Two-Way Integration between Adlib and DAMS

Our SetupCMS – Adlib XPlus DAMS – Extensis Portfolio

• Full Object Details• Low Res Images• Used by Collections Management staff

• Either no object details, or different details to Adlib

• High res images with capability to convert• Used by the Photo Librarian and Content team

• We needed 3 versions of every image – high res, low res and Adlib resolution.

• We had to manually rename each image to make sure the name was unique.

• Then we had to manually attach images, one object record at a time.

• Most of our properties are country houses full of cutlery, crockery and furniture sets that all need individual records!

Struggling to COPE (Create Once Publish Everywhere)

The context – a full inventory project for all our collections

• 100,000 items• 47 properties • 24 months• 6 regionally-based project teams

Online engagement potential:• Marketing • Creative digital content• Virtual tours etc.• Social media• Easier to share with others – research

and exhibitions• Will allow us to publish our collections

online for the first time

Project Reveal

In an ideal world we would have…• Just one version of every photo.• One place to upload images (Portfolio)• One place to enter object information (Adlib)• A preview of the high quality image in Adlib…• …and you’d see information about the object pictured in

Portfolio.• This would all happen automatically with no double-entering

of data , to make the most of the inventory teams’ time.

But has anybody ever done that before?

Actually, yes!

Adlib and Portfolio both have APIs to enable other applications to use the data.

So what we needed was a piece of software to read from each API and write to the other.

Reveal Inventory Team South West

• Pronounced “sim”• Stands for Collections Information Integration Middleware• Developed and installed by Knowledge Integration

The Solution - CIIM

Adlib data in DAMS

The outcome

• We already have 132,000 images synchronized from our DAMS to Adlib this way

• Our DAMS web front-end is available to all staff, who now see Adlib collections data with every digital asset

DAMS Images in Adlib

The outcome

• Images are automatically generated in preview resolution and served to our Adlib Internet Server, which we have now been able to make available to all of our staff and volunteers

• The next step is to fully publish our collections online for all