Trust Facilities Manager

Lydiate Learning Trust

Recruitment Pack

‘To excel in all that we do so that everyone flourishes and

achieves their full potential’.

The Trust was formed from the Leadership of Deyes High following successful collaborative

working and school to school support in the North-West. The Trust currently consists of

Deyes High School, Childwall Sports and Science Academy, a brand new Studio School which

opened in September 2016 and a teacher training centre.

Our ethos is rooted in the belief that every child is afforded the very best opportunities in life. We believe all pupils are entitled to attend a school where the aim is ‘To excel in all that

we do so that everyone flourishes and achieves their full potential’.

To achieve this we will: • Place teaching and learning at the centre of all that we do • Make the process of learning vivid and challenging • Determine the individual needs of every student • Have high expectations of every member of our School Community • Celebrate success in all aspects of school life

Our Trust

Lydiate Learning Trust operate to school teachers’ and NJC pay and conditions.

Thank you for your interest in the position of Trust Facilities Manager. This pack has been designed to

help you should you choose to submit an application to us, which I sincerely hope you do. I hope it

answers all of your initial questions, but if not, please do not hesitate to contact us and we will do our

best to help. It is extremely important to us that you feel comfortable to proceed as we aim to make the

very best appointment possible.

So, who and what are we looking for? We are seeking an outstanding individual with a successful track

record to work across the Trust schools to deliver rapid and sustained improvement.

If you feel you are up to the challenge, keen to do well and would enjoy working for the Lydiate Learning

Trust, then please apply. In return, we can offer the right candidate the chance to be creative and

innovative, and offer excellent progression and professional development opportunities. We will

support you all the way.

I do hope you are that special person we are looking for and we look forward to hearing from you.

Yours faithfully

Mrs A Stahler

Executive Headteacher Lydiate Learning Trust

Trust Facilities Manager

Salary: NJC Scale – Points 40-45 (£35,444 - £40,057 )| Job Commencement Date: ASAP| Permanent

Working time: 40 per week. To be available during out of work hours for emergency call out

Reporting to: Director of Finance and Operations, Headteachers and CEO/Executive Headteacher

Responsible for: Site maintenance assistants, catering staff, cleaning staff and any contractors on site

Key contacts: Governing Bodies, Headteachers and Senior Leaders, Teaching and Support Staff, Trustees, Suppliers, Contractors, External Agencies

Salary: NJC Scale – Points 40-45 (£35,444 - £40,057 )

Disclosure level: The Lydiate Learning Trust is strongly committed to Safeguarding and promoting the

welfare of students and expect staff to share this commitment and maintain a vigilant

and safe environment. All posts are subject to an enhanced DBS check. All staff will

be expected to follow the school’s child protection policy, code of conduct for adults

and managing allegations against staff procedures.

Job purpose: To shape, lead and manage the Facilities Management function across the Multi Academy Trust (MAT)

To ensure the security of all premises and contents of the Multi Academy Trust in accordance with agreed procedures and practices

To establish and manage a proactive Health and Safety Service throughout the Multi Academy Trust

To manage all support staff within the facilities portfolio

This job description is current at the date shown, the postholder will be expected to undertake any other duties

commensurate with the salary and job title. Following consultation with you, this job description may be changed

by management to reflect or anticipate changes in the job which are commensurate with the salary and job title.

Job Description

Service Provision As the designated ‘competent person’ for health and safety, to ensure that the relevant legislation and

good practices are continually observed. To develop and implement policies, procedures and processes concerning Health and Safety (including

risk/emergency management). To promote and monitor safe working practices within the MAT and to provide regular reports to the

Director of Finance SLT and Governors. To contribute to the implementation of the MAT's Accommodation Strategy with specific responsibility for

the management of a rolling programme of maintenance, redecoration, furniture renewal and relocation of subjects/functional areas.

To ensure that regular checks of buildings, grounds, furniture, fittings are undertaken and to take appropriate action, which will include advising senior management on technical issues, financial and budgetary implications.

To obtain when necessary financial estimates relating to necessary work and advise senior management accordingly.

To be responsible for the oversight of staffing and security arrangements concerning lettings and events on sites.

To ensure that orders placed for approved site works/services are in accordance with approved procedures, specifications, timescales and that the work is supervised and completed satisfactorily.

To ensure the security of MAT resources and accommodation including the operation of fire, smoke and intruder alarms, emergency key holder responsibilities and risk management.

To be responsible for the deployment and work of the Site Maintenance staff. To plan and monitor the expenditure of the relevant allocated budgets. To ensure that the MAT buildings and site are clean and accessible. To be responsible for the MAT minibus fleet including maintenance and compliance with legal

requirements. To manage the catering managers across the MAT, having general oversight of all catering facilities. To maintain an asset inventory (excluding IT equipment) across the MAT. To be the lead person coordinating major projects liaising with advisors, bid writers and contractors. To conduct risk assessments for school trip liaising with the Educational Visits Coordinator. To ensure that teaching and other staff receive adequate support to meet educational and operational

objectives.

Service Development To actively monitor developments and changes in legislation in respect of health and safety requirements

and advise on appropriate action as required. To develop monitor and revise (when appropriate) documentation related to the areas of specific

responsibility. To be responsible for developing and maintaining a programme of electrical testing of portable items of

electrical equipment including relevant record keeping. To develop and manage a short, medium and long term programme of repairs and maintenance of the

buildings and site facilities. To establish, monitor and review a list of contractors for minor works including the provision of

predetermined pricing/specifications as appropriate. To develop and monitor systems relating to minor maintenance/health and safety/accommodation/

resources requests from staff. To establish, monitor and evaluate risk assessments within the areas of specific responsibility.

Staffing To manage effectively the duties of Site Maintenance staff in the areas of accommodation and resources,

providing induction to new staff within the areas of responsibility. To advise on staffing needs, design of job descriptions, person specifications, and participate in the

recruitment of relevant staff. To promote teamwork and to motivate staff to ensure effective working relationships. To coordinate the activities of First Aiders and retain appropriate records. To participate in the MAT's Professional Development Review process both in terms of self and other staff as

appropriate.

Quality Assurance

To ensure the effective operation of quality control systems in the areas of specific responsibility. To ensure that site works/services, including cleaning undertaken on behalf of the MAT meet the necessary

quality standards and performance criteria and to seek modification, improvement or redress where required.

To collect, monitor and evaluate the areas of specific responsibility against quality standards and performance indicators and implement modifications and improvements as required.

To ensure that procedures within the areas of specific responsibility meet the requirements of Self Assessment and the Strategic Plan.

Management Information and Administration To ensure the maintenance of accurate and up-to-date information/records relating to the areas of specific

responsibility. To identify and take appropriate action on issues arising from data, systems and reports; setting deadlines

when necessary and reviewing progress on action taken. To provide/present relevant management information concerning premises and Health and Safety for

individual Academy and external purposes. To retain and monitor a central file for all MAT risk assessments.

Communications To ensure that all persons in the MAT (staff, students, visitors and contractors) are aware of their

responsibilities in respect of Health and Safety and that relevant training is provided. To disseminate information to staff relating to the areas of specific responsibility in accordance with

individual Academy policy. To liaise with external agencies as appropriate in respect of areas of specific responsibility and prepare

relevant documentation for them on behalf of the MAT. To attend various LGB resources meetings and Board meetings when required. To attend meetings both internal and external related to areas of responsibility. To be available during out of hours for emergency contact.

Marketing and Liaison

To ensure that facilities/premises are maintained to a high standard. To assist in promoting a welcoming environment to staff, students, visitors.

Management of Resources

To manage the available resources of staff, space, budgets and equipment efficiently and in accordance with the MAT's Financial Regulations and other policies as appropriate.

To ensure that best practice in energy conservation in the use of heating, light, water etc. is developed and maintained.

To purchase resources in accordance with MAT policies/procedures. To effectively manage the use of the any Academy's accommodation outside of normal Academy

requirements and actively promote income generation and community use through the individual Academy's lettings scheme.

To assist management in identifying resourcing needs and to contribute to the effective use of resources. To co-operate with other staff to ensure sharing and effective deployment of resources to the benefit of

students and the MAT.

Other Specific Duties To carry out the duties in the most effective, efficient and economic manner available.

To support the MAT Mission Statement and ethos.

To support the Support Services Development Plan

This job description is current at the date shown but, in consultation with you, may be changed by the Chief Executive, to reflect or anticipate changes in the job commensurate with the salary and job title.

Essential (E)

or

Desirable (D)

Qualifications/ Training

5 GCSEs or equivalent (grade A*-C) including English & Maths E

Health and Safety Level 3 D

Recognised H&S qualification e.g. NEBOSH D

Building services related e.g. surveying, engineering D

Facilities Management e.g. BIFM D

Skills/ Knowledge/ Aptitudes/ Experience

E

Supervisory skills and people management experience E

E

E

E

Demonstrate knowledge of security methodology for both building and

grounds without risking the health and safety of the school community

E

Experience of Project and Budget Management E

Experience of submitting bids for revenue and capital funding D

Experience of working in a school environment or similar D

Other requirements

Good interpersonal skills including negotiating and influencing. E

Good communication skills (both verbal and written) E

Ability to manage own time effectively and demonstrate initiative

including establishing priorities within own workload.

E

Ability to adhere to working procedures and policies within the school

environment.

E

Ability to operate as part of a team or individually as required. E

Ability to perform the physical tasks required by the post, including lifting,

carrying and pushing various equipment to undertake the duties of the

post.

E

Person Specification

Application forms

To fulfil our safeguarding requirements, please

complete an application form and equal

opportunities monitoring in recruitment form,

both are available to download from the vacancies

page of the Lydiate Learning Trust website.

http://lydiatelearningtrust.co.uk/vacancies

Please also attach a letter of application (this

forms a major part of the assessment criteria)

addressed to the Executive Headteacher,

maximum of two sides of A4 Arial font 12,

addressing the following points:

Why you are interested in the post and your

experience so far.

What contributions you could make to

development within our Trust.

Any particular areas of strength and

expertise you have to offer linked to the

person specification.

Application deadline

Applications should arrive by 8.00am on Monday, 10th

July, 2017.

It is anticipated that interviews will take place on Friday,

14th July, 2017.

Please email applications to:

recruitment@lydiatelearningtrust.co.uk with Trust

Facilities Manager in the subject line.

Feedback

We always receive a large number of applications and

unfortunately we cannot provide feedback for

applications. If you have not heard from us within three

weeks of the above closing date, then please assume

that on this occasion your application has been

unsuccessful.

How to Apply