tutorial outlook-webaccessweb.fhnw.ch/plattformen/it-campus-olten/docfolder/... · tutorial...

https://moodle.fhnw.ch/ICTinfo | [email protected]

Tutorial Outlook-Webaccess

Figure 1: Use your internet browser to access the address https://webmail.stu-dents.fhnw.ch (for students) or https://webmail.fhnw.ch (for staff members).

ICTmanualVersion of 09-Sept-08 | © ICT FHNW | Cr | Duplication and hand out only with permission of ICT

https://webmail.stu-dents.fhnw.ch



https://webmail.fhnw.ch

https://moodle.fhnw.ch/ICTinfo

mailto:[email protected]


https://moodle.fhnw.ch/ICTinfo | [email protected] 2/30

Note: Depending on the security settings of your internet browser and/or of your pri-vate firewall the execution of ASP, Active X and other scripts could be disallo-wed so that neither a correct display nor logging into the server were possible. If this is your case, read further on which settings should be made. (On Win98 IE 6.x and the .NET module from http://windowsupdate.microsoft.com should be downloaded and installed.)

Note: Type in your domain and account name exactly as shown (ADM\Firstna-me.Lastname, or EDU\Firstname.Lastname). You may decide to use full functionality or Light (reduced functionality with Text-Mails only). If you work on a Computer which can be used by anybody, the option public or shared computer could be left. This will end your session after a certain time-out for security reasons. As soon as you resume work, you will be asked to log in again, which can disturb your work particularly if you write long mails. You could choo-se the option private computer in any case to avoid a time-out. Do not leave your computer during work and do not foget to log out and close the internet browser after you are done.

http://windowsupdate.microsoft.com





Note: If you work with Firefox and leave the option public or shared computer, you may loose your mail text after a time-out because the login window will replace the window containing the mail text. To prevent data loss you could copy the mail text to the clipboard before clicking the send button. In such a case Internet Explorer pops up a new window and the window with your mail text gets only minimized. After logging in again, you can maximize it selecting it from the task bar. If you write long mails often, you could edit the texts in a text editor or text processor and save them before logging into webmail and sending the mails. To avoid this sort of problems, consider also using other mail clients and protocols, e.g. IMAP or Outlook-Exchange over VPN.

Note: After logging into Outlook Web Access you are asked for your preferred language and regional time zone.





Figure 2: The mails in the inbox are displayed. If you would like to read the mails in a horizontal pane, click on the according menu icon right of New. Choose the layout that fits your needs. The window you can see here, has roughly 4 are-as. These are going round clockwise: a pane with the list of mails, below the list is the text pane, in the left lower corner you can find some buttons und above the buttons you can see the folders in their hierarchy.





Figure 3: If you would like to change the preferred language later on, this could be done in Options/Regional Settings. However, the default objects names can not be changed automatically. For the moment, this can only be done with Outlook-Exchange and not with OWA (Outlook Web Access).





Figure 4: The graphical User Interface was designed to be very near to the one offered by Outlook-Exchange. As even most of it’s functionality has been implemen-ted, you have to orientate yourself for a moment. Almost every icon can be clicked on to invoke an action. You may position the mouse pointer over every icon to get tooltip texts with explanations or click on drop-down menus to see the possible actions.





Figure 5: Click New/Message as shown on the previous image to write a new mail. You may check the recipients’ names by clicking the according icon as in Out-look/Exchange.

Figure 6: Depending on the name, you may receive a list of possible recipients. In case of doubt click on Properties, to see more informations.





Figure 7: Clicking on the buttons To..., CC... and BCC..., will allow you to search di-rectly in the global address book.

Figure 8: Start searching in the global address book by typing in a name and clicking on the icon with the magnifying glass.

Note: In the upper left corner you can choose your own contacts to search in.





Figure 9: Select an entry and click the buttons To->, CC -> or BCC ->, to put the adressee in the according field.

Note: On the right side you find detailed informations and even the availability for a meeting request.





Figure 10: You may use also the icon with the little book or the search field on it’s right side to search in the global address book, eg. for distribution lists.

Figure 11: In the next example we searched for all distribution lists. With a click on the right mouse button and selecting New Message, the entry can be selected as recipient of the mail.

Note: All distribution lists of the FHNW start with an underscore character (_) and the prefix D (for Distribution List), in both display and alias name, to let them ap-pear alphabetically before any persons. After the prefix there is an infix to mark the domain and the University, eg. _A17_ (ADM domain, HSA) or _E19_ (EDU domain, HSW) and to finish up follows the name of the distribution list (eg. _D_A12_Dozierende, _D_E19_Studierende, etc.)





Note: The resulting list may be very long. Try to narrow your search typing in longer search keys, eg. _D_A, or _D_A12_, instead of only _D_

Figure 12: Choose New/Appointment or Meeting Request, to write a request.





Figure 13: The request is very similar to an eMail. Click the Scheduling Assistant tab, to invite further persons.





Figure 14: Add as much persons as you need for your meeting and send the request with click on the Send button.

Note: On the horizontal line the availability of the persons is displayed. The first at-tendee did not grant Standard-Read rights for everybody to his calendar data or the name could not be found, so that the free-busy times can not be displayed. The third person has already appointments marked with blue bars.

Note: The access rights to the calendar data con only be set with Outlook/Exchange.





Note: Unfortunately the mass of SPAM mails is so huge, that we can only help you to transfer the automatically into a subfolder of your inbox. You should revise them periodically and delete them. The SPAM-Rule can only be imported with Out-look/Exchange. You will find a howto here:

http://www.intranet.fhso.ch/ibg/anleitungen/software/mail/outlook/spamFilter

Note: In Exchange 2007 the possibility to create own rules was left away. The same applies for access to calendars of other persons (but it is possible using the shown Appointment or Meeting Request). In the following we show the steps to define an own rule with Exchange 2003, which will be available in a further version of Exchange 2007.

Figure 15: As an alternative to the rule that can only be imported/defined with Outlook/Exchange, you can define an own rule in Outlook Web Access for Exchange 2003. Create a folder first in which the SPAM mails will be moved automa-tically. Right click on your inbox folder and choose Create New Folder.

http://www.intranet.fhso.ch/ibg/anleitungen/software/mail/outlook/spamFilter





Figure 16: Type in the name of the folder, eg. SPAM. Be sure that your inbox folder is selected/highlighted, except you would like to create your SPAM folder some-where else.





Figure 17: In the left pane click Rules and in the menu bar New... to define a new rule.





Figure 18: Make the settings shown here and click the button Save and Close when you are finished.





Figure 19: Calendars of other persons can be displayed by typing their url. Type in the following URL into you browser address field: https://webmail.fhnw.ch/owa/hans-anna.muster/Kalender, respectively https://webmail.stu-dents.fhnw.ch/owa/hans-anna.muster/Kalender (or /Calendar, if the person works with an english user interface). Replace the name of the person as shown here:

Note: If you work on webmail.fhnw.ch and want to access a calendar from web-mail.students.fhnw.ch (or vice-versa), you may be asked to log in again. Simply use your ADM or EDU account.

https://webmail.fhnw.ch

https://webmail.stu-dents.fhnw.ch/owa/hans-anna.muster/Kalender







Figure 20: To access a mailbox of another person you are allowed to, choose the accor-ding menu on the right upper corner.

Figure 21: Do not forget to log off clicking in the according menu.

Note: In the most recent Internet-Explorer versions you can set different security le-vels. Using a firewall from Norton or other software producers can prevent the execution of script code or parameter passing. In order to function properly,





OWA needs some special browser settings. In the following we show some cases with Internet-Explorer and Norton firewall.




Configuration of Internet Browsers

Figure 22: If scripts are not executed correctly, start adding the given URL to the tru-sted sites. Choose the according options in your browser. In Internet-Explo-rer you will find them in the menu Tools/Internetoptions.




Figure 23: Select Trusted sites on the Security tab and click the button Sites.





Figure 24: Type in the needed addresses and add them to your list by clicking the button Add. Leave the window with click on the button OK.





Figure 25: The vertical ruler should be put on the lowest position. Leave the window with click on the button OK.

Note: If you continue to have troubles, try configuring your firewall or contact the ICT group.





Figure 26: The most recent versions of Internet Explorer have a PopUp Blocker, which blocks nasty advertising windows to be displayed. You must add again your trusted sites for OWA to function correctly. Choose Tools/Pop-up Blocker/Settings...





Figure 27: Add your trusted sites and set the filter level to low.




Configuration of the personal Firewall

Figure 28: Open your firewall and change the options. Here we show an example with Norton personal Firewall. The settings are similar in all products.




Figure 29: Check the options on the tab Webcontents. You can change the settings eit-her for the standard site or every single site. The following settings allow transmission of browser informations to every server. You may click on the button Add Site, to allow this only for a certain site.





Figure 30: Add the address of our web-access server: webmail.students.fhnw.ch (for students), respectively webmail.fhnw.ch (for staff members).

webmail.students.fhnw.ch





Figure 31: With the shown settings you allow transmission of browser informations ex-clusively to the webaccess server.

webmail.students.fhnw.ch



tutorial outlook-webaccessweb.fhnw.ch/plattformen/it-campus-olten/docfolder/... · tutorial...

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