tuesday march 21, 2017 1:00 pm a g e n d...

SAUGEEN VALLEY CONSERVATION AUTHORITY

AUTHORITY MEETING Tuesday March 21, 2017 1:00 pm

A G E N D A

1. Adoption of Agenda

2. Declaration of Pecuniary Interest

3. Approval of Minutes of Authority Meeting – February 21, 2017 – attached

4. Matters arising from the Minutes

a. General Practices for reserves and working capital [to be addressed under item 6a.]

b. Planning & Regulations Draft Policies Manual – hard copy to be distributed to some Authority

Members.

5. Correspondence – attached

6. Presentation

a. 2016 Audited Financial Statements – Collins Barrow – attached

b. Planning & Regulations fee dispute – David Grant – attached

7. Closed Session – Legal matter, violation

8. Reports

a. Finance Report – Wayne Brohman – attached b. Program Report – attached c. Minutes of Forestry Committee Meeting – March 17, 2016 – attached d. Minutes of the Agricultural Advisory Committee Meeting – September 12, 2016 – attached e. Flood Warning Software Upgrade – Gary Senior – attached f. Planning & Regulations Actions Items – Wayne Brohman – attached g. Annual Report

9. New Business

a. Grey Bruce Forestry Services update – Wayne Brohman b. Saugeen Bluffs CA hunting and access – Wayne Brohman – attached

10. Other Business

a. Teeswater Floodplain mapping/Gay Lea update – Wayne Brohman b. Draft Planning & Regulations Policies Manual review of comments received, next steps-

Wayne Brohman c. Planning & Regulations Customer Service Survey update – Wayne Brohman d. News Articles – attached

Adjournment

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Conservation through Cooperation MINUTES

MEETING: Authority DATE: Tuesday February 21, 2017 TIME: 1:00 pm LOCATION: Administration Office, Formosa CHAIR: Dan Gieruszak MEMBERS PRESENT: John Bell, Robert Buckle, Mark Davis, Barbara Dobreen, Kevin Eccles, Brian Gamble, Wilf Gamble, Stewart Halliday, Sue Paterson MEMBERS ABSENT WITH REGRET: Luke Charbonneau, Maureen Couture, Steve McCabe, Mike Smith,

Andrew White OTHERS PRESENT: Wayne Brohman, General Manager/Secretary‐Treasurer Erik Downing, Manager, Environmental Planning & Regulations Laura Molson, Manager, Accounting Jim Penner, Manager, Forestry Gary Senior, Sr. Manager, Flood Warning & Land Management Shannon Wood, Manager, Communications Catherine Dickison, Chair, Saugeen Valley Conservation Foundation Janice Hagan, Recording Secretary Guests and Members of the Public In the absence of the Chair, Vice‐Chair Dan Gieruszak assumed the position and called the meeting to order at 1:03pm.

1. Adoption of the Agenda

MOTION #G17‐37 Moved by Barbara Dobreen Seconded by Wilf Gamble THAT the agenda be adopted as presented. Carried

Agenda

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Authority Meeting – February 21, 2017

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2. Declaration of Pecuniary Interest

No persons declared a pecuniary interest relative to any item on the agenda.

3. Minutes of the Authority Meeting – January 13, 2017

MOTION #G17‐38 Moved by Stewart Halliday Seconded by John Bell THAT the minutes of the Authority meeting, held on January 13, 2017 be approved as circulated. Carried

4. Staff Recognition

The following Staff Appreciation Awards were presented by Dan Gieruszak to Long Serving employees of SVCA:

‐ Fifteen Year Service Award (Plaque): Catherine Billings, Communications Assistant [in absentia] ‐ Ten Year Service Award (Plaque): Candace Hamm, Environmental Planning Coordinator ‐ Five Year Service Award (Plaque): Dale Schaefer, Accounting Clerk [in absentia] ‐ Five Year Service Award (Plaque): Julie Henhoeffer

5. Volunteer and Sponsor Appreciation

The following major sponsors of SVCA were recognized by Dan Gieruszak, and representatives in attendance were presented with a plaque for their financial contribution to SVCA: B&L Farm Services, Bruce Power, Cedarwell Excavating, Enbridge, Great Lakes Guardian Community Fund, Grey Bruce Sustainability Network, GSS Engineering, Henry Equestrian Insurance Brokers, John Sutherland & Sons Ins., Lake Huron Fishing Club, MEI Paving, Morry’s Trailer Sales, Ontario Ministry of Agriculture, Food & Rural Affairs, RBC Foundation – Bluewater Fund, Shore to Shore Glass Mirror, TD Friends of the Environment. The following major volunteers (over 100 hours) of SVCA were recognized and those in attendance were presented with a framed photograph by Dan Gieruszak and Catherine Dickison, Chair Saugeen Valley Conservation Foundation: Bob Zettel, Brian Oberle, Bruce Co. Campers, Bryce Johnston, Carol & Dave Kraft, Chesley Saddle Club, Catherine Dickison, Ed & Betty Moric, Gary Senior, Jack MacLeod, Jim Leask, Jim & Barb Potts, John & Jeanne Kuntz, Keith & Gladys Hodgins, Kincardine Ski Club, Lin & Les Fleming, Lucy Luyten, Marlene Montag, Maryanne Kroetsch, Melissa Henkusens, Ontario Steelheaders Association, Ruby McCracken, Sam Fraser, Sharon Yorke, Stuart Byers, The Gilroy Family, The Martin Family, The Shelley Family.

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The following SVCF major sponsors were recognized by Catherine Dickison, SVCF Chair and representatives in attendance were presented with a plaque: Bruce Power, CRS, Grants Independent, Hi‐Berry Farms, Love’s Sweetness Maple Syrup, Ontario Power Generation, Ross Young Bus Lines, The Post, Trillium Mutual Insurance Company.

6. Matters Arising from the Minutes

a. Planning & Regulations Appeal Process to be posted on the website It was noted that the Planning & Regulations Appeal Process has now been posted on the SVCA public website.

b. Watercourses/Municipal Drains Erik Downing, Manager, Environmental Planning & Regulations, presented his report clarifying the definition of a ‘watercourse’ and clarification on the CA’s role associated with the Drainage Act. He noted that SVCA uses the DART protocol whenever there appears to be a conflict between the Drainage Act and the Conservation Authorities Act. The Authority Members thanked Erik for the explanation and for preparing the report and asked that it be distributed to Municipal Planning staff. Erik will prepare an explanatory letter to accompany the report.

7. Correspondence

‐ Copy of Letter from Nancy Michie, Municipality of Morris Turnberry, informing SVCA of the re‐

appointment of Authority member, Robert Buckle was noted and filed. ‐ Letter from Lorie Smith, Program Co‐ordinator of Grey Bruce Farmers’ Week, thanking SVCA for

their support and sponsorship of Beef Day, the Ecological Panel and Crops Day was noted and filed.

8. Reports

a. Finance Report Wayne Brohman reviewed the Finance Report and explained that the 2016 Audited Financial Statement would be presented at the next Authority meeting scheduled for March 21, 2017. He noted that the expenses for the Planning & Regulations program were higher than originally budgeted due to the approved hiring of the new temporary Regulations Officer in November. He also noted that the revenues in the Water Quality program were higher due to the approval of the Student Loan grant and from the Bruce Power agreement. Revenues and expenses for Flood Warning are down since the purchase of software was delayed until 2017. It was noted that the Campgrounds had a strong year as the weather for camping was

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excellent and as well, the new Horse Camping endeavor at the Bluffs was a success. Wayne explained that the budgeted revenues for Authority Forests were low as the tenders for tree cutting were not realized. Jim Penner, Manager, Forestry, explained that even though a work plan had been completed, the bush was not ready for cutting in time. The Grey Bruce Forestry Services had a successful year. After further discussion the following motion was passed: MOTION #G17‐39 Moved by Stewart Halliday Seconded by John Bell THAT the Financial Report to December 31, 2016 be accepted as distributed and further; THAT the Accounts Payable, totaling $156,764.44 be approved as distributed. Carried

b. Reserves Report Wayne Brohman explained the Reserves Report and the “to and from” operations and reviewed the notes attached to the report. It was noted that the Auditors would be in attendance at the next scheduled Authority meeting and any questions regarding general practices for reserves and working capital may be directed to them. MOTION #G17‐40 Moved by Sue Paterson Seconded by John Bell THAT appropriations to and from Reserves as at December 31, 2016 be approved as distributed. Carried

c. Program Report

MOTION #G17‐41 Moved by Stewart Halliday Seconded by Wilf Gamble THAT the Program Report be received as information. Carried

d. Minutes of the Executive Committee Meeting – September 6, 2016 MOTION #G17‐42 Moved by Kevin Eccles Seconded by Robert Buckle THAT the minutes of the Executive Committee meeting, September 6, 2016 be received.

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Carried

e. Minutes of the Executive Committee Hearing – November 10, 2016 MOTION #G17‐43 Moved by Kevin Eccles Seconded by Barbara Dobreen THAT the minutes of the Executive Committee Hearing, November 10, 2016 be received. Carried

f. Planning & Regulations Action Items

The GM/S‐T reviewed the Planning & Regulations Action Items chart. He noted that the Planning & Regulations Draft Policies Document had been posted to the website for comments by the public and had been distributed to the counties, municipalities, CA’s and to the Agricultural sector. Some comments have been received. It was clarified that only an electronic copy of the latest version had been sent to the Authority members, however several members requested a hard copy.

9. New Business

a. West Grey Swimming Agreement The GM/S‐T told the Authority that the 2011 West Grey Swimming Program Agreement had expired and required renegotiation. SVCA staff were recommending an annual fee of $2700 which reflected a CPI increase on the base amount of $2500 over the past five years. West Grey was offering an initial amount of $2552.50 which is to be subject to the CPI increase annually over the next four years. After discussion the following motion was passed: MOTION #G17‐44 Moved by Barbara Dobreen Seconded by Stewart Halliday Whereas the Swimming Program agreement dated December 19, 2011, between Saugeen Valley Conservation Authority and the Corporation of the Municipality of West Grey expired December 2016; THAT the agreement be extended for a further five years with an initial cost to the Municipality of West Grey of $2,552.50 for the year 2017; and further THAT this cost be increased each year based on the annual Ontario Consumer Price Index for the following four years thereafter. Carried

b. 2017 Goals/Initiatives The GM/S‐T reviewed the goals and initiatives for his position as requested by the Authority Members.

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MOTION #G17‐45 Moved by Brian Gamble Seconded by Sue Paterson THAT the GM/S‐T 2017 Initiatives/Goals be received. Carried

10. Other Business

a. Teeswater Floodplain mapping update Gary Senior informed the Authority that the WSP/MMM Group study on the Teeswater Floodplain mapping had been completed and that the Executive Committee had passed motions accepting the study and adopting the Two Zone Floodway‐Flood Fringe Floodplain Management concept in Teeswater. He presented maps showing the edge of the Floodway and Flood Fringe and described the Conventional and Modified Two Zone scenarios. The Chair thanked Gary for all of the efforts of Staff for their work that allows the Two Zone policy in the Teeswater area.

b. Forestry Fee Schedule The GM/S‐T presented the Forestry Fee schedule and told the Authority that the schedule had been approved by the Forestry Committee. MOTION #G17‐46 Moved by John Bell Seconded by Sue Paterson THAT the 2017 Grey Bruce Forestry Fee Schedule, dated February 8, 2017 be adopted as presented.

Carried Jim Penner reported to the Authority that tenders had been received by the Forestry Committee for the removal of trees. Wayne will be holding discussions with GSCA and Forestry Contractors to get feedback on making the tendering process more attractive. MOTION #G17‐47 Moved by Barbara Dobreen Seconded by Brian Gamble THAT the Authority approves the tender recommendation put forth by the Forestry Committee with regards to the tenders received February 21, 2017.

Carried

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c. Conservation Ontario Pre‐Budget Submission

This report was for information only and there was no discussion.

d. Planning & Regulations Customer Survey update

The GM/S‐T reviewed several of the responses to the Planning & Regulations Customer Survey. The response rate has been steady at approximately 27% and comments are 98% satisfactory. Kevin Eccles told the Members that there are still people who will not fill out the survey due to questions of confidentiality. The GM/S‐T assured the members that the survey is completely anonymous unless the respondent gives their name.

e. News Articles

The GM/S‐T submitted articles from local newspapers regarding the SVCA for the purpose of keeping the Authority members up to date on current events. There were no questions related to the news articles. There being no further business, the meeting adjourned at 3:30 pm on motion of Barbara Dobreen. __________________________________ _________________________________ Dan Gieruszak Janice Hagan Acting Chair Recording Secretary

Agenda

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5. Correspondence

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Prepared by: 03-10-17Reviewed by: 03-10-17

SAUGEEN VALLEYCONSERVATION AUTHORITY

FINANCIAL REPORT

DECEMBER 31, 2016

D R A F T F O R D I S C U S S I O N Reviewed with and approved by:

Date

Agenda


DECEMBER 31, 2016

CONTENTS

Independent Auditor's Report

Statement of Financial Position 1

Statement of Operations 2

Statement of Change in Net Financial Assets 3

Schedule of Revenue 4

Schedule of Expenses 5

Schedule of Accumulated Surplus 6

Statement of Cash Flow 7

Notes to the Financial Statements 8

UNAUDITED SCHEDULES:

Schedule 1 - Schedule of Administration Expenses 16

Schedule 2 - Schedule of Program Operation Expenses 17

Schedule 3 - Schedule of Repairs and Maintenance 18

Schedule 4 - Schedule of Revenues and Expenses of Saugeen Parks 19

Schedule 5 - Schedule of Revenues and Expenses of Special Programs 20

Schedule 6 - Schedule of Revenues and Expenses of Vehicles and Equipment 21

Schedule 7 - Schedule of Municipal Levies 22

Schedule 8 - Schedule of Revenues and Expenses of Source Water 23

COLLINS BARROW SGBCOLLINS BARROW SGB LLP LLPCHARTERED PROFESSIONAL ACCOUNTANTSCHARTERED PROFESSIONAL ACCOUNTANTS

INDEPENDENT AUDITOR'S REPORT

To the Members of Saugeen Valley Conservation Authority:

Report on the Financial StatementsWe have audited the accompanying financial statements of the Saugeen Valley ConservationAuthority, which comprise the statement of financial position as at December 31, 2016, and thestatement of operations, statement of change in net financial assets and cash flow statement for theyear then ended, and a summary of significant accounting policies and other explanatory information.

Management's Responsibility for the Financial StatementsManagement is responsible for the preparation and fair presentation of these financial statements inaccordance with Canadian public sector accounting standards and for such internal control asmanagement determines is necessary to enable the preparation of the financial statements that are freefrom material misstatement, whether due to fraud or error.

Auditor's ResponsibilityOur responsibility is to express an opinion on these financial statements based on our audit. Weconducted our audit in accordance with Canadian generally accepted auditing standards. Thosestandards require that we comply with ethical requirements and plan and perform the audit to obtainreasonable assurance about whether the financial statements are free from material misstatement.

An audit involves performing procedures to obtain audit evidence about the amounts and disclosuresin the financial statements. The procedures selected depend on the auditor's judgment, including theassessment of the risks of material misstatement of the financial statements, whether due to fraud orerror. In making those risk assessments, the auditor considers internal control relevant to theAuthority's preparation and fair presentation of the financial statements in order to design auditprocedures that are appropriate in the circumstances, but not for the purpose of expressing an opinionon the effectiveness of the Authority's internal control. An audit also includes evaluating theappropriateness of accounting policies used and the reasonableness of accounting estimates made bymanagement, as well as evaluating the overall presentation of the consolidated financial statements.

We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basisfor our audit opinion.

OpinionIn our opinion, the financial statements present fairly, in all material respects, the financial position ofSaugeen Valley Conservation Authority as at December 31, 2016, and the results of its operations andits cash flows for the year then ended in accordance with Canadian public sector accountingstandards.

COLLINS BARROW SGBCOLLINS BARROW SGB LLP LLPCHARTERED PROFESSIONAL ACCOUNTANTSCHARTERED PROFESSIONAL ACCOUNTANTS

Unaudited InformationWe have not audited, reviewed or otherwise attempted to verify the accuracy or completeness of theschedules on pages 16 through 23 of the Saugeen Valley Conservation Authority financial statements.

Licensed Public AccountantsWalkerton, OntarioMarch 21, 2017


STATEMENT OF FINANCIAL POSITIONAS AT DECEMBER 31

2016 2015

$ $

Financial assetsCash (Note 2) 2,641,006 2,560,411Accounts receivable (Note 3) 258,599 278,896

2,899,605 2,839,307

LiabilitiesAccounts payable and accrued liabilities 146,321 218,478Deferred revenue (Note 4) 981,478 926,835

1,127,799 1,145,313

Net financial assets 1,771,806 1,693,994

Non-financial assetsTangible capital assets (Note 5) 9,079,833 9,287,987Prepaid expenses 21,283 22,063

9,101,116 9,310,050

Accumulated surplus (Page 6) 10,872,922 11,004,044

Approved _____________________________ Director

_____________________________ Director

The accompanying notes are an integral part ofthese financial statements

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STATEMENT OF OPERATIONSFOR THE YEAR ENDED DECEMBER 31

Budget Actual Actual2016 2016 2015

$ (Note 8)

$ $

Revenue (Page 4) Government transfers and special programs 296,261 254,157 804,325 Municipal levies 1,716,814 1,699,761 1,665,179 Authority generated 1,147,540 1,191,127 1,043,365 Other 247,190 526,950 737,027

3,407,805 3,671,995 4,249,896Expenses (Page 5) 3,490,439 3,803,117 4,136,360

Annual surplus (deficit) (82,634) (131,122) 113,536

Accumulated surplus, beginning of year 11,004,044 11,004,044 10,890,508

Accumulated surplus, end of the year (Page 6) 10,921,410 10,872,922 11,004,044


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STATEMENT OF CHANGE IN NET FINANCIAL ASSETSFOR THE YEAR ENDED DECEMBER 31

2016 2015

$ $

Annual surplus (deficit) (131,122) 113,536

Acquisition of tangible capital assets (131,682) (126,298)Amortization of tangible capital assets 337,893 347,312(Gain)/Loss on disposal of tangible capital assets 443 (8,562)Proceeds on disposal of tangible capital assets 1,501 10,700Contributed tangible capital assets - (225,000)

77,033 111,688

Acquisition of prepaid expense - -Use of prepaid expense 779 2,084

779 2,084

Change in net financial assets 77,812 113,772

Net financial assets, beginning of year 1,693,994 1,580,222

Net financial assets, end of year 1,771,806 1,693,994


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SCHEDULE OF REVENUEFOR THE YEAR ENDED DECEMBER 31


$ (Note 8)

$ $

RevenuesGovernment Transfers Administration - - 17,676 Program operations 145,817 145,669 132,943 Capital programs 15,000 1,656 120,710 Saugeen parks (Schedule 4) - 11,250 5,900

160,817 158,575 277,229 Source Water Protection (Schedule 8) 135,444 95,582 527,096

296,261 254,157 804,325

Municipal Levies (Schedule 7) General levies 1,617,370 1,617,370 1,586,991 Special levies 99,444 82,391 78,188

1,716,814 1,699,761 1,665,179

Authority Generated Agricultural lands 11,400 11,300 11,480 Education program fees 31,065 31,739 30,451 Forestry products 190,000 86,426 3,280 Grey Bruce forestry service 219,500 231,600 188,658 Planning and regulation fees 231,600 303,175 332,441 Saugeen parks (Schedule 4) 458,625 518,596 471,734 Rental homes 5,350 5,385 5,321 Water Quality Monitoring - 2,906 -

1,147,540 1,191,127 1,043,365

Other Interest earned - 27,710 26,120 Vehicle and equipment recoveries (Schedule 6) 147,000 111,906 111,374 Donation revenue - SVCA Foundation 10,000 10,000 47,133 Donation revenue - other - 7,900 49,541 Miscellaneous operations 5,500 68,392 36,723 Gain/(loss) on disposal of tangible capital assets - (443) 8,562 Administration overhead 84,190 71,611 84,080 Special programs (Schedule 5) - 229,469 148,089 Stream gauge maintenance contracts 500 405 405 Contributed tangible capital assets - - 225,000

247,190 526,950 737,027

Total Revenue 3,407,805 3,671,995 4,249,896


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SCHEDULE OF EXPENSESFOR THE YEAR ENDED DECEMBER 31


$ (Note 8)

$ $

Expenses Administration (Schedule 1) 521,744 483,040 465,969 Program operations (Schedule 2) 1,916,696 1,904,828 1,744,632 Repairs and maintenance (Schedule 3) 74,100 55,973 210,623 Saugeen parks (Schedule 4) 604,898 593,641 595,787 Vehicles and equipment (Schedule 6) 224,482 95,188 86,825 Agricultural lands 6,425 5,632 5,696 Rental homes 6,650 3,028 3,735 Other expenses - 5,415 6,587

3,354,995 3,146,745 3,119,854 Amortization (Note 5) - 337,893 347,312

3,354,995 3,484,638 3,467,166Total Source Water Protection Expenses (Schedule 8) 135,444 95,582 527,096Total Special Program Expenses (Schedule 5) - 222,897 142,098

Total Expenses 3,490,439 3,803,117 4,136,360


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SCHEDULE OF ACCUMULATED SURPLUSFOR THE YEAR ENDED DECEMBER 31, 2016

OpeningBalance

FromOperations

To Operations ClosingBalance

$ $ $ $Reserves Agricultural Lands 52,856 15,875 38,731 30,000 Computer Upgrades 20,920 340 - 21,260 Environmental Planning 68,943 1,101 4,627 65,417 Department of Fisheries and Oceans - - - - Forest Management 272,655 30,027 81,631 221,051 Formosa Sewer Hookup - - - - Greenock Trails 43,858 644 34,502 10,000 House Repairs 17,451 4,746 - 22,197 Kincardine Maintenance 134,612 2,172 1,249 135,535 Knappville Acquisition - - - - Land Management 47,517 8,261 911 54,867 Legal Fees 25,889 9,111 - 35,000 LTD/OMERS/Benefits 20,286 310 1,349 19,247 Lockerby Dam Removal 19,407 300 19,707 - Office Equipment 35,415 575 - 35,990 Ortho Imagery 19,991 9,306 18,000 11,297 Property Acquisition 149,080 2,417 - 151,497 Resource Centre 11,218 144 7,000 4,362 Retiree Benefits 26,088 8,902 3,990 31,000 Saugeen Parks 22,123 34,564 6,926 49,761 Self Insured Damaged 26,082 423 - 26,505 Specified Donations - - - - Short Term Disability 27,900 451 - 28,351 Stewardship 32,738 27,162 14,940 44,960 Vehicle Replacement 101,078 14,208 28,057 87,229 Wetland Acquisition 51,263 831 - 52,094 Working Capital 488,688 210,734 43,952 655,470

1,716,058 382,604 305,572 1,793,090 Tangible Capital Assets 9,287,987 187,924 396,079 9,079,832

11,004,045 570,528 701,651 10,872,922


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STATEMENT OF CASH FLOWFOR THE YEAR ENDED DECEMBER 31

2016 2015

$ $

Cash flows from (for):

Operating activitiesAnnual (deficit) surplus (131,122) 113,536Non-cash items:

Amortization of tangible capital assets 337,893 347,312(Gain) Loss on disposal of tangible capital assets 443 (8,562)Change in land held for sale - -Contributed tangible capital assets - (225,000)

207,214 227,286

Changes in non-cash working capital balances (Note 10) 3,563 (211,144)

Net change in cash from operations 210,777 16,142

Investing activitiesAcquisition of tangible capital assets (131,682) (126,298)Proceeds on disposal of tangible capital assets 1,501 10,700

(130,181) (115,598)

Acquisition of investments - -

Net change in cash position 80,596 (99,456)

Cash, beginning of year 2,560,411 2,659,867

Cash, end of year 2,641,007 2,560,411


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NOTES TO THE FINANCIAL STATEMENTSAS AT DECEMBER 31, 2016

Nature of Operations

The Saugeen Valley Conservation Authority ("the Authority") is established under the ConservationAuthorities Act of Ontario to further the Conservation, restoration, development and management of naturalresources, other than gas, oil, coal and minerals, for the watersheds within its area of jurisdiction. Thewatersheds include areas in the Municipalities of Arran-Elderslie, Brockton, Kincardine, South Bruce, GreyHighlands, Morris-Turnberry and West Grey, the Townships of Huron-Kinloss, Chatsworth, Southgate,Howick, and North Wellington, and the Towns of Saugeen Shores, Hanover, and Minto.

The Authority is a registered charity and is exempt from income taxes.

1. Summary of Significant Accounting Policies

The financial statements have been prepared by the management of the Authority in accordance withCanadian generally accepted accounting principles for organizations operating in the local governmentsector as recommended by the Public Sector Accounting Board of The Canadian Institute of CharteredAccountants. Significant aspects of the accounting policies adopted by the Authority are as follows:

(a) Basis of Accounting

Sources of revenue and expenses are reported on the accrual basis of accounting. The accrual basis ofaccounting recognizes revenues as they become available and measurable. Expenses are recognized asthey are incurred and measurable as a result of receipt of goods or services and the creation of a legalobligation to pay.

(b) Revenue Recognition

Government transfers are recognized in the financial statements in the period in which events givingrise to the transfer occur, providing the transfers are authorized, any eligibility criteria have been metand reasonable estimates of the amount can be made.

General and special municipal levies are recognized as revenue when the amounts are levied on themunicipalities.

Authority generated revenue and special program revenue is recognized when the price is fixed ordeterminable, collectability is reasonably assured and services are provided to customers.

Other revenues are recognized on an accrual basis.

(c) Land Held For Sale

Land held for sale is stated at the lower of cost and net realizable value. Cost includes amounts forimprovements to prepare the land for sale.

(d) Deferred Revenue

Revenue restricted by legislation, regulation, or agreement and not available for Authority purposes isreported as deferred revenue on the statement of financial position. The revenue is reported on thestatement of operations in the year in which it is used for the specified purpose.

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1. Summary of Significant Accounting Policies (continued)

(e) Internally Restricted Surplus

Appropriations are made from operations to reserves for future expenses and contingencies for suchamounts as are deemed appropriate, and upon approval of the Authority members.

(f) Tangible Capital Assets

Tangible capital assets are recorded at cost, which includes all amounts that are directly attributable toacquisition, construction, development or betterment of the asset. Cost includes overheads directlyattributable to construction and development.

Amortization is reflected on a declining balance basis over the estimated useful life of the assets at thefollowing amortization rates:

Buildings 5%Conservation Areas 5%Erosion and Flood Control 5%Equipment 15%Floodwarning Equipment 5%Vehicles 30%Information Technology 3 year straight-line

Contributed tangible capital assets are recognized as assets and revenue at fair value at the time they arereceived.

(g) Classification of Expenses

To achieve consistency of reporting by the Conservation Authorities in Ontario, expenses are reportedto follow the classifications set up by the Ministry of Natural Resources and Forestry. These are asfollows:

General Administration expenses include those associated with head office functions other thantechnical staff and associated programs.

Program Operation expenses include technical and program operations support staff, operations andmaintenance of water control structures, forest management and expenses at Saugeen Parks.

Other expenses include repairs and maintenance, vehicles and equipment, agricultural land expenses,property management, special employment projects, motor pool, etc.

(h) Vehicles and Equipment

The Authority operates a motor pool of vehicles and equipment. Internal charges for the use of vehiclesand equipment are made to the various projects of the Authority based on an hourly or distancetravelled rate, which is designed to recover all costs of operating the pool including replacement ofequipment.

These internal charges are included in the appropriate expense classifications.

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1. Summary of Significant Accounting Policies (continued)

(i) Use of Estimates

The preparation of financial statements in accordance with Canadian generally accepted accountingprinciples requires management to make estimates and assumptions that affect the reported amounts ofassets and liabilities at the date of the financial statements, and the reported amounts of revenues andexpenses during the reporting period. The principle estimates used in the preparation of these financialstatements are the determination of the estimated useful life of tangible capital assets. Actual resultscould differ from management's best estimates as additional information becomes available in thefuture.

(j) Cash and Cash Equivalents

Cash and cash equivalents include cash on deposit, short-term deposits with a maturity of three monthsor less at acquisition and temporary bank overdrafts which form an integral part of the Authority's cashmanagement.

(k) Financial Instruments

The Authority considers any contract that creates a financial asset, a financial liability or equityinstrument as a financial instrument, except in limited items such as leases and loan commitments.

Initial recognition and measurement

A financial asset or a financial liability is recognized when the Authority becomes a party to thecontractual provisions of the financial instrument. Financial assets originated or acquired or financialliabilities issued or assumed in an arm’s length transaction, are initially measured at their fair value.

Subsequent measurement

Changes in fair value of investments in equity instruments are recognized in annual surplus in the periodincurred. All other financial assets and financial liabilities are measured at amortized cost.

Impairment

At the end of each reporting period, the Authority assesses whether there are any indications thatfinancial assets measured at cost or amortized cost may be impaired.

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2. Cash and Cash Equivalents2016 2015

$ $

Cash - Operating Funds 2,041,006 1,869,479Cash - Source Water Protection - 690,932Guaranteed Investment Certificate, interest at 1.5%, matures November 15, 2017, cashable after 90 days 600,000 -

2,641,006 2,560,411

In 2015, the Authority administered funds as the lead authority for the Source Water Protection program.These funds were held in trust by the Authority for the benefit of a particular region including but notlimited to, the area within Saugeen Valley Conservation Authority. Expenses made from that account mustbe approved by a committee consisting of members from all affected areas. The Authority is no longer thelead authority as of March 31, 2016. As at December 31, 2016 $Nil (2015 - $58,547) was due from theSource Water Protection program to the operating fund for 2016 expenses.

Included in the Operating Funds is a high interest account which earns interest at 1.5%.

3. Accounts Receivable2016 2015

$ $

Municipal Levies 83,196 88,724Other 175,403 190,172

258,599 278,896

4. Deferred Revenue2016 2015

$ $

Source Water Protection 569,594 608,438Other Deferred Revenue 411,884 318,397

981,478 926,835

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5. Tangible Capital Assets

Balance 2015 Additions Disposals Balance 2016

Cost $ $ $ $Land 3,527,357 - - 3,527,357Buildings 1,641,369 41,800 - 1,683,169Conservation Areas 935,420 31,516 - 966,936Erosion and Flood Control 13,419,193 - - 13,419,193Equipment 371,689 6,434 (26,635) 351,488Floodwarning Equipment 236,678 - - 236,678Vehicles 229,002 28,280 (26,020) 231,262Information Technology 134,886 23,652 (5,532) 153,006

20,495,594 131,682 (58,187) 20,569,089

Accumulated Amortization $ $ $ $Buildings 743,977 44,869 - 788,846Conservation Areas 470,468 23,397 - 493,865Erosion and Flood Control 9,320,671 204,926 - 9,525,597Equipment 236,049 19,898 (25,206) 230,741Floodwarning Equipment 128,434 5,412 - 133,846Vehicles 191,428 19,219 (25,505) 185,142Information Technology 116,580 20,171 (5,532) 131,219

11,207,607 337,892 (56,243) 11,489,256

Net Book Value $ $Land 3,527,357 3,527,357Buildings 897,392 894,323Conservation Areas 464,952 473,071Erosion and Flood Control 4,098,522 3,893,596Equipment 135,640 120,747Floodwarning Equipment 108,244 102,832Vehicles 37,574 46,120Information Technology 18,306 21,787

9,287,987 9,079,833

12



6. Revolving Credit Facility

The Authority has available a Royal Bank of Canada revolving credit facility with a maximum limit of$200,000. The facility bears interest at bank prime plus 1.25% and is due on demand. As at December 31,2016, the balance is $NIL (2015 - $NIL). The Authority also has a $75,000 VISA credit limit facilityavailable.

7. Pension Plan

The employees of the Authority participate in the Ontario Municipal Employees Retirement Saving Plan("OMERS"). Although the plan has a defined retirement benefit for employees, the related obligation of theAuthority cannot be identified. The Authority has applied defined contribution plan accounting as it hasinsufficient information to apply defined benefit plan accounting.

The amount contributed to OMERS for 2016 was $128,232 (2015 - $141,159) for current service costs andis included as an expense on the statement of operations.

OMERS is a multi-employer plan, therefore any pension plan surpluses or deficits are a joint responsibilityof Ontario municipal organizations and their employees. As a result, the Authority does not recognize anyshare of the OMERS pension surplus or deficit. The OMERS plan has reported a $6.98 billion actuarialdeficit at the end of 2015 (2014 - $7.08 billion deficit), and actuarial liabilities of $81.9 billion (2014 -$76.9 billion). Amounts for 2016 were unavailable.

8. Budget Amounts

The 2016 budget amounts for Saugeen Valley Conservation Authority were approved by the Authoritymembers and have been restated to conform to the basis of presentation of the revenues and expenses on thestatement of operations and net assets. The budget numbers have not been audited.

9. Commitments

The Authority has entered into an operating lease agreement for a Xerox 7835 copier requiring 48 monthlypayments of $121 commencing September 2015. The lease expires September 2019.

The Authority has entered into an operating lease agreement for a Xerox 7855 copier requiring 36 monthlypayments of $166 commencing May 2016. The lease expires May 2019.

The Authority has entered into an operating lease agreement for a 2016 Toyota Rav4 requiring 36 monthlypayments of $386 commencing May 2016. The lease expires May 2019.

The minimum annual lease payments on these commitments for the next three years are as follows: 2017 $13,0752018 $8,075 2019 $3,849

The Authority has entered into an agreement for the operation of an online reservation system for twocampgrounds requiring annual payments of $1,000 per park plus an additional $5,000 annually for licensing.The agreement is for 5 years, beginning 2013 and ending in 2017.

13



10. Cash Flow Information

The net change in non-cash working capital balances consists of:2016 2015

$ $

Accounts Receivable 20,297 (47,726)Prepaid Expenses 779 2,084Accounts Payable and Accrued Liabilities (72,157) 10,372Deferred Revenue 54,644 (175,874)

3,563 (211,144)

11. Financial Instruments

The Authority's financial instruments consist of cash, accounts receivable and accounts payable. Thesignificant financial risk the Authority is exposed to is Credit Risk. It is management's opinion that theorganization is not exposed to significant currency risk, interest rate risk, liquidity risk or market risk.

Credit Risk is the risk that one party to a financial instrument will cause a loss for the other party by failingto pay for its obligation. The Authority is exposed to credit risk in connection with the collection of itsaccounts receivable. The Authority mitigates this risk by maintaining credit approval and payment policiesand the Authority does not anticipate significant loss for non-collection.

14


UNAUDITED SCHEDULES

DECEMBER 31, 2016

D R A F T F O R D I S C U S S I O N Reviewed with and approved by:

Date

15


SCHEDULE 1SCHEDULE OF ADMINISTRATION EXPENSES

FOR THE YEAR ENDED DECEMBER 31(UNAUDITED)


$ $ $General Administration Wages and benefits 298,544 275,969 259,919 Board of Directors' allowances 24,500 23,214 23,897 Staff mileage and expenses 11,000 11,799 10,855 Equipment, purchases and rentals 2,000 381 2,432 Materials and supplies 21,200 16,505 15,994 Insurance 19,000 17,500 18,399 Property taxes 6,500 7,091 6,734 Conservation Ontario levy 24,000 24,176 23,191 Other 5,000 3,502 4,236 Administrative centre operating expenses 57,000 59,167 61,699 Consultant fees 500 4,149 356 Legal, audit fees and bank charges 10,000 10,685 9,709 Health and safety expenses 16,000 12,065 12,084 Advertising and staff development 8,000 2,252 2,528 Materials 1,000 - - Sutherland Centre operating expenses 8,000 6,358 7,299 Self insurance 1,000 - - Resource Centre operating expenses 8,500 61,468 6,637

521,744 536,281 465,969Less amounts capitalized - (53,241) -

521,744 483,040 465,969

Resource centre renovations 50,450 -Equipment 2,791 -

53,241 -

16


SCHEDULE 2SCHEDULE OF PROGRAM OPERATION EXPENSES



$ $ $Flood Control Flood control structures 133,038 140,600 116,972 Flood warning, river forecasting and operation of dams 181,791 165,838 151,847Land Management Taxes on provincially significant lands 27,500 28,400 27,809 Property and land management 56,912 52,077 68,458 Forest management SVCA lands 157,994 138,657 141,715 Grey Bruce forestry service 216,904 205,918 183,699

Geographical information systems /information technology

161,915 195,678 144,798

Water Management Plan input and review and regulation enforcement 569,598 599,334 560,813 Water quality 104,208 98,172 81,423Community Relations Conservation information 221,154 222,472 203,605 Conservation education 85,682 84,977 82,085

1,916,696 1,932,123 1,763,224Less amounts capitalized - (27,295) (18,592)

Total Program Operation Expenses 1,916,696 1,904,828 1,744,632

Capital Acquisitions Land Management - IT infrastructure 25,875 18,592 Community relations - IT infrastructure 1,420 -

27,295 18,592

17


SCHEDULE 3SCHEDULE OF REPAIRS AND MAINTENANCE



$ $ $Water Management Surveys, Studies and Capital Projects Durham Frazil Ice Works 6,000 3,312 - Durham Ice Management 24,000 - - Lake Huron Centre for Coastal Conservation 10,000 10,000 10,000 Lockerby Dam Works - 1,533 193,174

40,000 14,845 203,174

Recreational Capital Projects Durham C.A. - Water heaters - - 1,794 Durham C.A. - Washroom upgrades - - 681 Non-revenue parks upgrades 7,100 12,273 958 Saugeen Bluffs C.A. - Horse Camp - 22,866 - Saugeen Parks Improvements 7,000 71 - Greenock Wetland Trails 10,000 9,945 57,536

24,100 45,155 60,969

Other Capital Projects Land transfer costs - - 1,582 Formosa sewer hookup - - 2,434 Document scanning 10,000 18,839 -

10,000 18,839 4,016

74,100 78,839 268,159Less amounts capitalized - (22,866) (57,536)

74,100 55,973 210,623

Capital Acquisitions Saugeen Bluffs - Horse Camp 22,866 - Greenock Wetland Trails - 57,536

22,866 57,536

18


SCHEDULE 4SCHEDULE OF REVENUES AND EXPENSES OF SAUGEEN PARKS



$ $ $Revenue from Revenue Producing Conservation Areas Brucedale C.A. 72,125 62,984 72,928 Durham C.A. 183,000 204,713 189,092 Saugeen Bluffs C.A. 196,500 242,309 198,885

451,625 510,006 460,905Government Grant - 11,250 5,900

451,625 521,256 466,805

Expenses from Revenue Producing Conservation Areas Brucedale C.A. 51,986 55,304 49,386 Durham C.A. 197,449 177,274 222,021 Saugeen Bluffs C.A. 200,206 232,296 195,943

449,641 464,874 467,350

Excess of Revenue Over Expenses for theYear for Revenue ProducingConservation Areas 1,984 56,382 (545)

Revenue from Non-Revenue Producing Conservation Areas Career grants - - 2,850 Miscellaneous revenues 7,000 8,590 7,979

7,000 8,590 10,829

Expenses from Non-Revenue ProducingConservation Areas 155,257 128,767 128,437

Excess of Revenue Over Expenses for theYear for Non-Revenue ProducingConservation Areas (148,257) (120,177) (117,608)

19


SCHEDULE 5SCHEDULE OF REVENUES AND EXPENSES OF SPECIAL PROGRAMS


Actual Actual2016 2015

$ $Revenue Brockton Tree Planting Project 2,492 2,497 CACIS Conference 28,808 - DFO Mildmay Dam Removal - 7,378 Durham Camper Fund 120 - Emerald Ash Borer Info & Detection Program 7,366 3,897 Great Lakes Agriculture Stewardship Initiative 92,340 66 Great Lakes Guardian Grant 2,845 - Grey Sauble Contract 43,802 44,109 Penetangore Watershed Group 12,259 4,871 Pine River OMAF COA Agreement 15,626 56,710 Power Work Camp 6,000 6,000 Saugeen Valley Children's Safety Village 1,483 175 Summer Experience Program 6,114 5,978 SVCF Funded Projects 214 5,107 Tall Grass Prairie - 3,311 Valard Maintenance - 399 Career Works Festival 10,000 7,500 Yellow Fish Road - 91

229,469 148,089

Expenses Brockton Tree Planting Project 2,492 2,497 CACIS Conference 28,808 - DFO Mildmay Dam Removal - 7,378 Durham Camper Fund 120 - Emerald Ash Borer Info & Detection Program 7,366 3,897 Great Lakes Agriculture Stewardship Initiative 92,340 66 Great Lakes Guardian Grant 2,845 - Grey Sauble Contract 43,802 44,109 Penetangore Watershed Group 12,259 4,871 Pine River OMAF COA Agreement 15,626 56,710 Power Work Camp 92 81 Saugeen Valley Children's Safety Village 819 175 Summer Experience Program 6,114 5,978 SVCF Funded Projects 214 5,107 Tall Grass Prairie - 3,311 Valard Maintenance - 327 Career Works Festival 10,000 7,500 Yellow Fish Road - 91

222,897 142,098

Excess of Revenue Over Expenses for the Year 6,572 5,991

20


SCHEDULE 6SCHEDULE OF REVENUES AND EXPENSES OF VEHICLES AND EQUIPMENT



$ $ $Revenue Vehicles 95,000 86,913 75,928 Equipment 22,000 16,738 17,798 Office equipment 18,000 8,255 17,648 Gain on disposal of vehicles and equipment 12,000 - -

147,000 111,906 111,374

Expenses Vehicles Operating costs 65,982 47,194 45,724 Repairs and maintenance 12,000 15,669 11,353Equipment Operating costs 3,500 2,205 2,181 Repairs and maintenance 8,000 6,818 3,158Office equipment Operating costs 13,000 12,713 11,974

102,482 84,599 74,390

Excess of Revenue Over Expenses for the Year,Before Leasing of Vehicles and Equipment

44,518 27,307 36,984Purchasing and Leasing of Vehicles and

Equipment 122,000 38,869 62,605

(77,482) (11,562) (25,621)Less amounts capitalized - (28,280) (50,170)

Excess of Revenue Over Expenses for the Year (77,482) 16,718 24,549

Capital Acquisitions Equipment - 27,829 Vehicles 28,280 22,341

28,280 50,170

Capital Disposals Vehicles (1,500) (10,700)

(1,500) (10,700)

21


SCHEDULE 7SCHEDULE OF MUNICIPAL LEVIES


ModifiedCurrent Market

Value inWatershed Apportionment

2016 GeneralLevies

2016 SpecialLevies

$ % $ $Arran-Elderslie 313,927,770 2.5486 41,176 22,800Brockton 1,057,387,335 8.5844 138,797 9,554Chatsworth 388,005,131 3.1500 50,903 -Grey Highlands 546,502,708 4.4368 71,715 -Hanover 856,094,820 6.9502 112,366 -Howick 26,958,385 0.2189 3,690 -Huron-Kinloss 718,266,883 5.8312 94,268 1,500Kincardine 2,267,309,321 18.4071 297,666 6,597Minto 303,232,308 2.4618 39,772 -Morris-Turnberry 19,167,882 0.1556 2,942 -Saugeen Shores 2,659,380,516 21.5901 349,147 4,250South Bruce 561,368,052 4.5574 73,667 -Southgate 715,326,566 5.8074 93,882 -Wellington North 441,067,475 3.5808 57,870 -West Grey 1,443,601,477 11.7198 189,509 37,690

12,317,596,629 100 1,617,370 82,391

22


SCHEDULE 8SCHEDULE OF REVENUES AND EXPENSES OF SOURCE WATER



$ $ $Source Water Protection Program Funding Operations 135,444 95,582 527,096

Source Water Protection Expenses Operations 135,444 95,582 527,096

Excess of Revenue Over Expenses for the Year - - -

23

Presentation 6b

From: [email protected] [mailto:[email protected]] Sent: Tuesday, March 07, 2017 8:52 AM To: Wayne Brohman <[email protected]> Subject: Permitting cost for D Grant drain Directors of SVCA: This is a time line of the events leading to this presentation: * ?Spring of 2012 - Contacted several contractors regarding the proposed tiling and gathered information regarding cost of replacing the existing clay tile with plastic; all of them said no need to contact SVCA due to replacing an existing tile system * June 2012 - survey and initial layout done by Frey * Sept 2012 - work was completed by Weigel Drainage with the understanding it would be a mutual drain * After completion one land owner decided not to participate and organized a meeting with SVCA and OMAFRA personnel onsite to discuss responsibilities of landowners. At no time during this meeting was there any mention of a permit being required. This meeting led to petitioning the Municipality of South Bruce for a Municipal drain designation. * ?Feb 14/2017 Dietrich Engineering presented the final report to Council at which time there was also a letter dated Feb 14/2017 from SVCA indicating a violation because there had been no permit for the work. * Feb 15/2017 - March 6/17 ongoing discussion with SVCA regarding several concerns: 1. ?The statute of limitations which I understand to be two years; the letter was dated four years, five months after the work was completed. Upon inquiry, the reply I received from SVCA was: As for the statute of limitations, it is the same for all violations, regardless of the hazard or the manner of "development" and it is two years from the time that SVCA staff find out about the violation. 2. After having an onsite meeting with SVCA staff there was no mention of a permit being required. I believe that I exercised due diligence by hiring experienced, knowledgeable contractors. In addition, contrary to the statute of limitations I was not informed of my purported negligence within a timely manner and when a staff member was onsite a required permit was never mentioned. Had I understood that a permit was required I would certainly have applied for one. Please find attached the map of the Significant Wetland and the Drainage map for your information. My proposed remedy would be that do to the statute of limitations there should be no permit required but if that does not apply then only the fee due at the time of the work being done with no penalty do to SVCA personnel not letting me know at the time of the onsite meeting . David Grant 1271 RR#1 Formosa ON N0G 1W0 H 519-392-6635 C 519-540-8666 Wayne : I hope this is clearer Dave

Agenda

mailto:[email protected]



1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel 519-367-3040, Fax 519-367-3041, [email protected],

www.svca.on.ca

Watershed Member Municipalities

Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands,

Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North,

Town of Saugeen Shores, Township of Southgate, Municipality of West Grey

Report 8a

Report To: Authority Members, Saugeen Valley Conservation Authority

From: Laura Molson, Manager, Accounting

Date: March 21, 2017

Subject: Financial Report

Please find attached the financial report for the period ending January 31, 2017. Also attached is the January 2017 cheque list for your review. Recommendation: THAT the Financial Report to January 31, 2017 be accepted as distributed and further;

THAT the Accounts Payable, totaling $112,299.90 be approved as distributed.

Agenda

Program

Approved Budget

Budget YTD Actual YTD

% Actual/ Budget YTD

Approved Budget



Surplus/ (Deficit)

Administration 423,958 35,305 35,303 100% 423,958 35,692 34,481 97% 822

Flood Control

Flood Warning System 192,106 15,092 15,147 100% 192,106 12,019 11,019 92% 4,128

Water Management

Flood Control Structures 134,095 11,174 11,175 100% 134,095 5,609 5,756 103% 5,419

Water Quality 114,246 7,518 7,518 100% 114,246 5,134 4,925 96% 2,593

Environmental Planning & Regulations 651,090 40,732 51,343 126% 651,090 39,913 40,641 102% 10,702

Information Technology & GIS 174,069 14,506 14,506 100% 174,069 10,182 9,769 96% 4,737

Community Relations

Information 222,587 17,965 17,799 99% 222,587 15,742 14,264 91% 3,535

Education 89,269 4,514 4,674 104% 89,269 5,773 5,580 97% (906)

Land Management

Non-Revenue Parks & Lands 161,510 12,892 12,902 100% 161,510 5,001 8,185 164% 4,717

Property (General) 57,807 4,817 4,817 100% 57,807 5,474 4,811 88% 6

Capital Projects

Recreational Properties 7,100 592 592 100% 7,100 0 0 0% 592

Administrative Projects 16,000 1,333 1,333 100% 16,000 700 688 98% 645

Total - General Levy Programs & Capital 2,243,837 166,440 177,109 106% 2,243,837 141,239 140,119 99% 36,990

Revenue Expenses

Saugeen Valley Conservation AuthorityFinancial Report

General Levy Programs & Capital ProjectsJanuary 31, 2017

(Unaudited)

Program

Approved Budget



Approved Budget



Surplus/ (Deficit)

Land Management

Revenue Parks:

Brucedale C. A. 63,300 0 1,792 0% 52,436 416 464 112% 1,328

Durham C. A. 196,350 2,000 3,496 175% 199,720 2,518 2,721 108% 775

Saugeen Bluffs C.A. 235,600 0 1,783 0% 247,413 2,350 3,964 169% (2,181)

Rental Properties 5,460 455 455 100% 5,180 128 26 20% 429

Agricultural Lands 11,500 0 0 0% 7,430 0 0 0% 0

Motor Pool 238,000 7,650 7,124 93% 229,780 7,497 5,509 73% 1,615

Forest Management

Authority Forests 210,000 0 0 0% 193,589 11,050 12,067 109% (12,067)

Grey Bruce Forestry Services 260,500 0 485 0% 236,902 3,094 1,512 49% (1,027)

Capital Projects

Water Management 34,000 0 - 0% 34,000 0 - 0% -

Recreational Properties 7,900 0 - 0% 7,900 0 - 0% -

Administrative Projects 0 0 - 0% 0 0 - 0% -

Interest Earned 0 0 1,407 0% 0 0 - 0% 1,407

Total-Non General Levy & Capital Programs 1,262,610 10,105 16,542 164% 1,214,350 27,053 26,263 97% (9,721)

Summary

Total - General Levy Programs & Capital 2,243,837 166,440 177,109 106% 2,243,837 141,239 140,119 99% 36,990

Total-Non General Levy & Capital Programs 1,262,610 10,105 16,542 164% 1,214,350 27,053 26,263 97% (9,721)3,506,447 176,545 193,651 110% 3,458,187 168,292 166,382 99% 27,269

Budget YTD surplus/(deficit) 8,253

19,016

Revenue Expenses

(Unaudited)

January 31, 2017Non-General Levy Programs and Capital Projects

Financial ReportSaugeen Valley Conservation Authority

Cheques for Approval January 2017

Cheque Number Vendor Description Amount

79381 Town of Saugeen Shores Property taxes‐February 1,061.00$

79382 Municipality of West Grey Property taxes‐February 6,119.22$

79383 Cindy Mitchell Brucedale Refund 150.00$

79384 Dave Bishop Photography ‐ Annual Report 75.00$

79385 Buffett Taylor Benefits‐February 9,394.86$

79386 Harrison Burgsma Demo Plot Project Participant Reimbursement (AFS) 1,200.00$

79387 Jo‐Anne Harbinson Staff Travel 90.00$

79388 W.O.R Association Advertising 326.57$

79389 Township of Huron‐Kinloss Property taxes‐February 84.00$

79390 Township of Chatsworth Property taxes‐February 1,498.00$

79391 Municipality of Kincardine Property taxes‐March 1,482.00$

79392 Blyth Printing Inc. Advertising ‐ Horse Camping Brochures 446.39$

79393 Canadian Fire & Flood Formosa Office Cleaning 597.60$

79394 Carquest Equipment Maintenance 19.65$

79395 Corporate Express Office Supplies 80.52$

79396 Desco Plumbing & Heating Resource centre repairs/park maintenance 398.34$

79397 Don Ditner Construction Sulphur Spring ‐ Salted Sand 909.65$

79398 Emke Schaab Building Maintenance‐Admin Building 519.80$

79399 Escape Productions Advertising‐Campgrounds 480.25$

79400 Foxton Fuels Limited Furnace Fuel ‐ Maintenance Shop 1,176.39$

79401 Hanover Chrysler Vehicle Maintenance 56.49$

79402 Hanover Home Hardware Sulphur Spring/Maintenance Shop Supplies 310.03$

79403 Herald Newspaper Corp OMSPA Annual Meeting Notice (AFS) 11.30$

79404 Liftsafe Engineering & Service Group Inc. Annual inspection of hoist and chainfall 647.38$

79405 North Wellington Co‐op Supplies for Maintenance Shop/Sulphur Spring 108.86$

79406 Petty Cash Office Expense/Staff Travel/Conference 113.40$

79407 Purolator Courier Courier ‐ Water Quality 41.62$

79408 Rural Voice Advertising ‐ GLASI (AFS) 838.46$

79409 Saugeen Valley Conservation Foundation Memorial Grove Trees 120.00$

79410 Ron Schmidt Snow Removal ‐ Admin Building 749.86$

79411 SGS Canada Inc. Water Quality Sampling ‐Sulphur Spring 169.50$

79412 Postmedia OMSPA Annual Meeting Notice (AFS) 98.88$

79413 Town Crier OMSPA Annual Meeting Notice (AFS) 46.61$

79414 UPI Energy Vehicle Fuel 1,940.03$

79415 Walkerton Herald OMSPA Annual Meeting Notice (AFS) 71.19$

79416 Waste Management Waste Disposal 231.45$

79417 Water & Wellness Water for Office 71.50$

79418 Tori Waugh Staff Travel ‐ Healthy Lake Huron (HLH) (AFS) 696.36$

79419 Xerox Canada Ltd. Photocopier Charges 351.24$

32,783.39$

AFS ‐ Alternate Funding Source

Internet Payments for Approval January 2017

Vendor Description Amount

Bell Bluffs CA Phone 7206 11.24$

Bell Durham CA Phone 2074 110.40$

Bell Flood Warning Gauges/Middle Dam 1533 1,480.54$

Bell Shop Phone 2711 142.92$

Bell Sulphur Spring CA Raingauge 2968 130.39$

Bell Mobility Parks Internet 8482 90.40$

Bruce Telecom Parks/Floodwarning Phones 582.58$

Hurontel Ripley Gauge 51.78$

Hydro One Aberdeen Gauge ‐ 5470 32.69$

Hydro One Beatty Gauge ‐ 4823 33.58$

Hydro One Bluffs Line Meter ‐ 5717 1,633.08$

Hydro One Brucedale CA ‐ 8427 33.45$




Hydro One Brucedale street light ‐ 6852 32.66$

Hydro One Cedarville Gauge ‐5447 32.01$

Hydro One Durham CA ‐ 0074 214.07$

Hydro One Durham CA Hydro Sites ‐ 0260 33.48$

Hydro One Durham Campground ‐ 0069 43.72$

Hydro One Durham Gauge ‐ 4203 112.26$

Hydro One Durham Middle Dam ‐ 6749 63.50$

Hydro One Durham Storage Barn ‐ 5383 32.26$

Hydro One Formosa Office ‐ 9903 1,828.34$

Hydro One Greenock Gauge ‐ 2404 34.07$

Hydro One McBeath Gauge ‐ 5496 33.58$

Hydro One Mount Forest Gauge ‐ 6864 31.59$

Hydro One Neustadt Gauge 1633 57.89$

Hydro One Paisley Pumping Station ‐ 8982 33.38$

Hydro One Scone Gauge 6343 33.38$

Hydro One Sulphur Spring CA ‐ 3712 771.20$

Hydro One Sulphur Spring CA‐park only ‐ 5780 281.36$

Hydro One Varney CA ‐ 2306 33.97$

Hydro One Priceville Gauge ‐ 3783 31.24$

Minister of Finance December Remittance 3,671.09$

National Leasing Copier Lease 184.00$

OMERS December Remittance 18,710.88$

PitneyWorks Postage 226.00$

Receiver General Income Tax, EI, CPP ‐ Jan 7 14,933.11$

Receiver General Income Tax, EI, CPP ‐ Jan 21 16,118.57$

Receiver General January Remittance 4,570.06$

Royal Bank Visa Advertising/Donations/Staff Travel/Safety Training 1,549.77$

Royal Bank Visa Cloud Subscription Fee/IT Supplies/Annual Fee 421.59$

Royal Bank Visa Forestry/Motor Pool Supplies/Meeting Supplies 597.45$

Royal Bank Visa Conservation Education Supplies/Subscription 141.24$

Royal Bank Visa Sulphur Spring Maintenance/Equipment Maintenance 393.25$

Royal Bank Visa OSCIA Conference/GLASI Workshops (AFS) 765.55$

Royal Bank Visa Parking Revenue 30.00$

Royal Bank Visa Equipment Purchase ‐ Durham CA 74.54$

Royal Bank Visa Staff Travel/Brokerage Fees/Soil Probe 539.24$

Internet Payments for Approval January 2017


Royal Bank Visa Vehicle Maintenance 7.00$

Royal Bank Visa Stand up Desk/McKay Pay Admin Fee 847.18$

Royal Bank Visa Staff Travel 28.25$

Royal Bank Visa Advertisement for Bluffs Superintendent 50.85$

Royal Bank Visa Student Gift/Meeting Refreshments/Kitchen Supplies/Vehicle Fuel 254.79$

Royal Bank Visa Staff Purchase (AFS) 113.00$

Telus Cell phones 1,054.90$

Union Gas Formosa Office 317.66$

Wightman Telecom Phones/Fax/Internet 825.35$

WSIB December Remittance 4,925.30$

Total: 79,516.51$


Visa Transactions over $100 since last meeting


Horse Community Journals Inc. Advertising ‐ Bluffs 197.75$

Occupational Safety Group Inc. Safety training 562.74$

Toronto Spring Camping RV Show Advertising ‐ Campgrounds 395.50$

Horse Community Journals Inc. Advertising ‐ Bluffs 197.75$

Microsoft Online Cloud Subscription Fee 193.23$

NewEgg IT Admin ‐ General Supplies 178.36$

Valu‐mart Authority Meeting Refreshments 106.65$

Morry's Trailer Sales Sulphur Spring Maintenance 281.37$

Innovative Farmers Association of Ontario Conference Registration ‐ GLASI (AFS) 310.75$

Ontario Soil and Crop Conference Registration ‐ GLASI (AFS) 215.00$

Forestry Suppliers Soil Probe ‐ Planning & Regulations supplies 466.01$

Veridesk Stand up Desk 824.90$


1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0 Tel 519-367-3040, Fax 519-367-3041, [email protected], www.svca.on.ca


Municipality of Arran-Elderslie, Municipality of Brockton, Township of Chatsworth, Municipality of Grey Highlands, Town of Hanover, Township of Howick, Municipality of Morris-Turnberry, Municipality of South Bruce, Township of Huron-Kinloss, Municipality of Kincardine, Town of Minto, Township of Wellington North,


Report 8b

Administration

Now that the Teeswater Flood Plain mapping project has been completed a meeting of the Mapping

Group has been scheduled for April 4th. At that meeting staff will review the process, costs and timing of

the Teeswater mapping as well as the implications of the Two Zone policy. Greenland Consulting

Engineers will be in attendance to provide an update on their new flood forecasting software and how it

can function as a tool to develop new flood plain mapping in a more cost effective manner.

There has still been no court decision on the Gilmor v. Nottawasaga Valley Conservation Authority

appeal which was heard on December 21st.

The Agricultural Advisory Committee is scheduled to meet on March 20th.

Flood Warning

A flood event occurred February 24 to 26, due to snowmelt and rain. Although the flows were the

highest recorded so far this year, they were not significant, with flows at most stream gauge stations

just below the mean annual flood. The very warm air temperatures from February 18 to 25 reduced the

snowpack substantially and caused the initial runoff, which was augmented by 7 to 33 mm of rain

around the 24th. River ice was not a factor, as it had been flushed out of the system in mid-January.

Flooding only occurred in typical low lying flood-prone areas.

The flashboards and stop logs in the Upper and Lower Durham Dams that are in place during the winter

to help manage frazil ice were removed on February 24th. Removal was done to take advantage of the

absence of river ice and in preparation for high river flows. Normally the removal operation takes place

in March, so this year was one of the earliest it’s been done.

On February 22nd to 24th the Senior Manager attended an information and training session at the Upper

Thames River CA on the WISKI Water Resources Information Data Management System. A separate

report to the Board further describes this data management system.

Land Management

The drinking water system at Saugeen Bluffs Conservation Area was inspected last year by the Grey

Bruce Health Unit. Although their approval was renewed recently they now require the Authority to

submit water samples for testing every two weeks rather than the previous once per month.

Agenda





Environmental Planning & Regulations

Meetings attended and Other Department Work and Updates:

February and March Candace Hamm and Shannon Wood on Radio advertising to try and stimulate early

applications to SVCA Planning Department to avoid typical spring rush of work.

Environmental Planning and Regulations Policy Document circulation initiated January 2017, comments

being received up until March 20, 2017.

Caslick Municipal Drain Information meeting and Filsinger Municipal Drain Information meeting

attended by Michelle Gallant in February and March.

Candace Hamm attended a Subdivision Development Meeting – Lot A & B, Con 3, Bruce

Erik Downing and Donna Lacey attended the West Ridge On The Lake Development property in

Kincardine associated with Tree Retention plan proposed by the owner.

Meetings with IT and GIS on Mapping and System improvements ongoing.

The following Development, Interference with Wetlands and Alterations to Shorelines and

Watercourses permits have been approved by authorized Authority staff since February 21, 2017:

16-232 Dave & Elaine Schumacher, Lot 9, Concession 10 Geographic Township of Culross

Bridge improvements including new structural surface, new railing, and, related excavation, filling,

and grading. Regulated Area.

17-012 Alex Funygin, 442013 Concession 8NDR, Geographic Township of Bentinck

42' x 102' shop and trenching in utilities from dwelling adjacent to PSW. Regulated Area.

17-016 Rebecca & Wes Hergert, 122586 Grey Road 9, Geographic Township of Normanby

Construction of an approximately 1920 square foot pole barn style driving shed/garage, with full length

10 foot wide lean-to (400 square feet); and, related excavation, filling, and grading. Regulated Area.

17-017 Graeme & Heather Locke, 160 Highland Drive, Markdale

Construction of a new single detached dwelling attached garage; and, related excavation, filling, and

grading. Regulated Area.

17-018 Don Ferris, 1576 Bruce Road 15, Lot 30, Concession 1.

Demolition of the Existing Barn and Construction of an Accessory Building. Regulated Area.





17-020 Trevor and Martha Grove, Part Lots 28 & 29, Concession 2; Geographic Township of Glenelg;

Demolition of the existing dwelling, decks, and detached garage; construction of a new dwelling, decks,

and detached garage; and, related excavation, filling, and grading. Regulated Area.

17-022 Bram McEachnie, 216 2nd Ave, Hanover

Construction of a single family dwelling with attached garage, covered deck and basement; and related

excavation, filling and grading. Regulated Area.

17-024 Stephen Wardrop & Pamela Price-Wardrop, 233 Island Street, Southampton

Construction of a 28 ft x 32 ft accessory building. Regulated Area.

17-026 Gay Lea Foods Co-operative Ltd, 27 Clinton Street North, Teeswater

Removal of a portion of an existing building at the Gay Lea Foods Co-operative Limited dairy milk

processing facility. Regulated Area.

Water Resources and Stewardship Services

Markdale Rotary Park Dam Removal Moving forward with various aspects of this project, the engineer has begun work on the design drawings regarding the dam removal. With the assistance of the SVCA Graphics staff, a sign has been completed and delivered to the Markdale Rotary club for installation at the park denoting the park revitalization and dam removal project. The municipality will be sending out information on a planned meeting on April 6, 2017 in Markdale that will share information on the dam removal to the community and seek suggestions on the park revitalization component. Project design and tender of the construction is in preparation for the removal of the structure. Partners involved in this river ecosystem and water quality benefiting project include the Markdale Rotary Club, Municipality of Grey Highlands, Stewardship Grey Bruce and Happy Trout the local Chapter for Trout Unlimited Canada. Phragmites Information Presentation As previously reported, SVCA staff have been working with Jim Ellis from Southgate, Grey County to bring the information presented at stop the spread of phragmites to the inland people. In addition, Jo-Anne Harbinson attended the Ontario Phragmites Working Group meeting in mid-February where she was able to meet potential speakers and hear about the continued issues around over water chemical spraying. Phragmites is not found just along the Lake Huron shoreline, but can be found in numerous locations in our watershed, up to the headwaters and in roadside ditches where the ground has been disturbed and the phragmites takes a hold. Many of these locations are beside wetlands. The invasive phragmites can be very aggressive and transfer from the roadside ditches into adjacent sensitive ecosystems and as well establish along streams.





At this time, there are 50 attendees with eight presenters, the hope is to provide information and educate those that are not aware of this invasive plant and hope to get ahead of this invasion before it takes hold in areas that it is not yet. We are pleased to see public works or parks and recreation staff from almost all of our member municipalities attending. In addition, three of our adjacent Conservation Authority staff and staff from Bruce, Grey, Dufferin and Wellington Counties will be in attendance. Pine River Watershed Initiative Network Tori and Jo-Anne have met with the PRWIN board to ask if they would like their staff to be able to assist with the implementation of a portion of the project in the Pine River watershed. An agreement has been entered into with the PRWIN. This is a similar approach that we used previously, where we are trying to build the knowledge of staff and landowners in the priority watershed. SVCA staff have built a landowner survey and field walk template that the SVCA will train the Pine River staff with. PRWIN will be in contact with landowners in the watershed to complete surveys on their agricultural practices and crop rotations. SVCA and PRWIN staff would complete field walks that would look at areas of high runoff and where sediment is being moved down slope/stream to creeks and rivers. To support this process, SVCA GIS staff will generate air photos that will show the areas of a property that would be considered saturated areas following a heavy runoff event due to the slope and soils on the land. Field walks will verify this mapping. By using this as a tool, this will assist in our watershed to have a simple predictive model to determine areas of high erosion, and high flow paths using GIS. Grey Bruce Sustainability Network (GBSusNet) Manager of Water Resources and Stewardship Services and the GBSusNet are planning the spring CareerWORKS which involve two WaterWORKS, one in Walkerton and one in West Grey. The GBSusNet was successful in their application to the RBC Bluewater Fund in partnership with the SVCA for a $10,000 grant that will assist with the delivery of various Career WORKS and Sustainable Living Workshops. Jo-Anne Harbinson has been voted as the Chairperson of the GBSusNet. The group was successful in receiving funds from the ON150 fund that will support a “Letters Home Project” that will provide summer jobs for six youth in our area relating to theatrical development and hosting various productions over the summer. Lake Huron Centre for Coastal Conservation (LHCCC) The Coastal Centre has hosted three shoreline community public meetings in three different Counties, Lambton, Huron and Bruce. The public, municipal staff and municipal council members have attended the various meetings to see the initial information released on the LHCCC Coastal Action Plan. SVCA staff, three employees from Saugeen Shores and two Saugeen Shores council members as well as a other people from the public from along the shores of Lake Huron came out for the February 28th meeting held at the Sauble Beach Community Centre.





If you are interested in providing the Coastal Centre with more information to shape the Coastal Action Plan, you can complete a short questionnaire.

http://www.lakehuron.ca/coastal-action-plan-questionnaire

Great Lakes Agricultural Stewardship Incentive (GLASI) Program Community Outreach Tori Waugh, Agricultural Outreach Coordinator, continues to connect with the agricultural community by attending Annual General Meetings and conferences. This will continue to support valued relationships, improve knowledge of local initiatives in soil health and conservation and to improve the program’s connections to other similar initiatives. Tori Waugh, on behalf of the SVCA has joined an Ontario Soil Leaders Network geared at improving the program’s connections. 2016 SVCA Cover Crop Incentive Program Residue measurements to approve the accepted funding applications from the 2016 cover crop incentive program have begun. Farmers whose applications were acceptable to the SVCA, need to have residue count completed this spring and at least 50% residue (dead or living) is needed be approved. Tailgate Series Development of the 2017 Coffee, Crops & Donuts tailgate series is complete. A draft copy of the 2017 schedule of workshops has been made available for reference. We have developed many new contacts through the outreach efforts for hosts and speakers for these events, including Lewis Land & Cattle, Soil Warrior, OMAFRA staff, Agronomy Advantage, Lystek, GFO, Brussels Agriservice, and University of Guelph staff. Demonstration Plot Project With most farmer’s still in the process of developing their crop plan, the demo plot site locations have not yet been narrowed down. However, Demo plot partners for the 2017 year have been confirmed and include: Paul Legge, Harry Biermans, Peter Kotzeff, Ken Schaus, Gerard Grubb & Thomas Lennox. Water Quality Shaun Anthony, Water Quality Specialist (WQS) continues to take monthly and storm event samples at the ISCO (automated water sampler) site in support of the Rural Stormwater Management Model (RSWMM), as well as download and process data from the meteorological and flow-based data loggers

http://www.lakehuron.ca/coastal-action-plan-questionnaire





at this site. Shaun produced a comprehensive data summary for this project and sent it to staff at Ausable Bayfield CA who will use it in the model. Provincial Water Quality Monitoring Network (PWQMN) surface water sampling will resume in April. In the meantime, data coming back from the lab continues to be processed and is entered into the water quality (WQ) database. WQS has obtained updated quotes from private laboratories for annual sample analysis. There are no changes to last year’s pricing other than a $1 increase to the $14 shipping fee. As such, we will continue using SGS Canada Inc. for sample analysis. All 30 benthic invertebrate samples have been sorted to the “Family” taxonomic level. WQS is currently ordering any necessary equipment for the upcoming biomonitoring season (May). Maintenance on the Authority’s 17 Provincial Groundwater Monitoring Network (PGMN) wells continue on a quarterly basis. This involves taking manual level measurements to determine the rate of recharge, downloading leveloggers and meteorological data loggers, clearing debris from rain gauges, swapping or fixing faulty equipment and general maintenance. WQS has just sent a complete status and data summary of SVCA’s wells to Ministry of the Environment and Climate Change (MOECC). For the partnership with Bruce Power, Shaun has ordered equipment for the unattended water quality monitoring stations to be installed at the Bruce Power site. He is currently researching best methods for in-stream installations, and is planning on installing this equipment at the end of March. The equipment will gather baseline and storm event water quality data. Preliminary discussions surrounding Watershed Report Cards (WRCs) has started via several meetings in the formation of subgroups for the different indicators (e.g. surface water, groundwater, communications etc). In preparation for the next round of WRCs to be released in March 2018, the WQS has been summarizing all 2012-2016 data. WQS posted a job ad for the 15-week summer position of “Water Resources Assistant.” The posting closes on March 19 and will be followed by interviews. Forestry The rather light or non-existent snow cover has allowed forestry staff access to properties for marking exercises in preparation of additional tendering of forest products in 2017. Properties identified in the 2017 work plan such as Tract 42-220-45 on Concession 4SDR of former Glenelg Township and Tract 42-220-50, the Bells Lake properties are being prepared for harvest operations. Staff will also be doing marking at the Saugeen Bluffs Conservation Area for harvest operations as a means of mitigating the problems expected as the result of the Emerald Ash Borer. A large component of the Ash tree





population as well as other species will be marked for removal with the potential result of some revenue generation from the operation. The Fairy Lake Ash Tree Removal Project in Southampton that the Forestry Department was providing supervision for is now complete. Over 500 trees were identified and marked for removal by Donna Lacey, Forestry Technician. This project eliminated the potential liabilities from dead and dying Ash trees in a very heavily used trail system around a small lake. Some of these users included students from a school that adjoined the project area. This project was deemed a success with the Municipality of Saugeen Shores very pleased with the coordination and timely completion despite the unusual winter conditions. Meetings Attended Lake Huron Centre for Coastal Conservation – Coastal Action Plan Pine River Watershed Initiative Network Penetangore Watershed Group Immaculate Conception School – Science Fair Judging Stewardship Grey Bruce Brockton Fisheries Task Force Grey Bruce Sustainability Network SVCA Agricultural Advisory Meeting

Healthy Lake Huron Technical Meeting

Innovative Farmers Conference

Horse Friends of Saugeen Bluffs

Toronto Spring Camping and RV Show and Sale



MEETING : Forestry Committee DATE : March 17, 2016 TIME : 7:00 pm LOCATION: Saugeen Conservation Board Room, Formosa CHAIRMAN: MEMBERS PRESENT: Luke Charbonneau, Sue Paterson, John Bell and Barbara

Dobreen MEMBERS ABSENT: Brian Gamble OTHERS PRESENT: Wayne Brohman, General Manager/ Secretary-Treasurer

Jim Penner, Manager, Forestry, Donna Lacey, Forestry Technician

In the absence of an elected Chair, Luke Charbonneau called the meeting to order at 6:54pm. 1. Election of Committee Chair MOTION #FC16-01 Moved by Barbara Dobreen Seconded by Sue Paterson THAT John Bell serve as the Forestry Committee Chair. Carried John Bell assumed the position of Chair for the meeting. 2. Adoption of Agenda MOTION #FC16-02 Moved by Barbara Dobreen Seconded by Luke Charbonneau THAT the agenda be amended to correct the improper date of the Minutes Agenda item 4. The correction is made from March 23rd, 2015 to March 26th, 2015 and THAT, the agenda be adopted as amended.

Carried

Agenda

3. Declaration of Pecuniary Interest No person declared pecuniary interest relative to any item on the Agenda. 4. Minutes of the Meeting of March 26th, 2015 The Minutes of the Meeting of March 26th, 2015 were received at the Authority Meeting on May 28th, 2015 under the following Motion. MOTION #G15-38 Moved by Mike Smith Seconded by Andrew White THAT the minutes of the Forestry Committee, held on March 26, 2015, be received as presented. Carried 5. Correspondence There was no correspondence. 6. Matters Arising From the Minutes

a. Sulphur Spring Windbreak Spraying Staff are continuing to research methods of dealing with the fungal infections that are affecting the White Spruce trees at the Sulphur Spring property. Current research indicates that successful treatments require early spring applications followed by one or two more treatments in the spring to early summer season. Research is also indicating that the park will need to be closed for a short period of time prior to and following the treatment.

b. Emerald Ash Borer Update

Staff are actively involved in the trapping and tracking of Emerald Ash Borer populations. To-date Emerald Ash Borer has been found within most portions of Bruce County located within the Authority’s jurisdiction. There have been few occurrences of Emerald Ash Borer in Grey County, and none observed within the Authority’s jurisdiction. Staff will continue to follow the progression of this pest. Staff will develop a liability/ protection plan to pre-emptively deal with the impending problem on SVCA lands including trails and campgrounds.

c. Forest Certification Update SVCA forests became Certified in October of 2014. The first Audit of our Certification was carried out in 2015. There were no major issues identified during the Audit.

7. New Business a. 2016 Plantation Thinning Tenders

TENDER #SVCA-01-2016

Property Location: Lot 24, Concession 8, former Huron Township, Municipality of Huron-Kinloss, Bruce County One tender was received prior to the official closing date and time and it was evaluated as a complete tender submission.

Moggie Valley Timber Total Bid Price $11,000.00

The official copy of the tender opening record is attached to the office copy of these minutes.

MOTION #FC16-04 Moved by Luke Charbonneau Seconded by Barbara Dobreen It is recommended to the Authority that SVCA Tender #SVCA-01-2016, submitted by Moggie Valley Timber, Holland Centre, in the amount of $11,000.00 be accepted for the sale of standing timber. Carried


Property Location: Lot 2, Concession 9, former Glenelg Township,

Municipality of West Grey, Grey County Two tenders were received prior to the official closing date and time and both were evaluated as complete tender submissions.

Liverance Lumber Total Bid Price $46,426.00 Moggie Valley Timber Total Bid Price $35,000.00


MOTION #FC16-05 Moved by Luke Charbonneau Seconded by Sue Paterson It is recommended to the Authority that SVCA Tender #SVCA-02-2016, submitted by Liverance Lumber, Lion’s Head, in the amount of $46,426.00 be accepted for the sale of standing timber, and further, THAT the remaining tender deposit cheque be returned immediately upon said acceptance. Carried


Property Location: Pt Lots 1 and 2, Lot 3, Concession 2WGR, former Bentinck Township, Municipality of West Grey, Grey County Two tenders were received prior to the official closing date and time and both were evaluated as complete tender submissions.

Moggie Valley Timber Total Bid Price $29,000.00 Liverance Lumber Total Bid Price $23,130.00


MOTION #FC16-06 Moved by Barbara Dobreen Seconded by Luke Charbonneau It is recommended to the Authority that SVCA Tender #SVCA-03-2016, submitted by Moggie Valley Timber, Holland Centre, in the amount of $29,000.00 be accepted for the sale of standing timber, and further, THAT the remaining tender deposit cheque be returned immediately upon said acceptance. Carried b. 2015 Year End Report

Jim Penner presented the 2015 Year End Report, a copy of which is attached to the office copy of these minutes.

MOTION #FC16-07 Moved by Sue Paterson Seconded by Luke Charbonneau THAT the 2015 Forest Management Program Year End Report be accepted as presented. Carried

d. 2016 Work Plan

Jim Penner presented the proposed 2016 Work Plan, a copy of which is attached to the office copy of these minutes.

MOTION #FC16-08 Moved by Luke Charbonneau Seconded by Sue Paterson THAT the proposed forest management Work Plan for 2016 be accepted as presented. Carried

e. Good Forestry Practices

There was a short discussion on Good Forestry Practices as a summary of the 2015 Joint Forestry Committee Tour.

8. Other Business

a. Forest Festival Support There was some discussion regarding the continuation of the funding of the Bruce Grey Forest Festival. The Forestry Department has provided a donation annually to the event. It was recommended that this funding should be included as a standard line item in the Forestry budget. 9. Adjournment There being no further business, the meeting adjourned at 9:07 pm on motion of Luke Charbonneau.

John Bell Donna Lacey Committee Chair Recording Secretary



MEETING: Agricultural Advisory Committee DATE: Monday September 12, 2016 TIME: 9:30 am LOCATION: Formosa Head Office

ATTENDEES: John Bell, Authority Member, SVCA Ken Bridge, Bruce County Federation of Agriculture Gordon Flewwelling, Wellington County Federation of Agriculture Adam Garniss, Huron County Federation of Agriculture Kevin Raszmann, Grey County Federation of Agriculture Michael Ryan, Grey County Federation of Agriculture Mike Smith, Authority Member, SVCA Bob Zettel, Bruce County Christian Farmers Federation

OTHERS PRESENT: Wayne Brohman, General Manager/Secretary-Treasurer Erik Downing, Manager Environmental Planning & Regulations Paul Elston, Regulations Officer Jo-Anne Harbinson, Manager Water Resources & Stewardship Services Laura Molson, Recording Secretary

ABSENT WITH REGRET: Wilf Gamble, Les Nichols

The Chair, John Bell was delayed. In his absence the Vice Chair, Ken Bridge acted as Chair pro tem, and called the meeting to order at 9:35 am.

1. Adoption of Agenda

The order of the presentations was revised, and members asked to speak to the following items under other business: timelines for issuing permits and safety/flooding/permit issuance.

Agenda

Agricultural Advisory Committee– September 12, 2016

2

Motion #AAC16-08 THAT the agenda be adopted as amended. Moved by Michael Ryan Seconded by Kevin Raszmann

Carried

2. Approval of Minutes of June 13, 2016

Motion #AAC16-09 THAT the minutes of the Agricultural Advisory Committee meeting, held on June 13, 2016, be adopted as circulated. Moved by Kevin Raszmann Seconded by Mike Smith

Carried

John Bell arrived at the meeting. Chair pro tem Ken Bridge turned the meeting over to Chair Bell.

3. Matters arising from the Minutes

Selection process for one additional committee member

The committee suggested that invitations be put forward for the December 2016 meeting, based on the interest the additional committee could then be appointed.

4. New Business

Saugeen/Maitland GLASI program update

Jo-Anne Harbinson, Manager Water Resources & Stewardship Services introduced herself and reviewed the Authority’s historical involvement with the agricultural community by explaining various programs delivered by Authority staff. She then explained the current program, the Great Lakes Agricultural Stewardship Initiative (GLASI) program. The Chair thanked Jo-Anne for the presentation and the committee was given a chance to ask questions.

Gord Flewwelling arrived at the meeting.

SVCA permitting process and timelines

Erik Downing, Manager Planning and Regulations introduced himself and gave the committee a presentation on the permitting process of the Authority and the timelines with respect to issuing permits. The committee then asked questions about the length of time specifically, and what could be done to address this issue. The Chair thanked Erik for his presentation.

The committee then took a five minute break.

Agricultural Advisory Committee– September 12, 2016

3

Municipal drains and tile drainage

Paul Elston, Regulations Officer introduced himself and made a report to the committee about municipal drains and tile drainage. He also explained aspects of the CA Act and the Drainage Act. The Chair thanked Paul for his presentation.

5. Other Business

Timelines for issuing permits

This item was discussed during and following the presentation on the SVCA permitting process.

Safety/Control of Flooding

Bob Zettel introduced an article he had read relating to safety and controlling of flooding. It was suggested that staff be given an opportunity to read the article and that this could be discussed in further detail at the next meeting.

Agenda topics for December meeting

The following items were suggested for the December 12, 2016 meeting: Bill 100, Phragmites, Environmental Planning and Regulations customer survey and control of flooding.

6. Adjournment

The meeting was adjourned at 12:15pm on motion of Michael Ryan.

_________________________________ ____________________________________ John Bell Laura Molson

Chair Recording Secretary

1078 Bruce Road 12, P.O. Box 150, Formosa ON Canada N0G 1W0

Tel 519-367-3040, Fax 519-367-3041, [email protected], www.svca.on.ca




Report 8e

Report To: Authority Members, Saugeen Valley Conservation Authority From: Gary Senior, Sr. Manager Flood Warning and Land Management Date: March 21, 2017 Subject: Purchase of WISKI Water Resources Data Management System and Participation in the Southwest WISKI Hub The Saugeen Valley Conservation Authority currently has its own water resources data acquisition and analysis software for the system of stream gauges and weather stations in the Saugeen Watershed. This system is used in the SVCA’s flood forecasting, stream flow data monitoring, and low water response roles. This report recommends that replacement software be purchased and that the SVCA join a group of Conservation Authorities that will use the same system. The existing software, called the Basin Runoff Forecast Unit (BRFU) has been in place since about 1980 and has gone through continuous improvement over the years. It originally was developed by an SVCA staff member, Jack MacPherson, and at one time it was used by about seven different Conservation Authorities. The SVCA remains the only Authority still using BRFU. In addition, Mr. MacPherson is the only person that understands the programming behind his software, and at some point in the future updates won’t be available. Furthermore, while the technology in the BRFU system was quite advanced at the time of its inception, it now has limitations compared to newer systems. Given the age, limited future lifespan, and technical limitations of the existing BRFU software, replacement software is needed. Staff recommends the Authority purchase the WISKI system, which stands for “Water Information System Kisters”. Kisters is a multinational firm with its head office in Germany and a Canadian office in Hamilton, and it develops and retails resource management software products. The key software module required is WISKI SODA, which is used for data acquisition, raw data storage, and data dissemination. WISKI SODA communicates with the dataloggers in the stream gauge stations and downloads and processes the data. There is a particular advantage in purchasing the WISKI system in that a “WISKI Hub” is being formed by interested Southwestern Ontario Conservation Authorities. There is considerable cost-savings and technical advantages if the SVCA joins the proposed WISKI Hub. In fact, it would probably be cost-

Agenda






prohibitive for the SVCA to purchase the software and hardware on our own rather than participate in the joint-venture. For example, by participating in the Hub, a central server located at one Authority office and accessible by internet by the participating Hub Authorities is only required. The Hub members pay an initial fee and then an annual fee toward upkeep of the system and for future hardware upgrades, with the cost spread out amongst the participants. For the Southwest Hub, the Upper Thames River Conservation Authority in London will be the location of the central server. The UTRCA has had their own WISKI system for about six years and they have offered to become the primary organization for the Hub. For about the last five years there has been a Hub already operating with the Eastern Ontario Conservation Authorities. The Southwest Hub will be modelled on that same arrangement and we will be able to learn from the experiences of the Eastern Hub. Another benefit of the WISKI system is that the Ministry of Natural Resources and Forestry uses it for their Flood Forecasting and Warning Program and their Low Water Response Program. The advantages of the WISKI Hub are as follows: ▪ Considerably less costs for hardware and licenses compared to purchasing on our own ▪ Share expertise ▪ Share experiences ▪ Share standards ▪ Support from Kisters and mutual support among CAs ▪ Consistency with other CAs in data formatting ▪ Develop tools collaboratively ▪ Redundancy (off-site back-up of stored data) ▪ Strength in numbers when dealing with Kisters ▪ Support from the Ministry of Natural Resources and Forestry ▪ Access to data from other CAs (e.g. precipitation) There are numerous other software modules offered by Kisters that can be added to the basic WISKI package should an individual Authority desire it. For example, WISKI KiWQM is a water quality data analysis program. Staff are suggesting that we acquire the WISKI module necessary for our flood forecasting and flow data analysis at this time, and other products can be looked at a future time should the need arise. There will be considerable staff time involved in configuring the new system and particularly inputting historical flows and other data. In addition, as with any new system there will be a lengthy learning curve. Also, as the Hub is a group-effort, various steps in the implementation will require input and






concurrence from the participants. For the foreseeable future the existing BRFU system will continue to operate as per usual, so that the flood forecasting function remains viable, and gradually the WISKI system will be developed separately. When the WISKI system is considered reliable enough, it will become the primary system and BRFU will be discontinued. SVCA Costs The estimated costs are based on the expectation five participants will join the Hub in 2017/18. If more join, then costs will be slightly less.

2017 Costs

Hardware

SVCA owned - $1,000 SVCA portion of shared cost - $4,119

Licensing

Initial - $14,050 Ongoing annual cost (including year one) - $2,660

TOTAL in 2017 = $21,829

Most of the cost for 2017 is already designated within the Floodwarning budget. There is $5,000 in “Software Licensing & Hosting” and $10,000 in “Software Expense” categories. It is proposed that the remaining $6,829 come from “Working Capital Reserve”. After the initial purchase the estimated annual SVCA cost beginning in 2018 and thereafter is $6,779. Recommended Motion The following motion is recommended:

THAT the Saugeen Valley Conservation Authority purchase the WISKI Water Resources Data Management System from Kisters for the Flood Warning and related programs; and further, THAT the Authority join the Southwest WISKI Hub, for a total estimated cost of $21,829 in 2017 and an ongoing annual estimated cost of $6,779.

Planning & Regulations Department Review

Action Items

Authority Approved - July 23, 2015

Updated March 2017

Action Item Description Actions Taken Status

High Priority:

1. Planning & Regulations

Policy Document

Prepare a draft Policy document for Board

review

Policy from another CA has been reviewed and edited to

shape it to SVCA needs. First draft presented at January

2016 Authority Meeting. Plan presented to Executive

Committee March 22, 2016. RFP for preparation of Policy

document & public consultation went out April 29 with May

19 response deadline. Planning Solutions selected as

consultant. Authority meeting Oct 18th and Nov 23 for

detailed review of Chapters 3 & 4. Update draft for Authority

review January 13, 2017. Draft Manual distributed to

counties, municipalities, CA's and Agricultural sector. Also

on website. Comments due March 20th. Comments to be

reviewed at March 21st Authority meeting.

On going

2. File Tracking System A robust accurate tracking system accessible

to numerous users

P&R Mgr & IT Mgr continue to work on design and

development. A preliminary template for file data input has

been developed & tested. Data base design is almost

complete. Work on dashboard is in progress. Presentation at

Feb & May Authority meetings. Transition from legacy

database has been completed. Dashboard still in progress.

Individual data groups are functioning. Work on linking

these is underway.

On going

Short Term:

3. Printer and file cabinets Obtain a printer for the main floor. Provide

cabinets for individual work stations

Printer was installed in Sept. File cabinets are in place. Completed

4. Mapping Working Group Comprised of SVCA staff & municipal

representatives; goal to improve mapping in

priority areas of the watershed

Meetings held Aug 25, Sept 29, Nov 3 and Dec 15. Seeking

info on mapping costs, potential trial areas and funding

opportunities. Teeswater mapping project is expected to act

as an example for other municipalities with respect to cost &

timing. Will convene next meeting once Teeswater project is

completed.

On going

Agenda

Planning & Regulations Department Review

Action Items

Authority Approved - July 23, 2015

Updated March 2017

5. Customer Feedback

Survey

Prepare an anonymous customer survey for

Board approval

Survey commenced November 2. Updates given at each

Authority meeting.

Completed

6. Zoning Comments Cease providing zoning comments in

correspondence to applicants

Zoning comments were eliminated by July 31, 2015 Completed

7. Bruce County

Memorandum of

Agreement

Work with Bruce County to arrive at a new

updated MoA

Draft Agreement prepared by County is under review.

Planning Act review involvement is under discussion.

Completion of this item is delayed until P&R Policy

document is completed.

On going

8. Appeal process to be

better communicated to

applicants

Make applicants aware of the appeal process

should they be dissatisfied with a decision of

the P&R Dept.

Customer survey asks if customer was advised of the appeal

process. Updated P&R Information sheet advises applicants

that there is an appeal process. Appeal process description

added to website.

On going

9. Staff Promotion Where warranted staff to be promoted up

the salary grid steps in their respective job

range

Review completed by GM and P&R Mgr for budget. Completed

Longer Term:

10. Customer relations &

communications training

Continue staff training in CSR &

communications

Most recent training date was Dec 2, 2014 Not yet started

11. Conversion of paper files

to digital form

Data storage & retrieval needs improvement;

old paper files and data to be converted to

digital form

Part time scanning position started January 2016. Ongoing

12. Continue Staff training Ensure job relevant training continues 3 staff attended training at Latornell in November; Gary S.

provided training session in November, December, and

January. Regulations officer attended a one week course in

March. Risk Management Training held May 5. Drainage

training for two staff in June. Two staff attended Coastal

training. Provincial offenses training scheduled for

November. Agricultural outreach training on Nov 29. Coastal

Working Group session in Dec. Flood Plain training in Dec.

Staff member attended Soil & Crop Workshop in Feb.

On going





Report 9b

Report to: Authority Members, Saugeen Valley Conservation Authority

From: Wayne Brohman, General Manager/Secretary-Treasurer

Date: March 21, 2017

Subject: Saugeen Bluffs Hunting and Access

This report is in response to correspondence received from Mr. Jerrold Beech of Paisley on March 3rd.

Mr. Beech raises three concerns with respect to the Saugeen Bluffs property: what he describes as an

“historic plot of land”; the recent hunting ban; and the closure to vehicle access in the off season.

Historic Plot of Land: Mr. Beech indicated in a telephone conversation that he suspects that a small

area of SVCA land along the river and just down river from the Bluffs lookout may have some historic

significance. His basis for this is his observation that the vegetation in that area is different from the rest

of the river shoreline. Staff will visit that site this spring with Mr. Beech.

Hunting: Prior to the establishment of the Horse Campground hunting had been allowed on the 150

acres of SVCA bush property that was not part of the campground operation. With the establishment of

the trail system in that 150 acre area the issue of hunting in that area was reviewed by staff. Horse

riders from the Chesley Riding Club and from the Horse Friends of Saugeen Bluffs indicated that they

would like to ride the trails in late fall after the closing of the campground in mid-October. Also, those

groups will start performing trail maintenance early April right after the Maple Syrup Festival as they did

in 2016.

With the added activity on the new trails in the 150 acre area the Authority considered it prudent to

change the designation of that property to “No Hunting”. Consideration was given to allowing hunting

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during a certain period only but for safety reasons it was felt it was better to not go that route. Here is

the excerpt from the August 23, 2016 Authority Minutes on this topic:

The GM/S-T presented a map of the Saugeen Bluffs Conservation Area to the Authority and explained that currently part of the property has been designated “no hunting” but that hunting has been allowed in the northern region. Since the horse trails have been created, SVCA staff were concerned about hunting in areas where people could potentially be riding. After discussion the following motion was passed: MOTION #G16-72 Moved by John Bell Seconded by Maureen Couture THAT the entire Saugeen Bluffs property be designated as a no hunting area; and further THAT SVCA staff place appropriate signage on the property. Carried

The SVCA website lists all the SVCA properties where hunting is allowed and where it is not. Other

properties where hunting is not allowed are: Sulphur Spring, Allan Park, Stoney Island, Denny’s Dam, the

3 campgrounds, and Varney. Those properties are also used extensively by the public. Hunting is

allowed on 80 of SVCA’s forested properties representing about 18,000 acres.

Off Season Access: Mr. Beech’s correspondence also indicated a concern with the gate to the Bluff’s

property being closed and signage indicating that the park is closed and there is no vehicle entry. The

procedure followed by staff has been to close the gate after the end of the camping season

(Thanksgiving weekend) and after the campground has been winterized and the school cross country

running events have concluded (late October). The gates at the roadway entrances into Durham

campground are also closed around that time. For security reasons we do not want people to have

vehicle access to the campgrounds while the campgrounds are closed. Theft and vandalism to SVCA

buildings and property and to the camping trailers left on the sites is a concern. The roadways

throughout the campground are not maintained in the winter and the municipal road into the park is

also not plowed in the winter. In 2015 a similar gate was installed at Denny’s Dam to keep vehicles from

driving into the campground area in the off-season. While there are no trailers left at that property over

the winter, there were cases of vehicles driving into the camping area and causing damage to the

grassed areas.





Staff Recommendation: It is staff’s recommendation that the no hunting designation for the entire

Bluffs property be maintained and further that there be no change to the current procedure related to

closing of the gate to deny vehicle access during the camping off season.

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tuesday march 21, 2017 1:00 pm a g e n d...

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