tulmi (oonw tulsa county acting counp/ commissiomer 1o … · 24,967 homeless children/youth were...

TULMI (oonwBoard of County Commissioners MIKE CRADDOCK

ACTING COUNP/ COMMISSIOMER

Tulsa County Administration Bldg. ?^RorcZn1o500 South Denver - aio. oyo.cTulsa, Oklahoma 74103-3832918. 596. 5000

KAREN KEITH RON PETERSDISTRICT 2 DISTRICT 3918. 596. 5015 918. 596. 5010

Certification of Local Government Approval For Nonprofit Organizations

Emergency Solutions GrantTo be prepared by Units of General Local Government

We, Ron Peters, Michael Craddock, and Karen Keith, Tulsa County Commissioners, dulyauthorized to act on behalf ofTulsa County hereby approve the following emergency shelteractivities proposed by Youth Services ofTulsa, Inc. which is located in Tulsa County

Ron Peters, Tulsa County Commissioner, District 3 and Chairman of the Board of CountyCommissioners

Name of Chief Elected Official and Title

Signature of Ron Peters, Chairman of the Board of County Commissioners Date

Michael Craddock, Tulsa County Acting Commissioner, District 1Name of Chief Elected Official and Title

Signature of Michael Craddock, Tulsa County Acting Commissioner, District 1 Date

Karen Keith, Tulsa County Commissioner, District 1Name of Chief Elected Official and Title

Signature of Karen Keith, Tulsa County Commissioner, District 2 Date

Youth Services of Tulsa


.a

ESG-2018-Youth Svcs. ofTulsa-00010


Type of Submission*Rehabilitation/Conversion

^ Non Rehabilitation/Conversion

2. a

3. a

3.b

3.c

3. d

Has the Shelter received ESG funds in previous years? If yes, indicate which year and contractnumbers.*

^ Yes NoYear: 2017Contract Number: 17111ESG 17

Applicant Name (Sponsor)Youth Services ofTulsa, Inc.

Shelter Name

Adolescent Emergency Shelter

Applicant Address311 S. Madison Ave., Tulsa, OK 74120-3208

Shelter mailing address, street addressMailing Address: 311 S. Madison Ave., Tulsa, OK 74120-3208Street Address: 1011 E. 4th St., Tulsa, OK 74120

3.e Applicant contact name, email address and phone numberDavid C. Grewe, LCSWExecutive Director

[email protected]

3,f Shelter contact name, email address and phone numberTania Pryce, LPC, LADCAssistant Director

tpryce@yst. org918-382-4491

3.g Counties Served*

Tulsa County

3.h County Code72

Employer Identification 73-0785251

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Youth Services of Tu Isa

Number (EIN)

4. a DUNS Number

5. Applicant Category*

ESG-2018-Youth Svcs. ofTulsa-00010ESG-2018-Youth Svcs. ofTulsa-00010

121254585

City/TownCommunity Action AgencyCountyv Non-Profit

6.

7.

8.

9.

10. a

Estimated # beneficiaries

Contract Start Date:

10/1/2018

Requested Funding for this Project:Applicant (Match)ESG RequestOther (Additional Funds)Total Project:

35

Contract Ending Date:9/30/2019*

$46,840.00$46,840.00*$0*$93,680.00

Description of Project:

Youth Sen/ices ofTulsa operates a 20-bed, DHS-licensed Adolescent Emergency Shelter whichis open and professionally staffed 24 hours a day, 7 days a week, 365 days a year and providesemergency shelter, basic needs, case management, counseling, and support services to runawayand homeless youth ages 12 thru 17 from Tulsa County (not City ofTulsa).

Applicant State Legislative Districts (list individual county and district #)County *Tulsa County

State Senate District*35

State House District*73

10. b Shelter State Legislative Districts (list individual county and district #)County*Tulsa County

State Senate District*35

State House District*73

11 Does the Applicant have any ODOC audit exceptions?* Yes ./ NoIf "yes" attach explanation

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Youth Services ofTulsaESG-2018-Youth Svcs. ofTulsa-00010


12.

12. a

12. b12. c13.

To the best of my knowledge and belief, all data in this application are true and correct. Thedocument has been duly authorized the Governing Body of the Applicant and the applicant willcomply with the attached assurances if the assistance is awarded.

Name/Title of Authorized

Representative:Signature of Authorized:Date Signed:Latitude and LongitudeLines for Shelter:

David C. Grewe

David C. Grewe, LCSW

5/25/201836. 156203 Latitude

-95.979344 Longitude

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SECTION I. COMMUNITY NEEDS (15 points possible)


1-1 Response:

Every day, an alarming number of young people leave home or are forced out because of abuse, neglect,abandonment and intense family conflict. These youth face a dangerous future and frequently fall victim toabuse, sexual exploitation, crime, teen pregnancy, drug use, and poor health. The National Runaway Safelinereports 1 out of every 7 children will run away by the age of 18. The number of homeless children in American isat an historic high (2. 5 million) and growing with 1 in 30 young people homeless in 2013, up from 1 in 50 in2006 (Bassuk, DeCAndia, Beach & Berman, 2014. American's Youngest Outcasts: A Report Card on ChildHomelessness, www.homelesschildrenamerica.org). While the overall rate of homelessness in Oklahomadeclined in 2014/15 by 9.9% over the previous year, the number of homeless children and youth increased by12. 2%, the second highest rate of increase in the U. S. (The State of Hometessness in America 2016, Nations!Alliance to End Homelessness, www. endhomelessness. org). Oklahoma ranks #8 among the 10 worst states inoverall factors related to youth homelessness. The state ranks #6 among the bottom 10 states for extent ofchild/youth homelessness. From 2011/12 to 2013/14, the number of homeless students in Oklahoma grew by43% (Bassuk, DeCAndia, Beach & Berman, 2014. American's Youngest Outcasts: A Report Care on ChildHomelessness, www.homelesschildrenamerica.org). The National Center for Homeless Education reports24, 967 homeless children/youth were enrolled in Oklahoma public schools in 2013/14, of which 3,212 wereunaccompanied homeless youth, a 76% increase from the previous year (Oklahoma: Consolidated StatePerformance Report, National Center for Homeless Education at the SERVE Center, www. nchespp. serve. org).In addition, with three interstate highways, Oklahoma has unwittingly become a primary trade route for humantrafficking. The National Human Trafficking Resource Center rates the number of victims in Oklahoma as "high"with 346 human trafficking cases since 2007 involving 528 victims. Homeless youth are especially vulnerable tohuman trafficking.Tulsa's City and County 2018 annual Point-in-Time (PIT) homeless population count increased 13% over 2017and found 933 people, including 124 children and 133 youth and young adults (age 17-24), staying inemergency shelter, public facilities, or on the street (Homelessness in Tulsa: Single Year Data/Single NightCount 2018, Community Service Council). There were more than 4,000 homeless students in Tulsa-area publicschools identified during the 2016-17 school year (2016-2017 Homeless Children and Youth Census Report,Oklahoma State Department of Education).

Youth Services of Tulsa is the largest Youth Services organization in Oklahoma in terms of the number of youthserved and the range of services offered. It is the only non-profit organization focused solely on adolescentsand young adults in the Tulsa area. It's continuum of services for homeless youth rival services found in manylarge cities and includes: Safe Place Program, Adolescent Emergency Shelter, Outreach Services with adrop-in center for homeless youth, Transitional Living and Rapid Rehousing Services, an on-site AdolescentMedical Clinic managed by OU Physicians, and Health Navigation Services, and T-Town Tacos, a socialenterprise.

In FY17, according to data collected from HMIS and Youth Services' client information database (PASIS),Youth Services ofTulsa (YST) provided services to a total of 1, 015 unaccompanied runaway and homelessyouth through our continuum of services for homeless youth. YST's Adolescent Emergency Shelter provided4, 117 nights of services to 329 unduplicated youth ages 12 thru 17 and made a significant impact on thecommunity in alleviating homelessness among youth. During FY17, there were no youth turned away from theshelter

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Youth Services of Tulsa ESG-2018-Youth Svcs. of Tulsa-00010Youth Services of Tulsa ESG-201 8-Youth Svcs. of Tulsa-00010

1-2 Response:Not applicable to this grant.

SECTION II. PROGRAMMATIC PROPOSED USE OF FUNDS (50 points possible)

11-1 Response:

Youth Services of Tulsa's Adolescent Emergency Shelter provides emergency shelter and support services forunaccompanied homeless Tulsa County youth ages 12 thru 17. Unaccompanied youth are homeless youth notin the physical custody of a parent or guardian.

Based on the needs previously outlined, the grant will pay for emergency shelter services and operations (asoutlined in the budget) for unaccompanied youth served by YST's Adolescent Emergency Shelter who are fromTulsa County but not from the City of Tulsa.

100% of the funds requested by this grant are for shelter services and operations. The amount requested doesnot exceed grant guidelines which dictate no more than 60% of the total funding allocated can be used forshelter services. This grant does not include a request for funding of prevention or rehousing. We have noknowledge of who may be applying for funding for these services._x_ Children and Youth

Chronic Substance Abusers

Co-Occumng Disorder (see definition)Expectant MothersPersons with HIV/Aids

Mentally IIIVeterans

Victims of Domestic Violence

Other (specify)

11-2 Response:

YST's 20-bed Adolescent Emergency Shelter is open and professionally staff 24 hours a day, 7 days a week,365 days a year. Youth may access shelter services by going to any of more than 240 local Safe Placelocations and requesting assistance, texting or calling the National Safe Place hotline, coming to the shelter, orcalling YST at 918-582-0061 which is answered 24-hours a day.

11-3 Response:

To best address the needs of the youth who come to our shelter, YST policies do not designate a maximumlength of stay. The average length of stay is 9 days.

11-4 Response:

Youth Services does not charge a fee for its shelter services.

11-5 Response:

Since 1977 Youth Services ofTulsa has provided emergency shelter services to youth ages 12 thru 17.Located on YST's campus in Tulsa, Oklahoma, the 20-bed Adolescent Emergency Shelter is licensed by theOklahoma Department of Human Services and is open and professionally staffed 24-hours a day, 7 days aweek, 365 days a year. YST's Shelter provides emergency shelter, basic needs, case management, and

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support services to youth who have left home or been forced to leave home, or other homeless youth who mightotherwise end up involved with law enforcement or in the child welfare, mental health, or juvenile justicesystems.YST Shelter staff use a strengths-based, Positive Youth Development and Trauma-lnformed Care approach toprovide youth who come to the Shelter with personalized care and services including: basic needs (shelter,food and clothing); case management; individual, group and substance abuse counseling; educational servicesaccording to the McKinney Vento Act; participation in supervised, age-appropriate recreational, cultural, andeducational activities; on-site medical care and Health Navigation Services; information and referral;coordination with mainstream resources; and linkage to other needed YST or community-based services.Shelter staff work with the youth and their family or guardians (whenever possible) to resolve the situation so theyouth can safely return home. When that is not possible, we work with the youth to find an alternative livingsituation with other family members or through programs such as Job Corps or YST's Transitional Living orRapid Rehousing Services and group homes.Without YST's Adolescent Emergency Shelter these vulnerable youth would be left without a safe place to stayor access to the assistance and resources needed to stabilize and resolve the situation, and foster a more

secure future. By providing early intervention, shelter services help to reduce the number of homeless youth onthe streets, decrease the likelihood of chronic homelessness, stabilize the family, improve family relationships,and enhance youth safety, health and well-being.

11-6 Response:

Please note YST's Street Outreach Services (SOS) are not a part of this grant request.YST's Street Outreach Services (SOS) began in 2005 and provides basic needs and other critical services tohomeless youth, ages 16-24, both on the streets and at The Station - our drop-in center for homeless youth.SOS staff actively seek out homeless youth on the streets and provide basic need items (food, water, blankets,clothes, and hygiene packs) and linkage to YST and other needed services. Open Monday thru Friday, TheStation, provides a safe, climate controlled youth-friendly space, hot food, non-perishable food packs, aclothing closet, private showers, hygiene items, laundry facilities, use of computers, wellness and recreationalactivities, and professional staff who provide case management and help the youth access other neededservices in the community as well as complimentary services provided by YST including AdolescentEmergency Shelter, Transitional Living and Rapid Rehousing Services, an on-site Adolescent Medical Clinicmanaged by OU Physicians, Health Navigation Services, Counseling, Substance Abuse Counseling, HealthEducation and Prevention Services, and T-Town Tacos, our homeless youth employment social enterprise.In FY17, we provided services to 685 homeless youth. Of these, nearly 50% received services for the first time.Participation in Street Outreach Services' drop-in center rose to an average of 40+ youth a day

11-7 Response:Please note YST's Rapid Rehousing services are not part of this grant request.Begun in 2016 with funding from a HUD-funded CoC Rapid Rehousing for Youth project, YST has 7 rapidrehousing apartments for young people.YST's Rapid Rehousing Program serves homeless young people ages (18 thru 24) to quickly exithomelessness, return to housing in the community, and not become homeless again in the near term. Theprogram works with young people to identify housing options, assists with move-in and rental costs, andprovides case management services for up to 24 months. The mission of the program is to provide

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programming and services necessary to reduce the length of time young people spend homeless, exit youngpeople to permanent housing, and limit returns to homelessness within a year of program exit.The Rapid Rehousing Program consists of three program components; which include housing identification,move-in and rent assistance, and rapid re-housing case management and services.Referrals to The Rapid Rehousing Program come from internal and external sources including YST's StreetOutreach Services, Adolescent Emergency Shelter, community emergency shelters and others. The intakeprocess begins with completion of a Transitions application by the youth to the Admissions Specialist. TheAdmissions Specialist, along with the youth person, determines the appropriate type of service (RapidRehousing, Transitional Living Track 1 or Track 2) to best address the young person's needs. The TransitionsCoordinator then meets with the young person and together they complete the intake paperwork and the youngperson is assigned a case manager who provides Rapid Rehousing services including housing identification,move-in and rental assistance and on-going case management.

11-8 Response:

Case management is a core component ofYST's Shelter services. Upon arrival at the Shelter, a YouthSpecialist engages the youth one-on-one and completes a YST Client Intake Assessment (CIA) in order toidentify and address the youth's immediate needs by providing gateway services, e.g., basic needs, crisisstabilization and counseling, and linkage to emergency mental health or medical services as needed.Within 24-48 hours of admission a Shelter Coordinator conducts YST's Bio-Psycho-Social Assessment andcompletes the HMIS universal fields and Basic Center specific questions regarding sex trafficking andmental/medical health history. Contact is made with the parent/guardian or case worker to gather additionalinformation and for signage of admission paperwork and consents.

To develop a youth-driven, personalized service plan, the Shelter Coordinator uses Motivational Interviewing toengage the youth and a strength-based, culturally competent and Trauma-lnformed Care approach to help theyouth identify the issues they would like to address, goals they would like to establish, their strengths andnatural abilities and assists them in formulating possible options and strategies to achieve their expressedgoals.The Shelter Coordinator arranges for a meeting with the family/guardian to initiate a family session, if possible,and gain their input into the planning process, and to begin the reunification process (when appropriate) andprovide linkage to YST's family counseling and other services the family may need.The personalized service plan seeks to increase the youth's protective factors and guides the coordination ofservices provided while the youth is at the shelter including counseling, substance abuse services and healthcare, information and referrals around education, employment, housing, health, and other community resources;and linkage to education opportunities under the McKinney-Vento Act. Once the service plan is developed;shelter staff, the youth and the family (as appropriate), work together to carry out the plan. With an eye toward asafe exit from the shelter, the Shelter Coordinator reviews the plan with the youth and family regularly, notingprogress made, modifying the plan as needed, and reviewing the next steps to be taken to move the youthtoward their desired goals, and a safe and stable placement.Day to day program oversight is provided by the full-time Shelter Director who reports to YST's AssistantDirector.

11-9 Response:

Please note prevention services are not included in this grant request.

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While Youth Services doesn't technically provide homeless prevention services, many of our programs andservices help to stabilize families and reduce the risk of homelessness. For example, our individual, group,family, in-home and substance abuse counseling services assist youth and their families in addressing issuesand family conflict that might contribute to youth or family homelessness. We also refer youth and their familiesto agencies who provide homeless prevention services.Through our Transitional Living Services, youth receive housing in a YST-owned apartment, case management,life and social emotional skills training, and employment skills training along with employment and educationsupport services to assist them in obtaining stable housing in the community and follow-up services to addresstransition needs to maintain housing long term.

11-10 Response:

in our work to end youth homelessness, YST is an active member of our local Continuum of Care - A WayHome for Tulsa (AWH4T) - a collaboration of 21 agencies who all play a role in helping prevent and endhomelessness in Tulsa. Built using a collective impact model, Community Service Council ofTulsa is thebackbone or lead agency and provides staffing, structure and support.The common assessment referral system developed by the CoC/AWH4T, in conjunction with local ESG-fundedprogram's input, was created to assess the needs of homeless individuals and families and those at risk ofhomelessness and match those needs to the most appropriate housing or service assessment system.YST participates in the CoC's Coordinated Assessment and Referral System process as the designated pointof entry for youth in the coordinated entry system, and follows the City of Tulsa, Grants Administration, WrittenStandards for Provision of Emergency Solutions Grant Assistance which directs the use of the VI-SPDAT.Because of the age of the youth we are working with, we use the TAY-VI-SPDAT (Transition Age Youth -Vulnerability Index - Service Prioritization Decision Assistance Tool). We follow a "no wrong door" approachand are working with the CoC to implement the TAY-VI-SPDAT as appropriate. We make and take referralsand coordinate services with the CoC network of providers to minimize duplication of services and maximizebenefit to the client. We maintain a Memorandum of Understanding with the Tulsa Day Center for the Homelessthrough which we receive referrals of unaccompanied homeless youth ages 12 thru 17 and we provide referralsfor unaccompanied homeless young people age 18 and over. We also participate in our community'scentralized information and referral system-2-1-1 Helpline.We participate in regular meetings with the Tulsa Homeless Services Network and CoC members to discussissues such as evolving trends, challenges and funding fluctuations in an effort to facilitate coordinationbetween local service providers and shelters. In addition, we attend monthly AWH4T governance councilmeetings and Tania Pryce, Assistant Director, serves as the chair of the Data and Quality ManagementSubcommittee.

SECTION III. PERFORMANCE MEASUREMENTS (30 points possible)

111-1 Response:With a goal to help homeless youth obtain safe, stable housing, e. g., permanent housing, Youth Services willprovide Adolescent Emergency Shelter Services to 350 individual homeless youth, of which 10% or 35 willreside within Tulsa County and outside the City of Tulsa.As part of the program model, YST has established the following client behavior-based progress points foryouth receiving Adolescent Emergency Shelter services. The incremental achievement of these progress

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Youth Services of Tu IsaESG-2018-Youth Svcs. ofTulsa-00010


points leads the youth toward accomplishment of the outcome of a safe, stable living situation, e. g., permanenthousing.

. Youth engage with staff and participate in the intake and assessment process.

. Youth and/or their parent or guardian explores resources and referrals based on identified strengths andneeds

. Youth develops life skills by participating in groups and activities.

. Youth takes action in addressing at least one goal identified in their service plan.

. Youth transitions from the shelter to a safe, stable placement.Of the projected 35 homeless youth who live in Tulsa County (but not the City of Tulsa) who access Shelterservices, we project:

. 100% (35) of youth will engage with staff and participate in the intake and assessment process.

. 95% (33) of youth and/or their parents or guardians will explore resources and referrals based on identifiedstrengths and needs

. 85% (30) of youth will develop life skills by participating in groups and activities.. 85% (30) of youth will take action in addressing at least one goal identified in their service plan.. 85% (30) of youth will leave the shelter to a safe, stable placement, e.g., permanent housing.The State Performance Measure that best matches YST's organizational performance measure and the localContinuum Action Plan is #5: Number of unaccompanied youth access homeless assistance servicesretum/enter permanent housing.YST's shelter services supports this performance measure by:. Reducing the length of time youth are homeless by providing emergency shelter and other services to assistthe youth in obtaining safe, stable housing.. Reducing return to homelessness by providing services to stabilize the family situation so the youth can safelyremain in the home or by assisting the youth in obtaining safe, stable housing through other family/friends orcommunity programs.

. Assisting youth to achieve independent living in safe, stable, permanent housing in the community.

111-2 Response:State Performance Measure #5:

35 unaccompanied youth who live in Tulsa County, but outside the City of Tulsa, will access homelessassistance services with a goal to return/enter permanent housing. Of these 85% wilt return to or enterpermanent housing.

111-3 Response:

YST has a comprehensive process in place to collect the data needed to measure, monitor and analyze clientand program effectiveness in reaching the outcomes and performance measures for each YST programincluding the Adolescent Emergency Shelter.Data is collected using YST's custom, on-line, secure client information system (PASIS). Shelter staff enterclient demographic and assessment data, and progress made in reaching progress points on a regular basis.By tracking and monitoring the completion of progress points on a weekly basis, Shelter staff can determinewhere there may be challenges and barriers to the youth reaching their goals and moving to a safe, stableplacement with family or elsewhere. They use this information to fine-tune work with the youth and to modify

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their approach and activities.In addition, our process directs how we review and analyze client and program data in order to improveoutcomes for the youth we serve. The Shelter Director and Coordinators, along with the Coordinator of Qualityimprovement, review and analyze client and program data monthly to provide information with which to maketimely adjustments to program outreach, activities, services and training that lead to improved programoutcomes. The Coordinator of Quality Improvement conducts quarterly Risk Management/CQI reviews andreports which are made available to staff and which are reviewed bi-annually by the Program Committee of theBoard of Directors. The Assistant Director, Coordinator of Quality Improvement and Shelter leadership teamconduct an annual review and analysis of the client, program and consumer data and the program model toidentify gaps in services or areas for change that will lead to improved client or program outcomes. TheProgram Committee of the Board of Directors reviews program data quarterly and annually evaluate theeffectiveness of YST programs through a board-led review of one-third of the programs per year that concludeswith a formal report to the board.

SECTION IV. COMMUNITY and LOCAL GOVERNMENT COMMITMENT (5 points possible)

IV-1 Response:Youth Services of Tulsa has a cash grant award from the Tulsa Area United Way of $747, 336 for calendar year2018. This grant award includes $162,550 for Adolescent Emergency Shelter services. Our United Way cashgrant award for 2019 will also include $162,550 for Adolescent Emergency Shelter services. We will use$46,840 of United Way grant funding designated for Adolescent Emergency Shelter services for our grantmatch over the period October 1, 2018 - September 30, 2019.

IV-2 Response:Youth Services philosophical approach to funding is to leverage public funding with private support to minimizethe impact on direct services of fluctuations in funding.Employing a comprehensive resource development plan, YST works to acquire and retain a diversified fundingbase for each of our programs. We build and maintain positive funder relationships, meet and exceed grantrequirements and donor expectations, and retain qualified staff in order to remain competitively positioned toachieve our funding goals. We write over 60 federal, state, local and foundation grants annually, conduct majorgift and direct mail campaigns, and host a fundraising gala event and several smaller events annually. Some ofthese fundraising activities are program specific, e.g., federal, state or foundation grants for shelter operations,while others provide general operating support and can be used to fill program funding gaps as needed.Specific grant support for YST's Shelter services is solicited and received from:. U.S. Department of Health and Human Services, Family and Youth Service Bureau - Basic Center Grant. FEMA - Emergency Food and Shelter Program. District Attorney's Council - VOCA (Victims of Crime Act)

. City of Tulsa - HUD ESQ Funding

. Oklahoma Office of Juvenile Affairs - Community Based Youth Services and Child Nutrition Program

. Tulsa Area United WayIn addition, private support comes from contributions from foundations, businesses and individuals, andproceeds from special events.

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SECTION V. CONTINUUM OF CARE REQUIREMENTS and Homeless Management InformationSystem (HMIS) PARTICIPATION (50 points possible)

V-1 Response:

With an overall goal to prevent and end homelessness, the Tulsa County/Broken Arrow CoC Action Plan(March 2012) outlines the following local goals: Reduce average length of time persons are homeless. Reducereturns to homelessness. Reduce number of families and individuals who are homeless. Improve employmentrate and income amount of families and individuals who are homeless. Reduce number of families and

individuals who become homeless. Prevent homelessness and achieve independent living in permanenthousing for families and youth defined as homeless under other Federal statutes.YST's continuum of services for homeless youth (Adolescent Emergency Shelter, Street Outreach Servicesincluding a drop-in center for homeless youth, and Transitional Living and Rapid Rehousing Services) addressthese goals as they relate to homeless youth. Our services also help to reduce adult homelessness byaddressing needs early.For example: our services:. Reduce the average length of time a person is homeless by providing emergency shelter and services to helpthem leave the streets and move into safe, stable housing.. Reduce returns to homelessness by providing follow-up and after-care services to help homeless youth movetoward self-sufficiency and long-term housing in the community.. Reduce the number of families and individuals who are homeless by providing rapid rehousing andtransitional living services to help them achieve housing in the community and skills to move them towardself-sufficiency.. Improve employment rate and income amount of families and individuals who are homeless by providing casemanagement and skills development to assist youth in reaching their educational and employment goals aswell as employment and a supportive work environment for homeless youth through T-Town Tacos.. Reduce the number of families and individuals who become homeless by providing a variety of services tohelp stabilize families and situations to reduce the risk of homelessness.. Prevent homelessness and achieve independent living in permanent housing for families and youth definedas homeless under other Federal statutes by providing a comprehensive continuum of services for homelessyouth.

V-2 Response:We coordinate mainstream and other community-based services for shelter youth and discharge planning withdozens of organizations including:. Tulsa Day Center for the Homeless, Salvation Army, John 3:16 Mission: Shelter services (age 18 and over),

basic needs, case management for adults and families.. OU Physicians Adolescent Medical Clinic (University of Oklahoma School of Community Medicine): Primarymedical care for RHSY served by Youth Sen/ices. Located on-site at Youth Services.. Oklahoma Health Care Authority, Medicaid: Provides health care, medications and dental care for eligiblerecipients.

. Tulsa Police Department: Individual and family crisis stabilization and juvenile diversion.

. Juvenile Bureau of the District Court, Tulsa County and Office of Juvenile Affairs: Case management andservices for juvenile offenders.. Homeless Liaisons in 8 Tulsa County School Districts: Ensure education needs of homeless youth are met

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Youth Services ofTulsa

ESG-2018-Youth Svcs. ofTulsa-00010ESG-2018-Youth Svcs. of Tulsa-00010

according to the McKinney-Vento Homeless Assistance Act, e.g. access to school, supplies, uniforms,transportation, etc.. Union Public Schools: Provides on-site GED classes.

. WorkForce Tulsa, Tulsa Job Corps, Department of Human Services - Vocational Rehabilitation Services:Assists with employment skills.. DVIS: Provides sexual assault services as well as shelter and other services for adult domestic violence and

human trafficking victims.. Department of Human Services: Provide investigation of child abuse/neglect, foster care and services forindividuals with development disabilities as well as SNAP, TANIF and other services for families and parentingyouth.. Legal Aid Services of Oklahoma: Among other services, assist homeless youth with a variety of legal needs,including applying for emancipation or Social Security Disability.. Social Security Administration; Provides income assistance for individuals who meet social security andsocial security disability guidelines.During the assessment process, the Shelter Coordinator works with the youth and the family/guardian (whenpossible) to identify needs which includes the need for mainstream services. As part of the case managementprocess, shelter staff provide information and referral, and linkage to the identified services.

V-3 Response:To address the needs of the youth we serve and to avoid duplication of services, YST engages in strategiccollaborations and partnerships including:. University of Oklahoma School of Community Medicine (OUSCM)/OU Physicians: To provide a medicalhome for homeless youth, YST and OU partner to provide an on-site Adolescent Medical Clinic which is open 5days a week. YST embeds a Health Navigator in the clinic to assist youth in following thru on physicianrecommendations and in obtaining prescriptions, referrals and follow-up services, and to provide casemanagement. No other area clinic provides health care services targeting homeless youth.. Tulsa Community Food Bank (TCFB): YST and TCFB are partners in T-Town Tacos a social enterprisecreated to give at-risk and homeless youth the opportunity to obtain work experience and job mentoring toimprove their ability to obtain self-sufficiency. The Food Bank provides the culinary arts training and YSToversees the hiring and supervision of youth and the sales of breakfast and lunch tacos in downtown Tulsa andthru catering events, and provides case management. No one else in the community provides these services.. Union Public Schools (UPS): Through a partnership with Union Public Schools, the GED provider for TulsaCounty, YST now offers on-site year-round GED classes to ensure youth have access to educationalopportunities. While UPS provides GED services elsewhere, this is the only site that focuses on homelessyouth.. Mental Health Association Oklahoma (MHAO): YST and MHAO partner to provide permanent supportivehousing to young people with significant mental health challenges.MHAO is the primary provider of permanent supportive housing to individuals with mental health challenges inour community.. Tulsa Day Center for the Homeless: YST and the Day Center maintain an active MOU through which the DayCenter accepts referrals from YST for youth age 18 and over and the Day Center refers unaccompanied youthage 24 and under to YST for services.. Other Community Partners include: A Way Home forTulsa, Mental Health Association Oklahoma, Iron Gate,

Tulsa Day Center for the Homeless, John 3:16 Mission, Salvation Army, Tulsa Job Corps, Family and

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Children's Services, Department of Human Services - Child Welfare, Office of Juvenile Affairs, OU NationalResource Center for Youth Services, and others.

V-4 Response:Youth are regularly involved in the planning of shelter activities. We often conduct focus groups with shelteryouth during program model reviews or when we've identified an area needing improvement. We also seektheir input during our comprehensive youth and family satisfaction survey process which is conductedsemi-annually. Their feedback and input is analyzed and action plans are developed for improvement inoperations and policy as part of our continuous quality improvement process (CQI). Quarterly CQI reports areprepared and reviewed across the agency and by our Board of Directors.In addition, YST has a Youth Advisory Board to ensure that youth voices and experiences are heard andprioritized across the agency. Comprised of youth volunteers, ages 16-22, the Youth Advisory Board's diverseyouth expertise drives agency efforts to improve policies and service delivery. They are involved in programand policy reviews and provide input on program and grant development. Members also serve as YSTambassadors in the community. The Youth Advisory Board includes at least one young person who ishomeless or formerly homeless. A member of the YAB also serves as a member of the Continuum of Care.YAB input, feedback, and recommendations is received by the Assistant Director, Director of YouthDevelopment, and Community Relations Coordinator who work directly with the youth and attend their monthlymeetings. It is then communicated to others within the agency and the board. YAB also presents to the Board ofDirectors and at an All Agency Staff Meeting annually

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COST CATEGORYAdministration (3.75%)HMIS

EMERGENCY SHELTER:Renovation

OperationsShelter Insurance

Shelter UtilitiesShelter TelephoneShelter Space CostsShelter Maintenance

Shelter Food

Shelter Equipment (List allequipment and related)

na

Essential Services

Case Management SalaryTransportationURA Assistance

Other (List each item separately)

Counselor Salary: $9, 758Substance Abuse Counselor

Salary: $4, 567Quality Improvement/OutcomeManagement Salary: $4, 972

TOTAL EMERGENCYSHELTER


ESG Requested Funds

$1,756.00$100.00

$0

$2,611.00$2, 355. 00$0$0$808.00$2,651.00

$0

$0$17, 151.00$111.00$0

$19,297.00

Match Funds

$1, 756. 00$100.00

$0

$2,611.00$2,355.00$0$0$808. 00$2, 651. 00

$0

$0$17, 151.00$111.00$0

$19,297.00

Project Total

$3,512.00$200.00

$0

$5,222.00$4,710.00$0$0$1, 616. 00$5,302.00

$0

$0$34, 302. 00$222.00$0

$38,594.00

$44,984.00 $44, 984. 00 $89, 968. 00

STREET OUTREACHEssential Services

Case Management SalaryTransportationOther (List each item separately)

$0$0$0

$0$0$0

$0$0$0

TOTAL STREET OUTREACH $0 $0 $0

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40% of Grant Funds awarded must be spent on Prevention and/or Rapid Re-Housing Services

Rapid Re-Housing Services

Specify type of service andrelated costs using ODOCNarrative as necessary:

This grant only includes a requestfor shelter services. A grantapplication from anotherorganization for prevention orrapid rehousing services may besubmitted.

Housing Stability CaseManagement SalaryTOTAL RAPID RE-HOUSINGSERVICES

Homeless Prevention

Services:

Specify type of service andrelated costs using ODOCNarrative as necessary

$0 $0 $0

$0

$0

$0

$0

$0

$0

Housing Stability CaseManagement Salary

TOTAL PREVENTIONSERVICES

TOTAL

$0

$0

$46,840.00

$0

$0

$46,840.00

$0

$0

$93,680.00

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COST CATEGORYAdministration (3. 75%)HMISTOTAL EMERGENCYSHELTERRENOVATION/REHABILITATIONTOTAL STREETOUTREACHTOTAL RAPIDRE-HOUSING SERVICESTOTAL PREVENTIONSERVICESTOTAL

ESG Requested Funds

$1,756.00$100. 00$44,984.00

$0

$0

$0

$0

$46,840.00

ESG-2018-Youth Svcs. of Tulsa-00010ESG-2018-Youth Svcs. ofTulsa-00010

Match Funds Project Total

$1,756.00 $3,512.00$100.00 $200.00$44,984.00 $89,968.00

$0 $0

$0 $0

$0 $0

$0 $0

$46,840.00 $93,680.00

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Budget Narrative: For each budget category, provide a line item detail and narrative explanation of how fundswill be utilized.

Administration

Administration: $46,840 * 3.75% = $1,756 - Costs for program management which include: HR & Audit fees,occupancy and supplies for the financial and outcome management of the grant, IT fees, and oversight.

Data Collection (HMIS):Data Collection: (HMIS) $1000 * 10% = $100 - YST's annual HMIS Fee

Rehabilitation/Renovation

na

Street Outreach

na. This grant does not include a request for Street Outreach services.Shelter Services

Shelter Services: $44,984 which is prorated based on the number of youth projected to be served by the grantand includes: $8,425 for shelter operations, e.g., insurance (property & liability), utilities (electric, gas, trash,janitorial), shelter equipment/maintenance/HVAC, and client food costs; $17, 151 for case managementservices of intake, assessment, plan coordination, assistance with mainstream benefits, information andreferral, risk assessment, safety planning, monitoring and evaluating progress, individualized housing andservice plan development provided by Shelter Director, Kolby Brown, and 2 Shelter Coordinators (Sonia Brownand Michael Arthrell); $9, 758 for Mental Health Services including crisis inten/ention, and individual, family andgroup counseling by two counselors, Dwayne Mason and Mack Jantsch; $4, 567 for Substance Abuse Servicesincluding individual and group substance abuse counseling by counselor Laura Reeder; and $4, 972 forOutcome Management to monitor program outcomes to ensure YST is accomplishing grant goals byCoordinator of Quality Improvement, Jasmine Aaenson; and Transportation of $111 for client transportation.

Homelessness Prevention

na. This grant does not include a request for Homelessness Prevention sen/ices.Rapid ReHousingna.. This grant does not include a request for Rapid Rehousing services.

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Youth Services ofTulsa


SOURCES OF LOCALMATCH:[Upload supportingdocumentation for

available match.

Documentation should

reflect funding availabilityduring the ESG contractyear.]Other Non-ESG HUDFunds (CDBG, etc.)Source of Available Match


Dates Match is Available Amount

Other Federal (Non-HUD)Source of Available Match Dates Match is Available Amount

State Government FundingSource of Available Match Dates Match is Available Amount

Local Government FundingSource of Available Match

Private (includingrecipient) FundingSource of Available Match

Fund Raising/CashLoans

Building Value or LeaseDonated Goods

Donated ComputersNew Staff Salaries

Volunteers ($5/hr)Volunteer Medical/LegalOther (Specify)Fees / Program IncomeSource of Available Match

Total Match Value

Additional Funds

Documentation

The list of all sources of

additional funds not

included as match to beused to carry out your

Dates Match is Available


1/1/2017 12/31/2018

Amount

Amount

$46,840.00$0$0$0$0$0$0$0

$0$0$46,840.00

05/25/2018 Page 18 of 20



proposed project. Bespecific.Source(s) of AdditionalFunds

HHS Basic Center Grant,Office of Juvenile Affairs,

Child Nutrition Program,City of Tulsa - ESQ Grant,Tulsa Area United Way,FEMA - Emergency Foodand Shelter Program,District Attorney's VOCA,private fundraising supportand proceeds from specialevents

Additional Funds Total



Amount of Additional

Funds

$1, 198,887.00

$1, 198, 887. 00

05/25/2018 Page 19 of 20




DescriptionProgram Certifications andAssurances

Request for Release of Funds andCertification

Applicant/RecipientDisclosure/Update ReportCertification of Consistency withConsolidated Plan HUD 2991System for Award Management(SAM)Continuum of Care Agreement forHMIS Data EntryContinuum of Care Lead AgencyParticipation LetterAnnual Board Review

Private Non-Profit Certification

Certification of Local Government

Approval for Nonprofit OrganizationsIRS Non Profit Status LetterMatch Confirmation

Filehttps://grants. ok.gov/_Upload/565845-ProgramCertificationsandAssurances.pdfhttps://grants.ok.gov/_Upload/565845_2-RequestforReleaseofFundsandCertification.pdfhttps://grants.ok.gov/_Upload/565845_3-Applicant-RecipientDisclosure-UpdateReportForm.pdfhttps://grants. ok. gov/_Upload/565845_4-CertificationofConsistencywithConsolidatedPlanHUD2991. pdfhttps://grants.ok.gov/_Upload/565845_5-SAMStatus-YouthServicesofTulsa. pdfhttps://grants. ok. gov/_Upload/565845_6-CSCBusinessAssociateAgreement. pdfhttps://grants.ok.gov/_Upload/565845_7-CoCLeadAgencyParticipationLtr.pdf

https://grants. ok.gov/_Upload/565845_8-AnnualBoardReview.pdfhttps://grants. ok.gov/_Upload/565845_9-PrivateNon-ProfitCerti

fication.pdfhttps://grants. ok.gov/_Upload/565845_10-CertificationofLocalGovernmentApprovalforNonprofitOrganizations. pdfhttps://grants. ok. gov/_Upload/565845_11 -YST501 C3Letter. pdfhttps://grants. ok. gov/_Upload/565845_12-TAUWMatchLetter.pdf

05/25/2018 Page 20 of 20

tulmi (oonw tulsa county acting counp/ commissiomer 1o … · 24,967 homeless children/youth were...

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