troy city council finance committee agenda october 24

TROY CITY COUNCIL FINANCE COMMITTEE AGENDA

October 24, 2019 6:00 P.M.

Pledge of Allegiance Roll Call Public Forum LOCAL LAWS ORDINANCES 96. Ordinance Transferring Funds Within The 2019 General Fund Budget (Council President Mantello) (At The Request Of The Administration) 97. Ordinance Amending The Capital Projects Fund Budget (Council President Mantello) (At The Request Of The Administration) 98. Ordinance Amending The Capital Projects Fund Budget (Council President Mantello) (At The Request Of The Administration) 99. Ordinance Declaring Certain City-Owned Property As Surplus And Directing The Comptroller To Dispose Of Said Property (Council President Mantello) (At The Request Of The Administration) 100. Ordinance Amending The Code Of The City Of Troy To Add Chapter 145: Domestic Partnerships (Council President Mantello, Council Member Bissember, Council Member Paratore) RESOLUTIONS 74. Resolution Authorizing The Execution Of An Agreement/Memorandum Of Understanding With The Town Of Brunswick Regarding The Brunswick Meadows Condominium Community Project (Council President Mantello) (At The Request Of The Administration) 75. Resolution Authorizing The Mayor To Enter Into A Contract With Catalog & Commerce Solutions, LLC., For A Personnel/Civil Service Software System (Council President Mantello) (At The Request Of The Administration)

76. Resolution Authorizing The Execution Of A Memorandum Of Understanding By And Between The City Of Troy And The City Of Watervliet (Council President Mantello) (At The Request Of The Administration)

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ORDINANCE TRANSFERRING FUNDS WITHIN THE 2019 GENERAL FUND BUDGET

The City of Troy, convened in City Council, ordains as follows: Section 1. The City of Troy 2019 budget is herein amended as set forth in Schedule A entitled:

November 2019 Budget Transfer(s) – General Fund

which is attached hereto and made a part hereof Section 2. This act will take effect immediately. Approved as to form October 24, 2019 James A. Caruso, Corporation Counsel

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MEMO IN SUPPORT

Throughout the fiscal year the Comptroller’s Office works with all departments within the City for necessary budget transfers within the General Fund in the 2019 fiscal year. This ordinance transfers funds within the 2019 General Fund Budget for the following reason(s). Please note that the number indicated below references to the name as indicated in the “Reference” column on the Schedule attached hereto.

1. A transfer within DPW Parking to provide additional funds for equipment repairs.

2. Transfers within the Police Department to provide additional funding.

3. A transfer from Contingency to fund additional insurance coverage for cybsersecurity.

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Original Change RevisedDepartment Account No. Description Budget* ( + / - ) Budget Reference

DPW Parking A.3320.0404.0068.0000 Repairs - Equipment 9,470.00 3,500.00 12,970.00 1DPW Parking A.3320.0404.0070.0000 Repairs - Elevator 6,500.00 (3,500.00) 3,000.00 1

Police A.3120.0410.0000.0000 Training 83,000.00 (10,000.00) 73,000.00 2Police A.3120.0411.0000.0000 Travel 15,000.00 10,000.00 25,000.00 2Police A.3120.0107.0000.0000 Clothing Allowance 82,000.00 (3,550.00) 78,450.00 2Police A.3120.0423.0000.0000 Uniforms 89,539.00 3,550.00 93,089.00 2

Contingency A.1990.0418.0000.0000 Contingency 464,538.69 (2,500.00) 462,038.69 3Insurance A.1910.0406.0000.000 Insurance 331,724.00 2,500.00 334,224.00 3

0.00

* Or as previously amended

Net Impact On General Fund

November 2019 Budget Transfer(s) – General Fund

Schedule A

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ORDINANCE AMENDING THE CAPITAL PROJECTS FUND BUDGET


November 2019 Budget Amendments – Riverfront North Extension


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MEMO IN SUPPORT

This ordinance amends the budget for the Riverfront North Extension project pursuant to the bond resolution passed at the October 2019 City Council meeting and correct original project budget.

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Original Change RevisedDepartment Account No. Description Budget* ( + / - ) Budget

Riverfront North Extension H.0000.5731.0609.0000 BANs Redeemed 0.00 1,462,500.00 1,462,500.00

1,462,500.00

Riverfront North Extension H.7110.0200.0609.0000 Equipment & Capital Outlay 562,803.00 1,462,500.00 2,025,303.00

1,462,500.00

0.00

Schedule ANovember 2019 Budget Amendments – Riverfront North Extension


Net Impact On Capital Projects Fund

Revenues

Total Capital Projects Fund Budget Revenue Increase

Expenditures

Total Capital Projects Fund Budget Expenditure Increase

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ORDINANCE AMENDING THE CAPITAL PROJECTS FUND BUDGET


November 2019 Budget Amendments – Seawall


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MEMO IN SUPPORT

This ordinance amends the budget for the Seawall project pursuant to the bond resolution passed at the October 2019 City Council meeting.

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Original Change RevisedDepartment Account No. Description Budget* ( + / - ) Budget

Seawall H.0000.5731.0612.0000 BANs Redeemed 10,101,150.00 1,925,000.00 12,026,150.00

1,925,000.00

Seawall H.8745.0206.0612.0000 Equipment & Capital Outlay 24,400,000.00 1,925,000.00 26,325,000.00

1,925,000.00

0.00

Schedule ANovember 2019 Budget Amendments – Seawall


Net Impact On Capital Projects Fund

Revenues

Total Capital Projects Fund Budget Revenue Increase

Expenditures

Total Capital Projects Fund Budget Expenditure Increase

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ORDINANCE DECLARING CERTAIN CITY OWNED PROPERTY AS SURPLUS AND DIRECTING THE COMPTROLLER TO DISPOSE OF SAID PROPERTY

The City of Troy, convened in City Council, ordains as follows: Section 1. Pursuant to §C-41 (B) (8) of the City Charter, the item of City owned property,

described in the attached memorandum is herein declared to be surplus and the City Purchasing Agent or a designee, is hereby authorized and directed to sell all said property.

Section 2. The said property shall be sold “as is” for the highest bid price and on such

additional terms and conditions as shall be set by the City Comptroller. Section 3. If no bidder or bidders are interested in any or all of said property, the City

Comptroller is hereby authorized to dispose of any such item. Section 4. This ordinance shall take effect immediately. Approved as to form October 24, 2019 James A. Caruso, Corporation Counsel

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MEMO IN SUPPORT

There has been an inquiry to purchase a portion of tax map #112.22-4-19. Attached please find a copy of the tax map with the portion of the property requested to be declared surplus in bold (Approx .47 acres) plus I am requesting the portion of land(40 x 100)( .09 acres) which has Canal Ave written on it, be declared surplus as well to avoid making a land locked parcel. Chris Brazee, from the Department of Public Works, highlighted the utilities on the map with blue and green lines. Chris noted it was ok to surplus the property except for several feet on the eastern side of the curb on St. Vincent’s Ave to maintain the path of the water main. If this request is approved by the Council, then the parcels would be publicly advertised for sale with the understanding that the potential purchaser have a survey done according to the above mentioned parameter. Respectfully submitted, Sharon Martin Assessor

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ORDINANCE AMENDING THE CODE OF THE CITY OF TROY TO ADD CHAPTER 145: DOMESTIC PARTNERSHIPS

The City of Troy, in City Council, convened, ordains as follows: Section 1. The Code of the City of Troy is hereby amended to add the following: Chapter 145: Domestic Partnerships 145-1. Purpose and Intent It is in the best interest of the City of Troy to publicly recognize and support all family units and committed relationships. The establishment of an official designation of “domestic partnership” distinguishes and respects the rights of citizens who for any reason choose not to marry, but who share domestic life together and intend to mutually support one another on a continuous basis. This designation will assist those with a registered “domestic partnership” to seek benefits and other privileges. 145-2. Definitions.

DOMESTIC PARTNERSHIP

A relationship between two persons who share a common domestic life but are not married and who have filed an affidavit with the City Clerk as provided for in this chapter.

145-3. Requirements A. Both individuals are 18 years of age or older, with at least one form of proof. B. Both individuals attest that:

a. They are not related in a manner that they would be prohibited from marriage in New York State. b. They are not legally married to anyone else. c. They are each other’s sole domestic partner and that they have not held a previous domestic partnership in the prior year. d. They have been living together for at least six months, with at least one form of proof. e. They have joint responsibility for basic financial obligations, with at least one form of proof.

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f. They are indefinitely committed to living together and mutually supporting one another financially, physically, and emotionally. g. They are competent to enter a contract, of sound mind and without coercion.

C. Both parties agree to file a termination statement to dissolve the domestic partnership within 30 days after cohabitation has ended. D. The City Clerk shall determine the acceptable forms of proof required for documentation. 145-4. Process. A. A statement of domestic partnership shall be executed at the City Clerk’s office by both individuals under oath and penalty of perjury as to each of its declarations. The City Clerk shall require documentary evidence or testimony under oath in support of one or more of the declarations, pursuant to regulations promulgated by the City Clerk. B. A statement of domestic partnership shall be executed on a form provided by the City Clerk, and shall be effective as of the date of its filing. C. A statement of domestic partnership which contains a false or fraudulent declaration by either of the individuals executing it shall not be effective notwithstanding its filing by the City Clerk and shall be voided by the City Clerk; provided, however, that the City Clerk shall not void a statement of domestic partnership without first providing the individuals who executed it notice of the alleged false or fraudulent declaration and an opportunity to explain or rebut the allegations, pursuant to regulations promulgated by the City Clerk. 145-5. Fees. A. The City Clerk shall charge a fee of $30 for the filing of a statement of domestic partnership or a termination of domestic partnership. Payment of the fee shall entitle the payor to one Certificate of Domestic Partnership. The City Clerk shall charge a fee of $10 for providing an additional certified copy of the certificate at any time. 145-6. Records. A. The City Clerk shall maintain a log of domestic partnerships and terminations of domestic partnerships by name of each individual and date of filing in a format designed to facilitate access to such statements. The City Clerk shall treat all information of a personally identifying nature relating to an individual as a matter of personal privacy exempt from disclosure under the Freedom of Information Law. 145-7. Termination. A. Either individual in a domestic partnership may terminate the domestic partnership by executing and filing with the City Clerk a termination of domestic partnership in which the individual declares the following:

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(1) The domestic partnership has been terminated and the individuals are no longer living together.

(2) The individual terminating the domestic partnership has notified the other domestic partner of the termination in writing.

(3) Written notice of the termination has been received by the other domestic partner at

least 30 days immediately prior to the filing of the termination of domestic partnership.

B. A termination of domestic partnership shall be executed before the City Clerk or a designee under oath and penalty of perjury as to each of its declarations and shall be certified by the Clerk or a designee. The City Clerk may require documentary evidence or testimony under oath in support of one or more of the declarations, pursuant to regulations promulgated by the City Clerk. C. A termination of domestic partnership shall be executed on a form provided by the City Clerk, and shall be effective as of the date of filing. D. A termination of domestic partnership which contains a false or fraudulent declaration by the individual executing it shall not be effective notwithstanding its filing by the City Clerk and shall be voided by the City Clerk; provided, however, that the City Clerk shall not void a termination of domestic partnership without first providing the individual who executed it notice of the alleged false or fraudulent declaration and an opportunity to explain or rebut the allegation, pursuant to regulations promulgated by the City Clerk. Section 2. This Ordinance shall take effect immediately Approved as to form October 24, 2019 _________________________________________ JAMES A. CARUSO, ESQ. Corporation Counsel

TO: City Council and Mayor Patrick Madden FROM: Mara Drogan, City Clerk, and Rachel Carter, Deputy Clerk DATE: October 18, 2019 RE: Proposed Legislation regarding Domestic Partnerships The City Clerk’s Office gets inquiries about domestic partnerships on a monthly basis. For a number of reasons, couples may choose not to formalize their relationship through the institution of marriage, but nonetheless share domestic life and support one another financially, physically, and emotionally. Registering as domestic partners would afford them access to certain benefits such as health insurance and rights of visitation or survivorship. While NYS Domestic Relations Law does not include domestic partnerships, the NYS Consolidated Public Health Law does recognize and define this status:

New York State Consolidated Public Health Law, Article 29-B, Section 2961: 6-a. “Domestic partner” means a person who, with respect to another person: (a) is formally a party in a domestic partnership or similar relationship with the other person, entered into pursuant to the laws of the United States or of any state, local or foreign jurisdiction, or registered as the domestic partner of the other person with any registry maintained by the employer of either party or any state, municipality, or foreign jurisdiction; or (b) is formally recognized as a beneficiary or covered person under the other person's employment benefits or health insurance; or (c) is dependent or mutually interdependent on the other person for support, as evidenced by the totality of the circumstances indicating a mutual intent to be domestic partners including but not limited to: common ownership or joint leasing of real or personal property; common householding, shared income or shared expenses; children in common; signs of intent to marry or become domestic partners under paragraph (a) or (b) of this subdivision; or the length of the personal relationship of the persons.

Many cities and towns in New York State, including Albany, register domestic partnerships. NYS allows its employees to register domestic partners in order to obtain benefits. (See Appendix B for a brief overview.) We propose that the City of Troy amend the City Code to allow our office to register domestic partnerships. We modeled this legislation on the requirements developed by the NYS Civil Service Employee Benefits Division and the City of Albany. We anticipate that the revenue impact would be minimal. Based on the number of inquiries we receive, we would expect to register less than twenty per year at $30 each. But as we state in the “purpose and intent” section of the proposed chapter, we believe it is in the best interest of the City of Troy to publicly recognize and support all family units and committed relationships. We hope that you will support this proposal and that it may be referred to committee in October and ultimately to the Regular Meeting on November 7. Thank you.

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https://www.nysenate.gov/legislation/laws/PBH/2961

Overview of Domestic Partnership in New York State:

I. Municipalities and Counties in NYS with Domestic Partnerships

Municipalities Counties

Albany Rockland Babylon Putnam Buffalo Suffolk East Hampton Westchester Great Neck Great Neck Plaza Huntington Ithaca New York City North Hempstead North Hills Nyack Rochester Roslyn Estates Southampton Southold

II. Definitions and Purpose

A. New York State Consolidated Public Health Law, Article 29-B, Section 2961: 6-a. “Domestic partner” means a person who, with respect to another person:

(a) is formally a party in a domestic partnership or similar relationship with the other person, entered into pursuant to the laws of the United States or of any state, local or foreign jurisdiction, or registered as the domestic partner of the other person with any registry maintained by the employer of either party or any state, municipality, or foreign jurisdiction; or (b) is formally recognized as a beneficiary or covered person under the other person's employment benefits or health insurance; or (c) is dependent or mutually interdependent on the other person for support, as evidenced by the totality of the circumstances indicating a mutual intent to be domestic partners including but not limited to: common ownership or joint leasing of real or personal property; common householding, shared income or shared expenses; children in common; signs of intent to marry or become domestic partners under paragraph (a) or (b) of this subdivision; or the length of the personal relationship of the persons. Each party to a domestic partnership shall be considered to be the domestic partner of the other party. “Domestic partner” shall not include a person who

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https://www.nysenate.gov/legislation/laws/PBH/2961

is related to the other person by blood in a manner that would bar marriage to the other person in New York state. “Domestic partner” also shall not include any person who is less than eighteen years of age or who is the adopted child of the other person or who is related by blood in a manner that would bar marriage in New York state to a person who is the lawful spouse of the other person.

III. Requirements

A. City of Albany: § 245-12 Creation of domestic partnerships.

A. Any two individuals may execute and file with the City Clerk a statement of domestic partnership in which each individual as to him or herself declares the following:

(1) The individuals are at least 18 years of age. (2) The individuals are competent to enter into a contract. (3) The individuals are not married in any jurisdiction. (4) The individuals currently live together, and have lived together continuously for at least six months immediately prior to filing the statement. (5) The individuals intend to continue to live together. (6) The individuals are committed to the physical, emotional and financial care and support of each other. (7) The individuals are financially interdependent. (8) The individuals share with each other the common necessities and tasks of one household. (9) The individuals have represented to persons outside their domestic partnership that they are domestic partners. (10) The individuals are each other's sole domestic partner and each has no other domestic partner. (11) The individuals intend to remain each other's sole domestic partner. (12) The individuals have not terminated a statement of domestic partnership, or its equivalent in this or another jurisdiction, within six months immediately prior to filing the statement. (13) The individuals are not related by blood in a manner that would bar marriage under the Laws of the State of New York.

B. A statement of domestic partnership shall be executed before the City Clerk or a designee by both individuals under oath and penalty of perjury as to each of its declarations and shall be subscribed by the Clerk or a designee.

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https://ecode360.com/7683425

The City Clerk may require documentary evidence or testimony under oath in support of one or more of the declarations, pursuant to regulations promulgated by the City Clerk in consultation with legal counsel. C. A statement of domestic partnership shall be executed on a form provided by the City Clerk, and shall be effective as of the date of its filing. D. A statement of domestic partnership which contains a false or fraudulent declaration by either of the individuals executing it shall not be effective notwithstanding its filing by the City Clerk and shall be voided by the City Clerk; provided, however, that the City Clerk shall not void a statement of domestic partnership without first providing the individuals who executed it notice of the alleged false or fraudulent declaration and an opportunity to explain or rebut the allegations, pursuant to regulations promulgated by the City Clerk in consultation with legal counsel.

§ 245-13 Termination of domestic partnership. A. Either individual in a domestic partnership may terminate the domestic partnership by executing and filing with the City Clerk a termination of domestic partnership in which the individual declares the following:

(1) The domestic partnership has been terminated and the individuals are no longer living together. (2) The individual terminating the domestic partnership has notified the other domestic partner of the termination in writing. (3) Written notice of the termination has been received by the other domestic partner at least 30 days immediately prior to the filing of the termination of domestic partnership.

B. A termination of domestic partnership shall be executed before the City Clerk or a designee under oath and penalty of perjury as to each of its declarations and shall be subscribed by the Clerk or a designee. The City Clerk may require documentary evidence or testimony under oath in support of one or more of the declarations, pursuant to regulations promulgated by the City Clerk in consultation with legal counsel. C. A termination of domestic partnership shall be executed on a form provided by the City Clerk, and shall be effective as of the date of filing. D. A termination of domestic partnership which contains a false or fraudulent declaration by the individual executing it shall not be effective notwithstanding its filing by the City Clerk and shall be voided by the City Clerk; provided, however, that the City Clerk shall not void a termination of domestic partnership without first providing the individual who executed it notice of the alleged false or fraudulent declaration and an opportunity to explain or rebut the allegation, pursuant to regulations promulgated by the City Clerk in consultation with legal counsel. E. A domestic partnership shall terminate, and be deemed null and void, whenever one of the parties to the partnership marries.

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§ 245-14 Fees. The City Clerk shall charge a fee of $35 for the filing of a statement of domestic partnership or a termination of domestic partnership. Payment of the fee shall entitle the payor to one certified copy of the document. The City Clerk shall charge a fee of $15 for providing an additional certified copy of either document.

§ 245-15 Records. The City Clerk shall maintain a log of statement of domestic partnership and termination of domestic partnership by name of each individual and date of filing in a format designed to facilitate access to such statements. The log shall be a public record pursuant to the Freedom of Information Law. The City Clerk shall treat any other information of a personally identifying nature relating to an individual as a matter of personal privacy exempt from disclosure under such law.

B. State of New York, Department of Civil Service, Employee Benefits Division: Each person is 18 years of age or older; Neither person is married; Neither person has had another Domestic Partner within one year prior to the date of application for Domestic Partner coverage under NYSHIP; You are not related by blood in a manner that would bar their marriage in the jurisdiction in which you reside; You have shared the same residence for at least six months immediately prior to the date of application for Domestic Partner coverage under NYSHIP; You have had an exclusive mutual commitment to share the responsibility for each other’s welfare and financial obligations for at least six months immediately prior to the date of application for Domestic Partner coverage under NYSHIP, and that commitment is expected to last indefinitely.

C. New York State Insurance Department: Proof of financial interdependence is a necessary criterion for domestic partnership eligibility in New York State. It is not necessary for the Insurance Department to review all affidavits of domestic partnership prior to their use by each insurer for the purpose of establishing domestic partnership eligibility, so long as the complete terms and conditions of eligibility are stated in each contract or rider. Insurers may not cede to employer groups the ultimate responsibility of determining whether a domestic partner is eligible for coverage.

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https://nycourts.gov/courts/6jd/forms/NewEmp/HealthIns/PS425DPInstructs.pdf

https://www.dfs.ny.gov/insurance/ogco2001/rg109071.htm

IV. Sample Forms

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State of New York Department of Civil Service

Alfred E. Smith State Office Bldg.

Albany, NY 12239

EMPLOYEE BENEFITS DIVISION

Page 1 of 2

APPLICATION FOR ENROLLING DOMESTIC PARTNERS IN THE NEW YORK STATE HEALTH INSURANCE PROGRAM AND AFFIDAVIT OF

DOMESTIC PARTNERSHIP (Excludes PAs) PS-425.1 (5/11)

Review Form PS-425 to determine whether you and your Domestic Partner may qualify for NYSHIP Domestic Partner Coverage. If you are currently a NYSHIP enrollee and determine that your partner may qualify for Domestic Partner coverage, complete this application and submit it with the required documentation as described on page 2 (reverse) of this form. You must be able to answer “YES” to all of the questions on this page and be able to provide the required documentation in order to qualify for Domestic Partner coverage under NYSHIP. Yes No

1. We are each at least 18 years of age or older. 2. We are not related by blood in a manner that would bar marriage

under New York State law. 3. Neither of us is legally married to anyone else. If either of us has been

married before, we are submitting proof that the marriage(s) have been legally terminated (legal separation does not constitute a termination of marriage).

4. I, the enrollee, have not had a Domestic Partner enrolled in NYSHIP as my

dependent within the last year. 5. We have shared the same residence for at least the last six months and have

included Proof of Residence as described on page 2 of this form.

6. We have had an exclusive mutual commitment to share responsibility for each other’s welfare and financial obligations for at least the last six months and we expect that commitment to last indefinitely. We included proof of joint responsibility for basic financial obligations as described on page 2 of this form.

7. I, the enrollee, understand that I am required to file a completed Form PS-425.4, Termination of Domestic Partnership, within 14 days of the date my domestic partnership ends or when I no longer can provide proof of one or more of the above requirements. 8. I, the enrollee, understand that any false or misleading statements made

will subject me to financial responsibility for any benefits paid on behalf of my partner and/or my partner’s children. I understand that false statements may result in disciplinary action by my employer and/or result in criminal and/or civil penalties and in other legal actions such as the prosecution of insurance fraud.

Sworn to before me __________________________________________this day of ________________, __________ ________________________________________________

NOTARY PUBLIC

Personal Privacy Protection Law Notification

The information you provide on this application is requested for the principal purpose of administering the New York State Health Insurance Program, Dental Program, Vision Program, and/or Employee Benefit Fund Program. This information will be used in accordance with Section 96 (1) of the Personal Privacy Protection Law. Failure to provide the information requested may prevent the Department from processing this application. This information will be maintained by the Employee Benefits Division, NYS Dept. of Civil Service, Alfred E. Smith State Office Building, Albany, NY 12239. For information related to the Personal Privacy Protection Law, call (518) 457-9375. For more information concerning the Domestic Partnership Program, please call

(518) 457-5754 or 1-800-833-4344 between the hours of 9:00 a.m. and 3:00 p.m.

Enrollee Signature (sign in presence of Notary) __________________________________ Date_____________

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State of New York Department of Civil Service

Alfred E. Smith State Office Bldg.

Albany, NY 12239

EMPLOYEE BENEFITS DIVISION

Page 2 of 2

APPLICATION FOR ENROLLING DOMESTIC PARTNERS IN THE NEW YORK STATE HEALTH INSURANCE PROGRAM AND AFFIDAVIT OF

DOMESTIC PARTNERSHIP (Excludes PAs) PS-425.1 (5/11)

You are required to submit documentation as outlined below. In addition to providing proof of your eligibility for Domestic Partner coverage at the time of application, you are required to maintain the ability to provide proof of eligibility for as long as you wish to continue to cover your Domestic Partner as your dependent in NYSHIP. 1. Proof of Joint Responsibility for Basic Financial Obligations. You must submit two forms of proof from the list below. Each form of proof must show that you and your Domestic Partner share joint responsibility for basic financial obligations and have done so for at least six (6) months immediately preceding the date of application, and be valid on the date of your application. If you submit proof that is older than six months you are also required to submit that same form of proof that is dated within 30 days of your application. Check the boxes below that show each form of proof you are submitting. At least one of your two documents submitted must be from List A. You may submit either two documents from List A, or one document from List A and one document from List B. List A

Joint mortgage or lease agreement / Joint ownership of residence Joint wills or designation of the Domestic Partner as executor and/or primary beneficiary Designation of the Domestic Partner as beneficiary for life insurance or retirement benefits Designation of the Domestic Partner as durable power of attorney Mutual grant of authority to make health care decisions (e.g., health care power of attorney)

loan (may submit a creditor’s affidavit for a personal loan) Joint ownership of a brokerage investment account Joint insurance policy (homeowners or renters policy, motor vehicle policy) Joint ownership or lease of a motor vehicle

Joint financial responsibility for child care (e.g., school tuition, guardianship) Joint household budget for the purpose of receiving government benefits Status as an authorized signatory on the partner’s bank account, credit card or charge card Designation of one partner as the representative payee for the other’s government benefit

List B

Joint bank account Joint credit card or charge card

Other evidence of joint financial responsibility or of economic interdependence

2. Proof of Cohabitation You must submit one form of proof from the list below to prove that you and your Domestic Partner have resided together for at least six months immediately preceding the date of application. If you submit proof that is older than six months, you are also required to submit that same form of proof that is dated within 30 days of your application. This proof may be one document on which both names appear or two separate documents that specify each partner’s residential address.

Bank statement mailed to residential address

Pay check stub

Driver’s license or automobile registration showing residential address

Insurance benefits statement mailed to residential address

Joint membership statement mailed to residential address (e.g., church or other organization) Tax return listing residential address

Telephone/Utility bill mailed to residential address

Registration as a domestic partnership in a New York State municipality that has established such a procedure (e.g., Albany, New York City, Rochester, Ithaca)

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RES74

RESOLUTION AUTHORIZING THE EXECUTION OF AN AGREEMENT/MEMORANDUM OF UNDERSTANDING WITH

THE TOWN OF BRUNSWICK REGARDING THE BRUNSWICK MEADOWS CONDOMINIUM COMMUNITY PROJECT

WHEREAS, a discrepancy has been noted between the County of Rensselaer tax map and the survey prepared and drafted by Danskin Land Surveying, LLC for the property known as the Brunswick Meadows Condominium Community (Tax Map No. 80.00-2-3.12/1); and WHEREAS, said property is part of a Planned Development District approved by the Town of Brunswick and the owner is desiring of obtaining a building permit to build on said property; and WHEREAS, the current Rensselaer County tax map identifies a tax parcel with identification number 80.00-2-25 located on the Brunswick Meadows Planned Development District area and further identifies parcel 80.00-2-25 as being located in the City of Troy; and WHEREAS, the City of Troy and the Town of Brunswick are in agreement that the area currently identified as 80.00-2-25 should be included in parcel 80.00-2-3.12/1, and further that such area is located in the Town of Brunswick; and

WHEREAS, such tax map amendment would be consistent with the Danskin Land Surveying LLC survey, and would depict the tax parcel as set forth in Exhibit “A” attached hereto; and

WHEREAS, the City of Troy and the Town of Brunswick desire to memorialize their

mutual understanding of said property via an entry into the Agreement/Memorandum of Understanding in the form attached hereto as Exhibit “B”; now therefore be it RESOLVED that the Mayor of the City of Troy is hereby authorized to execute the Agreement/Memorandum of Understanding with the Town of Brunswick in the form attached hereto as Exhibit “B.” Approved as to form, October 24, 2019

______________________________________ James A. Caruso, Esq., Corporation Counsel

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MEMORANDUM IN SUPPORT

At a previous meeting between the City of Troy, the Town of Brunswick and the County of Rensselaer, it was ascertained that a discrepancy existed between the County of Rensselaer tax map and a survey prepared by Danskin Land Surveying with respect to property referred to as the Brunswick Meadows Condominium Community. The current Rensselaer County tax map identifies that parcel as being located within the City of Troy when, in reality, it is located within the Town of Brunswick. With input from Jolene Weidlich, GIS Manager of the Rensselaer County Bureau of Tax Services, it was agreed that the City of Troy and the Town of Brunswick would enter into an Agreement/ Memorandum of Understanding correcting that tax map error and acknowledging that the property in question actually is located in the Town of Brunswick. Based upon advice from Ms. Weidlich, the Town of Brunswick passed a Resolution for this correction and the same type of Resolution from the City of Troy is required.

A copy of the Town of Brunswick Resolution No. 60, 2019 with the revised tax map and proposed the Agreement/Memorandum of Understanding are attached hereto and made a part hereof.

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EXHIBIT A RES74

jweidlich

Typewritten Text

This parcel to be removed

jweidlich

Typewritten Text

jweidlich

Typewritten Text

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RESOLUTION AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH CATALOG & COMMERCE SOLUTIONS, LLC. FOR

A PERSONNEL/CIVIL SERVICE SOFTWARE SYSTEM

WHEREAS, there is not currently a software system in place for Personnel and Civil Service; and

WHEREAS, the County of Cayuga issued a Request for Proposal and awarded the contract to Catalog & Commerce Solutions, LLC; and

WHEREAS, the County of Cayuga included language authorizing use by other

government entities to piggyback this contract; and WHEREAS, the cost to implement this system is $29,750 and funding is available in the

Personnel Department Budget. NOW, THEREFORE, BE IT RESOLVED, that the City Council authorizes the Mayor

to enter into a contract with Catalog & Commerce Solutions, LLC. Approved as to form October 3, 2019 James A. Caruso, Corporation Counsel

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MEMO IN SUPPORT

At this time the City of Troy is manually entering and tracking Personnel/Civil Service related records and will benefit from a digital and automated software system to handle applicant registration, applicant management, exam management, exam results/eligible lists, letter management, roster cards/employment history records, payroll certification, position control, reports, etc. Civil Service record keeping is an essential part of the Personnel/Civil Service Office and with a new digital and automated system we can more efficiently and accurately track and manage records for the jurisdictions we serve: City of Troy; Troy School District; Troy Housing Authority; Troy Public Library.

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Discover e-GOV

STATEMENT OF WORK FOR

City of Troy, New York - Civil Service Portal 1. INTRODUCTION: The City of Troy, New York (“The CITY”), a municipality located at 433 River Street, Troy, New York 12180 is initiating a project for Computer Consulting – Application Development. The CITY is seeking a contractor: Catalog & Commerce Solutions, LLC (“CONTRACTOR”) d/b/a Discover e-GOV, a corporation organized and under the laws of the State of New York having a principal place of business at 263 East Street, Pittsford, New York 14534 to provide services. 2. PROJECT DEFINITION The City of Troy, N.Y. Civil Service Department is seeking a digital and automated system to handle the processing of Civil Service Job Applications. The system will include: Online Applicant Registration, a Jobs Portal, User Management and Processing Administration, Applicant NYS Civil Service Exam Processing and Training and Experience Exam Processing. The system includes the clients input and based on the Application Workflow our team has developed. There are three distinct processing units: The Application/Account Management for Users (Applicants), the interface of the Application and the specific Job Posting to qualify the candidate and the Administration of the system. The intent is to automate the qualification process using specific fields (attributes) of the candidate as compared to specific fields defined as ‘Minimum Qualifications’ required for the job. The job variables are specific fields that are hard coded and will streamline the pre-qualification of applicants. The system can seamlessly interface with the CITY Enterprise Resource Planning (ERP) Financial solution as defined by the CITY. All CONTRACTOR work necessary for the Civil Service Portal interface to the ERP is covered in the terms of the agreement if needed (City Option). 3. SUBMISSION REQUIREMENTS: CONTRACTORS must follow the format described herein: 3.1 PROJECT SUMMARY: The project incorporates application development of a paperless system for the processing and management of individual Civil Service applications. The system will function within the flow and processes utilized today by the City of Troy Human Resources Department in the manual processing. The new digital solution will provide advantages to the department in processing and managing

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application as well as the constituency in the application, testing and tracking process. The project includes the system development using City of Troy specifications, conversion of existing database system and the ongoing management and support of the system. The City desires to use the system to process Local Municipal Services (Towns, School Districts, Villages, Libraries and Special Districts). Goals include:

• Increase Applicant Pool. • Enhance Agency Image. • Decrease Applicant Screening Time. • Interface with Employee Human Resources Tracking System.

The Personnel/Civil Service Software System has a specific path for processing that can be customized to a client installation to replicate: local (paper) application, letters, terminology, reports and all factors used in the daily management of the process. Management items include:

1. Applicant Registration: Applicant’s register by completing a series of steps that replicate the paper application used today. The applicant creates an account that includes personal information, education, certifications, veterans credits and allows for subscribing to an “opportunity notifier” that will send email on the new posting of opportunities meeting the applicants interest. An additional advantage is the applicant creates one account and can update/edit for years to come while applying for opportunities.

2. Applicant Management: The Processing Unit (“Civil Service”) can manage and review all applicant information as it pertains to specific opportunities. Applicant management can be used from the first application, ongoing thru exams up to the hire.

3. Exam Management: Civil Service can manage exam posting thru the Content Management System (“CMS”) for exam postings. The posting page is on your website and replicates your website look and feel. Civil Service can pre-load exams driven by release date, store announcements, archive announcements for later use and categorize by type for organizing postings. All management is done online in the portal.

4. Exam Locations: Manage locations: number of seats, location information and exam specifics up to the exam day. Print seat rosters for check-in and manage the process.

5. Exam Results: Results are downloaded from the New York State Civil Service System for local exams and results imported to the system. Results by exam can be verified and attributes of the exam and proofed easily. Results can be available in hard-copy reports or posted online based on client request.

6. Letter Management: We have a complete letter management tool built with mail merge capabilities to help you streamline your letter process with both physical letters and/or email notifications.

7. Agency Management: The system package has a complete Agency Portal for communicating and managing the process with City

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Agencies using the same system. Client defined security levels and attributes control the process.

8. Roster Cards: Manage Roster Cards for individual opportunities and control display.

9. Payroll Certification: Streamline Payroll Certification and processing. 10. Position Control: System management for Position Control. 11. Preferred Lists Management. 12. Reports: The system allows for replication of existing reports in-use

today as well as the ability to produce ad-hoc reports for specific needs using EXCEL or other reporting tools.

13. Payment Processing: Applicants pay for exams thru your credit card gateway that we integrate into the system.

3.2 SCOPE OF WORK: Process Steps for Development: • System Development: The system process is web-based environment to

allow potential applicant’s access to Civil Service exam lists within the City of Troy, N.Y. website. The system features a simple dashboard format with a Graphic User Interface (GUI) that is easy to understand and follow through each process step. It will allow for an easy understanding of the process flow and provide access to ‘help’ text while interacting with the system. The finished product will feature a simplified flow that will be logical and include key fields and responses that are required as part of the qualification process. The intent is to automate as much of the qualification process and reduce the reliance on manual intervention.

• Conversion and Document Formats: The system will provide an easy to

follow format flow for filling out the application in a logical sequence of steps. The application will be segmented into processing steps that will build out the Civil Service application and will have key fields that will be used in the qualification process. These specific questions and responses will be validated against the job posting and the minimum requirements of the position. The intent is to automate as much of the qualification process as possible while still allowing for manual intervention where needed. The absence of a physical signature will be replaced with mandatory confirmation acknowledgements (‘I agree/acknowledge’) that will be mandatory to proceed. The process will mimic the existing system flow and terminology, include existing forms (either documents or HTML versions) and provide printed output in a similar fashion to what exists today.

• Equipment: The system will reside within a hosted environment

managed by Discover e-GOV. • Equipment/Storage/Backup: The system will be subject to the normal

practices of the City/Contractor as it pertains to the management and security of the system.

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• System Access: The system will be accessible to the public via the

current City of Troy, N.Y. website. The Civil Service Online Application will be subject to a registration process that will require a user account that will drive the access to manage a profile as well as process an application. The registered user will have access to current open applications as well as an archived history. Department personnel will be able to process and monitor the system both in the office and from home via secured access using city methodology to existing processes from outside the network. The system will provide searchable, indexed job listings that will follow a structured format for automated search by job posting sites.

Discover e-GOV will be responsible for: • System Development: The programs and system development will be

done working with the City of Troy, N.Y. Personnel Department or designates to develop and test the system thru product development. This includes the development of the secure shopping cart and processing thru the credit card gateway if the CLIENT chooses to implement this software feature.

• Software/Equipment: The expense of all software used in the

development and deployment of the system is the responsibility of Discover e-GOV. The hardware necessary will be leased and included in the ongoing monthly fee.

• Hosting/Maintenance and Management: The equipment,

communication and management of the system tool is the responsibility of Discover e-GOV. This includes system documentation, training documentation and the ongoing management of the system for the CITY. There will be an ongoing management agreement with renewable terms and a provision for any future system changes.

• ERP Interface: The CONTRACTOR agrees to provide the programming

necessary to Import/Export data from the CLIENT’S ERP System. The CONTRACTOR will provide programming services and ongoing management of the interface – if required.

• Data Migration: The CONTRACTOR agrees to migrate all data into the

final software/database solution (CIVIL Service Suite) as provided by CLIENT at time of “Go-Live date.

CITY OF TROY, N.Y. is responsible for: • Process Review: The logic and process steps will require approval prior

to development to validate approach. This includes a clear understanding of the categories of minimum requirements that could be used in the processing of applicants.

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• Materials Audit: City of Troy, N.Y. will supply digital versions of the final wording for the actual Civil Service Application and related documents that will be programmed. This includes the versions of outgoing correspondence and delivery methods.

• Payment/Processing Gateway: City of Troy, N.Y. will provide credit card

processing gateway information for the application processing if the CLIENT chooses to implement this software feature.

• Internal System Users: A roster of all processing personnel will be

needed as well as an outline of levels of access to include and not limited to: Super User (access to everything), System Administrator how can manage users and process, System Manager to manage positions and Operators who can access/approve applicants. There may be need for ‘View only’ access if needed. Need to define roles and number of operators in each role.

• System Inputs/Outputs: City of Troy, N.Y. needs to supply a complete

audit and understanding of the desired import feeds from outside systems that will be used in the system. This will include a complete list of the information fields needed as well as the format. In addition, City of Troy, N.Y. needs to supply a complete understanding of the export feed to outside systems as well as provide specific formats that will be used.

• Change Order definitions. The web application resides on Discover e-GOV managed servers at the 1&1 facility in Philadelphia, PA. The servers and data reside at the primary facility in Philadelphia, PA and backed-up to a secondary center in Lenexa, Kansas. 3.3 TIMELINE: CONTRACTORS must provide a project timeline that will allow the project to be completed successfully within the CITY’S designated time period.

Upon execution of the agreement the system development will take up to 120-days, timeline can be shortened based on CITY Department involvement. At the end of the period City of Troy, N.Y. will have the fully-functioning system and able to process applications online.

Task: • System Development: Development of the database system for

processing online applications and managing the listing of jobs and specific qualifications for processing applicants

• Equipment/Storage/Backup: The system will reside on a shared server

to be housed at an off-site Tier-3 facility and managed/supported by Discover e-GOV personnel thru a separate agreement.

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• System Access: The system will be developed with a Graphic User

Interface resulting in a simple dashboard to allow easy browsing of the application and related documents to function in a single screen environment.

Deliverables: • System processing overview and system input/outputs defined. • Audit existing forms and update. • Sign-off on the concept and components prior to programming. • System protosite. • Leased Hardware and System installation. • Optional – Change Order Definitions. • Testing criteria and test period sign-off. • System Training documentation. • System Training Sessions – pre-launch. • Go Live.

Delivery Date: Upon execution of the agreement the system development will take up to 120-days. The project is scheduled to start 11.1.19 (tentative) and triggered by the final, signed agreement and CITY Purchase Order for development. Phase 1: Completion of Analysis and Design. Target Date: 12.1.19 (+30-days from start date).

• System processing overview and system input/outputs defined. • Audit existing forms and update. • Sign-off on the concept and components prior to programming.

Phase 2: Completion of all Deliverables in Phase 2: Testing criteria and test period sign-off. Target Date: 1.1.20 (+60-days from start date).

• System protosite. • Leased Hardware and System installation. • Testing criteria and test period sign-off.

Phase 3: Completion of all Deliverables in Phase 3: Target Date: 3.1.20 (120-days from date).

• System Training documentation. • System Training Sessions – pre-launch. • Go Live.

Proposed Compensation: • Civil Service Suite with Intra-Department Civil Service Database: The

project includes development of the Civil Service Applicant Portal that will replace and replace the in-house Intra-Department Civil Service Database used to manage the backend of the exam process. The database will be incorporated to provide key data-fields and processing information used in the portal and the replacement of the Intra-

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Department Civil Service Database. The system development and software included for the system will be $29,750.00 and due at pre-defined milestones during the development of the system.

Includes: • Development costs. • Software and user-license. • ERP Interface – if required. • System training pre-launch. • Travel expense.

Terms of Sale:

• 40% at Contract Signing • 40% at Completion of Phase 2. • 20% at Completion of Phase 3.

NOTE: Go Live may come after the completion of Phase 3 depending on CITY and desired cut-over date.

• The Ongoing Management and Application Hosting of the system by the

CONTRACTOR will be $475.00/month ($5,700.00 annually). This is billed annually (January 1) in subsequent years. This price includes the fee for the Shared Server platform the system will reside on and ongoing support and management defined in the agreement.

Includes:

• Hardware. • Management and support. • Software upgrades. • Help Desk access – 24/7.

Terms of Sale: Due January 1 of Service Year. 1. 2020: $0.00 - January 1 – December 31, 2020 2. 2021: $5,700.00 - January 1 – December 31, 2021 – Due 1/1/21. 3. 2022: $5,700.00 - January 1 – December 31, 2022 – Due 1/1/22. 4. 2023: $5,700.00 - January 1 – December 31, 2023 – Due 1/1/23. 5. 2024: $5,700.00 - January 1 – December 31, 2024 – Due 1/1/24.

• Additional or Change Order Programming: Additional programming for

enhancements or customization outside of the Scope of Work is billable at $125.00/hour.

Terms of Sale: Due 50% at start, 50% on delivery.

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3.4 RESUMES Michael Kelly Operations Analyst/Project Executive Since 1987, Mike has held senior positions in direct marketing companies that place an emphasis on leveraging technology and systems to better serve customers. With the advent of the Internet, Mike has worked to develop the new channel and external systems to allow customers to order and search merchandise online. Today, Mike develops online programs for online merchants and assists catalog companies to develop online strategies to drive customer order conversion. Mike also works with municipalities and content rich websites to make content easy to find and to develop Rich Internet Applications to bring forward multiple tasks in single screen applications.

Mike co-authored the implementation plan for a new e-Government program for Monroe County, New York, participating in the County e-Government Task Force for the development of new online initiatives and services in the online portal. Mike holds a B.S. from the Rochester Institute of Technology. Geoff Schmidt Technology Officer Since 1988, Geoff has held a variety of management positions on both the client side and development side with large, enterprise solutions. With Smith-Gardner, Geoff was a key contributor in the development for the core "MACS" system (today known as Ecometry) which is a leading software solution used by leading Direct Marketing companies nationally. As a consultant, Geoff has worked with leading national brands such as Time, Inc., Sony Music, National Geographic Society, Miller Brewing and Sylvan Learning Centers in website and application development. Geoff’s specific areas of expertise include development of database systems and working with client systems and identifying the best transition processes for system integration. For the development of the Citizen Tax website, Geoff served as the liaison between the client and the Internal Revenue Service Compliant Officers to assure the system programs and performance met and exceeded the requirements. Working with client designates, Geoff coordinated the technical framework for the development and processing flow of the required forms and content to assure the processing is smooth and seamless to the user. Geoff holds a B.S. from Florida Atlantic University.

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Lyn Kelly Project Management/Client Relations Lyn’s background involves over 30-years of Project Management, Sales and Operations Support. Roles included the control and management of the Salesforce Customer Relationship Management (CRM) database interfacing with company resources and clients. The planning and participation for Industry Conferences, Meetings/Round Table Facilitator and Coordination for Client Training. Coordinated the activities of 10 Law Firms across the country for collection of file flow data, tracking expense by client, goal reporting and interfacing with key clients, firm partners in both banking and non-profit sectors. 24/7 Crisis Communication Coordinator managing key contacts and non-business hour support. Facilitated mortgage-free home donations through partnership with Military Warrior Support Foundation (Philanthropic Partner) and planning large-scale event presentations working with Military, Music Industry and Major Sporting Event Partners. In Local Government, Lyn works with clients during the critical phase of product development and ongoing support project phases to assure customers satisfaction. Lyn holds a B.S. from the Rochester Institute of Technology. 3.5 CHANGE ORDER MANAGEMENT The CONTRACTOR and Scope of Work Agreement define the project for the integration of the City of Troy, N.Y. personnel data and new application process within the parameters of the existing software. The City may request Custom Programming which the CONTRACTOR can provide via a “Change Order.” The Change Order request will be defined by the City and the CONTRACTOR will provide a (‘not to exceed’) cost estimate in advance of work starting and requiring formal CITY acceptance. The Change Order work is invoiced at 50% at change acceptance and 50% at completion. 3.6 PROOF OF INSURANCE: The CONTRACTOR must provide copies of required insurance certificates listing the City of Troy, N.Y. as “Additional Insured” and must procure and maintain, at its own expense, required policies of insurance during the term of this Contract. All policies shall insure the CITY for all claims arising out of this Contract. All policies of insurance shall be issued by companies in good financial standing duly and fully qualified and licensed to do business in New York State or otherwise acceptable to the CITY. The policies of insurance

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required are standard Worker's Compensation and Disability Benefits Insurance.

Discover e-GOV Agreement for Services Statement of Work Services

Both of us agree that the complete agreement between us consists of: (1) this Statement of Work, (2) the Contract (or equivalent agreement signed by both parties). Agreed To: City of Troy, New York By: ___________________________________________ Authorized Signature Name: ___________________________________________ Type or Print Name Date: ___________________________________________ Customer: City of Troy, N.Y. 433 River Street Troy, New York 12180 Project Name: City of Troy, N.Y. Civil Service Portal Start Date: November 1, 2019 Agreed To: Discover e-GOV By: ____________________________________________

Authorized Signature Name: Michael Kelly, Project Executive Date: ____________________________________________ Contractor: Catalog & Commerce Solutions, LLC d/b/a Discover e-GOV 263 East Street

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Pittsford, New York 14534

Phone: (585) 350.9884 Email: [email protected]

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RES76

RESOLUTION AUTHORIZING THE EXECUTION OF A MEMORANDUM OF UNDERSTANDING BY AND BETWEEN

THE CITY OF TROY AND THE CITY OF WATERVLIET

WHEREAS, Troy and Watervliet have a goal of revisioning the Congress Street Bridge; and

WHEREAS, in the year 2018, Watervliet filed an application for a feasibility study which will enable future steps to resolve issues with the Congress Street Bridge for both Troy and Watervliet; and

WHEREAS, on December 20, 2018, Watervliet was awarded grant CFA #84170 for the Congress Street Bridge Waterfront Access and Connectivity Study by the NYS Department of State with a total project cost of $170,000.00; and

WHEREAS, the Budget Summary and detail for the grant requires a 15% local match for the completion of the study; and

WHEREAS, Troy and Watervliet believe that this project will mutually benefit Troy and Watervliet; and

WHEREAS, Troy and Watervliet are both legally empowered to enter into this Memorandum of Understanding,

NOW, THEREFORE BE IT RESOLVED, Troy and Watervliet agree to execute the Memorandum of Understanding attached hereto and made a part hereof. Approved as to form October 24, 2019 James A. Caruso, Corporation Counsel

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Steven Strichman

Commissioner

Department of Planning and Economic Development

Patrick Madden Mayor

To: City Council Re: Congress Street Bridge Study M.O.U. Watervliet for joint study From: Steven Strichman, Commissioner of Planning and E.D. Date: October 17, 2019 Last year, the City approached Watervliet to jointly apply for a grant to NYS Department of State to study the potential to re-engineer the Congress Street Bridge/River Street access point. The major focus for Troy would be to remove the highway style ramps and recreate the grid pattern that existed with the old Congress Street Bridge as shown in the Comprehensive Plan sketch below. Watervliet is interested in using the bridge to access their Hudson River Park and we both want to focus on creating better bike/ped connectivity between the two municipalities. The grant was awarded, Troy’s match is funded from the TRF, and with this M.O.U. we will jointly create and issue an RFP that complies with our procurement guidelines.

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2019 MEMORANDUM OF UNDERSTANDING BY AND BETWEEN THE CITY OF TROY AND CITY OF WATERVLIET

THIS MEMORANDUM OF UNDERSTANDING dated this ____ day of

October, 2019, by and between the City of Troy, acting through its duly elected City Council, hereinafter referred to as “Troy”, with an address of City Hall, 433 River Street, Troy, New York 12180 and the City of Watervliet acting through its duly elected City Council, hereinafter referred to as “Watervliet”, with an address of City Hall, 2 Fifteenth Street, Watervliet, New York 12189. 1. This Agreement shall be effective upon the latter of its signing or adoption by the

respective municipalities. 2. Troy and Watervliet agree to split the local match evenly at a projected amount of

$15,000.00 each. 3. Upon completion of the study and after being provided a copy of the deliverable,

Troy agrees to make a monetary payment to Watervliet in the sum of $15,000.00 for their share of the local match within 15 days of receipt of the study.

IN WITNESS WHEREOF, the parties have hereunto set their hands and affixed their seals on the day and year first above written. CITY OF TROY By: _________________________________ Wm. Patrick Madden Mayor Attest: ________________________________ James Caruso, Esq. Corporation Counsel

CITY OF WATERVLIET By: _________________________________ Michael P. Manning Mayor Attest: _________________________________ Yorden C. Huban, Esq. Corporation Counsel

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BUDGET SUMMARYBudget Category State Funds Requested Total

A. Salaries & Wages $0.00 $0.00B. Travel $0.00 $0.00C. Supplies/Materials $0.00 $0.00D. Equipment $0.00 $0.00E. Contractual Services $170,000.00 $200,000.00F. Other $0.00 $0.00

Total $170,000.00 $200,000.00

State Assistance Rate: 85%

DETAILED BUDGET

Title Annual Salary (may include fringe benefits) State Funds Local Match Amount ($) $0 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0.00 $0 $0.00 $0.00 $0.00

Subtotal $0.00 $0.00 $0.00

Fringe Benefit Rate: 59%

A. Salaries & WagesThis category is for salaries of employees of the grant recipient for the purpose of carrying out project tasks. List the exact titles (not generic titles or only department names). Salary rates should be indicated as an annual salary, but an hourly rate is acceptable if necessary. Fringe benefits may be included in the annual salary or hourly rate, rather than listed separately. Enter the total amount for each title separately. Salaries costs (and other expenses) of elected officials, whether incurred for purposes of project direction, execution, or legislation are ineligible for reimbursement. However, volunteer services contributed by these officials to the project may be used as local match, provided that they certify that such services are outside the performance of their official duties, and should be shown under F. Other.

If fringe benefits are included in annual salary calculation, enter the grant recipient's established fringe benefit rate below.

$0.00$0.00

$30,000.00$0.00

$30,000.00

Enter the requested state assistance rate below (75% or 85%). The DOS policy used to determine if a applicant is eligible to receive this rate is detailed in the RFA.

EPF LWRP BUDGET SUMMARY & DETAIL

State assistance awarded and paid shall not exceed 75% of the total eligible project costs set forth in the application and as approved by the Department, except where the proposed project is located in an environmental justice community, in which case state assistance awarded and paid shall not exceed 85% of the total eligible project costs set forth in the application and as approved by the Department. Applicants must identify the amount, type and source of eligible local match; failure to do so will result in a reduced award amount for qualifying applications. Please see the Request for Applications (RFA) available at http://www.dos.ny.gov/funding/ for additional information on local match restrictions.

Determining State Funding Request: Total Eligible Project Cost * % Local Match (either 0.75 or 0.85) = State Funds Requested

For example, if the total eligible project cost is $200,000:$200,000 * 0.75 = $150,000 State Funds Requested and the Local Match would be $50,000$200,000 * 0.85 = $170,000 State Funds Requested and the Local Match would be $30,000 a for project meeting the enviromental justice criteria.

Local Match$0.00$0.00

BUDGET SUMMARYBudget Category State Funds Requested Total

A. Salaries & Wages $2,000.00 $9,500.00B. Travel $0.00 $100.00C. Supplies/Materials $2,000.00 $3,000.00D. Equipment $0.00 $9,800.00E. Contractual Services $146,000.00 $156,050.00F. Other $0.00 $21,550.00

Total $150,000.00 $200,000.00

State Assistance Rate: 75%

DETAILED BUDGET

Title Annual Salary (may include fringe benefits) State Funds Local Match Amount ($) Senior Planner $50,000 $1,000.00 $2,000.00 $3,000.00Highway Superintendent $50,000 $0.00 $2,500.00 $2,500.00Heavy Equipment Operators $30,000 - $39,000 $0.00 $2,000.00 $2,000.00Laborer $15 - $19/hour $1,000.00 $1,000.00 $2,000.00

$0.00 $0.00 $0.00$0.00 $0.00 $0.00

Subtotal $2,000.00 $7,500.00 $9,500.00

Fringe Benefit Rate: 45%

Type of Travel Cost Purpose State Funds Local Match Amount ($)Mileage (0.535/mile) Travel to project site for inspections $0.00 $100.00 $100.00

$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00

Subtotal $0.00 $100.00 $100.00

$10,050.00$21,550.00$50,000.00

State assistance awarded and paid shall not exceed 75% of the total eligible project costs set forth in the application and as approved by the Department, except where the proposed project is located in an environmental justice community, in which case state assistance awarded and paid shall not exceed 85% of the total eligible project costs set forth in the application and as approved by the Department. Applicants must identify the amount, type and source of eligible local match; failure to do so will result in a reduced award amount for qualifying applications. Please see the Request for Applications (RFA) available at http://www.dos.ny.gov/funding/ for additional information on local match restrictions.

Determining State Funding Request: Total Eligible Project Cost * % Local Match (either 0.75 or 0.85) = State Funds Requested

For example, if the total eligible project cost is $200,000:$200,000 * 0.75 = $150,000 State Funds Requested and the Local Match would be $50,000$200,000 * 0.85 = $170,000 State Funds Requested and the Local Match would be $30,000 a for project meeting the enviromental justice criteria.

A. Salaries & WagesThis category is for salaries of employees of the grant recipient for the purpose of carrying out project tasks. List the exact titles (not generic titles or only department names). Salary rates should be indicated as an annual salary, but an hourly rate is acceptable if necessary. Fringe benefits may be included in the annual salary or hourly rate, rather than listed separately. Enter the total amount for each title separately. Salaries costs (and other expenses) of elected officials, whether incurred for purposes of project direction, execution, or legislation are ineligible for reimbursement. However, volunteer services contributed by these officials to the project may be used as local match, provided that they certify that such services are outside the performance of their official duties, and should be shown under F. Other.

B. TravelThis category is for travel costs incurred directly by the grant recipient for the purpose of carrying out project tasks. Indicate the purpose of the travel and the estimated amount to be charged. Rates used should be in compliance with rates approved by the grant recipient municipality, but cannot exceed approved New York State rates.

If fringe benefits are included in annual salary calculation, provide the grant recipient's established fringe benefit rate below.

Enter the requested state assistance rate below (75% or 85%). The DOS policy used to determine if a applicant is eligible to receive this rate is detailed in the RFA.

EPF LWRP BUDGET SUMMARY & DETAIL EXAMPLE

Local Match$7,500.00

$100.00$1,000.00$9,800.00

Type of Supplies or Materials Purpose State Funds Local Match Amount ($) Native plant materials (trees, shrubs, grasses)

Planting of native species at park$2,000.00 $1,000.00 $3,000.00

$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00

Subtotal $2,000.00 $1,000.00 $3,000.00

Type of Equipment Purpose State Funds Local Match Amount ($) Landa Ecos-7000 Mobile Wash/Reclaim System

Purchase of boat wash unit for installation at park to help prevent the introduction of invasive species into the lake.

$0.00 $9,800.00 $9,800.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00

Subtotal $0.00 $9,800.00 $9,800.00

C. Supplies/MaterialsThis category is for the purchase of supplies incurred directly by the grant recipient for the purpose of carrying out project tasks. List the different types of supplies and the costs of each. Each supply does not need to be listed separately, they should be grouped by type of supply or by activity, including examples of supplies in parenthesis, if applicable. General office supplies are overhead costs, which are not eligible for reimbursement.

D. EquipmentThis category is for the purchase of equipment by the grant recipient for the purpose of carrying out project tasks. Equipment purchase will generally only be considered if the equipment is not currently owned by the recipient, and if the purchase would be more cost-effective than renting or leasing the equipment. List each piece of equipment to be purchased with an estimated cost. Equipment rental should be shown in E. Contractual Services. The value of equipment usage by the recipient or another entity or municipality should be shown in F. Other.

State Funds Local Match Amount ($)

$17,000.00 $10,000.00 $27,000.00

$129,000.00 $0.00 $129,000.00

$0.00 $50.00 $50.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00

$0.00 $0.00 $0.00Subtotal $146,000.00 $10,050.00 $156,050.00

Type of Cost Purpose or Service to be Provided State Funds Local Match Amount ($) Volunteer Services ($15/hr) Volunteer services for participation on the advisory

committee $0.00 $300.00 $300.00Donated Professional Services (Engineer @ $60/hr)

Donated engineering services to review design of park improvements $0.00 $150.00 $150.00

Equipment usage Construction of park improvements $0.00 $100.00 $100.00Land Acquistion (match only) Cost of land to be used for construction of waterfront

park $0.00 $21,000.00 $21,000.00$0.00 $0.00 $0.00$0.00 $0.00 $0.00

Subtotal $0.00 $21,550.00 $21,550.00

Advertising - Advertistment of RFP to procure contractual services for preparation of design

F. OtherThis category is for costs that do not fit into budget categories A-E, such as the value of volunteer services (valued at $15/hr.), donated professional services (not covered under a written agreement, valued at $60/hr.), equipment usage, land acquisition or value (local match only), and other goods or services that are donated for the purpose of carrying out project tasks.

E. Contractual ServicesThis category is for contractual services to be procured directly by the grant recipient for the purpose of carrying out project tasks. Services to be provided under any type of written agreement such as through a subcontract, retainer agreement, intermunicipal agreement, should be shown in this category. Each discrete contractual service that will be procured (e.g., planning, design, construction), should be listed separately, unless procured together under one subcontract. This category may also include printing costs, advertisements, meeting room rental, equipment rental, and donated services which are covered under a written agreement.

Type of Contractual ServicesContractual Services to prepare design and construction documents for park improvements

Contractual services for construction of park improvements

troy city council finance committee agenda october 24

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