TUESDAY, DECEMBER 4, 2018

Welcome and Introductions About the RFP Board of Governance Funding Principles Available Funding Eligible Activities Program Funding Sources ◦ CESH ◦ HEAP ◦ APS

Timeline and Important Dates Local Evaluation Process RFP’s Attachment A State of California Funding Process Budget Questions

DPSS will accept proposals only from the Bidder’s Conference attendees.

Make sure a representative from your agency signs-in, even if your agency hasn’t made a decision about submitting a proposal just yet.

RFP DPARC-564 is in three parts: ◦ RFP DPARC -564 Housing Assistance and Support Program Description

◦ RFP DPARC -564 Terms and Conditions

◦ RFP DPARC -564 Attachment A

You may obtain a copy of the RFP by visiting DPSS’s Homeless Programs website, or by submitting an email request to elizaher@rivco.org

A current list of Shelter Crisis cities is located at the registration table.

mailto:elizaher@rivco.org

The activities for this RFP are funded by various county, state and/or federal funding sources, including, but not limited to the California Emergency Solutions to Housing (CESH), Homeless Emergency and Aid Program (HEAP), Emergency Solutions Grant (ESG), and others.

Consolidated RFP, a Super RFP!

Pool of funds are called the Housing Assistance and Support Program.

Separate HEAP, CESH or State ESG RFPs will not be released.

Allows flexibility to quickly respond to additional infusions of funding.

On behalf of the County and CoC, DPSS would like to achieve the following outcomes:

Streamline the County’s procurement process

Reduce the administrative burden and save the County $$

Create a “go-ready” pool of qualified Bidders should additional funding streams become available

Through consolidation, reduce the impact on local Bidders and the CoC. More time to submit a proposal.

Get the funding out to the community faster to help our homeless folks!

NATALIE KOMURO DEP COUNTY EXECUTIVE OFFICER

Homelessness Solutions

On October 18, Riverside County’s Continuum of Care Board of Governance established funding principles that will guide and prioritize grant allocation for homeless programs: Invest in programs that will immediately impact reduction

of homeless youth, individuals and families, or prevent them from becoming homeless.

Invest in programs that demonstrate ongoing, long-term, or sustainable results.

Invest in programs addressing significant service gaps by targeting high-need communities, under-served or hard-to-serve geographic or special subpopulations,

Invest in programs that emphasize a comprehensive service delivery approach or wraparound services to ensure successful housing and self-sufficiency outcomes.

Invest in solutions to address the unique needs of homeless individuals living in encampments.

Invest in programs that support Riverside County’s Action Plan http://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdf, emphasizing the expansion of:

system coordination

housing resources

outreach, navigation, and supportive services

http://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdfhttp://dpss.co.riverside.ca.us/files/pdf/homeless/hl-county-plan-v8-recommendations-011618.pdf

Dr. Joe Colletti, Ph.D Chief Executive Officer

Urban Initiatives DPSS Consultant

SOURCE PROGRAM Amount

STATE CALIFORNIA EMERGENCY SOLUTIONS TO HOUSING (CESH)

$727,119*

STATE HOMELESS EMERGENCY AID PROGRAM (HEAP)

$9,302,215**

LOCAL ADULT PROTECTIVE SERVICES (APS)

$175,000

Notes: * Amount available, less the administrative portion of 5% for the Administrative Entity; the

set-aside amount for HMIS Systems support; and the set-aside amount for the creation of a Homeless Plan.

** Amount available, less the administration portion of 5% for the Administrative Entity.

$727,119

$9,302,215

$175,000

California Emergency Solutions to Housing

(CESH)

Homeless Emergency Aid Program (HEAP)

Adult Protective Services (APS)

The California Emergency Solutions and Housing Program (CESH) was established by California Senate Bill (SB) 850 Housing (SB 850),

Requires 50% of the funds collected under Senate Bill (SB) 2 Building and Jobs Act (SB 2) for the 12-month period of January through December, 2018, to CESH

SB 2 is a permanent source of funding; CESH will only be funded by SB 2 for the 12-month period of January through December, 2018.

https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB850https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB850https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB2https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201720180SB2

Funding for these activities: $1,277,119

1. Rental assistance, housing relocation, and

stabilization services: $363,619

2. Flexible housing subsidy funds: $363,500

3. (HMIS) Systems support: $400,000

4. Development of a (Homeless) plan: $150,000

Immediate impact Ongoing/ Long-term impact Proportionate geographic distribution Programs that emphasize inclusivity Distribution based on needs & lack of resources

Approved on 10/18/2018:

One-time flexible block grant for the purpose of providing localities with funds to address immediate and emergency homelessness challenges. Bidders must include in the application how the proposed activity is directly related to providing immediate emergency assistance to people experiencing homelessness or at imminent risk of homelessness, and that those uses are aligned with California’s Housing First policy. Eligible uses include, but are not limited to:

1. Services: Street outreach, health and safety education, criminal justice diversion programs, prevention services, navigation services, and operating support for short-term or comprehensive homeless services.

2. Rental assistance or subsidies: Housing vouchers, rapid re-housing programs, and eviction prevention strategies.

3. Capital improvements: Emergency shelter, transitional housing, drop-in centers, permanent supportive housing, small/tiny houses, and improvements to current structures that serve homeless individuals and families. Some communities are discussing solutions to address homelessness and the public health crisis by using funds for handwashing stations or public toilet and shower facilities.

Homeless Youth Set-Aside - A minimum of 5% must be used to establish or expand services meeting the needs of homeless youth or youth at risk of homelessness.

◦ Collaboration with youth advocates, such as schools and educators, youth program providers, after school programs, and community centers to determine the best use of funds for this target population is strongly encouraged.

◦ Example include, but are not limited to homelessness prevention and intervention services, education surrounding tenant-landlord laws/independent living skills/etc., criminal justice diversion services

Funding for these activities: $9,302,215

Who has the authority to declare a shelter crisis?

◦ The only entities that may declare a shelter crisis are cities, counties, and cities that are also counties, through their governing bodies, as defined in Government Code Section 8698.

◦ A CoC, or a Joint Powers Authority that acts as the CoC, may NOT declare a shelter crisis.

Can the county declare a shelter crisis that covers all jurisdictions within the county?

No. A county may not declare a shelter crisis that covers all jurisdictions within the county. The county may declare a shelter crisis for the unincorporated areas of the county. The Riverside Board or Supervisor passed a resolution on [ADD DATE]

Can a jurisdiction that has not declared a shelter crisis be a direct recipient of HEAP funds from the CoC?

No. CoCs cannot disburse HEAP funds directly to a jurisdiction that has not declared a shelter crisis. Each jurisdiction (city, county, or city that is also a county) within the area represented by an AE must declare a shelter crisis if the jurisdiction wishes to be a recipient of HEAP funding.

Can HEAP funds be used to provide services in jurisdictions that do not declare a shelter crisis?

1. Yes. CoCs, cities, counties, and nonprofit organizations may expend HEAP funds for services that serve homeless individuals and families across jurisdictional lines.

2. Counties may use HEAP funds allocated by the CoC to fund county activities that serve all county residents.

3. HEAP funds cannot be used for rental assistance, rental subsidies or capital projects in jurisdictions that have not declared a shelter crisis.

Shelter Crisis Cities, as of December 4, 2018

Current list is posted on the DPSS Homeless Programs website.

Riverside County’s declaration for the unincorporated areas has been submitted as well.

West County Mid County East County

Jurupa Valley Hemet Blythe

Lake Elsinore Cathedral City

Coachella

Desert Hot Springs

Indian Wells

Indio

La Quinta

Palm Desert

Palm Springs

Rancho Mirage

One-time local funding for the purpose of providing immediate and direct homeless prevention and housing assistance for homeless seniors and dependent adults.

Targeted funding for new or expanded services to meet the needs of elder/dependent adults that are experiencing homelessness, or at risk of homelessness, due to elder or dependent adult abuse, neglect or financial exploitation.

Funding for this activity: $175,000

This RFP establishes a pool of eligible Bidders and projects for future local, state and federal funding.

Separate RFPs will not be required for future funding opportunities. ◦ State Emergency Solutions Grant (ST ESG)

◦ (if awarded by the State) Round 2 of CESH

◦ (If awarded by the State) Round 2 of HEAP

DATE ACTIVITY

11/16/2018 LOCAL COMPETITION: RFP RELEASE

HOUSING ASSISTANCE & SUPPORT PROGRAM

12/4/2018 Bidder’s Conference:

CESH & HEAP Mandatory Technical Assistance Wkshp

12/15/2018 HEAP Shelter Crisis Declarations deadline

12/7/2018 by 1:30pm Bidder’s Q & A deadline

12/12/2018 Bidder’s Q & A posted to the DPSS website

12/21/2018 by 1:30 p.m. LOCAL COMPETITION: RFP Bidder’s closing date

12/21/2018 by COB Staff prepare CESH & HEAP summary of proposals received

12/21/2018 – 1/10/2018 Internal threshold review & Application scoring/ summary

matrix

12/28/2018 Deadline to Submit HEAP Application to the state

1/17/2019 BOG Meeting

1/2019 Expected receipt of CESH Standard Agreement

2/28/2019 Expected receipt of HEAP Standard Agreement

3/2019 DPSS – CESH contract with VENDORS

4/1/2019 DPSS – HEAP contract with VENDORS

6/30/2021 100% of HEAP Funds must be expended

TBD 100% of CESH Funds must be expended

CESH AND HEAP NOFA TIMELINE 2018 - 2019

Proposals submitted by the Bidder’s closing deadline will receive a threshold review (Pass or Fail) to ensure that the application is complete and complies with the grant’s minimum criteria.

Minimum Requirements (Section II: Minimum Requirements of the RFP Application Description):

◦ Service Delivery/ Implementation Requirements

Implementation of California’s Housing First Policy in all aspects

Participation in the Riverside County Coordinated Entry System (CES)

Participation and contribution of client-level data to the Homeless Management Information System (HMIS)

Projects must use grant funding to supplement, not supplant funding for existing programs.

◦ Organizational Eligibility Requirements

◦ Shelter Crisis Declaration for Capital Improvement Projects

Organizational Eligibility Requirements

Agency Type

Experience

Organizational Capacity

Other requirements

Current or planned CoC membership

Must be eligible to receive federal funds and not be on the Federal Exclusions List.

Shelter Crisis Declaration for Capital Improvement Projects

Shelter Crisis Resolutions submitted by December 15, 2018

Letter of support from the jurisdiction that declared the shelter crisis for projects seeking support for master leasing, capital projects, shelter services physically located within jurisdictional boundaries.

A non-conflicted Review Panel will be convened to review proposals that have met the minimum threshold criteria.

The Review Panel will score and rank each application using the scoring criteria.

Highest possible score is 100 points. Successful applications will demonstrate the

most alignment with the CoC Board of Governance Funding Principles.

Funding recommendations will be presented to the BOG.

CATEGORY CRITERIA SCORE

PROGRAM DESIGN Project has high potential to immediately impact a reduction in homelessness and it advances the long-term goal of housing permanency.

25 POINTS

NEED FOR FUNDS & COST EFFECTIVENESS

Project proposes low cost for housing units or service provision. It includes plans for leveraging additional funds for the project that will ensure ongoing implementation. The Bidder provides convincing data and supporting documentation that the proposed target areas and subpopulations have been underserved. The Bidder has demonstrated that funds for the proposed services are difficult to obtain from other sources.

25 POINTS

CATEGORY CRITERIA SCORE

IMPACT & EFFECTIVENESS

The project proposes achievable outcomes to immediately reduce or prevent homelessness. The proposal includes a sound data collection, analysis and quality improvement plan, targeting a comprehensive list of performance measures.

20 POINTS

CONTINUUM OF CARE (COC) REQUIREMENT

The project complies, participate and implement the Board of Governance’s funding principles, local/regional homeless collaborative and/or the Riverside County Homelessness Action Plan, California’s Housing First Policy, CoC’s Coordinated Entry System (CES) and Homeless Management Information System (HMIS).

20 POINTS

IMPLEMENTATION TIMELINESS

Project timeline demonstrates Bidder’s ability to deliver services or start capital improvement activities within 60 days of contract award.

10 POINTS

Project Type: Submit one application and separate Scope of Services for each proposed project.

II. Program Design:

Item A: General description for projects. Submit a complete narrative that addresses each of the bulleted items.

Is this a new project or an existing/expansion project?

If you are applying for housing assistance, describe how they will assist homeless persons achieve housing stability and financial stability.

Describe and provide the following: number of clients to be served; type of facility; total number of units/beds (max. capacity); number of new units/beds created.

Indicate the service area for your project. Proposals must align with a city that has submitted a shelter crisis declaration.

Bidders shall submit a letter of support, from the shelter crisis city where the activity will be based for projects seeking support for master leasing, capital projects, and shelter services physically located within jurisdictional boundaries.

II. Program Design:

Item A: General description for projects. Submit a complete narrative that addresses each of the bulleted items.

Describe the proposed population/subpopulation to be served.

If applicable, describe how the project will assist the participant’s access to resources and support networks to retain housing after exiting the program.

Describe the case management approach and activities to assess housing needs, arrange/ coordinate/monitor the delivery of individualized services.

Describe how the proposed project will connect program participants to mainstream benefits, including healthcare options through the Affordable Care Act, social and employment programs, educational programs for children under the McKinney-Vento Act, and any other federally and state assured benefit for which the program participant may qualify.

Are services to be directly provided by agency staff and/or subcontracted? Describe subcontracted services and subcontracted agencies.

If the project is expected to continue beyond the grant term, describe project sustainability. If the project will be time-limited describe how you will manage the temporary hiring of staff and closing of the program services at the end of the grant term.

Item B: Description of Capital Projects. Submit a complete narrative that, at minimum, addresses each of the bulleted items.

Important notes: Capital projects will only be considered for jurisdictions that have

submitted a Shelter Crisis Declaration by the deadline of 12/15/2018.

A letter of support from the shelter crisis city will be needed with your application.

Furnish evidence of site control with your application, or a timeline for obtaining site control.

Furnish evidence of a zoning permit or conditional use permit that allows for your proposed activity within the Shelter Crisis city, or a timeline for securing the city permit.

Any long-term projects that require payment after 6/30/2021 are not an appropriate use of CESH or HEAP funds.

III. Need for Funds/Cost Effectiveness

Describe how the proposed project meets the need of the target community. Need should be supported with data and analysis. Projects targeting specific subpopulations must provide a detailed explanation on the need to serve this subpopulation.

IV: Impact and Effectiveness:

At minimum, describe your anticipated performance measures

Include additional performance measures, as appropriate.

Describe your data collection and analysis methods or system

V: Continuum of Care (CoC) Requirements: o In this section, your narrative must provide a response for

each of the items below:

Projects must be aligned with the Riverside County Homeless Action Plan.

Projects must adopt and implement California’s Housing First policy in all aspects of program design and operations.

Projects must participate and comply with Riverside county’s Coordinated Entry System (CES).

Projects must participate and contribute client-level data to the Homeless Management Information System (HMIS).

Domestic violence projects can utilize a comparable system

VI: Implementation Timeline:

Submit a project timeline that clearly addresses key activities and benchmarks around deliver of services.

Capital projects must demonstrate the ability to start the proposed activities within 60 days of contract award.

Projects that require substantial lead time to implement and deliver housing or services are not appropriate uses of HEAP or CESH funding.

VII: Service Area:

Indicate the service area for your project. Proposals must align with a city that has submitted a shelter crisis declaration.

Bidders shall submit a letter of support, from the shelter crisis city where the activity will be based for projects seeking support for master leasing, capital projects, and shelter services physically located within jurisdictional boundaries.

Cost Proposal: utilize the budget template provided on Tab H of the RFP’s Attachment A

BUDGET CATEGORIES DESCRIPTION OF SERVICES AMOUNT

REQUESTED

Rental Assistance or Flexible

Housing Subsidies or

Homeless Prevention

Proposed # of clients to be

served:

$

Capital Improvements $

Staff $

Operations $

Supportive Services List of proposed Supportive

Services:

$

TOTAL $

Cost Proposal: includes a detail of the line items requested on the bidders’ budgets, including a calculation for the amount requested.

Your narrative must provide a calculation for each item requested. This may include:

Rental Assistance

Staffing

Operations

Capital improvement

Others

Not required

CESH and HEAP funding can be utilized as match for federal funding sources such as HUD CoC Program.

Administrative Entity applies for the funding by the due date.

State funding announcement: ◦ CESH—approximately December, 2018 ◦ HEAP—approximately January, 2019

State issues the Standard Agreement to DPSS DPSS contracts with the vendors Funding must be expended by the deadline: ◦ CESH—TBD; 5 year contract with the State ◦ HEAP—6/30/2021

HCFC and HCD expect to disburse the funds within 60 days of the date the application is submitted and deemed complete.

A completed application includes the supporting documentation requested in the application.

The approval process may extend beyond 60 days if the supporting documentation is incomplete and/or if there is a delay in the AE returning the signed standard agreement.

100 percent of the allocation will be disbursed once the standard agreement is executed.

Funds will be issued directly to the administrative entity.