. Adult leaders may NOT sign off rank requirements for their own son.

It is up to the Scout, with parent encouragement, to take advantage of the advancement opportunities available to him. Scouts should take the initiative to ask an adult leader to test them. Scouts are responsible for keeping their own personal advancement record in their Handbook. Scouts should also maintain a record of service hours, campouts, Troop activities, and all leadership positions held. Parents can help by making copies of the relevant Handbook pages just in case.

2. Leadership Requirements

Leadership is a requirement for Star, Life, and Eagle ranks. All leadership positions (see the “Youth Leadership Positions” section of this manual) are accountable to an assigned adult mentor in the Troop. It is the responsibility of each YOUTH LEADER to meet with his mentor on a regular basis throughout his term. This is an essential component to receive leadership credit for rank advancement. Upon the completion of each term, the youth leader is responsible for submitting the proper paperwork for leadership credit. He should meet with his mentor for a final evaluation, after which, the mentor will submit a written recommendation for the amount of leadership credit to be granted.

The duration of all leadership terms is SIX months, with the exception of Den Chief, which is a twelve-month term. Please keep this time frame in mind when preparing to schedule a Board of Review for the next rank.

3. Scoutmaster Conference

In regards to advancement, the Scoutmaster Conference is used to discuss goals and accomplishments for each rank. This is a one-on-one meeting (however, YPT requirements still apply) between the Scout and the Scoutmaster (or an ASM) and takes place after all other requirements are complete but before the Board of Review. At this required conference, the Scoutmaster will also help the Scout determine whether or not he is ready to go before the Board of Review. Scouts must bring their Boy Scout Handbook and be dressed in FULL CLASS A uniform for the Scoutmaster Conference. Upon successful completion of the Scoutmaster Conference, the Scout will receive signed and dated paperwork that he must safeguard and present for his Board of Review. Do NOT lose this paperwork!! The Board of Review cannot take place without it.

For Tenderfoot, Second Class, and First Class ranks, the Scoutmaster OR an ASM may perform the Scoutmaster Conference.

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For Star, Life and Eagle Scout ranks, the Scoutmaster ONLY performs the Scoutmaster Conference, unless delegated otherwise by the Scoutmaster himself.

Please note that Scoutmaster Conferences may also be called for reasons other than rank advancement. Scouts and parents may request and schedule a Scoutmaster Conference at any time.

4. Board of Review

The purpose of the Board of Review (BOR) is to ensure the Scout has completed all rank requirements, to determine the quality of the Scout’s Troop experience, and to encourage the Scout to advance toward the next rank. BORs for all ranks through Life Scout are held once a month at the Troop level. Scouts arrange, in advance, for a BOR by signing up in the BOR Notebook at any regular Troop meeting AFTER he has successfully completed his Scoutmaster Conference. The BOR is composed of three to six registered members of the Troop Committee and may NOT include the Scoutmaster or any family member of the Scout being reviewed. Scouts must bring their Boy Scout Handbook, signed and dated Scoutmaster Conference paperwork, and be dressed in FULL CLASS A uniform before appearing before a BOR. Prior to the review, a designated representative will introduce and present the Scout to the Board. During the review, the Board will discuss the Scout’s development, ask questions about skills that were required for the particular rank, and evaluate the Scout in terms of participation in Troop activities and readiness for the next rank. It is also a time for the Scout to ask questions and to provide feedback to the Troop Committee regarding activities and their personal Scouting experience. At the end of the review, the Scout will be asked to leave the room while the Board discusses his qualifications. The Board will then call the Scout back into the room and inform the Scout either that he has been approved for the next rank or what additional actions must be taken to qualify.

Upon successful completion of a BOR, the Scout will be recognized and presented with his new rank patch, if available, in front of the Troop at the close of that evening’s Troop meeting. Formal recognition of his achievement will be made at Court of Honor.

Please see the “Rank Advancement: Achieving the Rank of Eagle Scout” section of this manual for information regarding Eagle Scout BORs.

5. Court of Honor

The Court of Honor (COH) is a formal ceremony held three to four times a year to recognize individual Scout achievements including rank advancements, merit badges earned, and special awards. During this ceremony, Scouts are presented with official record cards and appropriate patches for all awards earned. Parents are also presented with BSA “parent pins” according to the rank achievements attained by their Scout. The presence and support of family and friends at COH ceremonies is critical to the BSA program.

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The COH program is planned by and executed under the direction of the Senior Patrol Leader (SPL) and the youth leadership team. Dress for COH is full Class A uniform for Scouts and adult leaders alike.

Please see the next section for Eagle Scout COH information.

6. Achieving the Rank of Eagle Scout

Achieving the rank of Eagle Scout is BSA’s highest honor. The path to Eagle is often difficult and riddled with the “normal teenage challenges” that compete for the time, attention, and dedication required to achieve this high goal. Even the most well-intentioned Scout will run into obstacles along the way. Troop 615 recognizes these challenges and, as such, is wholly dedicated to helping Scouts who want to achieve Eagle Scout achieve it. Troop 615’s adult leadership comes alongside parents to provide the critical support and encouragement necessary to make a successful journey. In the end, however, the drive and desire to achieve the high honor of Eagle Scout must come from the Scout himself.

After reaching the rank of Life Scout, the Scout pursuing Eagle will begin meeting regularly with the Eagle Advisor. The Eagle Advisor is responsible for guiding Eagle candidates through the intricacies of completing the Eagle requirements, offering them (and their parents) support and guidance through the various challenges they will encounter. The Eagle candidate will work closely with the Eagle Advisor regarding ideas and suggestions for the required Eagle Scout Service Project. This project must conform to specific guidelines outlined by BSA as described in the Eagle Scout Service Project Workbook. The Eagle Advisor will inform the Scout when he is ready to present his project proposal to the Troop Committee. The Eagle Advisor personally screens each Eagle Project Workbook for quality and content prior to presentation to the Troop Committee. Once the project is presented to the Committee, the Scoutmaster and the Troop Committee Chairman will decide if the project is to proceed to the District Advancement Committee for final approval before work begins.

All Eagle Scout requirements are outlined in the Boy Scout Handbook. Once all requirements are met, including the Eagle Service Project and Eagle Scoutmaster Conference, the final step toward Eagle is the Eagle Scout Board of Review. Eagle BORs are held once a month and are arranged through the Council or District Advancement Committee and are held at their designated locations. All Eagle BORs are scheduled in advance. Scout leaders outside of Troop 615 perform Eagle Scout BORs.

A special Eagle Court of Honor ceremony is held in honor of celebrating the auspicious occasion of an Eagle Scout achievement. This ceremony is devoted exclusively to recognize the achievement and journey of the new Eagle Scout. Unlike Troop COHs, the Eagle Scout’s parent(s) play a key role in the planning and preparation of this celebration.

J. Merit Badges

Earning merit badges allows Scouts to explore many fields, helps round out their skills, and introduces them to over 100 subjects that will perhaps become lifelong interests or a

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rewarding career. Merit badges may be earned at any time, with Scoutmaster approval. Though Scouts need not achieve a specific rank to be eligible to begin working on merit badges, Troop 615 highly recommends that new Scouts focus on achieving the rank of First Class before devoting a lot of time to merit badges. However, if a Scout chooses to work on merit badges before achieving First Class, the Troop recommends he work on no more than two merit badges at one time, and no more than five at one time thereafter.

Scouts and parents can find information about merit badge requirements in the appropriate merit badge booklets or in the current year’s Boy Scout Requirements book. Troop 615 maintains a library that includes many merit badge resources. Please see the Librarian (youth leader) for proper checkout procedures. Merit badge resources are also available for purchase at the local Scout Shop. Information is also available online with downloadable worksheets.

Any adult interested in teaching a particular merit badge class should speak to the Merit Badge Coordinator for details and appropriate paperwork.

Merit badge classes are offered on a regular basis as part of Troop meetings, during long-term camps, and Troop and District Advancement days. Merit badge opportunities also abound outside traditional Scouting settings. Many museums, organizations, and retail shops offer merit badges opportunities. Moody Gardens, Johnson Space Center, The Aquarium, and Bass Pro Shops are but a few examples. Check the Troop calendar for upcoming opportunities.

Long-term camps (summer and fall/winter) offer the greatest opportunity to earn numerous merit badges in a relatively short period of time. The curricula at these camps offer a host of merit badge classes. While most merit badges offered at long-term camp can be completed AT camp, sometimes only partial merit badges will be awarded. Partial merit badges demand additional requirements be completed on the Scout’s own time due to time and/or facility availability constraints at camp. Examples of requirements that may not be completed at camp include an additional field trip requirement, special project, or a multi-day/week time-based requirement. Upon return from a long-term camp offering partial merit badges, it is the SCOUT’S RESPONSIBILITY to secure a blue card from the Advancement Coordinator to track the particular partial merit badge and to secure a merit badge counselor who can assist him in finishing the requirements.

Of the 100+ merit badges offered by BSA, there are fifteen designated Eagle Scout merit badges (see the Boy Scout Handbook). TWELVE of these fifteen merit badges are required for the rank of Eagle. Nine additional non-Eagle merit badges are also needed for a minimum total of 21 merit badges necessary to earn the Eagle Scout rank.

The following outlines the steps to earning a merit badge (outside of a long-term camp setting):

1. Decide which merit badge to pursue and speak with the Merit Badge Coordinator who will direct the Scout to the proper merit badge counselor.

2. Obtain an Application for Merit Badge (a Blue Card) from the Advancement Coordinator or Scoutmaster. Fill in all three portions of the Blue Card with name,

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address, name of the merit badge, merit badge counselor name, and other indicated information.

3. Ask the Scoutmaster to sign and date the application. The Scoutmaster’s signature indicates that the Scout has permission to begin the merit badge.

4. Coordinate with the designated merit badge counselor to set up an appointment and meet with the counselor along with a buddy (another Scout, family member, or friend). The counselor will explain the requirements for the merit badge. Meet with the counselor as often as necessary until the merit badge is complete.

5. When all requirements are complete, meet with the merit badge counselor for a final evaluation. The counselor will sign and date the Blue Card indicating satisfactory completion. He will then retain the “Counselor’s Record” portion of the Blue Card and return the two remaining portions to the Scout.

6. The Scout should secure the Scoutmaster’s signature on the remaining portions of the Blue Card, retain for himself, the “Applicant’s Record” portion, and submit the remaining portion to the Advancement Coordinator for official recording and submission to Council.

Please note it is the responsibility of the SCOUT to safeguard the Blue Card until the merit badge is completed and signed by the merit badge counselor. If a Blue Card “in progress” is lost, the Scout must re-start the merit badge.

All merit badges along with official certificate cards are presented to Scouts at a Court of Honor.

K. Order of the Arrow & Elections

Order of the Arrow (OA) is Scouting’s National Honor Society that recognizes Scouts who best exemplify the Scout Oath and Law in their daily lives. The OA Adult Representative is the Assistant Scoutmaster (ASM) responsible for organizing and scheduling the annual OA election.

OA members are first nominated, then elected as a candidate for membership, by their peers in the Troop. Nominees must meet OA membership requirements which include: minimum First Class rank, a long-term camp in the last two years, a minimum of 15 days and nights camping in the last two years (in addition to the long-term camp requirement), and demonstrated Scout spirit. All candidates must receive Scoutmaster approval.

The induction ceremony, called the Ordeal, is the first step toward full membership in the Order. Once elected by the Troop, all candidates for membership must complete the Ordeal.

L. Record Keeping

Scout advancement records are kept in three places: 1) Bay Area Council office, 2) Troop level, maintained by the Advancement Coordinator, and 3) individual level maintained by the Scout.

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The Council office keeps records supplied to them by the Troop Advancement Coordinator. In general, Council records are updated after each COH ceremony. The Advancement Coordinator maintains a digital record on Troop Web Host, the Troop’s online, management software, as well as hard-copy files kept in a Troop file box. Scouts must take personal responsibility for keeping a copy of their own records.

Scouts receive three kinds of documents that must be kept in a SAFE place until after the Scout turns 18, or after he receives his Eagle Scout Award. These three documents are: 1) Boy Scout Handbook reflecting all signed and completed requirements, 2) Scout’s portion of completed blue merit badge cards, and 3) the wallet-sized official certificate cards for rank advancement and merit badge completions. IT IS IMPERATIVE THAT ALL DOCUMENTS ARE SIGNED (or initialed) AND DATED BY THE APPROPRIATE SCOUT LEADER. All of the cards are the same size and can easily and safely be kept in plastic page protectors designed for sports cards maintained in a 3-ring binder.

It is very important to keep these documents in a safe place! DO NOT LOSE THEM!! If it should happen that there is a discrepancy or missing records, a Scout’s personal records are the most important ally in providing proof of what was completed and when.

M. Finances

Effective financial management is a key element in Troop 615’s Scouting program. For financial questions and/or concerns, please see the Treasurer or other indicated adult leader.

1. Troop 615 Dues & Rechartering

The cost to join Scouting is set by BSA National while Troop dues are set by the Troop Committee. The Troop Committee determines the joining fees based on activities and costs from previous years. Recharter fees and Troop dues are collected in December/January to meet the BSA annual deadline at the end of January. Fees/dues are subject to change and are pro-rated for Scouts who join mid-year. Current rates can be obtained by contacting the Membership Coordinator.

Troop dues are used to pay for merit badge patches, merit badge books and materials, miscellaneous awards, Troop camping equipment, and other items as directed by the Troop Committee. BSA fees include an annual subscription to Boys’ Life Magazine, which provides a wealth of tips, techniques, jokes, and stories highlighting the adventures of Scouting.

2. Expenditure of Funds

The Troop Committee operates by an approved annual budget. Specific fund categories have been established and funds set aside to support key functions. Approval and expenditure of Troop funds is normally accomplished at Troop Committee meetings. Emergent needs, as defined in the Terms & Abbreviations Section, are reimbursed with a receipt.

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3. Fundraisers

Fundraisers provide opportunities for the Troop to be seen in community, to keep Troop dues at a low level, and for Scouts to receive prizes from Council. All Scouts are expected to participate in Troop fundraisers. Both the Troop and/or individual Scouts receive monies for participating in fundraising events. Each Scout’s portion is deposited directly into his ISA.

At present, Troop fundraisers are predominantly Council Popcorn Sales and the Troop’s Flag Fundraiser. Other fundraising opportunities are evaluated as they arise.

Popcorn Sales are conducted once a year in the fall and are spearheaded by a designated Troop Popcorn Colonel who works with Bay Area Council to coordinate this fundraising effort.

The Troop Flag Fundraiser has two components. The first component is the annual subscription sales and renewal drive to neighborhoods and business. These community members purchase a yearlong subscription to have an American flag posted (and retrieved) on their lawn or place of business on designated holidays throughout the year. The second component of the fundraiser is the physical posting and retrieval of the flags by the Scouts for each holiday. Both components offer different opportunities for Scouts to earn money for their ISAs.

4. Individual Scout Accounts (ISAs)

Scouts earn money by participating in Troop fundraisers. The monies earned shall reside in an Individual Scout Account (ISA). The Troop Treasurer tracks the ISAs and keeps the ISAs on TWH up-to-date. The cumulative ISA balance for the Troop is reported at the monthly Troop Committee meeting.

Scouts may expend ISA funds for campouts, scouting related equipment, uniforms, events and activities. For retail purchases of Scouting related equipment and uniforms, a receipt may be submitted to the Treasurer for reimbursement from the Scout’s ISA.

All Scout fees (including short- and long-term camps, grub fees, etc.) are automatically deducted and processed through the ISAs. Therefore, parents must maintain a positive balance in their Scout’s ISA by making a cash or check deposit through the Troop Treasurer. The suggested initial deposit to fund a Scout’s ISA is $50.00.

5. Scholarships

The Troop Committee believes no Scout should be left out of the program due to financial hardship. Whether it is a uniform, a week of resident camp, or annual dues, the Troop wants every boy who is able to benefit from the program to participate. Privacy of these requests are of the utmost importance to the Troop Committee. Therefore, scholarship requests should be directed to the Troop Committee Chairman, the Treasurer, or the Membership Coordinator. These officers will work confidentially to finance a Scout as necessary.

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6. Sponsorship of Adults for Long-Term Camps

The Troop Committee has approved the sponsorship of Adult Leaders attending long-term camps. The Troop will pay for the entire cost of the Scoutmaster or ASM in charge of the camp, as well as 50% of the costs for three additional adults attending the camp. This is to help recruit adult participation and support for the Troop’s long-term camp program. Scout fees for long-term camps will be raised $10-$15 at the discretion of the Treasurer to fund adult sponsorship.

IV. TERMS & ABBREVIATIONS

ASM – Assistant Scoutmaster.

Bay Area Council (BAC) – headquarters for all Scouting units located in Troop 615’s geographical area (includes most of Galveston County and parts of Brazoria County). The BAC office is located in Galveston.

Blue Card – also called a Merit Badge Application Card. A three-part card used to track requirements while working on a merit badge.

Board of Review (BOR) – the final step for each rank advancement. The Scout is presented before a panel of three Troop Committee adults who review the Scout’s knowledge in a group interview manner and make a recommendation (or not) for advancement to the next rank. The Scoutmaster signs paperwork for final approval.

BSA – Boy Scouts of America.

Buddy System – any arrangement whereby two or more persons watch out for each other for safety purposes, as with swimmers, SCUBA divers, hikers, climbers, etc.

Coastal District – the BSA organizational level above the Troop. Packs, Troops, Crew, and Venture units report to and gain assistance from a District organization. The Coastal District reports to the Bay Area Council.

Court of Honor (COH) – a formal ceremony to recognize individual Scout achievements including rank advancements, merit badges earned, and special awards.

Chartered Organization – the group that holds a Charter of Agreement with BSA to provide 1) a safe building for meetings and 2) approval of registered adults working with the Troop. Troop 615’s chartered organization is Christus Victor Lutheran Church.

Christus Victor Lutheran Church (CLVC) – the Troop’s chartered organization.

Emergent Need – an emergency expenditure that allows the Troop to continue with normal camping, meeting, or training activities. Items are considered emergent needs when, if done without them, the Troop would experience a sub-par activity with missed opportunities for success. Emergent needs up to $50 are pre-authorized by designated

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Troop Committee members. Amounts greater than $50 must be approved by the Treasurer prior to any purchases.

Grub Master – the Scout responsible for purchasing a patrol’s food supply for a given campout.

High Adventure – a trip or trek that requires advanced skill, training, physical conditioning, and organization beyond typical long-term camp-outs. Troop 615 generally restricts high adventure trips to Scouts who are Star rank or above.

Introduction to Leadership Skills for Troops (ILST) – a mandatory training event for newly elected youth leadership. The purpose of the ILST course is to teach Scouts with leadership positions about their new roles and how to most effectively reach success in that role. Usually held within 2 weeks of Troop elections.

Individual Scout Account (ISA) – a financial account maintained by the Treasurer into which monies earned (from fundraisers) by each Scout is deposited. Upon joining, an ISA is set-up for each Scout.

Introduction to Outdoor Leadership Skills (IOLS) – the field component training course required by any adult who wishes to become a BSA registered ASM. Usually taken after SMS Training. This course is mandatory to be considered a “fully trained” ASM.

Journey to Excellence Award – BSA's new council performance recognition program designed to encourage and reward success and measure the performance of units, districts, and councils. It replaces the Centennial Quality Awards Program as a means of encouraging excellence in providing a quality program at all levels of the BSA.

Junior Scout – a Scout whose rank level is Scouter, Tenderfoot, Second Class, or First Class.

Long-Term Program – Summer and Fall/Winter Camp. These are 5-7 day in- and out-of-state camp programs offered during school breaks. The location of long-term programs is limited only by the Scouts’ willingness and desire to “make it happen” with the assistance of the Troop Committee.

Merit Badge – an award badge earned upon successful completion of an educational program on a particular topic. Scouts complete requirements with the guidance of an assigned Merit Badge Counselor for each discipline. BSA offers over 100 merit badge opportunities. Scouts must complete 12 of 15 specifically designated “Eagle Required” merit badges to count toward the Eagle rank.

National Advanced Youth Leadership Experience (NAYLE) – a wilderness encounter that motivates scouts to follow a life of helping others succeed based on the values expressed in the Scout Oath and Law.

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National Youth Leader Training (NYLT) – staffed by Council level instructors, NYLT is a weeklong leadership camp for scouts 13 years old and older who demonstrate superior leadership skills. Scouts must have a Scoutmaster recommendation to attend. The program focuses on the qualities, characteristics, knowledge, and duties of a leader. Skills development occurs during interactive activities, presentations, challenges, and discussions.

Order of the Arrow (OA) – Scouting’s National Honor Society that recognizes Scouts who best exemplify the Scout Oath and Law in their daily lives.

Patrol – a smaller group of Scouts who interact outside the larger troop context, working together as a team and sharing the responsibility of making their patrol a success. A patrol takes pride in its identity, and the members strive to make their patrol the best it can be. Patrols will sometimes join with other patrols to learn skills and complete advancement requirements. At other times, they will compete against those same patrols in Scout skills and competitions. Patrol size depends on the Troop’s enrollment.

Patrol Leaders Council (PLC) – the core youth leadership team composed of the Senior Patrol Leader, Assistant Senior Patrol Leader(s), Scribe, Quartermaster(s), Troop Guides, and Patrol Leaders (or Assistant Patrol Leaders in the absence of a Patrol Leader). PLC meets the first Tuesday of every month and after Troop meetings, as necessary.

Rank – the level of achievement attained by a Scout upon successful completion and demonstration of specified requirements in outdoor and leadership skills. The highest rank bestowed upon a Scout is the rank of Eagle Scout. The path to Eagle consists of achieving the following ranks in progressive order: Scouter, Tenderfoot, Second Class, First Class, Star, Life, and Eagle.

Re-charter – the process by which Scouts and adults renew their annual membership and dues with Troop 615, Coastal District, BAC, and National BSA. This process ensures all membership information is up to date and accurate, and that insurance coverage continues for each member. The Membership Coordinator facilitates the re-chartering process beginning in December. All members must re-charter by the Council deadline set in January each year.

Scoutmaster Conference (SMC) – the last requirement a Scout must complete for rank advancement prior to the Board of Review. Unlike the BOR, Scoutmaster Conferences are performed one-on-one, between a Scout and an Assistant Scoutmaster (ASM) or the Scoutmaster. ASMs may perform Scoutmaster Conferences up to, and including, First Class. The Scoutmaster performs all conferences for Star, Life, and Eagle ranks.

Scoutmaster Specific (SMS) Training – a classroom training course required for any adult who wishes to become a BSA registered ASM. Usually taken prior to the field component course, IOLS. This course is mandatory to be considered a “fully trained” ASM.

SPL – Senior Patrol Leader.

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Senior Scout – a Scout whose rank level is Star, Life, or Eagle.

Steering Committee – makes recommendations at Troop Committee meetings but does not set official Troop policies. The Steering Committee is composed of the following adult leadership positions: Scoutmaster, ASM for Older Scouts, ASM for Younger Scouts, Trooop Committee Chairman, Advancement Coordinator, Membership Coordinator, Outdoor Activities Coordinator, Safety Coordinator, Treasurer, Secretary, and Chartered Organization Representative.

Troop – the group of registered Scouts that meet regularly to advance to goals of Scouting. Also referred to as a “Unit”.

Troop Committee – a group of BSA trained and registered adults responsible for providing administrative oversight and support in executing the Troop’s Scouting program developed by the Scoutmaster.

TWH – TroopWebHost.

Two-Deep Leadership – a critical component of BSA’s Youth Protection Policy. Two-deep leadership is mandatory. This policy demands that two registered adult leaders or one registered leader and a parent of a participant, or other adult, one of whom must be 21 years of age or older, are required for all Scouting activities.

Unit – Troop.

Venturing – a BSA program for young men and women between the ages of 14 and 20.Venturing’s purpose is to prepare young people to become responsible and caring adults. Venture Crews often have an interest-based focus such as high adventure, SCUBA, specific sport, etc.

Wise Old Owl Patrol – the group of BSA fully trained ASMs which assists the Scoutmaster in executing the “hands-on” aspects of the Troop’s Scouting program. These include, but are not limited to, assistance with indoor/outdoor activities, camping, SM conferences, and overseeing Troop meetings.

Wood Badge – the highest level of training available to adult Boy Scout leaders.

Youth Protection Training (YPT) – BSA’s training course designed to educate all volunteers on creating the most secure environment possible for our youth members.