twin valley community local board of education … agenda.pdf · 12/16/2014 · january 1, 2015...

TWIN VALLEY COMMUNITY LOCAL BOARD OF EDUCATION

Agenda – Regular Meeting

Tuesday, December 16, 2014 – 6:30 P.M. Media Center

Traditional Values...Terrific Kids

Date: 12/15/2014 Agenda 141216 Page: 1 of 30

I. OPENING:

A. Call to Order

B. Roll Call Be___ De___ Pe___ Ra___ Ma___

C. Pledge of Allegiance

D. Invocation

E. District Mission Statement:

“The Mission of the Twin Valley Community Local School District is to provide a safe

learning environment where all children are challenged to achieve their maximum

potential based on individual needs and abilities, utilizing a team effort among parents,

educators, staff and community.”

F. Adoption of Agenda Approved

Recommend that the December 16, 2014 Regular Board Meeting Agenda be

approved.

Motion:

Second:

Vote: Be De Pe Ra Ma

II. APPROVAL OF MINUTES:

A. Recommend that the Minutes of the November 24, 2014 Regular Board meeting be

approved.

Motion:

Second:


III. RECOGNITION OF PUBLIC – AGENDA ITEMS ONLY:

Public may address the Board:

Visitors that wish to address the Board are requested to state their name, address, topic and organization (if appropriate) and comply with the Board Policy pertaining to visitors.

All meetings of the Board and Board-appointed committees will be open to the public. In order for the Board to fulfill

its obligation to complete the planned agenda in an effective and efficient fashion, a maximum of 30 minutes of public

participation will be permitted at each meeting. Each person addressing the Board shall state his/her name and

address. If several people wish to speak, each person is allotted three (3) minutes until the total time of 30 minutes is

used. During that period, no person may speak twice until all who desire to speak have had the opportunity to do so.






IV. ADMINISTRATIVE REPORTS

A. Mr. Wayne Cooper – Director of Food Service

B. Mr. Lee Myers – Maintenance/Transportation Supervisor

C. Mr. Scott Cottingim – 7-12, Principal

D. Ms. Patti Holly – K-6 Principal

E. Dr. Marvin Horton – Director of Pupil Personnel Services

V. SPECIAL RECOGNITION:

Recognize Mrs. Paula Durkle for her 30+ years of exemplary service to the Twin Valley

Community Local School District.

VI. BOARD MEMBER COMMENTS

VII. DISCUSSION/INFORMATION ITEMS

A. Superintendent Mid-year Evaluation Review

B. Substitute Bus Driver Search

C. Calamity Days and Make-up Days

D. Midyear Superintendent Evaluation

E. Midyear Discipline Report [Exhibit A]






VIII. BOARD MEMBER REPORTS (As requested)

A. Mr. Beneke, Legislative Liaison

B. Mr. DeLong, Student Achievement Liaison

C. Mr. Randolph, District Athletic Council Liaison

ADOPTION OF CONSENT CALENDAR – FINANCIAL

Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that items A

through B be adopted by one single motion unless a member of the Board or the Superintendent requests that any

such item be removed from the “Consent Calendar” and voted on separately.

Motion:

Second:


IX. TREASURER’S REPORT

A. Financial Reports

Recommend motion to approve Financial Reports as submitted.

Motion:

Second:


B. Payment of Bills

Recommend motion to approve payment of bills as submitted.

Motion:

Second:


X. OLD BUSINESS:

None at this time.






ADOPTION OF CONSENT CALENDAR – NEW BUSINESS

Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that Item A

through Item D are adopted by one single motion unless a member of the Board or the Superintendent requests that

any such item be removed from the “Consent Calendar” and voted on separately.

Motion:

Second:


XI. NEW BUSINESS:

A. President Pro Tem Election

Recommend motion to elect a board member to serve as President Pro Tem beginning January 1, 2015 and to preside over the January 2015 Organizational Meeting until the 2015 President is elected and sworn in.

Motion:

Second:


B. 2015 Organizational/January 2015 Regular Board Meeting

Recommend motion to set the 2015 Organizational/January 2015 Regular Board Meeting to be January ____, 2015 at ______pm in the TVS Media Center.

Motion:

Second:


C. Field Trip Request

Recommend the board approve the 5th grade overnight field trip to YMCA Camp Kern,

Oregonia, Ohio, Wednesday, May 6, 2015 through Friday, May 8, 2015.

Motion:

Second:


D. Field Trip Request

Recommend the board approve the 7th grade overnight field trip to Camp Campbell

Gard, Hamilton, Ohio, Monday, May 11, 2015 through Wednesday, May 13, 2015.

Motion:

Second:







ADOPTION OF CONSENT CALENDAR – PERSONNEL

Action by the Board of Education in “Adoption of Consent Calendar” at this point of the agenda means that

Employment – Certificated Item A through Classified Item D are adopted by one single motion unless a member

of the Board or the Superintendent requests that any such item be removed from the “Consent Calendar” and voted

on separately.

Motion:

Second:


Employments – All employment is contingent upon the named person meeting all Federal,

State of Ohio, Preble County Educational Service Center, and Twin Valley Community Local

School District employment requirements for that position.

Employment – Certificated

A. Substitute Teacher Roster

Recommend the board approve the amended Preble County Educational Service Center

Substitute Teacher roster.

Motion:

Second:


B. Director of Pupil Services Contract

Recommend the board approve a three (3) year contract for Dr. Marvin Horton to begin

at the completion of his current contract July 31, 2015 and run through July 31, 2018.

Motion:

Second:


Employment – Classified

A. Change of Title and Job Description for Technology Manager

Recommend the board approve the change of title and job description for Mr. Derrick

Myers from Technology Manager to Director of Technology. [Exhibit B]

Motion:

Second:







B. Director of Technology Contract

Recommend the board approve the change in length of contract for Director of Technology

from a 220 day to 230 day, three (3) year contract, for Mr. Derrick Myers to begin at the

completion of his current contract July 31, 2015 and run through July 31, 2018.

Motion:

Second:


C. Charge Cook

Recommend the board employee June Creech as charge cook effective December 1, 2014.

Motion:

Second:


D. Assistant Treasurer Part Time Contract

Recommend the board employ Mrs. Paula Durkle as Assistant Treasurer on a .6 contract

effective January 5, 2015, at an annual salary of $22,800 with SERS retirement pickup of

10%, and 10 vacation days per year.

Motion:

Second:


E. Food Service Employee

Recommend the board employ Robin McKinney as a food service employee effective

immediately.

Motion:

Second:


XII. RECOGNITION OF PUBLIC – PUBLIC COMMENTS






XIII. EXECUTIVE SESSION

Recommend the Board enter into executive session for the purpose of the requirements of

ORC 121.22 (G)(1).

(1) Personnel

Motion:

Second:


Time In: P.M. Time Out: P.M.

XIV. ADJOURNMENT

Recommend that the meeting be adjourned.

Motion:

Second:



Administrative Reports


Twin Valley Community Local School District

Maintenance & Transportation Monthly Report By: Lee V. Myers III

December 2014


Twin Valley South High/Middle School 100 Education Drive, West Alexandria, Ohio 45381

(937) 839-4693 • Fax (937) 839-4898 • www.tvs.k12.oh.us

Mr. Scott Cottingim Mrs. Robin McIntire Ms. Amy Dils

Principal Secretary Guidance Counselor

School Board Report - 12/12/14

Interim Reports were sent home Dec 5th and the first semester ends January 9th.

First semester exams will be given December 17th, 18th, 19th

The Middle School Student Council is also holding a competitive food drive, with the winning class

receiving popcorn and pop during afternoon activities on the 19th. Their goal is 150 items. Middle

School Spelling Bee will be held on the 19th as well.

When we return from Christmas break we will be giving our 10th grade students the practice OGT and

continuing staff professional development regarding the PARCC and End of Course Exams, as well as the

Core Curriculum as we move toward full implementation over the course of the next two school years.

Student Information

High School enrollment as of 12/12/14 Middle School enrollment as of 12/12/14

HS 9-12 259 7-8 138

CTC 11-12 35

Total 294

High School Attendance Middle School Attendance

Student- August 95% Student- August 98%

Sept. 95% Sept.95%

Oct 95% Oct 95%

Nov. 95% Nov. 96%

Staff- August 98% Staff- August 97%

Sept. 93% Sept. 98%

Oct. 95% Oct. 93%

Nov. 97% Nov. 94%

Athletics

Boys Basketball 1-1

Girls Basketball 1-5

Dec. 29-30 PS Holiday Basketball Tournament

Upcoming Events

Dec 13 Science Fair Dec. 15 Band Concert 7:30

Dec. 17 Quiz Team Finale Dec. 19 One Hour Delay-Staff Appreciation Breakfast

Dec 22-Jan. 2 Winter Break Jan. 9 Semester Ends


Twin Valley South Elementary School

100 Education Drive – West Alexandria – Ohio – 45381

937-839-4315 – Fax: 937-839-5541 – tvs.k12.oh.us

Patti Holly JoEllen Hickey Beth Wilmoth

K-6 Principal Secretary Guidance Counselor

Board Report For: December 2014

By Patti Holly

Information

Elementary Enrollment: 456

Student Attendance: 97%

Teacher Attendance: 98%

The Teacher Evaluation Process and Testing:

Included a schedule of teacher evaluations for spring and State Mandate Testing for

students.

Friday Team Meeting (Professional Development) Month of November and December

Data collecting for SLO’s.

OIP Training.

TBT meeting to collect Writing Data.

BLT meeting to compile data for DLT.

State Mandates Completed for December:

AIMS Web Reading and Math

First Writing Sample Completed by grades 1-6.

MAP testing for Reading/Math.

Celebrations:

Santa Secret Shop

Christmas Parties

“Education is the movement from Darkness to light.”

-Allan Bloom


Evaluation Schedule for 2015 – Twin Valley South Elementary


Elementary

December January

MAP Testing

Dec 1 & 8 – Altic 1:30

Dec 2 & 9 – Davis 1:30

Dec 3 & 10 – Lane 1:30

Dec 1 & 8 – Williams 12:20

Dec 2 & 9 – Montgomery 12:20

Dec 3 & 10 – Childs 12:20

Dec 1 & 8 – Morgan 9:40

Dec 2 & 9 – Jackson 9:40

Dec 3 & 10 – South 9:30

12/5 Team Meeting/Interims

Map Testing

AIMS WEB

12/18 Spelling Bee

12/19 One Hour Delay

IEP Students

Dec 4 – Reading 9:00

Dec 11 – Math 9:00

Dec 15 – Writing 9:00

Jan 5 – Class Resumes

Jan 9 - End of 2nd Quarter

Jan 9 – Team Meeting Scored Opinion Paper Due

Jan 16 – Report Cards Sent Home

Jan 19 – Holiday

Jan 26 – Early Release BLT Writing Data

February March

Feb 10 – Spring Pictures

Feb 10 – Parent Conferences 4-6 pm

Feb 12 – Valentine’s Party

Feb 12 – Parent Conferences 4-6 pm

Feb 13 – No School

Feb 16 – No School

Feb 19 – Math PARCC Paper Format 3-6th

Feb 23 – Early Release BLT

Feb 26 – ELA PARCC Paper format 4-6th

Mar 2 – New State Test Science – Bowman Lab 9:15

Mar 3 – New State Test Science – Beneke Lab 9:15

Mar 4 – New State Test Science – Downs Lab 9:15

Mar 5 – New State Test S. Studies – Lawler Lab 9:15

Mar 6 – New State Test S. Studies - Cottingim Lab 9:15

Mar 9 – New State Test S. Studies – Hartwig Lab 9:15

Mar 10 – New State Test S. Studies – Bostic Lab 9:15

Mar 11 – New State Test S. Studies – Woodrum Lab 9:15

Mar 12 – New State Test S. Studies – Huddleston Lab 9:15

Mar 20 – End of Quarter

Mar 23 – Early Release BLT

Mar 27 – Grade Cards Sent Home

April May

MAP Testing

Apr 6 & 13 – Altic 1:30

Apr 7 & 14 – Lane 1:30

Apr 9 & 16 – Davis 1:30

Apr 6 & 13 – Williams 12:20

Apr 7 & 14 – Montgomery 12:20

Apr 9 & 16 – Childs 12:20

Apr 6 & 13 – Morgan 9:40

Apr 7 & 14 – South 9:40

Apr 9 & 16 – Jackson 9:40

4/8 - Writing Diagnostic 1-3rd

4/15 - Math State Diagnostic

1-2nd

4/15 - Math PARCC 3-6 paper

format

4/21 - OAA Reading 3rd

4/21 - PARCC ELA 4-6th

May 4 – New State Test S. Studies – Lawler Lab

May 5 – New State Test S. Studies – Cottingim Lab

May 6 – New State Test S. Studies – Hartwig Lab

May 6 – Camp Kern 5th Grade

May 7 – New State Test S. Studies – Bostic Lab

May 8 – New State Test S. Studies – Woodrum Lab

May 11 – New State Test S. Studies – Huddleston Lab

May 12 – New State Test Science – Bowman Lab

May 13 – New State Test Science – Beneke Lab

May 14 – New State Test Science – Downs Lab

May 25 – No School

May 26 – Career Fair 4th Grade


Twin Valley Community Local School District Phone:(937) 839-4688

100 Education Drive, West Alexandria, Ohio 45381 Fax: (937) 839-4898 Dr. Marvin Horton, Director of Pupil Services

Pupil Services December 2014


Exhibits

Exhibit A


Exhibit B


TWIN VALLEY COMMUNITY LOCAL SCHOOL DISTRICT

JOB DESCRIPTION

LOCATOR INDEX 1.09

Title: Director of Technology

Department: Administration

Building/Faculty: Twin Valley Community Local Schools

Reports to: Superintendent

Employment Status: Regular/Full-time

FLSA Status: Exempt

General Description: Works in collaboration with the administrative team and offers

recommendations for improving, and oversight of, the district’s

technology infrastructure, including the planning, development,

implementation, application, and ongoing evaluation of the district’s

technology systems.

Essential Functions:

1. Ensure safety of students

2. Provide suggestions and recommendations to the administration in the development,

implementation and on-going revision of the district’s technology plan

3. Collaborate with administrative team to develop or procure equipment and software.

4. Coordinate the development and implementation of plans for the acquisition and

maintenance of infrastructure, computer-related hardware and software

5. Develop and maintain an inventory of district owned hardware, software and related

equipment and materials

6. Assist in reviewing and evaluating new commercial software

7. Represent the district in working with outside experts, service providers and other

professionals

8. Assist in the design and delivery of professional development activities related to the

integration of technology in the classroom

9. Coordinate with media specialists, Director of Student Services, and others whose

work relates to the use of technology

10. Seek and monitor the implementation of grants, gifts and similar programs that

support the use of technology

11. Attend technology related workshops and conferences

12. Assist in the development of a technology budget

13. Ensure that efficient and appropriate file server backup procedures are maintained

14. Trouble shoot technology related problems

Exhibit B


15. Repair computer hardware when appropriate and/or recommend computer hardware

repair though outside sources

16. Share and use information with board, administration, staff, and community

17. Participate in the development of policies and procedures relating to technology

18. Assist in maintaining a universal or standardized computing environment

19. Serve as a member of the learning and technology committee

20. Make contacts with the public with tact and diplomacy

21. Maintain respect at all times for confidential information, e.g. passwords, email,etc.

22. Interact in a positive manner with staff, students, and parents

23. Promote good public relations by personal appearance, attitude and conversation

24. Attend meetings and in-services as required

25. Maintain punctuality and regular attendance at work and work related functions

26. Demonstrate a positive work ethic

27. Possess the ability to work cooperatively with others in small groups

28. Cooperate with the administration concerning violations of the acceptable use policy

Other Duties and Responsibilities:

1. Serve as a role model for students in how to conduct themselves as citizens and as

responsible, intelligent human beings

2. Instill in students the belief in and practice of ethical principles and democratic values

3. Interact with superintendent, the administrative team, and/or board of education and

present information as requested

4. Respond to routine questions and requests in an appropriate manner

5. Perform other duties as assigned by the superintendent (or designee)

Qualifications:

1. Associate’s degree preferred

2. Evidence of experience and/or training in technology and its application

3. Alternative to the above qualifications as the superintendent and/or board of

education may find appropriate

Required Knowledge, Skills and Abilities:

1. Ability to work effectively with others

2. Ability to communicate ideas and directives clearly and effectively both orally and in

writing

3. Effective, active listening

4. Organizational and problem solving skills

5. Extensive knowledge of computer networks, Microsoft servers, and Google Apps for

Education

6. Ability to program computers

7. Knowledge of computer platforms

8. Knowledge of computer software

9. Comprehensive, timely knowledge of computer-related technology and equipment,

and of mobile operating systems

Exhibit B


Equipment Operated:

1. Telephone

2. Computer

3. Copier

4. Two way radio

5. Hubs/switches

6. Motor vehicle

7. Televisions/monitors

8. Scanners

9. Printers

10. Wireless Access Points

11. Tablet Computers, Smart Phones

12. Document Cameras

13. Interactive Whiteboards

14. Video projectors

15. Hand Tools

Additional Working Conditions:

1. Occasional exposure to blood, bodily fluids and tissue

2. Occasional operation of a vehicle under inclement weather conditions

3. Occasional interaction among unruly children

4. Frequent travel

5. Occasional evening/weekend/summer work

6. Regular requirement to sit, stand, walk, talk, hear, see, read, speak, reach, stretch,

with hands and arms, crouch, climb, kneel, and stoop

7. Lift, carry, push and pull various items up to a maximum of 50 pounds

NOTE: The above lists are not ranked in order of importance.

This job description is subject to change and in no manner states or implies that these are the

only duties and responsibilities to be performed by the incumbent. The incumbent will be

required to follow the instructions and perform the duties required by the incumbent’s

supervisor, appointing authority.

Superintendent or designee Date

My signature below signifies that I have reviewed the contents of my job description and that I

am aware of the requirements of my position.

Signature Date

twin valley community local board of education … agenda.pdf · 12/16/2014 · january 1, 2015...

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