The TxEIS “How To” Guide Series

T E X A S C O M P U T E R C O O P E R A T I V E

D e v e l o p e d b y t h e

How to: SET A GENERIC PROGRAM

CODE AND ASSIGN STUDENTS

TxEIS Registration

Copyright © 2015 by Texas Computer Cooperative

All rights reserved

1314 Hines Avenue

San Antonio, TX 78208-1899

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TxEIS Registration - Set a Generic Program Code and Assign Students

ContentsOverview .................................................................................................................................. 3

Prerequisites ....................................................................................................................................................... 3Quick Checklist................................................................................................................................................... 3

Create the Generic Program ................................................................................................... 5

Set Up Campus Options .......................................................................................................... 7

Assign the Generic Program ................................................................................................... 9

Conclusion .............................................................................................................................. 11

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TxEIS Registration - Set a Generic Program Code and Assign Students

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TxEIS Registration - Set a Generic Program Code and Assign Students

overviewCreate and assign a generic program code for students by using the district and campus generic program code tables and the Generic tab in the Registration application.

As an example of this process, this guide will cover the Individual Graduation Committee (IGC) generic program code. Senate Bill 149 declares that a committee must meet if a student in grade level 12 has failed one or two of his STAAR End-of-Course (EOC) examinations. The committee determines whether they will allow the student to graduate. This generic program is only used for graduating students. TxEIS allows you to use any generic program code. The following steps can be applied to any generic program code.

Prerequisites

� This guide assumes you are familiar with the basic features of TxEIS Student system and have reviewed the TxEIS Student Overview guide.

� This guide is based on TxEIS 2.0.0004.

Quick Checklist

The following steps are covered in this guide:

� Create the generic program.

� Set up campus options.

� Assign the generic program.

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TxEIS Registration - Set a Generic Program Code and Assign Students

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TxEIS Registration - Set a Generic Program Code and Assign Students

Create the GeneriC ProGramCreate the IGC generic program on the district table.

Maintenance > District Profile > Generic Ent/Wd Program Codes

1. Click +Add.

2. In the Program Code field, type the generic program code (e.g., IGC).

3. In the Program Title field, type the name of the code (e.g., Individual Graduation Committee).

4. In the Move Program to Next Year field, select whether the program should be moved to the next school year. (For IGC, set this to Y.)

5. Click Save.

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TxEIS Registration - Set a Generic Program Code and Assign Students

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TxEIS Registration - Set a Generic Program Code and Assign Students

set UP CamPUs oPtionsSet up the campus options for the generic program.

For IGC, students are dropped from the program every year because it applies only to graduating students.

Maintenance > Campus Profile > Campus Generic Ent/Wd Program Codes

1. Click +Add.

2. In the Program Code field, select the program code (e.g., IGC).

3. In the Move Program to Next Year field, select from the following options:

z 1 : Move Program: Enroll students in NYR.

z 2 : Move Program: Drop students in NYR. (Select this option for IGC).

z 3 : Drop Program in NYR.

4. Click Save.

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TxEIS Registration - Set a Generic Program Code and Assign Students

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TxEIS Registration - Set a Generic Program Code and Assign Students

assiGn the GeneriC ProGramAssign the generic program to a student.

For IGC, this would be done once the individual graduation committee has meet and agreed that the student can graduate.

Maintenance > Student Enrollment > Generic

1. Click +Add.

2. In the Entry Date field, type the date on which the program started (or, in this case, when the committee met).

3. In the Other Spc Pgms field, select the generic program code (e.g., IGC).

4. Click Save.

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TxEIS Registration - Set a Generic Program Code and Assign Students

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TxEIS Registration - Set a Generic Program Code and Assign Students

ConClUsionOnce you have assigned the generic program, you have completed the process.

For more information about graduation plans, see the TxEIS Graduation Plan “How To” guides.

In the future, TEA may require IGC information is submitted for PEIMS. If they do, you will be able to extract the information on the Extracts > Fall > Student page by typing the generic program code on the Options page in PEIMS.

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TxEIS Registration - Set a Generic Program Code and Assign Students