tuesday, january 29th, 2019 @ 4:45 p.m.and~minutes... · tuesday, january 29th, 2019 @ 4:45 p.m....

CITY OF LANGFORD

ADMINISTRATION AND FINANCE COMMITTEE

Tuesday, January 29th, 2019 @ 4:45 p.m.

Council Chambers, 3rd Floor – 877 Goldstream Avenue

. CALL TO ORDER 2. APPROVAL OF THE AGENDA 3. ADOPTION OF THE MINUTES

a) Administration and Finance Committee Meeting – September 18th, 2018 2 4. REPORTS

a) Monthly Approval of Accounts Payable – September to December 2018 4

- Staff Report (Finance)

b) Funding Requests for 2019 Budget Year

- To be distributed at meeting (Finance)

c) 2019-2023 General Government Five-Year Financial Plan 28 - Staff Report (Finance)

d) Elections Bylaw No. 1819 35

- Staff Report (Administration) 5. ADJOURNMENT

Page 1 of 53

CITY OF LANGFORD

MINUTES OF THE ADMINISTRATION AND FINANCE COMMITTEE

Tuesday, September 18th, 2018 @ 4:45 p.m.

Council Chambers, 3rd Floor – 877 Goldstream Avenue

PRESENT Councillors: M. Sahlstrom (Chair), L. Szpak (A/Chair), Members: J. Crook, F. Hudson, J. Paget and T. Won ATTENDING Director of Finance, M. Dillabaugh; Director of Corporate Services, B. Hutchins; and Deputy Director of Finance, A. Kryklywyj. ABSENT Member D. Adair and Chief Administrative Officer, D. Kiedyk 1. CALL TO ORDER The Chair called the meeting to order at 4:50 p.m. 2. APPROVAL OF THE AGENDA MOVED BY: J. CROOK SECONDED: F. HUDSON

That the Administration and Finance Committee approve the Agenda as presented.

CARRIED. 3. ADOPTION OF THE MINUTES

a) Administration and Finance Committee Meeting – April 10th, 2018 MOVED BY: J. CROOK SECONDED: T. WON

That the Administration and Finance Committee approve the Minutes of the meeting held on April 10th, 2018.

CARRIED.

of 53Page 2 of 53

Minutes of the Admin & Finance Committee September 18th, 2018

Page 2 of 2

4. REPORTS

a) Monthly Approval of Accounts Payable – April to August 2018

- Staff Report (Finance) MOVED BY: F. HUDSON SECONDED: J. PAGET

That the Administration and Finance Committee recommend to Council: That Council approve the City of Langford disbursements from April to August 2018, as outlined in the Accounts Payable Report dated September 10th, 2018.

CARRIED.

b) Review of Financial Statements – July 31, 2018

- Staff Report (Finance) MOVED BY: J. CROOK SECONDED: F. HUDSON

That the Administration and Finance Committee receive the January to July 2018 Financial Review for information.

CARRIED.

5. ADJOURNMENT

The Chair adjourned the meeting at 5:01 p.m. CHAIR CERTIFIED CORRECT

(Corporate Officer)

of 53Page 3 of 53

2nd Floor · 877 Goldstream Avenue · Langford, BC Canada · V9B 2X8 T · 250-478-7882 F · 250-478-7864

Staff Report

to

Administration and Finance Committee

Date: January 29, 2019

Department: Finance

Subject: Monthly Approval of Accounts Payable – September to December 2018

Background All accounts payable are approved by Council via Administration and Finance Committee on a regular basis. Commentary This is a housekeeping matter that the Administration and Finance Committee review and recommend approval by Council of the monthly accounts. In this regard I have attached the City’s September to December 2018 accounts payable for review by Committee. Financial Implications Expenses are processed by municipal staff within budget guidelines and brought before committee for ratification. Legal Implications The monthly approval of the accounts payable will ensure that all expenditures made by the City are technically legal.

of 53Page 4 of 53

Recommendation That the Administration and Finance committee recommend to Council that: City of Langford disbursements from September to December 2018, be approved as outlined in the Accounts Payable Report dated January 23, 2019. Respectfully submitted,

Submitted by: Audrey Kryklywyj-Shortreid

:AKS

of 53Page 5 of 53

System: 1/23/2019 8:37:29 AM

User Date: 1/23/2019

City Of Langford Page: 1

VENDOR CHEQUE REGISTER REPORT User ID: audrey

Payables Management

Ranges: From: To: From: To:

Cheque Number First Last Cheque Date 9/1/2018 12/31/2018

Vendor ID First Last Chequebook ID First Last

Vendor Name First Last

Sorted By: Cheque Date

* Voided Cheques

Cheque Number Vendor Cheque Name Cheque Date Amount

EFT000000005162 Brookeline Publishing House Inc 9/5/2018 $150.00

0041512 911 Care Society 9/6/2018 $1,000.00

0041513 Another Brick in Nepal 9/6/2018 $1,000.00

0041514 BC Transit 9/6/2018 $12,249.45

0041515 Boxing BC 9/6/2018 $1,000.00

0041516 Children's Health Foundation of Vancouver Island 9/6/2018 $1,000.00

0041517 Community Living Victoria 9/6/2018 $1,000.00

0041518 Cupe Local 50 9/6/2018 $1,131.57

0041519 Ellis, Justin 9/6/2018 $28.00

0041520 Goldstream Food Bank 9/6/2018 $1,000.00

0041521 Golf Canada 9/6/2018 $1,000.00

0041522 Grizzlies Hockey 9/6/2018 $1,000.00

0041523 Juan de Fuca Soccer Association 9/6/2018 $1,000.00

0041524 Juan de Fuca Minor Hockey 9/6/2018 $1,000.00

0041525 Keep Girls In Sports 9/6/2018 $1,000.00

0041526 KidSport Victoria 9/6/2018 $1,000.00

0041527 Lee, Alicia 9/6/2018 $1,353.39

0041528 Malahat First Nations 9/6/2018 $2,000.00

0041529 Pacific FC Sports Inc. 9/6/2018 $1,000.00

0041530 Receiver General Of Canada 9/6/2018 $16.61

0041531 Royal Canadian Legion No. 91 9/6/2018 $1,500.00

0041532 Rugby Canada 9/6/2018 $1,000.00

0041533 Sport Assist 9/6/2018 $1,000.00

0041534 West Shore R.C.M.P. 9/6/2018 $1,000.00

0041536 Westshore Rebels Football 9/6/2018 $1,000.00

0041537 Wounded Warrior Canada 9/6/2018 $1,000.00

EFT000000005163 Eager Beaver Tree Service 9/6/2018 $3,255.00

EFT000000005164 Acme Supplies 9/6/2018 $142.10

EFT000000005165 Allan Ferris 9/6/2018 $2,970.45

EFT000000005166 Alpine Disposal & Recycling 9/6/2018 $1,599.93

EFT000000005167 Canadian Linen & Uniform Service 9/6/2018 $108.54

EFT000000005168 Coast Environmental Services Ltd. 9/6/2018 $326.03

EFT000000005169 Fantastic Cleaning Ltd. 9/6/2018 $3,403.23

EFT000000005170 Fletcher, Lorne 9/6/2018 $29.89

EFT000000005171 Greater Victoria Security 9/6/2018 $6,469.47

EFT000000005172 Kerr Wood Leidal Consulting Engineers 9/6/2018 $2,079.16

EFT000000005173 Langford Volunteer Firefighters Assoc. 9/6/2018 $1,000.00

EFT000000005174 Mr. Electric 9/6/2018 $330.44

EFT000000005175 Orkin Canada Corporation 9/6/2018 $745.51

EFT000000005176 RAD Recreation Adapted Society 9/6/2018 $1,000.00

EFT000000005177 Rona Revy Inc. 9/6/2018 $190.08

EFT000000005178 School District No.62 9/6/2018 $2,000.00

EFT000000005179 Chrissy Shaw 9/6/2018 $701.14

EFT000000005180 Slegg Construction Materials Ltd 9/6/2018 $97.33

EFT000000005181 Strategic Alliance 9/6/2018 $1,958.42

EFT000000005182 Tran Sign (1999) Ltd 9/6/2018 $487.20

EFT000000005183 TST Canada 9/6/2018 $1,327.65

EFT000000005184 Uptown Air Conditioning Ltd. 9/6/2018 $1,565.40

EFT000000005185 Victoria Contracting & Municipal Maint. 9/6/2018 $169,085.10

0041538 Alberta Fire Chiefs Association 9/14/2018 $102.74

0041539 Alpine Truck & Equipment Repair 9/14/2018 $224.00

0041540 Arden, Norman 9/14/2018 $594.55

0041541 Berks Intertruck Ltd 9/14/2018 $41.66

0041542 Capital Regional District Water Dept. 9/14/2018 $29,767.11

0041543 Creative Licence 9/14/2018 $630.00

0041544 Daxtech IT Solutions 9/14/2018 $122.73 of 53Page 6 of 53

System: 1/23/2019 8:37:29 AM



VENDOR CHEQUE REGISTER REPORT User ID: audrey

Payables Management

* Voided Cheques

Cheque Number Vendor ID Vendor Cheque Name Cheque Date Chequebook ID Audit Trail Code Amount

0041545 Decicco, Rosina 9/14/2018 $696.72

0041546 Dekra-Lite Industries Inc. 9/14/2018 $18,364.18

0041547 Desaulnier, Robert and Vicki 9/14/2018 $570.00

0041548 Eager Beaver Tree Service 9/14/2018 $13,125.00

0041549 Experienced RV's 9/14/2018 $100.00

0041550 Grizzlies Hockey 9/14/2018 $5,000.00

0041551 Island Fire Protection Ltd 9/14/2018 $45.68

0041552 JTC Investment Group 9/14/2018 $1,000.00

0041553 Juan de Fuca Minor Hockey 9/14/2018 $5,000.00

0041554 Laporte, Joseph 9/14/2018 $200.00

0041555 Minister Of Finance/Corporate Relations 9/14/2018 $287.24

0041556 Nanaimo, City of 9/14/2018 $483.00

0041557 Old Island Pest Control 9/14/2018 $131.25

0041558 On The Moove Dairy Delivery 9/14/2018 $256.20

0041559 Petty Cash 9/14/2018 $337.45

0041560 Scotiabank 9/14/2018 $4,466.79

0041561 SSL-Sustainable Services Ltd 9/14/2018 $25,370.12

0041562 Szpak, Robert 9/14/2018 $688.09

0041563 The Mews 9/14/2018 $961.81

0041564 Versatech Systems 9/14/2018 $1,316.70

0041565 Westhills Land Corp 9/14/2018 $21,231.33

0041566 West Shore Environmental Services 9/14/2018 $12,029.20

0041567 Westshore Towing Ltd 9/14/2018 $368.60

0041568 The Rotary Club of West Shore 9/14/2018 $1,000.00

0041569 Yablonski, Ben 9/14/2018 $21.00

0041570 Crombie REIT 9/14/2018 $692,996.00

EFT000000005186 Accent Refrigeration Systems Ltd., 9/14/2018 $5,447.15

EFT000000005187 Access Records And Media Mngmnt Ltd 9/14/2018 $66.57

EFT000000005188 Beasley, Kelly 9/14/2018 $1,025.00

EFT000000005189 Alpine Disposal & Recycling 9/14/2018 $406.94

EFT000000005190 Atomic Crayon 9/14/2018 $1,290.08

EFT000000005191 Bell Distribution Inc. 9/14/2018 $369.59

EFT000000005192 Belmont Collision 9/14/2018 $955.23

EFT000000005193 Benedict, Ken 9/14/2018 $75.00

EFT000000005194 Best Service Pros Ltd 9/14/2018 $124.41

EFT000000005195 Brown's The Florist 9/14/2018 $877.52

EFT000000005196 Canon Canada Inc 9/14/2018 $353.17

EFT000000005197 City of Nanaimo 9/14/2018 $483.00

EFT000000005198 ERT Training Inc. 9/14/2018 $1,302.00


EFT000000005200 Goodbye Graffiti Victoria 9/14/2018 $225.59

EFT000000005201 Hayworth Communities Inc 9/14/2018 $5,253.15

EFT000000005202 Interprovincial Traffic Services 9/14/2018 $6,583.50

EFT000000005203 Langford Emergency Support Services 9/14/2018 $1,342.85

EFT000000005204 Lordco Parts Ltd 9/14/2018 $45.21

EFT000000005205 Madill - The Office Company 9/14/2018 $1,209.48

EFT000000005207 M.S. Drycleaning & Tailoring 9/14/2018 $300.43


EFT000000005209 Performance Plus Hockey 9/14/2018 $105.00

EFT000000005210 Prices Alarm Systems Ltd 9/14/2018 $188.94

EFT000000005211 Prices Lock & Safe 9/14/2018 $161.01

EFT000000005212 Princess Auto 9/14/2018 $4.76

EFT000000005213 reFUSE Resource Recovery 9/14/2018 $299.34

EFT000000005214 Rocky Mountain Phoenix 9/14/2018 $129.92

EFT000000005215 Royal Colwood Golf & Country Club 9/14/2018 $34.13

EFT000000005216 Ryzuk Geotechnical 9/14/2018 $37,940.33


EFT000000005218 Scho's Line Painting Service 9/14/2018 $7,974.75

EFT000000005219 Shaw Cablesystems GP 9/14/2018 $493.12

EFT000000005220 Chrissy Shaw 9/14/2018 $2,000.20


EFT000000005222 Van Isle Water Services Ltd. 9/14/2018 $1,236.44


of 53Page 7 of 53

System: 1/23/2019 8:37:29 AM City Of Langford

User Date: 1/23/2019 VENDOR CHEQUE REGISTER REPORT

Payables Management

* Voided Cheques

Cheque Number Vendor ID Vendor Cheque Name Cheque Date Chequebook ID

Page: 3

User ID: audrey

Audit Trail Code Amount

EFT000000005224 Waste Management 9/14/2018 $247.83

EFT000000005225 Watt Consulting Group 9/14/2018 $1,512.00

EFT000000005226 Westbrook Consulting Ltd. 9/14/2018 $4,862.81

EFT000000005227 Wilson's Transportation Ltd 9/14/2018 $210.00

EFT000000005228 WSP Canada Inc 9/14/2018 $7,280.64

EFT000000005229 BC Hydro 9/14/2018 $51,398.48

EFT000000005230 Capital Regional District 9/14/2018 $102,088.79

0041571 Boxing BC 9/19/2018 $5,000.00

0041572 ISLAND FORD 9/20/2018 $38,597.44

0041573 Kalyan Studios 9/20/2018 $1,050.00

0041574 Laura Plant Consulting Inc. 9/20/2018 $4,386.31

0041575 M2 Graphix 9/20/2018 $537.05

0041576 McCormick Meadows Ltd 9/20/2018 $21,898.00

0041577 Sparks, Justin M 9/20/2018 $192.60

0041578 Westhills Land Corp 9/20/2018 $140,430,00

EFT000000005231 Black Press Group 9/20/2018 $9,234.79


EFT000000005233 Enex Fuels Ltd 9/20/2018 $4,719.12

EFT000000005234 Fastrac Printing Ltd 9/20/2018 $295.68

EFT000000005235 Fortis BC Natural Gas 9/20/2018 $3,397.68

EFT000000005236 Glenoak Ford 9/20/2018 $454.17

EFT000000005237 Madill - The Office Company 9/20/2018 $302.99

EFT000000005238 Michelle Mahovlich 9/20/2018 $196.01

EFT000000005239 Marshall, Alex 9/20/2018 $207.89

EFT000000005240 Martin & Levesque Inc 9/20/2018 $816.48

EFT000000005241 Proton, Adriana 9/20/2018 $677.79

EFT000000005242 Queen, Susan 9/20/2018 $1,601.84

EFT000000005243 Sahlstrom, Matt 9/20/2018 $740.18

EFT000000005244 Szpak, Lillian 9/20/2018 $523.33

EFT000000005245 Telus 9/20/2018 $47.01

EFT000000005246 Thyssenkrupp Elevator 9/20/2018 $258.37

EFT000000005247 Tran Sign (1999) Ltd 9/20/2018 $403.85

EFT000000005248 Wade, Roger 9/20/2018 $698.28

EFT000000005249 The Westin Bear Mountain, Victoria 9/20/2018 $45,357.43

EFT000000005250 Young, Anderson Barristers & Solicitors 9/20/2018 $15,406.07

EFT000000005251 West Shore Parks & Recreation Society 9/20/2018 $627,934.00

0041579 BOABC 9/28/2018 $708.75

0041580 Brown, Kyle 9/28/2018 $935.10

0041581 Burnett, Jeremy 9/28/2018 $784.64


0041583 Carr, Brad 9/28/2018 $500.00

0041584 Coulombe, Robert 9/28/2018 $200.00

0041585 Davies, Victoria 9/28/2018 $275.00

0041586 Deschamps, Linda 9/28/2018 $570.00


0041588 Election System and Software Canada 9/28/2018 $139.11

0041589 Evergreen Industries Ltd 9/28/2018 $145.00

0041590 Home Depot Credit Services 9/28/2018 $9.73

0041591 Maxxam Analytics 9/28/2018 $4,111.80

0041592 Medical Services Plan Of BC 9/28/2018 $4,837.50

0041593 Miles Plumbing Services Ltd 9/28/2018 $200.00

0041594 Nicole Navarrete 9/28/2018 $570.00

0041596 Petty Cash 9/28/2018 $316.70

0041597 Purolator Courier Ltd 9/28/2018 $60.10

0041598 Tourism Victoria 9/28/2018 $26,250.00


EFT000000005252 4 Seasons Fire Prevention Services Ltd 9/28/2018 $452.03

EFT000000005253 Abell Pest Control 9/28/2018 $113.15


EFT000000005255 Action Door Service Inc 9/28/2018 $212.10


EFT000000005257 Blackwell, Denise 9/28/2018 $865.02


of 53Page 8 of 53



Payables Management

* Voided Cheques


Page: 4

User ID: audrey





EFT000000005262 Carmichael, Landis 9/28/2018 $28.00

EFT000000005263 City Of Langford Pipes And Drums 9/28/2018 $600.00

EFT000000005264 Coast Environmental Services Ltd. 9/28/2018 $1,127.61

EFT000000005265 Colwood Langford Auto Supply Ltd. 9/28/2018 $61.90

EFT000000005266 Eagle Eye Towing 9/28/2018 $661.50


EFT000000005268 Fletcher, Lorne 9/28/2018 $132.20

EFT000000005269 Garry, Emily 9/28/2018 $259.96


EFT000000005271 Heritage House Trophies 9/28/2018 $89.60

EFT000000005272 Kiedyk, Darren 9/28/2018 $341.67



EFT000000005275 Matthews Store Fixtures & Shelving 9/28/2018 $8,433.60


EFT000000005277 Pacific Centre Family Services 9/28/2018 $5,758.33

EFT000000005278 Performance Plus Hockey 9/28/2018 $5,855.97


EFT000000005280 Richmond Property Group 9/28/2018 $6,200.88

EFT000000005281 Rocky Mountain Phoenix 9/28/2018 $2,710.17

EFT000000005282 Seaton, Lanny 9/28/2018 $436.32

EFT000000005283 Silverstream Investments Inc 9/28/2018 $8,644.21


EFT000000005285 TForce Final Mile 9/28/2018 $15.73

EFT000000005286 Total Power Ltd 9/28/2018 $519.75

EFT000000005287 Tran Sign (1999) Ltd 9/28/2018 $143.14

EFT000000005288 Ultima Medical Services Inc 9/28/2018 $1,319.40


EFT000000005290 Westhills Land Corp 9/28/2018 $11,760.64


EFT000000005292 Capital City Paving Ltd. 9/28/2018 $82,754.53

EFT000000005293 Greater Victoria Public Library 9/28/2018 $139,719.41

EFT000000005294 Raylec Power LP 9/28/2018 $51,033.39

EFT000000005295 YMCA YWCA of Greater Victoria 9/28/2018 $83,124.99


0041600 Cops For Cancer 10/3/2018 $1,000.00

0041601 Bains, Angila 10/4/2018 $2,000.00

0041602 BC Housing 10/4/2018 $2,572.50

0041603 BC Transit 10/4/2018 $5,671.51

0041604 Bertrand, Denis 10/4/2018 $750.00

0041605 Biggs, Paul 10/4/2018 $750.00

0041606 Bosgra, Jacob 10/4/2018 $200.00

0041607 Connect Hearing 10/4/2018 $410.55

0041608 Creative Embroidery 10/4/2018 $263.66

0041609 Cyr, Sandra Lynne 10/4/2018 $4,275.70

0041610 Daniels, Paul 10/4/2018 $750.00

0041611 Dreality Developments Ltd 10/4/2018 $42,304.59

0041612 Flintstone Masonry & Home Improvement 10/4/2018 $2,000.00

0041613 GM Landco Management Ltd. 10/4/2018 $2,430.10

0041614 G. Williams Plumbing & Heating Ltd 10/4/2018 $1,401.26

0041615 Luxbury Dev Corp 10/4/2018 $44,404.50



0041618 Minister Of Finance/Corporate Relations 10/4/2018 $1,400.00

0041619 Santos, Tawnisha Marie 10/4/2018 $275.00

0041620 Shaw Business Solutions Inc 10/4/2018 $2,016.00

0041621 SouthPoint Partners Ltd 10/4/2018 $7,982.00

0041622 Tyko Design Ltd 10/4/2018 $584.20



of 53Page 9 of 53

System: 1/23/2019 8:37:29 AM City Of Langford Page: 5

User Date: 1/23/2019 VENDOR CHEQUE REGISTER REPORT User ID: audrey

Payables Management

* Voided Cheques



EFT000000005297 Air Liquide Canada Inc 10/4/2018 $108.12

EFT000000005298 Artopia Adaptive Display Arts 10/4/2018 $1,856.96

EFT000000005299 Bell Mobility Inc. 10/4/2018 $5,526.98




EFT000000005303 Canadian Linen & Uniform Service 10/4/2018 $2,184.36


EFT000000005305 Carleton Rescue Equipment 10/4/2018 $8,442.54

EFT000000005306 COW Canada 10/4/2018 $436.71

EFT000000005307 Civicinfo BC 10/4/2018 $1,785.00


EFT000000005309 Coneybeer, Julie 10/4/2018 $629.28

EFT000000005310 Corpus, Ted 10/4/2018 $1,009.05


EFT000000005312 Food For Thought Catering Ltd 10/4/2018 $245.61

EFT000000005313 Frontline Outfitters 10/4/2018 $156.45


EFT000000005315 Henshall, George 10/4/2018 $233.49


EFT000000005317 Island Key Computer Ltd 10/4/2018 $1,984.25

EFT000000005318 Kal Tire 10/4/2018 $322.12

EFT000000005319 Kay, Kyla 10/4/2018 $20.74


EFT000000005321 KGC Fire Rescue Inc. 10/4/2018 $3,422.17

EFT000000005322 Langdon Weir Construction 10/4/2018 $2,000.00

EFT000000005323 Lumca Inc. 10/4/2018 $11,718.00


EFT000000005325 McElhanney Consulting Services Ltd 10/4/2018 $12,844.02

EFT000000005326 Neopost Canada Ltd 10/4/2018 $2,577.42


EFT000000005328 Pozney, Chris 10/4/2018 $230.99




EFT000000005332 Ricoh Canada Inc 10/4/2018 $2,826.68




EFT000000005336 Sigma Safety Corp 10/4/2018 $5,273.86


EFT000000005338 Staniforth, Curtis 10/4/2018 $793.80


EFT000000005340 Tennant, Dean 10/4/2018 $50.52

EFT000000005341 Distributel Communications 10/4/2018 $880.76

EFT000000005342 Think Communications Inc 10/4/2018 $14,448.00

EFT000000005343 Tran Sign (1999) Ltd 10/4/2018 $272.43




EFT000000005347 Crombie REIT 10/4/2018 $62,424.81

EFT000000005348 Draycor Construction Ltd 10/4/2018 $425,077.57


0041626 687346 BC Ltd 10/12/2018 $2,000.00

0041627 Abbaren Homes Ltd 10/12/2018 $750.00

0041628 Acklands - Grainger Inc. 10/12/2018 $1,408.23

0041630 Bertrand, Denis 10/12/2018 $10,750.00

0041631 C-1 Contractors Ltd. 10/12/2018 $200.00


0041633 Capital Tree Service Inc. 10/12/2018 $275.63

0041634 Carrieres, Christina 10/12/2018 $777.00

0041635 Colquitz Engineering Ltd 10/12/2018 $2,394.00

of 53Page 10 of 53



Payables Management

* Voided Cheques


0041636 Cops For Cancer 10/12/2018 $312.50

0041637 G & E Contracting Ltd 10/12/2018 $31,910.92

0041638 Geary, Pat 10/12/2018 $585.95

0041639 Gordon N Gordon Interiors Ltd 10/12/2018 $1,500.00

0041640 Gur Kirpa Dev Ltd 10/12/2018 $750.00

0041642 Holderness, Shelley 10/12/2018 $385.07

0041643 Intelligent Traffic Equipment Marketing Ltd. 10/12/2018 $4,743.14

0041644 Leier Construction (2004) Ltd. 10/12/2018 $1,500.00

0041645 Liahona Security Consortium Inc 10/12/2018 $840.00

0041646 Macready, Misty 10/12/2018 $570.00


0041648 McCormick, Gay 10/12/2018 $750.00

0041649 Milner Group 10/12/2018 $4,095.00

0041650 NextView Developments 10/12/2018 $2,250.00

0041651 Old Island Pest Control 10/12/2018 $183.75


0041653 Perry Enterprises Inc 10/12/2018 $1,750.00

0041654 Petty Cash 10/12/2018 $457.30

0041655 Philips Lifeline 10/12/2018 $135.29

0041656 Powell & Associates Land Surveyors 10/12/2018 $7,140.63

0041657 Primary Engineering and Construction 10/12/2018 $13,653.78


0041659 Robinson, Hanna 10/12/2018 $570.00

0041660 Rocky Point Bird Observatory 10/12/2018 $400.00

0041661 Soberg, Dan 10/12/2018 $200.00

0041662 SSL-Sustainable Services Ltd 10/12/2018 $7,055.39

0041663 SYN Lawn Vancouver Island 10/12/2018 $19,804.79

0041664 Titanium Tents And Events 10/12/2018 $1,040.02

0041665 Twin Pine Homes Ltd 10/12/2018 $1,500.00

0041666 Villamar Construction Ltd 10/12/2018 $1,000.00

0041667 Ward, Stephen & Teresa 10/12/2018 $1,000.00

0041668 Westshore Poppy Fund 10/12/2018 $150.00

0041669 Westside Insta-A-Print 10/12/2018 $121.88


0041671 Willing, Peter 10/12/2018 $600.00

0041672 Yu, Ling 10/12/2018 $2,943.01


EFT000000005351 Action Door Service Inc. 10/12/2018 $265.44

EFT000000005352 Aire Sery of Greater Victoria 10/12/2018 $4,088.70

EFT000000005353 Beasley, Kelly 10/12/2018 $1,000.00

EFT000000005354 Allied Power and Communication Ltd. 10/12/2018 $349.22


EFT000000005356 Applied Ecological Solutions Corp 10/12/2018 $358.31

EFT000000005357 Artopia Adaptive Display Arts 10/12/2018 $11,608.00

EFT000000005358 Associated Engineering Ltd 10/12/2018 $362.88

EFT000000005359 Atomic Crayon 10/12/2018 $477.33

EFT000000005360 Auger, Trevor 10/12/2018 $454.86



EFT000000005363 Boreas Consulting Ltd. 10/12/2018 $420.00


EFT000000005365 Canadian Springs 10/12/2018 $1,023.84


EFT000000005367 Cantec Fire Alarm Systems 10/12/2018 $860.07

EFT000000005368 Capital Region Emerg.Serv.Telecom. 10/12/2018 $19,003.70

EFT000000005369 Caven, Lance 10/12/2018 $183.80





EFT000000005374 Frontline Outfitters 10/12/2018 $190.86



of 53Page 11 of 53



Payables Management

* Voided Cheques


Page: 7

User ID: audrey



EFT000000005378 Justice Institute Of B.C. 10/12/2018 $512.54

EFT000000005379 Kal Tire 10/12/2018 $674.92

EFT000000005380 Lai, Susan 10/12/2018 $80.13

EFT000000005381 Lambert, Paul 10/12/2018 $738.65

EFT000000005382 Level Ground Trading 10/12/2018 $119.85


EFT000000005384 Neopost Canada Ltd 10/12/2018 $61.16






EFT000000005390 Robinson, Wayne 10/12/2018 $51.46

EFT000000005391 Rona Revy Inc. 10/12/2018 $265.90



EFT000000005394 Chrissy Shaw 10/12/2018 $1,734.80

EFT000000005395 Spriggs, Geoff 10/12/2018 $2,172.21

EFT000000005396 Staniforth, Curtis 10/12/2018 $63.41


EFT000000005398 Tran Sign (1999) Ltd 10/12/2018 $475.01

EFT000000005399 Verity Construction Ltd 10/12/2018 $3,750.00


EFT000000005401 Walmsley & Associates 10/12/2018 $3,195.30



EFT000000005404 West Shore Chamber Of Commerce 10/12/2018 $4,987.50

EFT000000005405 Wilson's Transportation Ltd 10/12/2018 $252.00




0041674 6 Mile Bakery 10/18/2018 $210.60

0041675 Advance Holdings 10/18/2018 $750.00

0041676 Auterhoff, Monica (Nicci) 10/18/2018 $570.76

0041677 Bains, Angila 10/18/2018 $1,000.00

0041678 BCA Claims & Consulting 10/18/2018 $780.80

0041679 BSR Properties Ltd 10/18/2018 $3,500.00

0041680 Cats Eye Contracting 10/18/2018 $200.00

0041681 Cottyn Development Ltd. 10/18/2018 $750.00

0041682 Cupe Local 50 10/18/2018 $1,096.35

0041683 Davies Geotechnical Inc 10/18/2018 $3,417.75

0041684 DB Services of Victoria Inc 10/18/2018 $2,500.00

0041687 Glenwood Meats 10/18/2018 $452.54

0041688 Island Bakery Ltd 10/18/2018 $66.00

0041689 itgroove Professional Service Ltd 10/18/2018 $262.50

0041690 Krewulak, Ron 10/18/2018 $2,500.00

0041691 Londonrouter Ltd 10/18/2018 $400.00

0041692 Lund, Larry 10/18/2018 $200.00


0041694 Olak, Sherry 10/18/2018 $1,000.00

0041695 Preece, Cam 10/18/2018 $750.00

0041696 Redington Property Group Ltd 10/18/2018 $13,107.96

0041697 Romspen PC Homes Inc 10/18/2018 $1,000.00

0041698 Scotiabank 10/18/2018 $275.00

0041699 Sysco Victoria 10/18/2018 $1,634.65

0041700 Trusted Trades Inc. 10/18/2018 $150.00

0041701 Ubike Technologies North America Inc. 10/18/2018 $7,875.00

0041702 V. P. Systems Ltd. 10/18/2018 $1,950.87




EFT000000005410 Bell Distribution Inc 10/18/2018 $257.59

of 53Page 12 of 53



Payables Management

* Voided Cheques


Page: 8

User ID: audrey


EFT000000005411 Canadian Springs 10/18/2018 $21.95

EFT000000005412 Capital Electrical Systems Ltd. 10/18/2018 $1,090.62


EFT000000005414 Caven, Lance 10/18/2018 $78.58

EFT000000005415 CDW Canada 10/18/2018 $221.57

EFT000000005416 Corpus, Ted 10/18/2018 $100.00

EFT000000005417 Dominion Govlaw LLP 10/18/2018 $90.61






EFT000000005423 International Assoc Of Firefighters 10/18/2018 $7,496.15

EFT000000005424 Island Key Computer Ltd. 10/18/2018 $1,568.45


EFT000000005426 Audrey Kryklywyj 10/18/2018 $121.00

EFT000000005427 Langford Vol. Fire. Women's Auxillary 10/18/2018 $1,785.00

EFT000000005428 Langford Staff Social Committee 10/18/2018 $453.00


EFT000000005430 McElhanney Consulting Services Ltd 10/18/2018 $5,488.35

EFT000000005431 OnPoint Project Engineers Ltd 10/18/2018 $2,724.75


EFT000000005433 PBX Engineering Ltd 10/18/2018 $1,261.31

EFT000000005434 Prices Alarm Systems Ltd 10/18/2018 $375.07



EFT000000005437 Chrissy Shaw 10/18/2018 $745.00

EFT000000005438 Slegg Construction Materials Ltd 10/18/2018 $1,228.18


EFT000000005440 Telus 10/18/2018 $1,696.15




EFT000000005444 Times Colonist 10/18/2018 $1,323.88

EFT000000005445 Tran Sign (1999) Ltd 10/18/2018 $143.14

EFT000000005446 United Way Of Greater Victoria 10/18/2018 $4,509.00

EFT000000005447 VDA Architecture Ltd 10/18/2018 $2,958.38

EFT000000005448 West Bay Mechanical Ltd. 10/18/2018 $288.75

EFT000000005449 BC Hydro 10/18/2018 $64,094.71

EFT000000005450 Crombie REIT 10/18/2018 $57,354.05

0041707 Anderson, Anna-Marie 10/24/2018 $310.00

0041708 Barnes, Janet 10/24/2018 $960.00

0041709 Barnes, Gary 10/24/2018 $900.00

0041710 Benbow, Petra 10/24/2018 $310.00

0041711 Briggs, Margot 10/24/2018 $310.00

0041712 Coultish, Brian 10/24/2018 $310.00

0041713 Crouch, Harold 10/24/2018 $310.00

0041714 Dixon, Esther 10/24/2018 $100.00

0041715 Eberle, Denise 10/24/2018 $310.00

0041716 Ferrie, Lyle 10/24/2018 $310.00

0041717 Ferrie, Lynne 10/24/2018 $310.00

0041718 Fischer, Ruth 10/24/2018 $370.00

0041719 Graham, Kevin 10/24/2018 $310.00

0041720 Hamilton, Michelle 10/24/2018 $310.00

0041721 Haney, Patti 10/24/2018 $310.00

0041722 Haney, Tom 10/24/2018 $310.00

0041723 Helgason, Dawn 10/24/2018 $310.00

0041724 Hill, Shatara 10/24/2018 $310.00

0041725 Kelly, Michael 10/24/2018 $370.00

0041726 Koch, Bev 10/24/2018 $320.50

0041727 Orser, Theresa 10/24/2018 $398.25

0041728 Pearson, Don 10/24/2018 $310.00

0041729 Petrat, Aleisha 10/24/2018 $310.00

of 53Page 13 of 53



Payables Management

* Voided Cheques


0041730 Shanks, Fred 10/24/2018 $310.00

0041731 Taneja, Kulbir 10/24/2018 $310.00

0041732 Thompson, Dianne 10/24/2018 $310.00

0041733 Vaesen, Donna 10/24/2018 $310.00

0041734 Van De Kamp, Yvonne 10/24/2018 $310.00

0041735 Wallace, Joanne 10/24/2018 $310.00

0041736 Watts, James 10/24/2018 $310.00

0041737 Wood, Diana 10/24/2018 $310.00

0041738 1091296 BC Ltd 10/25/2018 $254.30

0041739 Acuren Group Inc. 10/25/2018 $732.80

0041740 Archipelago CISMS 10/25/2018 $1,474.66

0041741 Bouley, Jacques & Julianna 10/25/2018 $500.00

0041742 Cowley, Chris 10/25/2018 $750.00

0041743 Credential Asset Management 10/25/2018 $3,000.00

0041744 Dogwood Maintenance 10/25/2018 $2,625.00

0041745 Election System and Software Canada 10/25/2018 $129.49

0041746 Fedosenko, Kerry 10/25/2018 $2,000.00

0041747 Horizon Signs 10/25/2018 $664.16

0041748 Humphrys, Kat 10/25/2018 $230.95

0041749 La Pasta Triestina 10/25/2018 $100.00


0041751 Moore, Thomas 10/25/2018 $2,500.00

0041752 Petty Cash 10/25/2018 $360.05



0041755 Sunbelt Rentals 10/25/2018 $15.56

0041756 Sysco Victoria 10/25/2018 $53.31

0041757 Thompson Cooper LLP in Trust 10/25/2018 $1,550.00

0041758 Totem Towing 10/25/2018 $533.61

0041759 Tri-X Excavating Ltd. 10/25/2018 $750.00

0041760 Tri-X Timber Corporation 10/25/2018 $4,500.00

0041761 Wensley Architecture Ltd 10/25/2018 $582.75

0041762 Wilfret Holding Corporation 10/25/2018 $1,200.00

EFT000000005452 Accent Refrigeration Systems Ltd., 10/25/2018 $1,023.12





EFT000000005457 CDW Canada 10/25/2018 $416.26

EFT000000005458 Charter Telecom Inc. 10/25/2018 $1,745.11



EFT000000005461 Johnson Controls #V4020 10/25/2018 $19,099.50

EFT000000005462 Kerr Wood Leidal Consulting Engineers 10/25/2018 $409.50

EFT000000005463 Lambert, Paul 10/25/2018 $32.55






EFT000000005469 P. R. Bridge Systems Ltd 10/25/2018 $77.06






EFT000000005475 Simson-Maxwell 10/25/2018 $826.74



EFT000000005478 Tran Sign (1999) Ltd 10/25/2018 $16.80

EFT000000005479 TST Canada 10/25/2018 $1,036.21



of 53Page 14 of 53



Payables Management

* Voided Cheques


Page: 10

User ID: audrey


EFT000000005482 Greater Victoria Public Library 10/25/2018 $143,507.00 EFT000000005483 YMCA YWCA of Greater Victoria 10/25/2018 $83,124.99

0041763 Royal Canadian Legion No. 91 10/26/2018 $1,000.00 0041764 Blake, Martin 11/1/2018 $500.00 0041765 Brunnell Construction Ltd 11/1/2018 $750.00 0041766 Cap-It Victoria 11/1/2018 $672.00 0041767 Cupe Local 50 11/1/2018 $1,106.38 0041768 Dinning Hunter Lambert & Jackson 11/1/2018 $25,000.00 0041769 Dr. Gordon Christie Inc. 11/1/2018 $15.00 0041770 Eclipse Creative Inc. 11/1/2018 $9,825.07


0041772 Hans, Manu 11/1/2018 $200.00 0041773 Harmoni Construction 11/1/2018 $395.85 0041774 Home Depot Credit Services 11/1/2018 $30.19 0041775 IBS of Coastal British Columbia 11/1/2018 $206.56 0041776 itgroove Professional Service Ltd 11/1/2018 $3,300.94 0041777 Kor, Jagander 11/1/2018 $200.00 0041778 Malhi, Amanpreet 11/1/2018 $200.00 0041779 Nanaimo, City of 11/1/2018 $2,961.00 0041780 Olympic View Golf Club 11/1/2018 $500.00 0041782 Purolator Courier Ltd 11/1/2018 $25.64


0041784 Ecoasis Developments LLP 11/1/2018 $135,319.00

0041785 Harris Computer Systems 11/1/2018 $56,906.41

0041786 Mainroad South Island Contracting Ltd. 11/1/2018 $214,234.02



EFT000000005486 Adams, Steve 11/1/2018 $2,159.14

EFT000000005487 Bell Distribution Inc 11/1/2018 $206.06







EFT000000005494 Caven, Lance 11/1/2018 $133.90

EFT000000005495 CDW Canada 11/1/2018 $534.58


EFT000000005497 Eager Beaver Tree Service 11/1/2018 $262.50





EFT000000005502 Hutchins, Braden 11/1/2018 $75.41

EFT000000005503 Justice Institute Of B.C. 11/1/2018 $522.57

EFT000000005504 Kachanoski, Adam 11/1/2018 $335.86

EFT000000005505 Kal Tire 11/1/2018 $50.40

EFT000000005506 Leung, Ivan 11/1/2018 $1,077.37



EFT000000005509 Manton, Cory 11/1/2018 $286.20

EFT000000005510 Neopost Canada Ltd 11/1/2018 $268.13

EFT000000005511 Obersteller, Paul 11/1/2018 $144.40


EFT000000005513 P. R. Bridge Systems Ltd 11/1/2018 $20,438.25


EFT000000005515 Robertson, Ben 11/1/2018 $188.00


EFT000000005517 Spriggs, Geoff 11/1/2018 $577.50



EFT000000005520 West Bay Mechanical Ltd. 11/1/2018 $1,352.44

EFT000000005521 Western Canada Fire Protection 11/1/2018 $511.72

of 53Page 15 of 53



Payables Management

* Voided Cheques


Page: 11

User ID: audrey





0041787 Acklands - Grainger Inc. 11/9/2018 $217.93

0041788 BC Transit 11/9/2018 $219.26


0041790 C.G. Mechanical Service Ltd 11/9/2018 $1,022.96

0041791 Chouinard, Maxim 11/9/2018 $570.00

0041792 Chrimes, Victor 11/9/2018 $500.00

0041793 Clarke, Sylvia 11/9/2018 $1,141.94

0041794 Complete School of Truck Transportation 11/9/2018 $250.00

0041795 Eecol Electric 11/9/2018 $1,021.08

0041796 Election System and Software Canada 11/9/2018 $10,449.60

0041797 Elite Promotional Marketing 11/9/2018 $1,420.77

0041798 Glenwood Meats 11/9/2018 $1,170.00

0041799 Greater Victoria Fire Chiefs' Assoc., 11/9/2018 $300.00

0041800 Island West Coast Developments 11/9/2018 $23,880.00


0041802 JDF Figure Skate Club 11/9/2018 $108.08

0041803 JDF Minor Hockey 11/9/2018 $216.16

0041804 Judy's Snack Shack 11/9/2018 $147.00

0041805 Kalisa, Bashir 11/9/2018 $698.00

0041806 Kalyan Studios 11/9/2018 $367.50



0041809 Nova Pole 11/9/2018 $11,634.00



0041812 Read Jones Christoffersen 11/9/2018 $4,126.50

0041813 Service First Ltd. 11/9/2018 $629.66

0041814 Sysco Victoria 11/9/2018 $1,279.28

0041815 Total Prepare Inc. 11/9/2018 $528.91

0041816 Travel Medicine & Vaccination Centre-Victoria 11/9/2018 $529.00

0041817 True Consulting 11/9/2018 $7,093.17

0041818 Union Of BC Municipalities 11/9/2018 $253.75

0041819 Van Isle Containers 11/9/2018 $396.48



0041822 Ziemi Developments Inc 11/9/2018 $1,000.00

EFT000000005525 4 Seasons Fire Prevention Services Ltd 11/9/2018 $614.25

EFT000000005526 Access Records And Media Mngmnt Ltd 11/9/2018 $4,271.25

EFT000000005527 All Battery 11/9/2018 $158.04

EFT000000005528 Beasley, Kelly 11/9/2018 $800.00

EFT000000005529 Allied Power and Communication Ltd. 11/9/2018 $1,260.50


EFT000000005531 Associated Engineering Ltd 11/9/2018 $7,155.54



EFT000000005534 Booth, Travis 11/9/2018 $126.00





EFT000000005539 Carleton Rescue Equipment 11/9/2018 $815.19


EFT000000005541 Eagle Ridge Roller Hockey League 11/9/2018 $37.46


EFT000000005543 ERT Training Inc. 11/9/2018 $3,496.50




EFT000000005547 Harvie, Jennifer 11/9/2018 $263.55

EFT000000005548 Kal Tire 11/9/2018 $41.06 of 53Page 16 of 53



Payables Management

* Voided Cheques


Page: 12

User ID: audrey



EFT000000005550 Lambert, Paul 11/9/2018 $798.65

EFT000000005551 Landmark Sign Ltd. 11/9/2018 $3,987.20

EFT000000005552 Langford Staff Social Committee 11/9/2018 $82.00



EFT000000005555 Miller, Shawn 11/9/2018 $126.00

EFT000000005556 M.S. Drycleaning & Tailoring 11/9/2018 $254.10

EFT000000005557 Nielsen, Yari 11/9/2018 $70.50


EFT000000005559 P & R Western Star Trucks 11/9/2018 $16.24

EFT000000005560 Pozney, Chris 11/9/2018 $981.75





EFT000000005565 Robertson, Ben 11/9/2018 $796.29

EFT000000005566 Rocky Mountain Phoenix 11/9/2018 $2,437.67

EFT000000005567 Rona Revy Inc. 11/9/2018 $654.90





EFT000000005572 Chrissy Shaw 11/9/2018 $1,411.95

EFT000000005573 Stokes International 11/9/2018 $817.64


EFT000000005575 Tran Sign (1999) Ltd 11/9/2018 $193.94

EFT000000005576 United Way Of Greater Victoria 11/9/2018 $1,000.00

EFT000000005577 VDA Architecture Ltd 11/9/2018 $22,034.25

EFT000000005578 Victoria Figure Skate Club 11/9/2018 $108.08


EFT000000005580 West Coast Spill Supplies 11/9/2018 $380.80

EFT000000005581 Western Canada Fire Protection 11/9/2018 $135.61

EFT000000005582 WFR Wholesale Fire & Rescue Ltd. 11/9/2018 $52.38


EFT000000005584 Yhde-Riis, Tammy 11/9/2018 $381.54

EFT000000005585 BC Hydro 11/9/2018 $53,018.86



EFT000000005588 Crombie REIT 11/9/2018 $72,553.32

EFT000000005589 Lumca Inc. 11/9/2018 $288,429.75

EFT000000005590 Receiver General Of Canada 11/9/2018 $1,003,027.61


0041825 0950119 BC Ltd DBA Empire Welding 11/15/2018 $485.60

0041826 6730907 Manitoba Inc. 11/15/2018 $3,750.00

0041827 Alpine Transmission & Auto Repair 11/15/2018 $1,280.89

0041828 Andrew Sheret Limited 11/15/2018 $133.73

0041829 Cordick, Barbara 11/15/2018 $200.00

0041830 Davies Geotechnical Inc 11/15/2018 $2,987.25


0041832 Era Law 11/15/2018 $431.71

0041833 Lidstone & Company Barristers and Solicitors 11/15/2018 $2,980.91

0041834 Norton, Gerry 11/15/2018 $200.00



0041837 Rosenbloom, Jevin 11/15/2018 $200.00

0041838 SSL-Sustainable Services Ltd 11/15/2018 $750.82



EFT000000005594 Bate, Mitchell 11/15/2018 $488.36



EFT000000005597 Brookeline Publishing House Inc 11/15/2018 $294.00 of 53Page 17 of 53



Payables Management

* Voided Cheques


Page: 13

User ID: audrey



EFT000000005599 Charter Telecom Inc. 11/15/2018 $29,825.00


EFT000000005601 Fletcher, Lorne 11/15/2018 $2,800.54






EFT000000005607 Moen, Jeff 11/15/2018 $432.25

EFT000000005608 P. R. Bridge Systems Ltd 11/15/2018 $757.52



EFT000000005611 Rona Revy Inc. 11/15/2018 $67.65


EFT000000005613 Chrissy Shaw 11/15/2018 $40.00



EFT000000005616 Watt Consulting Group 11/15/2018 $5,301.05


0000649 City Of Langford 11/22/2018 $181,715.30

0000650 Colwood, City Of 11/22/2018 $82,432.59

0000651 Esquimalt, Township Of 11/22/2018 $82,343.90

0000652 Highlands, District Of 11/22/2018 $10,863.90

0000653 Metchosin, District Of 11/22/2018 $22,126.88

0000654 Sooke, District Of 11/22/2018 $63,941.79


0041840 Bob's Motor Electric Ltd 11/23/2018 $52.09

0041841 Commercial Lighting Products 11/23/2018 $18,254.50

0041842 Intelligent Irrigation 11/23/2018 $456.06

0041843 Interior Electronics Ltd. 11/23/2018 $244.77

0041844 Kimberley, Brian 11/23/2018 $200.00

0041845 Lakeland Fire & Safety 11/23/2018 $174.22

0041846 Mainroad South Island Contracting Ltd. 11/23/2018 $787.50

0041847 Martyn, Daniel 11/23/2018 $570.00

0041848 McNall, Faye 11/23/2018 $200.00

0041849 Northern Pacific Holdings Inc 11/23/2018 $2,794.00


0041851 Petty Cash 11/23/2018 $369.60



0041854 Rocky Ridge Holdings Ltd. 11/23/2018 $2,625.00

0041856 Tedford Overhead Doors Ltd. 11/23/2018 $336.00

0041857 Victoria Roofing 11/23/2018 $761.25




EFT000000005620 All Battery 11/23/2018 $136.82

EFT000000005621 Baldwin, Matthew 11/23/2018 $887.16

EFT000000005622 Black Press Group 11/23/2018 $337.04





EFT000000005627 Cruikshank, Trina 11/23/2018 $55.74

EFT000000005628 Depend-a-Dor 11/23/2018 $267.75



EFT000000005631 Esquimalt Nation 11/23/2018 $1,463.30





of 53Page 18 of 53



Payables Management

* Voided Cheques


Page: 14

User ID: audrey


EFT000000005636 Johnson Controls #V4020 11/23/2018 $1,014.13

EFT000000005637 Audrey Kryklywyj 11/23/2018 $178.09




EFT000000005641 Parry, Hilary 11/23/2018 $787.50


EFT000000005643 Rona Revy Inc. 11/23/2018 $514.06

EFT000000005644 School District No.62 11/23/2018 $510.08


EFT000000005646 Sherwin Williams 11/23/2018 $110.55

EFT000000005647 Songhees Nation 11/23/2018 $2,660.55


EFT000000005649 Sunbelt Rentals 11/23/2018 $126.46

EFT000000005650 Telus 11/23/2018 $41.40

EFT000000005651 Think Communications Inc 11/23/2018 $425.60


EFT000000005653 Tran Sign (1999) Ltd 11/23/2018 $1,359.04



0041861 Bernard, Jimmy 11/29/2018 $570.00

0041862 Braid, Myles 11/29/2018 $200.00

0041863 Cottyn Development Ltd. 11/29/2018 $1,000.00

0041864 Elite Promotional Marketing 11/29/2018 $1,420.78

0041865 Esquimalt, Township Of 11/29/2018 $300.00

0041866 Glen Lake Trucking 11/29/2018 $231.00

0041867 Gottfried, Cameron 11/29/2018 $570.00


0041869 Macaulay, Morgan 11/29/2018 $700.00

0041870 Mr. Crane Services 11/29/2018 $735.00

0041871 Pearce, Geoff 11/29/2018 $1,319.00

0041872 Perrier Roofing Ltd 11/29/2018 $367.50

0041873 Professional Standards Board 11/29/2018 $393.75


0041875 Ridley Bros Development Co Ltd. 11/29/2018 $13,274.44

0041876 RPM Consulting 11/29/2018 $1,936.25

0041877 Saby, Jamie 11/29/2018 $1,500.00

0041878 Scotiabank 11/29/2018 $570.00


0041880 Smith, Caroline 11/29/2018 $52.45

0041881 Southern Railway Vancouver Island 11/29/2018 $863.64

0041882 State Chemical Ltd. 11/29/2018 $225.72

0041883 Vancouver Island University 11/29/2018 $6,552.00


EFT000000005656 Achinback Industries And Foundry Ltd 11/29/2018 $8,911.11

EFT000000005657 Allied Power and Communication Ltd. 11/29/2018 $196.12



EFT000000005660 Black Press Group 11/29/2018 $868.22





EFT000000005665 CDW Canada 11/29/2018 $145.04


EFT000000005667 Corpus, Ted 11/29/2018 $576.45


EFT000000005669 Eagle Eye Towing 11/29/2018 $661.50





EFT000000005674 Kal Tire 11/29/2018 $748.25 of 53Page 19 of 53



Payables Management

* Voided Cheques


Page: 15

User ID: audrey



EFT000000005676 Lai, Susan 11/29/2018 $85.14

EFT000000005677 Lambert, Paul 11/29/2018 $90.00

EFT000000005678 Langford Emergency Support Services 11/29/2018 $2,725.16

EFT000000005679 Langford Lanes Bowling Alley Inc 11/29/2018 $2,039.63



EFT000000005682 Nielsen, Yari 11/29/2018 $546.97




EFT000000005686 Paladin Technologies 11/29/2018 $261.29

EFT000000005687 Parry, Hilary 11/29/2018 $500.03





EFT000000005692 Rona Revy Inc. 11/29/2018 $53.13




EFT000000005696 Softchoice LP 11/29/2018 $6,979.37



EFT000000005699 Tran Sign (1999) Ltd 11/29/2018 $407.38

EFT000000005700 Ultima Medical Services Inc 11/29/2018 $1,133.00







0041885 Goodwin, Seth 11/30/2018 $360.00

0041886 Ablaze Choir 12/7/2018 $100.00



0041889 B & D Lift Truck Service Ltd. 12/7/2018 $414.69

0041890 Camtrux CCTV Inspections Ltd 12/7/2018 $2,892.75

0041891 Cansel 12/7/2018 $161.28

0041892 City Of Victoria 12/7/2018 $4,822.76

0041893 Colquitz Engineering Ltd 12/7/2018 $220.50

0041894 Cunningham & Rivard Appraisals Ltd 12/7/2018 $420.00

0041895 Cupe Local 50 12/7/2018 $1,085.84

0041896 Dr. Gordon Christie Inc. 12/7/2018 $50.00

0041897 Egli, Garrett 12/7/2018 $137.00


0041899 Goldstream Food Bank 12/7/2018 $783.85

0041900 GRAPHIC OFFICE 12/7/2018 $990.73

0041901 Halling-Brown, Chris 12/7/2018 $100.00


0041903 Humphrys, Eat 12/7/2018 $120.00

0041904 Mattson, Raphiel 12/7/2018 $136.08

0041905 McElhanney Associates Land Surveying Ltd. 12/7/2018 $13,392.75


0041907 Ministry of Transportation & Infrastructure 12/7/2018 $6,236.47

0041908 Mitchell, Kyle 12/7/2018 $150.00


0041910 PAW Pacific Audio Works Ltd 12/7/2018 $3,801.05

0041911 Paterson, Alan 12/7/2018 $250.00

0041912 Prime Time Excavating 12/7/2018 $1,000.00

0041913 Reinsch, Ryan 12/7/2018 $50.00

0041914 Skylar Designs 12/7/2018 $1,750.00

0041915 Nik Southwell 12/7/2018 $1,900.00

of 53Page 20 of 53



Payables Management

* Voided Cheques


0041916 Stryker CA LP 12/7/2018 $8,182.44

0041917 Van Isle Containers 12/7/2018 $302.40

0041918 West Shore Community Concert Band 12/7/2018 $100.00



EFT000000005708 Aire Sery of Greater Victoria 12/7/2018 $193.81



EFT000000005711 Associated Engineering Ltd 12/7/2018 $1,380.65

EFT000000005712 Beresford, Alex 12/7/2018 $120.00



EFT000000005715 Carleton Rescue Equipment 12/7/2018 $1,227.24


EFT000000005717 Corpus, Ted 12/7/2018 $384.00

EFT000000005718 Crombie REIT 12/7/2018 $12,867.12

EFT000000005719 Dewitt, Rob 12/7/2018 $278.00

EFT000000005720 Dube, Kevin 12/7/2018 $300.00

EFT000000005721 Duncan, Ashley 12/7/2018 $120.00



EFT000000005724 Goodwin, Seth 12/7/2018 $278.00

EFT000000005725 Henshall, George 12/7/2018 $160.15


EFT000000005727 Lenton, David 12/7/2018 $78.39

EFT000000005728 Le Ross, Phillip 12/7/2018 $144.65

EFT000000005729 Lowe, Cate 12/7/2018 $300.00




EFT000000005733 Proton, Adriana 12/7/2018 $883.38




EFT000000005737 Rona Revy Inc. 12/7/2018 $5.23




EFT000000005741 Chrissy Shaw 12/7/2018 $80.74


EFT000000005743 Staniforth, Curtis 12/7/2018 $1,067.56

EFT000000005744 Telus 12/7/2018 $1,638.28

EFT000000005745 Tennant, Dean 12/7/2018 $278.00


EFT000000005747 Tran Sign (1999) Ltd 12/7/2018 $249.13

EFT000000005748 Westbrook Consulting Ltd. 12/7/2018 $903.63


EFT000000005750 Western Traffic Ltd 12/7/2018 $2,228.80


EFT000000005752 WFR Wholesale Fire & Rescue Ltd. 12/7/2018 $36.37


EFT000000005754 Yhde-Riis, Tammy 12/7/2018 $372.46



REMIT0000000000 Eecol Electric 12/7/2018 $0.00

0041924 Baker & Osland Appraisals Ltd. 12/13/2018 $2,037.00

0041925 BC Transit 12/13/2018 $7,171.14

0041926 Capital Tree Service Inc. 12/13/2018 $3,123.75

0041927 CIBC Mortgages 12/13/2018 $570.00

0041928 Detlor, Keith 12/13/2018 $180.00

0041929 Era Law 12/13/2018 $581.46

0041930 Fastenforce One Resources 12/13/2018 $483.88

0041932 India Medical 12/13/2018 $105.00 of 53Page 21 of 53



Payables Management

* Voided Cheques


0041933 Gordon N Gordon Interiors Ltd 12/13/2018 $30,961.00


0041935 Island Fire Protection Ltd 12/13/2018 $1,152.69





0041940 RBC RRSP 082094178 12/13/2018 $17,457.82

0041941 Sooke Lake Modular Home Cooperative Assn 12/13/2018 $27,137.75

0041942 Strathcona Forestry Consulting 12/13/2018 $336.00

0041943 Sysco Victoria 12/13/2018 $492.50

0041944 Titanium Tents And Events 12/13/2018 $803.95

0041945 Tri-X Timber Corporation 12/13/2018 $65.00

0041946 Watt, Richard 12/13/2018 $750.00



0041949 Westshore Custom Picture Framing 12/13/2018 $450.11




EFT000000005760 Beasley, Kelly 12/13/2018 $475.00





EFT000000005765 City of Nanaimo 12/13/2018 $1,239.00

EFT000000005766 Cruikshank, Trina 12/13/2018 $40.00



EFT000000005769 Harvie, Jennifer 12/13/2018 $18.28

EFT000000005770 Island Blue Print 12/13/2018 $38.36

EFT000000005771 Johnson, Lucas 12/13/2018 $40.00

EFT000000005772 Kachanoski, Adam 12/13/2018 $40.00





EFT000000005777 Performance Plus Hockey 12/13/2018 $105.00


EFT000000005779 Ramsey, Emily 12/13/2018 $40.00

EFT000000005780 Read Jones Christoffersen 12/13/2018 $11,235.00

EFT000000005781 Receiver General Of Canada 12/13/2018 $19,042.42




EFT000000005785 Chrissy Shaw 12/13/2018 $1,321.28

EFT000000005786 Spencer, Chris 12/13/2018 $40.00


EFT000000005788 Tran Sign (1999) Ltd 12/13/2018 $181.89



EFT000000005791 Western Traffic Ltd 12/13/2018 $1,004.64




0041952 ASTTBC 12/21/2018 $371.28

0041953 Bell, Leah 12/21/2018 $40.00



0041956 Detlor, Keith 12/21/2018 $40.00

0041957 Dinning Hunter Lambert & Jackson 12/21/2018 $6,000.00


0041959 Eakins Hydrological Consulting 12/21/2018 $1,598.15 of 53Page 22 of 53



Payables Management

* Voided Cheques

Cheque Number

0041960

0041961

0041962

0041963

0041964

Vendor ID Vendor Cheque Name Cheque Date Chequebook ID

Edgar, Adam

Fairclough, Natasha & Ryan

Five Star Paving Co. Ltd.

Gottfried, Cameron

G. Williams Plumbing & Heating Ltd

Audit Trail Code

12/21/2018

12/21/2018

12/21/2018

12/21/2018

12/21/2018

Amount

$40.00

$590.82

$1,618.68

$750.00

$267.08

0041965 Noel, James & Dianne 12/21/2018 $1,752.44


0041967 itgroove Professional Service Ltd 12/21/2018 $262.50

0041968 KPMG LLP, T4348 12/21/2018 $10,500.00

0041970 Lidstone & Company Barristers and Solicitors 12/21/2018 $394.24

0041971 Peebles, Gavin 12/21/2018 $40.00

0041972 Perrier Roofing Ltd 12/21/2018 $735.00

0041973 Petty Cash 12/21/2018 $340.10



0041976 Special Events Sales 12/21/2018 $4,643.26

0041977 SSL-Sustainable Services Ltd 12/21/2018 $362.10

0041978 Titanium Tents And Events 12/21/2018 $803.95

0041979 Tri City Finishing 12/21/2018 $46,095.00

0041980 West Shore Rotary Club 12/21/2018 $144.00



0041983 Ironclad Developments Inc. 12/21/2018 $201,927.50

0041984 SouthPoint Partners Ltd 12/21/2018 $128,012.00

EFT000000005794 Accent Refrigeration Systems Ltd., 12/21/2018 $782.25

EFT000000005795 Adams, Steve 12/21/2018 $2,036.55



EFT000000005798 Aquamarine Inc 12/21/2018 $34,421.10


EFT000000005800 Auterhoff, Nikki 12/21/2018 $124.60

EFT000000005801 Bell Distribution Inc. 12/21/2018 $1,254.36



EFT000000005804 Brown, Jennifer 12/21/2018 $87.24





EFT000000005809 Carmichael, Landis 12/21/2018 $676.00

EFT000000005810 CDW Canada 12/21/2018 $240.11

EFT000000005811 City Of Langford Pipes And Drums 12/21/2018 $600.00

EFT000000005812 DesLauriers, Bill 12/21/2018 $192.50



EFT000000005815 Egli, Garrett 12/21/2018 $344.96






EFT000000005821 Henshall, George 12/21/2018 $1,890.00


EFT000000005823 Kal Tire 12/21/2018 $11.54

EFT000000005824 Kerr Wood Leidal Consulting Engineers 12/21/2018 $955.50


EFT000000005826 Leung, Ivan 12/21/2018 $1,270.50



EFT000000005829 Nielsen, Yari 12/21/2018 $184.26



EFT000000005832 Parry, Hilary 12/21/2018 $1,000.50 of 53Page 23 of 53



Payables Management

* Voided Cheques




EFT000000005835 Pozney, Chris 12/21/2018 $1,113.56


EFT000000005837 Reinsch, Ryan 12/21/2018 $45.00


EFT000000005839 Ricoh Canada Inc 12/21/2018 $2,762.31


EFT000000005841 Rona Revy Inc. 12/21/2018 $32.97


EFT000000005843 Chrissy Shaw 12/21/2018 $140.00

EFT000000005844 Sherwin Williams 12/21/2018 $50.12

EFT000000005845 Sigma Safety Corp 12/21/2018 $2,861.88


EFT000000005847 Spriggs, Geoff 12/21/2018 $114.94


EFT000000005849 Telus 12/21/2018 $1,688.10



EFT000000005852 Tran Sign (1999) Ltd 12/21/2018 $497.58

EFT000000005853 VOA Architecture Ltd 12/21/2018 $16,852.51






EFT000000005859 Wilson's Transportation Ltd 12/21/2018 $1,943.77

EFT000000005860 BC Hydro 12/21/2018 $68,493.31

EFT000000005861 Grandstand Canada Inc 12/21/2018 $126,324.14


EFT000000005863 Receiver General Of Canada 12/21/2018 $1,636,603.00

EFT000000005864 Scansa Construction 12/21/2018 $327,549.81


Total Cheques: 1,160 Total Amount of Cheques: $14,558,272.10

of 53Page 24 of 53

System: 1/23/2019 8:40:25 AM



CHEQUEBOOK REGISTER REPORT User ID: audrey

Bank Reconciliation

Ranges: From: To:

From: To:

Chequebook ID GENERAL GENERAL Number First Last

Description First Last Date 9/1/2018 12/31/2018

User-Defined 1 First Last Type Decrease Adjustment Decrease Adjustment

Sorted By: Date

Include Trx: Reconciled, Unreconciled

* Voided transaction ^ Cleared amount is different than posted amount

Chequebook ID Description User-Defined 1 Current Balance

Number Date Type Paid To/Rcvd From Reconciled Origin Payment Deposit

GENERAL BOM General Bank Account

$3,721,672.16

DAJ000005390 9/4/2018 DAJ BMO Sep 04 Yes CMTRX00002817 $675.00

DAJ000005393 9/4/2018 DAJ Interac Fees Yes CMTRX00002819 $16.95

DAJ000005394 9/4/2018 DAJ Monthly Fee Yes CMTRX00002819 $82.65

DAJ000005395 9/5/2018 DAJ LTSA Account Top Up Yes CMTRX00002819 $500.00

DAJ000005396 9/6/2018 DAJ PP17 Rec Gen RP0001 Yes CMTRX00002819 $69,170.25


0AJ000005402 9/6/2018 DAJ Aug 2018 School Tax Yes CMTRX00002823 $2,998.21

DAJ000005398 9/7/2018 DAJ Pay Period 18 Yes CMTRX00002820 $217,153.28

DA2000005399 9/7/2018 DAJ Pay Period 18 Pension Yes CMTRX00002821 $41,824.51

DAJ000005400 9/7/2018 DAJ Pay Period 18 Fire Pension Yes CMTRX00002821 $13,849.72


DAJ000005401 9/10/2018 DAJ PST August 2018 Yes CMTRX00002822 $5,460.69

DAJ000005404 9/12/2018 DAJ Kiedyk Sept 12 MC Yes CMTRX00002825 $2,821.90

0AJ000005406 9/12/2018 DAJ PP18 Rec Gen RP0001 Yes CMTRX00002827 $68,957.77

0AJ000005407 9/12/2018 DAJ PP18 Rec Gen RP0002 Yes CMTRX00002827 $12,148.81

DAJ000005408 9/12/2018 DAJ Shell PAP Aug 14 Yes CMTRX00002827 $922.78

0AJ000005409 9/12/2018 DAJ Annual Bank Fee Yes CMTRX00002827 $2,500.00

0AJ000005410 9/12/2018 DAJ Desjardins Sept Statement Yes CMTRX00002827 $17,014.64

DAJ000005411 9/12/2018 DAJ ASO Cost Plus August Yes CMTRX00002827 $21,257.81

0AJ000005413 9/25/2018 DAJ Shell PAP Aug 31 Yes CMTRX00002829 $1,292.66




0AJ000005417 9/26/2018 DAJ PP19 Fire Pension Yes CMTRX00002829 $14,325.86

0AJ000005418 9/26/2018 DAJ PP19 Pension Yes CMTRX00002829 $42,804.47

DAJ000005421 10/1/2018 DAJ PST Sept Yes CMTRX00002831 $177.17

DAJ000005423 10/1/2018 DAJ BMO Oct 01 in Sep Yes CMTRX00002832 $800.00

0AJ000005426 10/1/2018 DAJ Interac Fees Yes CMTRX00002834 $9.22


DAJ000005428 10/2/2018 DAJ Andrews Sept 2018 MC Yes CMTRX00002835 $7,407.01

0AJ000005429 10/2/2018 DAJ Baldwin Sept 2018 MC Yes CMTRX00002836 $98.62

DAJ000005430 10/2/2018 DAJ Young Sept 2018 MC Yes CMTRX00002837 $181.80

0AJ000005431 10/2/2018 DAJ Manton Sept 2018 MC Yes CMTRX00002838 $522.00

0AJ000005432 10/2/2018 DAJ Worobec Sept 2018 MC Yes CMTRX00002839 $1,634.33

DAJ000005433 10/2/2018 DAJ Aubrey Sept 2018 MC Yes CMTRX00002840 $3,863.08

DAJ000005434 10/2/2018 DAJ Hutchins Sept 2018 MC Yes CMTRX00002841 $1,267.24

DAJ000005435 10/2/2018 DAJ Sept 2018 School Tax Yes CMTRX00002842 $29,362.92

DAJ000005443 10/2/2018 DAJ Mahovlich Sept 2018 MC Yes CMTRX00002846 $2,803.39

DAJ000005448 10/2/2018 DAJ Dillabaugh Sept 2018 MC Yes CMTRX00002847 $8,436.31

0AJ000005449 10/2/2018 DAJ Dube Sept 2018 MC Yes CMTRX00002848 $919.64

DAJ000005450 10/3/2018 DAJ Savjord Sept 2018 MC Yes CMTRX00002849 $86.38

DAJ000005451 10/3/2018 DAJ WCB Q3 Yes CMTRX00002850 $24,403.28

0AJ000005461 10/4/2018 DAJ Kiedyk Sept 2018 MC Yes CMTRX00002857 $1,618.69

DAJ000005452 10/5/2018 DAJ Pay Period 20 Pension Yes CMTRX00002851 $44,167.25

DAJ000005453 10/5/2018 DAJ Pay Period 20 Fire Pension Yes CMTRX00002851 $14,857.50


DAJ000005456 10/9/2018 DAJ Shell PAP Sep 14 Yes CMTRX00002853 $970.35

DAJ000005457 10/10/2018 DAJ Payroll Chq 41445 Humphrys Yes CMTRX00002854 $1,181.70


0AJ000005459 10/11/2018 DAJ PP20 Rec Gen RP0002 Yes CMTRX00002855 $12,027.72 of 53Page 25 of 53

System: 1/23/2019 8:40:25 AM


City Of Langford

CHEQUEBOOK REGISTER REPORT

Bank Reconciliation

Page: 2

User ID: audrey

Chequebook ID Description User-Defined 1 Current Balance

Number Date Type Paid To/Rcvd From Reconciled Origin Payment


DAJ000005462 10/15/2018 DAJ Desjardins Oct Statement Yes CMTRX00002858 $17,835.43 DAJ000005463 10/17/2018 DAJ ASO Cost Plus Sept Yes CMTRX00002859 $15,066.88

DAJ000005464 10/19/2018 DAJ PP21 Pension Yes CMTRX00002860 $14,842.46


DAJ000005466 10/19/2018 DAJ LTSA Account Top up Yes CMTRX00002860 $500.00

0AJ000005467 10/19/2018 DAJ Pay Period 21 Yes CMTRX00002861 $225,057.13

DAJ000005468 10/23/2018 DAJ Manton Oct 2018 MC Signed Yes CMTRX00002862 $28.88 DAJ000005469 10/23/2018 DAJ Baldwin Oct 2018 MC Signed Yes CMTRX00002863 $1,037.28

0AJ000005470 10/23/2018 DAJ Savjord Oct 2018 MC Signed Yes CMTRX00002864 $38.78

DAJ000005471 10/23/2018 DAJ Aubrey Oct 2018 MC Signed Yes CMTRX00002865 $9,684.84 DAJ000005472 10/23/2018 DAJ Dillabaugh Oct 2018 MC Signe Yes CMTRX00002866 $2,436.54

DAJ000005473 10/23/2018 DAJ Mahovlich Oct 2018 MC Signed Yes CMTRX00002867 $579.64

DAJ000005474 10/23/2018 DAJ Dube Oct 2018 MC Signed Yes CMTRX00002868 $2,949.54 DAJ000005475 10/23/2018 DAJ Clear o/s increase adjustmen Yes CMTRX00002869 $0.91

DAJ000005478 10/23/2018 DAJ Young Anderson - Salem Rd Yes CMTRX00002870 $12,167.89



0AJ000005479 10/25/2018 DAJ Andrews Oct 2018 MC Signed Yes CMTRX00002871 $950.56

DAJ000005480 10/25/2018 DAJ Shell PAP Sep 30 Yes CMTRX00002872 $1,078.04

DAJ000005481 10/25/2018 DAJ Hutchins Oct MC Yes CMTRX00002873 $2,186.86

DAJ000005483 10/25/2018 DAJ Payroll Chq 41673 Reid Yes CMTRX00002875 $1,637.83

DAJ000005486 11/1/2018 DAJ BMO Nov 01 Yes CMTRX00002876 $325.00


0AJ000005489 11/1/2018 DAJ Interac Fees Yes CMTRX00002878 $10.46

DAJ000005490 11/1/2018 DAJ Monthly Fees Yes CMTRX00002878 $12.95

DAJ000005491 11/1/2018 DAJ Monthly Fees Yes CMTRX00002878 $103.90

DAJ000005495 11/1/2018 DAJ Payroll Chq 41706 Ellis Yes CMTRX00002880 $3,798.78

DAJ000005492 11/2/2018 DAJ PP22 Fire Pension Yes CMTRX00002878 $14,225.67



DAJ000005496 11/2/2018 DAJ PST Oct 2018 Yes CMTRX00002881 $990.27

DAJ000005505 11/8/2018 DAJ Shell PAP Oct 14 Yes CMTRX00002886 $628.54



DAJ000005508 11/14/2018 DAJ Payroll Chq 41823 Von Getz Yes CMTRX00002888 $1,246.63

DAJ000005510 11/15/2018 DAJ LTSA Top up Account Yes CMTRX00002890 $500.00

DAJ000005511 11/15/2018 DAJ Nov Desjardins Statement Yes CMTRX00002890 $17,758.73



DAJ000005514 11/16/2018 DAJ ASO Cost Plus Oct Yes CMTRX00002891 $31,675.69


DAJ000005517 11/26/2018 DAJ Worobec Nov 15 2018 MC Yes CMTRX00002894 $1,212.75

DAJ000005518 11/26/2018 DAJ Mahovlich Nov 15 2018 MC Yes CMTRX00002895 $307.24

DAJ000005519 11/26/2018 DAJ Dillabaugh Nov 15 2018 MC Yes CMTRX00002896 $10,396.04

DAJ000005520 11/26/2018 DAJ Aubrey Nov 15 2018 MC Yes CMTRX00002897 $7,430.83

DAJ000005521 11/26/2018 DAJ Baldwin Nov 15 2018 MC Yes CMTRX00002898 $175.00

DAJ000005522 11/26/2018 DAJ Hutchins Nov 15 2018 MC Yes CMTRX00002899 $1,497.63

DAJ000005526 11/26/2018 DAJ Rec Gen RP0001 Yes CMTRX00002903 $64,517.19

DAJ000005527 11/26/2018 DAJ Rec Gen RP0002 Yes CMTRX00002904 $13,736.78

DAJ000005523 11/27/2018 DAJ Dube Nov 15 2018 MC Signed Yes CMTRX00002900 $4,419.53

DAJ000005529 11/27/2018 DAJ Shell Canada Oct 31 2018 Yes CMTRX00002906 $1,603.14

DAJ000005524 11/29/2018 DAJ Manton Nov 15 2018 MC Signed Yes CMTRX00002901 $136.71

DAJ000005525 11/29/2018 DAJ Andres Nov 15 2018 MC Signed Yes CMTRX00002902 $5,112.08

DAJ000005528 11/29/2018 DAJ Young Anderson Wire Yes CMTRX00002905 $50,917.68

DAJ000005534 11/29/2018 DAJ Kiedyk Oct & Nov 2018 MC Yes CMTRX00002911 $9,306.40

DAJ000005535 11/30/2018 DAJ Fire Pension Yes CMTRX00002912 $14,545.52

DAJ000005536 11/30/2018 DAJ City Hall Pension Yes CMTRX00002912 $43,726.02

DAJ000005542 11/30/2018 DAJ DEFT Settlement Yes CMTRX00002918 $230,356.34

DAJ000005547 12/1/2018 DAJ Nov 30 BMO Yes CMTRX00002920 $405.00

DAJ000005532 12/3/2018 DAJ PST November Yes CMTRX00002909 $11,954.56

DAJ000005543 12/3/2018 DAJ Interac Fee Yes CMTRX00002919 $10.16

Deposit

of 53Page 26 of 53

System: 1/23/2019 8:40:25 AM


Chequebook ID Description

Number Date Type

City Of Langford

CHEQUEBOOK REGISTER REPORT

Bank Reconciliation

User-Defined 1 Current Balance

Paid To/Rcvd From Reconciled Origin

Page: 3

User ID: audrey

Payment


DAJ000005533 12/4/2018 DAJ eTax Nov 2018 Yes CMTRX00002910 $32,846.44


DA3000005546 12/5/2018 DAJ PP24 Rec Gen RP0002 Yes CMTRX00002919 $13,724.44

DAJ000005548 12/5/2018 DAJ Young Anderson Wire Transf Yes CMTRX00002921 $166,515.00

DAJ000005539 12/6/2018 DAJ ADJ of Nov 2018 Interest Yes CMTRX00002915 $35,935.36

DAJ000005550 12/10/2018 DAJ Payroll Chq 41860 Moss Yes CMTRX00002923 $3,433.38

DAJ000005549 12/11/2018 DAJ LTSA Account Top up Yes CMTRX00002922 $500.00

DAJ000005551 12/11/2018 DAJ Shell PAP Nov 14 Yes CMTRX00002924 $718.33




DA3000005554 12/14/2018 DAJ Pay Period 25 Fire Pension Yes CMTRX00002925 $14,675.88

DAJ000005555 12/14/2018 DAJ Pay Period 25 Pension Yes CMTRX00002925 $44,084.34

DAJ000005556 12/17/2018 DAJ Nov ASO Cost Plus Yes CMTRX00002925 $35,109.11

DAJ000005557 12/17/2018 DAJ Desjardins Dec Statement Yes CMTRX00002925 $17,996.04

DAJ000005569 12/19/2018 DAJ Payroll Chq 41922 Worobec Yes CMTRX00002936 $3,770.82

DAJ000005572 12/19/2018 DAJ Rec Gen PP25 RP0001 Yes CMTRX00002937 $60,554.24

DAJ000005573 12/19/2018 DAJ Rec Gen PP25 RP0002 Yes CMTRX00002937 $12,595.85

DAJ000005560 12/21/2018 DAJ Aubrey Dec 15 2018 MC Signed Yes CMTRX00002927 $9,416.78

DAJ000005561 12/24/2018 DAJ Young Dec 15 2018 MC Signed Yes CMTRX00002928 $30.00

DAJ000005562 12/24/2018 DAJ Baldwin Dec 15 2018 MC Signe Yes CMTRX00002929 $699.88

DAJ000005563 12/24/2018 DAJ Manton Dec 15 2018 MC Signed Yes CMTRX00002930 $1,052.53

DAJ000005564 12/24/2018 DAJ Worobec Dec 15 2018 MC Signe Yes CMTRX00002931 $4,747.49

DAJ000005565 12/24/2018 DAJ Dube Dec 15 2018 MC Signed Yes CMTRX00002932 $1,367.02

DAJ000005566 12/24/2018 DAJ Kiedyk Dec 15 2018 MC Signed Yes CMTRX00002933 $289.73

DAJ000005567 12/24/2018 DAJ Dillabaugh Dec 15 2018 MC Si Yes CMTRX00002934 $10,410.82

DAJ000005568 12/24/2018 DAJ Mahovlich Dec 15 2018 MC Sig Yes CMTRX00002935 $4,459.02

DAJ000005579 12/24/2018 DAJ Andrews Dec 15 2018 MC Signe Yes CMTRX00002939 $7,685.82

DAJ000005580 12/24/2018 DAJ Hutchins Dec 15 2018 MC Sign Yes CMTRX00002940 $2,291.28


DAJ000005586 12/27/2018 DAJ Shell PAP Nov 30 Yes CMTRX00002942 $731.97






DAJ000005587 12/31/2018 DAJ Dec 2018 eTax Yes CMTRX00002943 $9,520.61

150 Transaction(s)

150 Total Transaction(s)

Deposit

of 53Page 27 of 53


Staff Report

to



Department: Finance

Subject: 2019 - 2023 General Government Five-Year Financial Plan

Background The Community Charter requires all municipalities in British Columbia to adopt by bylaw, a five-year financial plan that includes all operating and capital expenditures of the municipality. Staff has prepared the attached General Government budget for the five-year time frame of this plan. Commentary

2019 Key Initiatives:

Website improvements will provide an interface with the public who will be able to report issues and ask questions online. Ultimately, the portal will provide inquiry capability for getting property tax information and application status.

Focus will be on development of a full Asset Management Plan and Program and associated long-term financial planning for sustainable infrastructure replacement.

Every second year the CRD commissions aerial photography of the area and we participate in the cost. What we have found is that with the rapid pace of development in Langford, two-year old photography is sometimes lacking. Our GIS Dept. has come up with an innovative solution where we use a drone on an as required basis to get updated orthophotography of a new development. This solution was prototyped in 2016 and implemented in 2017 and has been very successful. The resulting updated information is useful for keeping our asset inventory current, for utility planning and provides better information for engineers or other in the land development industry.

For GIS: In addition to day to day work, development of a new webmap for internal use by various departments, drone imagery for major developments and for the stadium expansion.

The focus in Information Technology, aside from keeping all our systems and desktops operating, is in improving security and disaster recovery.

o Completion of Dark Fibre connection between City Hall, BC Ambulance and City Centre Park which will allow for the set-up of a disaster backup site at BC Ambulance building.

of 53Page 28 of 53

o Replacement of Virtual Host Infrastructure with the existing hosts moved to the backup operations at BC Ambulance)

City of Colwood will be completing their separation from Langford IT by April 2019.

Electronic Plan review: Allowing contractors to apply for building permits and submit building plans electronically and allowing an electronic plan review and approval process. This will save time and money for contractors and once implemented will allow plan reviews and internal processes to be electronic.

Financial Implications The general government expenditures budget, excluding capital, is proposed to increase to $5,436,886 in 2019 from a 2018 budget of $5,074,071, or $362,815. This includes an inflation factor applied to accounts plus, increases of $40,000 in the legal budget, $25,000 of which is reallocated from another department, $68,578 increase in IT budget, largely due to increased software licensing fees. Also included is $30,000 for the payment to Metchosin and Beecher Bay as part of the land swap agreement, this amount is offset by increased taxation revenue. Capital Projects

1. Electronic Plan review software implementation 2. Software for Council meeting agendas and minutes 3. Hardware replacements as part of regular evergreen plan 4. Website development for new City of Langford website that is responsive, worked well on

mobile devices and fits with the new EDC website 5. Sharepoint retention software for records management requirements 6. Dark Fibre Network connections – completion of project that was started in 2018 to connect City

Hall, BC Ambulance and City Centre Park with dark fibre 7. City Hall updades: updates are needed for carpeting, paint, lighting as well as work stations as

the City has grown the number of employees have increased over the last 10 years and there is a need to maximize the space available for staff.

8. Property Acquisition: Not related to any particular property but is a placeholder in case Council sees an opportunity to buy an important property.

Options

That Administration and Finance Committee recommend to Council:

That Council:

1. Approve in principle the General Government Five Year Financial Plan for 2019-2023 as

presented in the staff report dated January 29, 2019 and refer it to the Director of Finance for inclusion in the consolidated 2019 – 2023 Five Year Financial Plan, or

2. Approve in principle the General Government Five Year Financial Plan for 2019-2023 as amended below by the Committee and refer it to the Director of Finance for inclusion in the consolidated 2019-2023 Five Year Financial Plan.

of 53Page 29 of 53

Respectfully submitted,

Submitted by: Michael Dillabaugh, CPA, CA, Director of Finance

Concurrence: Darren Kiedyk, Chief Administrative Officer

:mjd Attachment

of 53Page 30 of 53

City of Langford Five Year Financial Plan for: 2019-2023

General Government Expenditures

History New Estimates 2015 2016 2017 2018 2018 2019 2020 2021 2022 2023

Actual Actual Actual YTD Budget Budget Budget Budget Budget Budget

Expenses: UPDATED UPDATED UPDATED UPDATED UPDATED

Legislative 325,661 314,211 425,089 397,037 504,403

477,730 482,119 486,589 526,143 495,782 Administrative 705,965 682,551 936,046 847,205 939,500

1,028,600 1,039,624 1,061,422 1,088,401 1,108,865 Records Management 213,986 228,087 220,398 244,361 339,200

375,850 388,322 395,886 407,196 413,854 Financial 555,813 564,918 623,260 673,278 612,600

663,960 677,271 689,531 703,943 720,414 Asset Management 189,549 126,776 106,811 119,024 197,200

219,800 225,456 229,997 233,425 238,142 Common Services 529,743 598,263 591,303 718,943 699,000

795,200 777,800 804,444 811,205 826,787 Information Technology 1,363,854 1,298,534 1,365,158 1,360,972 1,461,868

1,543,446 1,430,980 1,457,688 1,480,125 1,527,196 Equipment Support 25,650 7,831 12,735 12,792 33,000

33,000 33,800 34,600 35,400 36,200 Buildings 208,936 472,503 171,714 227,990 287,300

299,300 253,400 257,600 261,900 266,200 Capital 3,034,276 383,912 772,279 0 3,474,100

2,222,200 1,620,000 1,280,000 1,250,000 1,250,000

7,153,433 4,677,586 5,224,793 4,601,602 8,548,171

7,659,086 6,928,772 6,697,757 6,797,738 6,883,439 Direct Revenues:

Fees and Charges (892,083) (683,452) (1,103,333) (1,103,333) (1,077,000)

(1,077,000) (1,088,000) (719,900) (731,400) (742,900) Business Licences (15,770) (17,300) (23,540) (23,540) (14,700)

(14,700) (12,600) (12,600) (12,600) (12,600) Reserves & Debt (3,299,276) (417,187) (837,229) (837,229) (2,771,600)

(2,814,200) (1,720,000) (1,380,000) (1,350,000) (1,350,000)

2,946,304 3,559,647 3,260,691 2,637,500 4,684,871

3,753,186 4,108,172 4,585,257 4,703,738 4,777,939

Legislative:

Mayor and Councillors Indemnity

159,317 160,503

163,830 167,107 170,449 173,858 177,335 Travel and Expenses

29,847 40,600

40,600 41,412 42,240 43,085 43,947 Dues and Fees

(UBCM, AVICC, FCM) 24,029 23,300

23,300 23,600 23,900 24,200 24,500 Sundry

(Lapel pins, appreciation dinni 70,341 50,000

50,000 50,000 50,000 50,000 50,000 Elections and Referenda

35,579 30,000

35,000

Contingency

77,924 200,000

200,000 200,000 200,000 200,000 200,000

397,037 504,403 0 477,730 482,119 486,589 526,143 495,782 Administrative:

Salary and Benefits: General Administration

702,971 610,000

686,200 699,924 713,922 728,201 742,765 Workstation & Tablet Replacements

7,812 5,400

13,700 1,200 2,400 6,400 5,400 Consulting

4,462 57,300

57,300 58,500 59,700 60,900 62,200 Sundry

2,434 1,000

1,000 1,000 1,000 1,000 1,000 Economic Stimulus & Promotion

92,654 226,000

230,600 235,400 240,300 245,300 250,400 Travel and Training

17,538 12,000

12,000 15,300 15,700 16,100 16,500 First Nations Intergovernmental Relations

13,129 21,000

21,000 21,000 21,000 23,000 23,000 Humanitarian Projects

4,669 5,000

5,000 5,000 5,000 5,000 5,000 Dues and Fees

1,536 1,800

1,800 2,300 2,400 2,500 2,600

847,205 939,500 0 1,028,600 1,039,624 1,061,422 1,088,401 1,108,865 Records Management:

Salary and Benefits: Scanning and Filing

228,809 321,900


0 0

3,600 2,400

of 53Page 31 of 53

Records Storage & Retrieval 9,286 7,500

7,500 7,700 7,900 8,100 8,300 Contract Scanning 0 2,600

2,600 2,700 2,800 2,900 3,000 Dues 793

Publications & Subscriiptions 60 500

500 500 500 500 500 Travel and Training 4,122 6,000

8,450 6,750 6,750 6,750 6,750 Supplies 1,291 700

700 700 700 700 700

244,361 339,200 0 375,850 388,322 395,886 407,196 413,854 Financial:

Salary and Benefits: General Financial Services 581,514 550,400

602,500 614,550 626,841 639,378 652,165 Workstation & Tablet Replacements 9,115 4,400

2,400 2,500 1,300 2,000 4,400 Dues and Course Fees 1,598 3,800

4,800 4,896 4,994 5,094 5,196 Travel and Training 12,435 13,000

13,260 13,525 13,796 14,072 14,353 Sundry 30,616 3,000

3,000 3,000 3,000 3,000 3,000 Audit Fees 38,000 38,000

38,000 38,800 39,600 40,400 41,300

673,278 612,600 0 663,960 677,271 689,531 703,943 720,414 Asset Management:

Salary and Benefits: Create and maintain AM database 116,715 170,200


1,200 1,200

Training & Travel 2,309 6,000

6,000 6,200 6,400 6,600 6,800 Sundry

1,000

1,000 1,000 1,000 1,000 1,000 Consulting 0 20,000

20,000 20,400 20,808 21,224 21,649

119,024 197,200 0 219,800 225,456 229,997 233,425 238,142 Common Services:

Sick & Vacation Relief - All Departments

25,000

25,000

Legal 244,484 110,000

150,000 153,000 156,060 159,181 162,365 Advertising 27,120 25,000

25,000 25,500 26,010 26,530 27,061 LTSA Fees 23,055 20,000

20,000 20,400 20,900 21,400 21,900 Subscriptions and Publications 2,141 2,300

2,300 2,400 2,500 2,600 2,700 Claims and Settlements 4,464 32,000

32,000 32,000 32,000 32,000 32,000 Telephone and Fax 76,352 70,000

70,000 71,400 72,828 74,285 75,770 Internet Services

16,500 16,900 17,238 17,583 17,934 Postage and Courier 47,314 45,000

45,000 45,900 46,900 47,900 48,900 Insurance (Liability, Property and Public Officials) 242,972 265,000

270,000 275,400 280,908 286,526 292,257 Staff Training and Development 4,209 36,700

39,500 40,300 41,200 42,100 43,000 Printing 4,733 6,500

6,500 6,700 6,900 7,100 7,300 Stationery and Supplies 23,819 25,000

25,000 25,500 26,100 26,700 27,300 Emergency Preparedness

1,000

1,000 1,100 1,200 1,300 1,400 Payment to Metchosin and Beecher Bay for tax sharing

30,000 30,600 31,300 32,000 32,700 Sundry 14,679 24,000

25,900 26,500 27,100 27,700 28,300 Template Updates For Langford.CA 0 6,000

6,000

0 2,500

Workstation & Tablet Replacements 23 2,000

2,000 600 11,600

2,000 Fleet 3,578 3,500

3,500 3,600 3,700 3,800 3,900

718,943 699,000 0 795,200 777,800 804,444 811,205 826,787 Computer Network Support:

Salary and Benefits: Network Administration, Hardware and Software Troubleshooting 329,790 317,968

435,886 325,380 331,888 338,525 345,296 Services to external clients 0 15,300


2,000 2,000 2,000

8,000 IT Strategic Plan

4,000

4,000

Network Vulnerability Testing & Monitoring

3,500

8,500

5,000

Travel and Training 8,958 16,000

16,500 16,900 17,300 17,700 18,100 Call Answering - after hours

300

Software Support and Maintenance Contracts 362,841 379,000

435,000 449,700 458,700 467,900 477,300

of 53Page 32 of 53

Hardware Support and Maintenance Contracts 34,931 8,700

36,700 37,500 38,300 39,100 39,900 Consulting 71,246 117,500

56,400 60,000 65,000 70,000 75,000 Web & Podcast Hosting Services 9,375 7,500

12,500 12,800 13,100 13,400 13,700 Subscriptions and manuals 53 2,000

500 2,000 2,000 2,000 2,000 Expand WiFi at City Hall and CCP General Revenue

18,000

18,000

Supplies and sundry 693 17,100

10,000 10,100 10,300 10,500 10,700

819,252 914,568 0 1,051,586 932,080 954,688 980,625 1,006,896 Computer Mapping/GIS Support:

Salary and Benefits: 349,822 286,900


2,800 6,000 3,600

Orthophoto and Contour Update 9,705 11,000

18,000 9,000 18,000 9,000 18,000 Consulting 2,932 10,000

12,000 5,000 5,000 5,000 5,000 Travel and Training 6,931 12,500

14,000 14,300 14,600 14,900 15,200 Supplies and Sundry 1,696 2,500

2,500 2,500 2500 2500 2500

375,311 325,700 0 346,300 339,800 352,800 346,700 362,400 Internet & Database Support Services:

Salary and Benefits: 155,097 195,600

108,100 112,200 114,500 116,800 119,200 Workstation & Tablet Replacements 0

4,000

2,400

0 0 0 0 Travel and Training 1,518 6,000

3,500 3,600 3,700 3,800 3,900 Subscriptions and manuals

2,000

1,460 3,600 3,600 3,600 3,600 Cityview Maintenance

5,000

5,000 15,000 15,000 15,000 15,000 Cityview Records Security

12,000 0

Sharepoint Maintenance 4,725 5,000

7,500 5,000 5,000 5,000 5,000 Graphical Workflow Conversion

0 7,500

Internet Services 5,069 8,000

8,000 8,200 8,400 8,600 8,800

166,409 221,600 0 145,560 159,100 150,200 152,800 157,900 Equipment Support:

Photocopier Operation 12,792 21,000

21,000 21,500 22,000 22,500 23,000 Equipment Maintenance, Lease and Rentals

12,000

12,000 12,300 12,600 12,900 13,200

12,792 33,000 0 33,000 33,800 34,600 35,400 36,200 Buildings:

Municipal Hall: Salary and Benefits:

1,600

1,600 1,700 1,800 1,900 2,000 Minor Repairs & Exterior Lights 4,921 25,000

25,000 20,000 20,000 20,000 20,000 Major Repairs HVAC Replacement Program (2 units/year)

10,000

10,000 10,000 10,000 10,000 10,000 Desk & Furniture Replacements

20,000

50,000 50,000 50,000 50,000 50,000 Carpet Replacement

45,000

Materials and Supplies 2,215 2,000

2,000 2,100 2,200 2,300 2,400 Strata Fees 132,926 128,000

65,000 66,300 67,700 69,100 70,500 Utilities 19,686 27,600

27,600 28,200 28,800 29,400 30,000 Custodial 50,069 48,000

48,000 49,500 51,000 52,600 54,200 City University - Taxes (recovered through rent) 5,902 7,500

7,500 7,700 7,900 8,100 8,300 Fitness Studio 8,270 8,000

8,000 8,300 8,600 8,900 9,200 Other Properties: Westhills Stadium Box

3,100

3,100 3,100 3,100 3,100 3,100 Luxton Storage Facility

2,500 2,500 2,500 2,500 2,500 1365 Goldstream Ave 2,134 2,000

2,000 2,000 2,000 2,000 2,000 1312 Glenshire 1,195

Irwin Rd./Claude 672 4,500

2,000 2,000 2,000 2,000 2,000 Building Maintenance and Minor Repairs 4,001 6,500

6,500 6,500 6,500 6,500 6,500

227,990 287,300 0 299,300 253,400 257,600 261,900 266,200

Capital Projects:

of 53Page 33 of 53

Hardware Replacements (Reserves) 0 187,200

161,200 100,000 100,000 100,000 100,000 Software Updates - Update/Upgrade Software to Stay Current & Maintain Compatibility 0 67,500

173,000 50,000 50,000 50,000 50,000 Software Licences - CityView, Sharepoint & Dynamics Enhancements; Antivirus (Reserves)

102,400

193,000 100,000 100,000 100,000 100,000 Fibre Network Enhancements (Reserves)

117,000

95,000 70,000 30,000

Citizen Portal

0

Mobile office solutions for engineering

0

City Hall Update

0

350,000 300,000

Expand WiFi at City Hall and CCP General Revenue

0

Tourist Information Centre Hotel tax & grants

1,000,000

Property Acquisition Reserves 0 2,000,000

1,250,000 1,000,000 1,000,000 1,000,000 1,000,000

0 3,474,100 0 2,222,200 1,620,000 1,280,000 1,250,000 1,250,000

of 53Page 34 of 53


Staff Report

to



Department: Administration

Subject: Election Bylaw

Background Langford’s consolidated Election Bylaw No. 134 is more than 2 decades old, and was originally written when the Municipal Act was in force. During the 2018 general local election, staff found several areas that can be improved and updated. Staff have drafted a replacement bylaw for the Administration and Finance Committee to review. Commentary The new bylaw corrects minor errors, and also:

Gives the Chief Election Officer the authority to establish special voting opportunities (i.e. voting at care facilities)

Limits who may vote at a special voting opportunity

Clarifies how the list of electors will be assembled

Clarifies procedures for election officials after close of voting

Clarifies the recount procedure

Establishes political signage and advertising regulations Overall, the 2018 election went smoothly, and despite lineups at Ruth King Elementary, no voters waited longer than 15 minutes to vote. Staff plan to build on that success in 2022 by incorporating some of the following suggestions from Council and the public:

Scheduling more election workers for advance polls

Having greeters at each polling station

Establishing a third polling station for general voting day in south Langford

Providing “I voted” stickers

Updating polling station exterior signage

of 53Page 35 of 53

Mailing out general voting information, including the location of all polling stations, and encouraging residents to attend the nearest poll location

Financial Implications None. Legal Implications The draft bylaw provides greater clarity, which will help officials to correctly administer future elections and referendums. Options

1. THAT the Administration and Finance Committee recommend that Council consider first, second and third reading of the Election Bylaw No. 1819.

OR

2. THAT the Administration and Finance Committee recommend changes to the draft Election Bylaw

No. 1819.

OR

3. THAT the Administration and Finance Committee take no action.

Respectfully submitted,

Submitted by: Adriana Proton, Manager of Legislative Services

Concurrence: Braden Hutchins, Director of Corporate Services

Concurrence: Darren Kiedyk, Chief Administrative Officer

Attached: Election Bylaw No. 134 – Consolidated

Election Bylaw No. 1819 – DRAFT

of 53Page 36 of 53

DISTRICT OF LANGFORD

BYLAW NO. 134

A BYLAW TO PROVIDE FOR THE PROCEDURES NECESSARY FOR THE CONDUCT OF GENERAL LOCAL AND ELECTIONS AND OTHER VOTING.

The Council of the District of Langford, in open meeting assembled, enacts as follows: 1. Definitions and interpretation:

1.1 In this Bylaw:

“Acceptable Mark” means a completed oval that; i) is identifiable by a vote-tabulating unit, and ii) is made by an elector in the space provided on a ballot opposite the name

of a candidate or opposite either ‘yes’ or ‘no’ on any other voting question, “Automated Vote Counting System” means a system that counts and records votes, processes and store election results, and is comprised of the following equipment having the functions indicated: i) a number of ballot-scanning vote-tabulating units each of which rests on a

ballot box, and ii) a number of portable ballot boxes into which voted ballots are deposited,

if a vote-tabulating unit is not functioning or being used, for counting after the close of voting on general voting day,

“Ballot” means a single automated ballot card designed for use in an automated vote counting system, which shows: i) the names of all of the candidates for the officer of Mayor and each office

of Councillor, and all of the choices on all of the bylaws or other matters on which the opinion or assent of the electors is sought;

“Ballot Return Override Procedure” means the use, by an election official, of a device on a vote-tabulating unit, that causes the unit to accept a returned ballot,

“Chief Election Officer” means the person appointed under Section 2.1, “Deputy Chief Election Officer” means the person appointed under Section 2.1, “District” means the District of Langford, “Election” means and election for the number of persons required to fill a local government office, “Election Headquarters” means Ruth King Elementary School, located at Langford, British Columbia. “Elector” means a Resident Elector or a Property Elector, “Memory Card” means the storage device that stores all of the permanent results for the vote-tabulating unit,

BL 402 20Sep99

BL 402 20Sep99

BL 402 20Sep99

BL 402 20Sep99

BL 402 20Sep99

BL 402 20Sep99

of 53Page 37 of 53

Bylaw No. 134 – Elections Bylaw CONSOLIDATED May 21, 2002

Page 2

“Other Voting” means voting on a matter referred to in Section 158 of the Municipal Act, “Portable Ballot Box” means a ballot box that is used as a voting place where a vote-tabulating unit is not being used or is not functioning, “Property Elector” means a person qualified as a non-resident Property Elector under the Municipal Act, and “Register Tape” means the printed record, generated from a vote-tabulating unit at the close of voting on general voting day that shows the number of votes: i) for each candidate for the office of Mayor and each office of Councillor,

and ii) for and against each bylaw or other matter on which the assent of the

electors is sought; “Resident Elector” means a person qualified as a Resident Elector under the Municipal Act, “Returned Ballot” means a voted ballot, inserted by and elector into a vote tabulating unit, that is not accepted and is returned by the unit to the elector with an explanation of the marking error that caused the ballot to be unacceptable, “Secrecy Sleeve” means an open-ended folder or envelope used to cover ballots to conceal the choices made by each elector, “Vote-Tabulating Unit” means a device into which voted ballots are inserted, and that scans each ballot and records the number of votes for each candidate and for and against each voting question.

1.2 If no meaning is given in Section 1.1 for a word or expression in the Bylaw, that

word or expression has the meaning given in the Municipal Act. 2. Appointment of Election Officers:

2.1 The Council shall appoint a Chief Election Officer and a Deputy Chief Election Officer.

3. Register of Electors:

3.1 The District Clerk must maintain a Register of Electors for the District comprised of the:

a) Register of Resident Electors for the District, which is the most current

available Provincial list of voters prepared under the Election Act, and b) Register of Property Electors for the District, which must be a register of

those persons who are qualified as Property Electors for the District under the Municipal Act.

3.2 The most current available Provincial List of Voters becomes the register of

Resident Electors no later than 52 days before general voting day for any election to which this Bylaw applies.

BL 402 20Sep99

BL 402 20Sep99

BL 402 20Sep99

BL 402 20Sep99

BL 402 20Sep99

BL 402 20Sep99

of 53Page 38 of 53


Page 3

4. Advance Registration:

4.1 Subject to S.4.2, a Property Elector may register in advance as an Elector not more than 80 days before general voting day.

4.2 Advance registration shall close 53 days before general voting day and does not

reopen until the Monday after the close of general voting. 5. Advance Voting Opportunities:

5.1 An advance voting opportunity shall be held:

a) on the 10th day before general voting day, and b) on the 3rd day before general voting day. Voting hours for the advance voting opportunities under this section shall be from 8:00 am to 8:00 pm.

5.2 The Chief Election Officer is authorized to:

a) establish additional advance voting opportunities in advance of general voting day, and

b) designate the voting places and set the voting hours for any additional advance voting opportunities established under this section.

6. General Voting Opportunities:

6.1 The Chief Election Officer shall designate voting places for general voting day for each Election and other voting as soon as reasonable possible after the declaration of an Election or other voting opportunity.

6.2 The voting places designated under S.6.1 shall be open on general voting day

from 8:00 am to 8:00 pm to all Electors. 7. Scrutineers:

7.1 At each voting place a candidate may have no more than on scrutineer present for each ballot box in use at that voting place while voting proceedings are being conducted at that voting place.

8. Determination of Results if Tie Vote:

8.1 If at the completion of a judicial recount the results of the Election cannot be declared because there is an equality of valid votes for two (2) or more candidates, the results must be determined by lot in accordance with the Municipal Act.

of 53Page 39 of 53


Page 4

9. Repeal of Bylaws:

9.1 “District of Langford Election and Voting Procedures Bylaw, 1993” is hereby repealed.

10. Citation:

10.1 This Bylaw may be cited for all purposes as “District of Langford Election and Voting Procedures Bylaw, 1996”.

11. Use of Voting Machines: Voting may be conducted in a general local election and other voting in the District by using an automated vote counting system 12. Automated Voting Procedures:

12.1 As soon as an elector enters a voting place, including those for advanced voting opportunities, and before a ballot is issued to the elector, the presiding election official for that voting place must offer and, if requested by the elector, must direct an election official to provide a demonstration to the elector of the method for voting by using an automated vote counting system, including the use of the secrecy sleeve.

12.2 After declining the offer or receiving a demonstration under subsection .1, an

elector must proceed as instructed to the election official responsible for issuing ballots.

12.3 The election official responsible for issuing a ballot to an elector:

(a) must ensure the elector; i. is qualified to vote in the election, ii. completes the voting book as required by the Municipal Act, and (b) after satisfying paragraph (a), must give to the elector a ballot, a secrecy

sleeve if the elector requests it, and any further instructions requested by the elector.

12.4 After receiving a ballot, an elector;

(a) must proceed immediately to a voting compartment, (b) may vote only by making an acceptable mark on the ballot,

i. beside the name of each candidate of choice up to the maximum number of candidates to be elected for the office of Mayor and for each office of Councillor;

ii. beside either ‘yes’ or ‘no’ in the case of each bylaw or other matter on which the assent or opinion of the electors is sought,

(c) must place the marked ballot into a secrecy sleeve, if applicable, proceed

to the vote-tabulating unit, and under the supervision of the election official in attendance insert the ballot directly into the vote-tabulating unit without exposing the acceptable marks on the ballot.

BL 402 20Sep99

BL 402 20Sep99

of 53Page 40 of 53


Page 5

(d) may request a replacement ballot into the vote-tabulating unit the elector in attendance if:

i. before inserting a ballot into the vote-tabulating unit the elector

decides that she or he made a mistake when making the ballot, or ii. a ballot is retuned by the vote-tabulating unit,

12.5 The presiding election official or alternate presiding election official must carry

out the following procedures if an elector requests a replacement ballot in accordance with subsection 12.4 (d):

(a) issue the replacement ballot to the elector, (b) mark as “spoiled” the ballot that is being replaced, and (c) retain all spoiled ballots separately from all other ballots.

12.6 Spoiled ballots must not be included in the counting of votes on ballots. 12.7 For the purpose of counting acceptable marks, the presiding election official must

reinsert a returned ballot into the vote-tabulating unit by using the ballot return override procedure if the elector:

(a) has not damaged the returned ballot to the extent that it cannot be

reinserted, and (b) does not want a replacement ballot.

12.8 A ballot counted by the vote-tabulating unity is valid and all acceptable marks

contained on that ballot must be counted subject to a determination made under a judicial recount.

12.9 An elector must immediately leave the voting place after the vote-tabulating unit

indicates that the elector’s ballot has been accepted.

12.10 The election official supervising a vote-tabulating unit must insert into a portable ballot box all ballots delivered by electors during a time when the vote-tabulating unit is not functioning and is not replaced.

12.11 An election official must carry out the following procedures under the supervision

of the presiding election official as soon as it is reasonably possible after a non-functioning vote-tabulating unit becomes operational or is replaced with another vote-tabulating unit:

(a) remove the ballots contained in the portable ballot bot that temporarily

replaced the non-functioning vote-tabulating unit, and (b) insert into the functioning vote-tabulating unit the ballots removed under

paragraph (a).

12.12 For the purpose of counting acceptable marks after the close of voting on general voting day for an election, and under the supervision of the residing election official, an election official must use the ballot return override procedure to reinsert into a vote-tabulating unit ballots that were temporarily stored in a portable ballot box under subsection 12.10 and that are treated as returned ballots by the vote-tabulating unit into which there were placed under subsection 12.11.

of 53Page 41 of 53


Page 6

12.13 A ballot used in an automated vote counting system may be in the form set out in Schedule A.

13. Advance Voting Opportunity Procedures:

13.1 Vote-tabulating units must be used to conduct the vote at all advance voting opportunities.

13.2 Voting procedures at advance voting opportunities must follow as closely as

possible those described in Section 12.

13.3 At the close of each voting at each advance voting opportunity the presiding election official must ensure that:

(a) no additional ballots are inserted in the vote-tabulating unit, (b) the portable ballot box is sealed to prevent insertion of any ballots, (c) the register tapes in the vote-tabulating unit are not generated, and (d) the memory card of the vote-tabulating unit is secured.

13.4 At the close of voting at that final advance voting opportunity the presiding

election official must:

(a) ensure that any remaining ballots in the portable ballot box are inserted into the vote-tabulating unit;

(b) secure the vote-tabulating unit so that no more ballots can be inserted, and

(c) secure the vote-tabulating unit together with the memory card and all other materials used in the election to the Chief Election Officer at election headquarters.

14. Special Voting Opportunity Procedures:

14.1 A portable ballot box must be used for all special voting opportunities unless the chief election officer determines that it is practical to use a vote-tabulating unit.

14.2 The presiding election official at a special voting opportunity must proceed in

accordance with:

(a) Sections 12(2), (3) and (4)(a) and (b) and (c) to the extent that they are applicable when a portable ballot box is being used.

(b) Section 13 when a vote-tabulating unit is being used.

14.3 the presiding election official at a special voting opportunity:

(a) must ensure that a portable ballot box is secured when not in use; and (b) at the close of voting at the final special voting opportunity must seal a

portable ballot box and return it together with all other election materials to the Chief Election Officer.

BL 402 20Sep99

BL 402 20Sep99

of 53Page 42 of 53


Page 7

15. Procedures After Close of Voting on General Voting Day:

15.1 After the close of voting on general voting day, each presiding election official at a voting opportunity, other than advance and special voting opportunities, where a vote-tabulating unit was used in and election must:

(a) ensure that any remaining ballots in the portable ballot box are inserted

into the vote-tabulating unit; (b) secure the vote-tabulating unit so that no more ballots can be inserted; (c) generate three copies of the register tape from the vote-tabulating unit;

and (d) deliver one copy of the register tape together with the vote-tabulating unit

to the Chief Election Officer at election headquarters.

15.2 After the close of voting on general voting day, each alternate presiding election official at a voting opportunity, other than advance and special voting opportunities, where a vote-tabulating unit was used in an election must:

(a) account for the unused, spoiled and voted ballots and place them,

packaged and sealed separately, into the election materials transfer box along with one copy of the register tape;

(b) complete the ballot account and place the duplicate copy in the election materials transfer box;

(c) seal the election materials transfer box; (d) place the voting books, the original copy of the ballot account, one copy

of the register tape, completed registration cards, keys and all completed administrative forms into the Chief Election Officer portfolio; and

(e) transport all equipment and materials to election headquarters.

15.3 At the close of voting on general voting day the Chief Election Officer must direct the presiding election official for the advance voting opportunity and any special voting opportunities where vote-tabulating units were used, to proceed in accordance with subsection (1) and (2).

15.4 At the close of voting on general voting day the following procedures must be

followed:

(a) under the direct of the Chief Election Officer all portable ballot boxes used in the election must be opened;

(b) all ballots in portable ballot boxes must be removed and for counting be inserted into a vote-tabulating unit;

(c) after the procedures set out in paragraphs (a) and (b), the procedures set out in subsection (1) and (2) must be followed to the extent that they are applicable.

16. Recount Procedure:

16.1 If a recount is required it must be conducted under the direction of the Chief Election Officer using the automated vote counting system and generally in accordance with the following procedures;

(a) the memory cards of all vote-tabulating units must be cleared; (b) vote-tabulating units must be designated for each voting place; (c) all ballots must be removed from the sealed ballot boxes; and

BL 402 20Sep99

BL 402 20Sep99

of 53Page 43 of 53


Page 8

(d) all ballots, except spoiled ballots, must be reinserted in the appropriate vote-tabulating units under the supervision of the Chief Election Officer.

17. Order of Names on Ballot

17.1 The order of names of candidates on a ballot shall be determined by lot, in

accordance with section 107 of the Local Government Act;

READ A FIRST TIME this 19th day of February, 1996. READ A SECOND TIME this 19th day of February, 1996. READ A THIRD TIME this 19th day of February, 1996. RECONSIDERED, FINALLY PASSED AND ADOPTED this 4th day of March, 1996. MAYOR CLERK-ADMINISTRATOR

of 53Page 44 of 53

Election Bylaw No. 1819 Page 1 of 9

City of Langford

BYLAW NO. 1819

A Bylaw to establish procedures for the conduct of local government elections and assent voting.

The Council of the City of Langford, in open meeting assembled, enacts as follows:

Citation

1. This Bylaw shall be cited as “Election Bylaw No. 1819”.

Definitions

2. In this Bylaw:

ACCEPTABLE MARK means a mark that:

a) A vote-counting unit is able to read and count; and

b) Is made by an elector in the space provided on a ballot, opposite the name

of a candidate or opposite “yes” or “no” on any other voting question.

AUTOMATED VOTE-

COUNTING SYSTEM

means a system that counts and records votes, processes and stores election

results, and is comprised of the following:

a) A number of ballot-scanning vote-counting units, each of which deposits

ballots into a ballot box; and

b) A number of portable ballot boxes into which voted ballots are deposited,

if a vote-counting unit is not functioning or not being used, for counting at

a later time.

BALLOT means a single ballot card designed for use in an automated vote-counting

system and including all the information required by the Local Government

Act.

BALLOT BOX means a box for use in an election or assent voting:

a) Which can be opened for inspection,

b) Which can be securely locked or sealed, and

c) Which is used to hold voted ballots.

BALLOT RETURN

OVERRIDE PROCEDURE

means the use, by an election official, of a device on a vote-counting unit,

which causes the unit to accept a returned ballot.

CAMPAIGN PERIOD means “campaign period” as defined in the Local Elections Campaign

Financing Act.

CHIEF ELECTION

OFFICER

means the person appointed as Chief Election Officer by City Council, and

includes their deputy.

CITY means the City of Langford.

of 53Page 45 of 53


CORPORATE OFFICER means the person appointed as Corporate Officer by City Council, and includes

their deputy.

ELECTION

HEADQUARTERS

means the location which the Chief Election Officer has designated as election

headquarters, or in the absence of such a designation, Langford City Hall.

MEMORY CARD means a computer software cartridge:

a) Which is inserted into a vote-counting unit,

b) Into which is pre-programmed the names of all the candidates for each of

the offices to be filled, and the alternatives of “yes” or “no” for each

question on the ballot, and

c) Which records and retains information on the number of acceptable marks

made for each.

POLITICAL ADVERTISING means advertising used to promote:

a) The election of a person or political party, or

b) A position in a plebiscite or referendum.

POLITICAL SIGN means a sign used to promote:

a) The election of a person or political party, or

b) A position in a plebiscite or referendum.

PORTABLE BALLOT BOX means a ballot box, for use in the election, where a vote-counting unit is not

being used at the time of voting.

RESULTS TAPE means a printed record which:

a) Is generated from a vote-counting unit at the close of voting on general

voting day,

b) Shows the number of votes for each candidate for each of the offices to be

filled, and

c) Shows the number of votes for and against each matter on which the

opinion or assent of the electors is sought.

RETURNED BALLOT means a voted ballot which was inserted into the vote-counting unit, but

which was not accepted.

SECRECY SLEEVE means an open-ended folder or envelope used to cover a voted ballot to

conceal the choices made by an elector, prior to the ballot being deposited in a

vote-counting unit or portable ballot box.

VOTE-COUNTING UNIT means a device:

a) Into which voted ballots are inserted,

b) Which reads each ballot,

c) Which records the number of votes for each candidate, and

d) Which records the number of votes for and against each question on

which the opinion or assent of the electors is sought.

of 53Page 46 of 53


3. Definitions contained in Part 3 – Electors and Elections or Part 4 – Assent Voting of the Local

Government Act apply to this Bylaw.

4. This Bylaw applies to all City elections and assent voting opportunities held under Part 3 –

Electors and Elections or Part 4 – Assent Voting of the Local Government Act.

5. Where this Bylaw refers to an election, the provision also applies to assent voting, as applicable.

6. Any enactment referred to herein is a reference to an enactment of British Columbia and

regulations thereto, as amended, revised, consolidated or replaced from time to time.

Elector Registration

7. The list of electors for all elections and assent voting shall be comprised of the register of

resident electors and the register of non-resident property electors.

8. The most current available Provincial list of voters prepared under the Election Act shall become

the register of resident electors on the 60th day prior to general voting day.

9. The Corporate Officer must maintain a register of non-resident property electors, which is a

register of those persons who have registered as non-resident property electors for the City

under the Local Government Act.

10. If the Corporate Officer has determined that a person registered as a non-resident property

elector no longer meets the ownership requirements for registration, they must remove that

person from the non-resident property elector register and notify them by regular mail.

Order of Names on Ballot

11. The order of names of candidates on the ballot shall be determined by lot in accordance with

the procedure established in the Local Government Act.

Automated Vote-Counting System

12. An automated vote-counting system may be used to conduct elections and voting on bylaws or

other matters on which the opinion or assent of the electors is sought.

13. An election official may, and if requested by the elector, must explain to an elector the proper

method for voting.

14. Upon entering a voting place, the elector shall proceed as instructed to an election official

responsible for issuing ballots, who, upon fulfilment of the requirements of the Local

Government Act, shall then provide to the elector:

a) A ballot;

b) A secrecy sleeve, if requested;

c) A ballot-marking instrument, or direction as to where a ballot-marking instrument may

be found; and

d) Any further voting-related instructions the elector requests.

of 53Page 47 of 53


15. Upon receiving a ballot, the elector shall immediately proceed to a voting compartment to mark

their ballot.

16. The elector may vote only by making an acceptable mark on the ballot:

a) Beside the name of each candidate of choice,

b) Up to the maximum number of candidates to be elected for each of the offices to be

filled, and

c) Beside “yes” or “no” in the case of each bylaw or other matter on which the assent or

opinion of the electors is sought.

17. Once the elector has finished marking the ballot, they must immediately:

a) Either place the ballot into the secrecy sleeve, or turn the ballot upside down;

b) Proceed to the vote-counting unit; and

c) Under the supervision of the election official in attendance, insert the ballot directly from

the secrecy sleeve, if applicable, into the vote-counting unit without the acceptable marks

on the ballot being exposed, and without depositing the secrecy sleeve into the vote-

counting unit or ballot box.

18. If a ballot is returned by a vote-counting unit, the election official in attendance must provide

the elector an explanation of the ballot-marking error which caused the ballot to not be

accepted.

19. If, before inserting the ballot into the vote-counting unit, an elector determines that a mistake

has been made when marking the ballot, or if the ballot is returned by the vote-counting unit;

the elector may return to the voting compartment to correct the ballot, or request a

replacement ballot from the election official in attendance.

20. Upon being informed of the replacement ballot request, an election official shall:

a) Issue a replacement ballot to the elector,

b) Mark the returned ballot “spoiled”, and

c) Retain all such spoiled ballots separately from all other ballots.

21. If the elector declines the opportunity to obtain a replacement ballot and has not damaged the

ballot to the extent that it cannot be reinserted into the vote-counting unit, the election official

shall, using the ballot return override procedure, reinsert the returned ballot into the vote-

counting unit to count any acceptable marks.

22. Any ballot counted by the vote-counting unit is valid, and any acceptable marks contained on

such ballots will be counted, subject to any determination made under a judicial recount.

23. Once the ballot has been inserted into the vote-counting unit and the unit indicates that the

ballot has been accepted, the elector must immediately leave the voting place.

of 53Page 48 of 53


24. During any period that a vote-counting unit is not functioning, the election official supervising

the unit shall direct electors to insert all ballots delivered during this time into a portable ballot

box.

25. Any ballots temporarily stored in a portable ballot box under section 24 of this Bylaw shall, as

soon as reasonably possible, be removed by an election official, and under the supervision of

the presiding election official, be inserted into a vote-counting unit to be counted.

26. Any ballots temporarily stored in a portable ballot box, which are returned by the vote-counting

unit when being counted shall, through the use of the ballot return override procedure and

under the supervision of the presiding election official, be reinserted into the vote-counting unit

to ensure that any acceptable marks are counted.

Advance Voting Opportunities

27. Advance voting opportunities shall be held from 8 am to 8 pm on:

a) The 10th day before general voting day, as required by the Local Government Act; and

b) The 3rd day before general voting day.

28. The Chief Election Officer is authorized to:

a) Establish additional advance voting opportunities in advance of general voting day; and

b) Designate the voting places, set the dates, and set the voting hours for any additional

advance voting opportunities established under this section.

29. Vote-counting units shall be used at all advance voting opportunities and voting procedures at

the advance voting opportunities shall follow, as closely as possible, those described in sections

13 to 26 of this Bylaw.

30. At the close of voting at each advance voting opportunity, the presiding election official in each

case shall:

a) Ensure that any remaining ballots in an advance voting portable ballot box are inserted into

the vote-counting unit;

b) Ensure that no additional ballots are inserted into the vote-counting unit;

c) Record the total number of ballots accepted by the vote-counting unit;

d) Ensure that the results tape is not generated;

e) Ensure that the memory card of the vote-counting unit remains secured;

f) Account for, package separately, and label the unused and spoiled ballots;

g) Complete the ballot account and place the duplicate copy in the ballot box;

h) Securely seal the ballot box;

i) Place the voting books, lists of electors, the original copy of the ballot account, unused

ballots, spoiled ballots, completed registration forms, keys and all completed forms into the

election materials box; and

of 53Page 49 of 53


j) Deliver the sealed ballot box, vote-counting unit together with the memory card, election

materials box and all other materials used in the election to the Chief Election Officer at

election headquarters.

Special Voting Opportunities

31. The Chief Election Officer is authorized to:

a) Establish special voting opportunities on or in advance of general voting day,

b) Designate the voting places, set the dates, and set the voting hours for any special

voting opportunities established under this section; and

c) Limit the number of candidate representatives who may be present at any special voting

opportunities established under this section.

32. Only electors who are residents, patients or workers at the special voting place on the date on

which the special voting opportunity is held, may vote at a special voting opportunity.

33. If an elector is entitled to vote at a special voting opportunity, but is unable to attend the voting

place due to physical disability, illness or injury; the presiding election official, another election

official and a maximum of one scrutineer must attend the elector’s care facility bed with a

portable ballot box to receive their vote, upon request.

34. Unless the Chief Election Officer determines it is practical to use a vote-counting unit, a portable

ballot box shall be used for all special voting opportunities.

35. The presiding election official appointed to attend at each special voting opportunity shall

proceed in accordance with sections 13 to 26 of this Bylaw so far as applicable.

36. The presiding election official at a special voting opportunity shall ensure that the portable

ballot box is:

a) Secured at all times, and

b) Either empty or sealed when not in use.

37. At the close of voting at the final special voting opportunity, the presiding election official shall

follow the procedures outlined in section 30 f) to j), as applicable.

38. If a vote-counting unit is in use at a special voting opportunity, the presiding election official

appointed to attend shall follow the procedures outlined in sections 29 to 30 of this Bylaw as if it

were an advance voting opportunity.

Procedures After Close of Voting on General Voting Day

39. After the close of voting on general voting day, each presiding election official at a general

voting place shall undertake all of the following, generally in the order stipulated and as soon as

possible:

of 53Page 50 of 53


a) Ensure that any remaining ballots in a portable ballot box are inserted into the vote-

counting unit;

b) Secure the vote-counting unit so that no more ballots can be inserted;

c) Generate 3 copies of the results tape from the vote-counting unit;

d) Communicate the results to election headquarters immediately;

e) Account for the unused and spoiled ballots and place them, packaged and sealed

separately, together with the memory card from the vote-counting unit and one copy of

the results tape, into the ballots and results box;

f) Complete the ballot account and place the duplicate copy in the ballots and results box;

g) Seal the ballots and results box;

h) Place the voting books, lists of electors, the original copy of the ballot account, one copy

of the results tape, completed registration forms, keys and all completed forms into the

election materials box; and

i) Deliver, or have available for pick-up; the sealed ballots and results box, vote-counting

unit and the election materials box; to the Chief Election Officer at election

headquarters.

40. At election headquarters at the close of voting on general voting day, the Chief Election Officer

shall direct or undertake all of the following, generally in the order stipulated and as soon as

possible:

a) Ensure that any remaining ballots in a portable ballot box, including those from special

voting opportunities, are inserted into a vote-counting unit to be counted;

b) Reconcile the newly counted ballots with the ballot accounts;

c) Secure the vote-counting unit so that no more ballots can be inserted;

d) Generate 3 copies of the results tape from all vote-counting units at election

headquarters which were used in the election;

e) Place the memory cards and one copy of each results tape into the ballot box; and

f) Securely seal any unsealed ballot boxes which contain voted ballots.

41. To obtain the preliminary election results, the Chief Election Officer shall place the results from

each voting opportunity in a spreadsheet.

Informal Recount

42. The Chief Election Officer may conduct an informal recount if:

a) The request is made in writing by a candidate on the City ballot,

b) The request is made after the preliminary election results are announced, and

c) The request is received by the Chief Election Officer by end of business day on the last

day prior to the day when official election results must be declared in accordance with

the Local Government Act.

of 53Page 51 of 53


43. If an informal recount is conducted:

a) The Chief Election Officer must preside over the recount,

b) The recount must be conducted at least 24 hours after general voting day,

c) All candidates must be informed as soon as possible of the time and place of the

recount,

d) All voted ballots that are not spoiled must be recounted, and

e) All ballots must be recounted using the automated vote-counting system.

44. An informal recount must be performed generally in accordance with the following procedure:

a) The memory cards of all vote-counting units will be cleared;

b) A vote-counting unit will be designated for each voting place;

c) All voted ballots will be removed from the sealed ballot boxes, except spoiled ballots,

and reinserted in the appropriate vote-counting unit under the supervision of the Chief

Election Officer;

d) Any ballots returned by the vote-counting unit during the recount process shall, through

the use of the ballot return override procedure, be reinserted in the vote-counting unit

to ensure that any acceptable marks are counted; and

e) To obtain election results, the Chief Election Officer shall place the results of each voting

place in a spreadsheet.

Determination of Results if Tie Vote

45. If, at the completion of a judicial recount, the results of the election cannot be declared because

there is an equality of valid votes for 2 or more candidates, the results shall be determined by

lot in accordance with the procedure established in the Local Government Act.

Advertising

46. Political signs that pertain to a local government election or assent voting may only be placed

after the start of the campaign period.

47. Sections 48 to 52 of this Bylaw apply to all political signs and political advertising within the City.

48. Political signs must be removed within 48 hours following the election or assent voting to which

they pertain.

49. Political signs may only be placed on private property if the property owner has granted

permission.

50. Political signs must not create a safety or visual hazard, and must not be:

a) Flashing or inflatable;

b) Placed within 2 metres of a fire hydrant;

c) Permitted to become dilapidated or unsightly;

d) Permitted to obstruct sightlines at an intersection;

of 53Page 52 of 53


e) Permitted to obstruct or distract from a traffic control device or traffic sign.

51. Political advertising may not be scattered, dropped or broadcast from any vehicle which is in operation, including from aircraft and other aerial vehicles.

52. Political advertising may not be conducted and political signs may not be located within 100

metres of a building or other place where voting proceedings are conducted at the time,

including but not limited to canvassing, handing out written materials, and placing signs.

Severability

53. If any part, section, sentence, clause, phrase or word of this Bylaw is for any reason held to be

invalid by the decision of any court of competent jurisdiction, the invalid portion shall be

severed and the decision that it is invalid shall not affect the validity of the remainder, which

shall continue in full force and effect, and be construed as if the Bylaw had been adopted

without the invalid portion.

Repeal

54. The “District of Langford Election and Voting Procedures Bylaw, No. 134, 1996”, the “Election

and Voting Procedures Bylaw No. 402, Amendment Bylaw No. 1” and the “Election and Voting

Procedures Bylaw No. 674, Amendment Bylaw No. 2, 2002” are hereby repealed.

READ A FIRST TIME THIS DAY OF FEBRUARY 2019.

READ A SECOND TIME THIS DAY OF FEBRUARY 2019.

READ A THIRD TIME THIS DAY OF FEBRUARY 2019.

ADOPTED THIS DAY OF FEBRUARY 2019.

Presiding Council Member Corporate Officer

of 53Page 53 of 53

tuesday, january 29th, 2019 @ 4:45 p.m.and~minutes... · tuesday, january 29th, 2019 @ 4:45 p.m....

Documents