Turning technology into business value

Integrated Public Procurement System

SEAVUS GROUP

Agenda

What is ESJN? ……………………………………..

3

Reasons for integration ………………………

5

Users ……………………………………………………

6

Application features ……………………………

8

Technical solution …….…………………………

9

Benefits of using ESJN ………………………..

11

Additional features ……….…………………….

14

What is ESJN?

ESJN – public procurement system

“All about public procurements on one place”

ESJN – as public procurement system represent unique and simple web-based solution for publishing public procurements.

ESJN can also publish announcements and agreements, and contracts related to all procurement processes in Republic of Macedonia.

COMPANY PROFILE

Reasons for integration?

COMPANY PROFILE

https://oglasi-izvestuvanja.finance.gov.mk

https://e-nabavki.gov.mk

Current features+

New moduleshttps://e-nabavki.gov.mk+ =

• Double or triple user registration• Two systems and technologies –

issues in support and maintenance

• Registering the same data and infromation in both systems

• No data validation, no rules check

• No possibility for attaching documents

• No notifications

Public Procurement Bureau (PPB) PPB is responsible for monitoring all public procurement processes

Contracting AuthoritiesCA are all legal entities obliged to register all procurement processes in ESJN

Economic operatorsEvery person or legal entities that offers products and/or services, and can participate in public procurement procedures as bidders.

Users

COMPANY PROFILE

User hierarchy

COMPANY PROFILE

ePP - eProcurement SystemSA - Super AdminS - SubscriberEO - Economic OperatorCA - Contracting AuthorityLA - Local AdminRPU - Request for Proposal UnitFU - Financial UnitPPC - Public Procurement CommissionPPU - Public Procurement Unit

PPU

PPC

FU

RPU

EO

DIRECTOR

ePP

SA

CA

LA

Subscribes To

Belo

gns

To

Belogns To

Crea

tes

Createsr

Ceat

esSubs

crib

es

To

Application features

• Inbox• Data validation• Rules implementation• Data encryption and

document security• Dashboard• History Log• Document automation• Publishing service• Status service

• CA and EO management• User and roles management• Internal procedures• Public procurement

registration• EO participation• Evaluation and Contracts• eAuctions• Notifications

COMPANY PROFILE

OFFERINGS

Technical solution – application architecture

Module for processing

ValidationsDocuments

Deadlines

Status Service

Process implementation

Definition

Control

Tenders

Procedures

Известувања

eAuction

Cancellations Contracts

Economical Operators

System users

Privileges definition

Tender types

Categories

Criteria

Procedures

Rules and condition

Process definition

Automation

Tend

ers

type

s

Contracting Authorities

Cont

rol a

nd m

onit

orin

g of

act

ions

Secu

rty

Alar

ms

and

noti

ficat

ions

Tend

er P

ublis

her

InboxE-mail service

Module for integration and external communication

Offers

Contracts

Evaluation

Cancellations

Notifications

OFFERINGS

Technical solution – application architecture

SecurityComminication

Common entities

Presentation layer

Business layer

Data access layer

Facade layer

Service interfaces

Expection handlingLogging

Benefits of using ESJN

• Integrated system and centralized database for

all PPP• Increased efficiency in procurement procedures• 24/7 availability, increased transparency• Unique CA and EO registration• Tender documents upload and download

OFFERINGS

Benefits of using ESJN

• Automated procedure publishing• e-Auction enhancements• ЕО notifications for all tenders• Document automation in cases of evaluation and public

opening• Mail Inbox• Intuitive and user-friendly navigation• .....

OFFERINGS

System Security

• Bidder’s documentation is keep encrypted till the

opening.• The entire communication between the end user

and the application is secured through SSL• The application enforces strong password policy • The application supports lock account mechanism • Sensitive data located in the database is encrypted• The communication between the application and

the database is also encrypted• SQL user with constrained capabilities• The application has been taken through three

security audits • Security audit of the application is made by

Deloitte•

OFFERINGS

Additional Application Features

• Multi language support • Reporting = the application gives the end user

possibility to generate various reports, data

selection and data filtering• Archiving of tendering procedures and Tendering

Procedure Dossier• Regenerate rejected request during the internal

procedure • Live Public Opening tracking by the vendors • Questions and Answers (Public Announcement and

Evaluation)• Withdrawal and Edit Bid• Re-Evaluation• Subscription •

OFFERINGS

Application GUI

OFFERINGS

Application GUI

OFFERINGS

Application GUI

OFFERINGS

Application GUI

OFFERINGS

Thank You!