tutorial - confirmation with previous baptism

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Shelby v5.11 Entering a Confirmation With a Shared Understanding Of Previous Baptism

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How to enter a confirmation—with a shared understanding of previous baptism—in the Community of Christ Shelby database.

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Page 1: Tutorial - Confirmation with Previous Baptism

Shelby v5.11Entering a Confirmation

With a Shared Understanding

Of Previous Baptism

Page 2: Tutorial - Confirmation with Previous Baptism

Before you begin to enter the confirmation, • first check to see if the person has already been

entered as a friend or miscellaneous name. • If not, you are ready to enter them into Shelby, see

“Entering Friend or a Non-member Parent”. • If the person is already in Shelby, you will use that

existing record to enter the confirmation.

Page 3: Tutorial - Confirmation with Previous Baptism

• Search for the name in the Name Filter.

• Double click the name.

Page 4: Tutorial - Confirmation with Previous Baptism

• Click once on “Life Events” on the left side of the screen.

• Click the “Add New” button at the bottom right of the screen. This will bring up the data entry screen to enter life events.

Page 5: Tutorial - Confirmation with Previous Baptism

• The top box will be “Description” and will say “Baby Blessing”, click on down arrow and choose “Baptism”.

• Add the baptism information:

Effective Date: Date of previous Baptism (if known)

Officiant: Enter “other.” Do not enter officiant of previous baptism in this field.

Tip: Type the first letter of the life event to bring it up, i.e. “b” for Baptism, “o” for Ordination. Type “d” once for Death and twice for Divorce.

Page 6: Tutorial - Confirmation with Previous Baptism

Location: City, State/Province where the baptism took place. Use the two digit state/province abbreviation. For example: Independence, MO or Chatham, ONCongregation Enrolled: Enter the official name of the congregation.

Notes: Enter the following information in the “notes” section of the baptism:• Birthplace: City, two digit state/province abbreviation• Father: Full name• Mother: Full name (Maiden Name)• Any additional details from previous baptism (officiant,

denomination)

Page 7: Tutorial - Confirmation with Previous Baptism

Click “ok” to exit and save

At the top left of the screen, click the “save and close” button, which looks like a white sheet of paper with a green check mark

Page 8: Tutorial - Confirmation with Previous Baptism

• Double click the name for which you just entered a baptism.

Adding the Confirmation

Page 9: Tutorial - Confirmation with Previous Baptism

• Click once on “Life Events” on the left side of the screen.

• Click the “Add New” button at the bottom right of the screen. This will bring up the data entry screen to enter life events.

Page 10: Tutorial - Confirmation with Previous Baptism

• The top box will be “Description” and will say “Baby Blessing”, click on down arrow and choose “Confirmation”.

• Add the confirmation information:

Effective Date: Date of ConfirmationOfficiant: Enter the full name (first/middle/last). Note: make sure the officiant holds the proper Priesthood office. If an officiant from outside of your area has participated, you can call Membership Records to verify the Priesthood office held by that person. (Do not check “Use GlobaFILE”. When that is checked, the Officiant field is blank on the report that goes to Membership to generate the certificate.)

Tip: Type the first letter of the life event to bring it up, i.e. “b” for Baptism, “o” for Ordination. Type “d” once for Death and twice for Divorce.

Page 11: Tutorial - Confirmation with Previous Baptism

Location: City, State/Province where the confirmation took place. Use the two digit state/province abbreviation. For example: Independence, MO or Chatham, ON

Congregation Enrolled: Enter the official name of the congregation.

Page 12: Tutorial - Confirmation with Previous Baptism

Click “ok” to exit and save

Page 13: Tutorial - Confirmation with Previous Baptism

• Click on “Individual Information”.

• This screen should read:• Module: Member• Record Status: Active• Relationship: Active• How Received: Baptism• Date Received: Date of

Confirmation• The baptismal number will be

added from Headquarters

Page 14: Tutorial - Confirmation with Previous Baptism

At the top left of the screen, click the “save and close” button, which looks like a white sheet of paper with a green check mark