Typical Construction Documents

For Contractors & Inspectors

PROJECT DELIVERY MODEL – TABLE OF CONTENTS

Table of Contents 1 of 1 Revised 03/10

I. Typical Construction Documents

• Agenda/Meeting Minutes ………………………………... D4

Document No.

• Construction Advisory ………………………………….... D6

• Information and Contact Sheet …………………………... D9

• Submittal Log …………………………………...………. D10

• Critical Submittals Checklist …………………………...... D11

• Submittal Cover Sheet ………………………………….. D12

• Daily Construction Report ……………………………… D13

• Traffic Control Inspection Report ………………………. D14

• Pollution Prevention Plan and Maintenance Report ……. D15

• Request for Information ………………………………… D17

• Request for Proposal …………………………………..... D18

• Change Order …………………………………................ D19

• Advisory Notice …………………………………...……. D20

• Traffic Advisory …………………………………...……. D21

• Home Owners/Resident Complaint Log ...……………... D25

• Non-Compliance Notice ………………………………... D26

• Estimate and Certificate of Payment ……………………. D28

• Certificate of Substantial Completion …………………... D30

• Certificate of Final Completion and Acceptance ……….. D31

• Project Close-Out Checklist …………………………….. D32

• Contractor Review Scorecard …………………………… D33

Construction 1 of 2 D4. Revised 7/08

CITY OF PEARLAND PROJECTS DEPARTMENT

3519 Liberty Drive, Suite 300 Pearland, Texas 77581

www.cityofpearland.com/projects

Be sure that one of the Consultant’s members in attendance is scribing for the session, capturing important project-specific information that requires further review or discussion as well as potential issues that could impact the project. Each project should have its own agenda/minutes for clarity and efficiency. The notes will be compiled into the following agenda/meeting minute’s form to be distributed to all the attendees and retained in the project repository. Project: Insert the name of the project. Date & Time: Insert the date/time of the meeting. This information will give when the meeting actually started and adjourned. Location: Insert where the meeting took place Issue Date: Insert the date that the minutes were distributed to the proper parties Prepared by: The responsible person who took and distributed the minutes

I. Attendees Sign-Off A separate attachment should accompany the meeting agenda/minutes. Consultant may add their information before hand to the sign-in sheet and print a copy to bring to the meeting. This will aid in determining who needs and/or will be at the meeting.

II. Confirmation of Previous Minutes Consultant asks all who attended the last meeting (see previous attendee sign-off sheet) if the minutes attached are correct. Previous minutes should have already been emailed prior to the most recent meeting. Any incorrect and/or missing information should be updated and reflected.

III. Old Business Prepare documentation that addresses any old/new business from the previous agenda. Please include the responsible party for this issue as well as the status date or the date that task was completed.

IV. New Business Prepare documentation of any new issues that need to be addressed, the responsible party and the target date of completion.

V. Schedule

Changes after discussion from the old/new business can affect the project’s overall schedule and/or milestones. Please reflect any impact or change in the project’s schedule here

VI. Transmittals

Any items/documents received from the City need to be documented under RECEIVED. Any items/documents that the Consultant provided to the City needs to be documented under PROVIDED.

Construction 2 of 2 D4. Revised 7/08

CITY OF PEARLAND

PROJECTS DEPARTMENT 3519 Liberty Drive, Suite 300

Pearland, Texas 77581 www.cityofpearland.com/projects

PROJECT AGENDA/MEETING MINUTES

Project: Issue Date: Meeting Date: Prepared by: Time: From: To: Location: I. Attendees Sign-Off: II. Confirmation of Previous Minutes: III. Old Business

Issues/Decisions Assigned Party Status/Completion Date

1) 2) 3) Other: Notes:

IV. New Business

Issues/Items Assigned Party Due Date

1) 2) 3) Other: Notes:

V. Schedule a. Project Schedule: b. Next Meeting Scheduled for: VI. Transmittals a. Received: b. Provided:

Construction 1 of 1 D6. Revised 7/08

CITY OF PEARLAND PROJECTS DEPARTMENT

3519 Liberty Drive, Suite 300 Pearland, Texas 77581

www.cityofpearland.com/projects

CONSTRUCTION ADVISORY

To: Residents in Surrounding Area – [Insert Area] From: [Insert Name], Project Manager Date: [Insert Date] Subject: [Subject of Advisory] Dear Resident: Please be aware that the [Project's Name] Project from [Project's Location] is scheduled to begin construction on [Construction Start Date]. The project has been awarded to [Contractor's Company Name]. The project limits for construction are from [Insert project's limits]. The work will include [Insert project's work]. If you have any private irrigation systems, fence or landscaping that is now within the City Right of Way, please be aware that these items must be removed from that area. Irrigation systems must be cut and capped at your property line. You may salvage any landscaping or fencing that is within the City Right of Way, but must do so as soon as possible, or it will be removed and disposed of by the Contractor. The City has also contracted with [Insert CM if applicable] to provide Construction Management and Inspection services. Representatives will be on site daily to ensure the work meets contract specifications, and they are also available to assist you with any questions you may have. If you have any specific questions or concerns regarding the construction work or project schedule for this work, please feel free to contact the representatives listed below: CONTACT INFORMATION:

Name: [Insert Name], [Insert Phone Number] Company: [Insert CM's Firm Name]- Construction Managers Name: [Insert PM's Name], 281-652-[Insert Extension] Company: City of Pearland Projects Department

CITY OF PEARLAND PROJECT INFORMATION AND CONTACT SHEET

Construction 1 of 1 D9. Revised 7/08

Project Title:Award Date: CommentsContract No.:Original Base Bid Amount: -$ Liq Damages Amount: $0/DayProject Location:

Owner:Name Title Phone Fax Mobile Pager e-mail

Design Engineer:Name Title Phone Fax Mobile Pager e-mail

Contractor:Name Title Phone Fax Mobile Home e-mail

Testing Lab:Name Title Phone Fax Mobile Pager e-mail

Other:Name Title Phone Fax Mobile Pager e-mail

Construction Start Date:Original Completion Date:

Pre-Const Meeting Date

[Insert name with address]

[Insert project title]

[Insert name with address]

[Insert name with address]

[Insert name with address]

Original Contract Days:

NTP Issued:

CITY OF PEARLAND

Construction 1 of 1 D10. Revised 7/08

SUBMITTAL LOG PROJECT: PROJECT NO:

CONTRACTOR:

TITLE

REFERRED ACTION* COPIES TO

DATE REC’D

SPEC. SECTION/ SUBMITTAL/

SAMPLE #

TO

DATE SENT

#

COPIES

DATE REC’D

APP

AAN

R&R

ASR

NAP

DATE REQ’D

CON-TRAC-TOR

OWNER

DESIGNER

PROJ. FILE

OTHER

* APP: Approved AAN: Approved As Noted R&R: Revise & Resubmit ASR: Additional Submittal Required NAP: Not Approved

Construction 1 of 1 D11. Revised 7/08

Critical Submittals Checklist

See General Specs 1.0 Section 01350

Submit 5 copies of documents unless otherwise specified.

□ Schedule of Values Necessary when lump sum payment is indicated in the bid schedule.

□ Construction Schedules Submit a bar chart schedule in MS Project-compatible format for approval, using the Critical Path Method of scheduling. Include a resource chart describing number of workmen and equipment assigned to the project. Submit one electronic copy of the approved baseline schedule to the City of Pearland. An updated copy of the schedule reflecting actuals must be submitted with each pay estimate request for contracts exceeding two months’ duration.

□ Design Mixes Submit as required in specification sections.

Mark each design mix to identify proportions, gradations, and additives for each class.

□ Shop Drawings, Product Data & Samples Submit as required in specification sections.

□ Construction Photographs Submit as required in specification sections.

□ Operations and Maintenance Data

Provide manufacturers printed instructions per specifications section. Identify any conflicts between contract and manufacturer.

□ Manufacturer’s Certificates Submit as required in specification sections.

□ Project Record Documents Submit as required in specification section 01760.

Design 1 of 1 D11. Revised 03/10

Your Account Name: Date:

Your Name: Phone:

Title: Fax:

ESI ID for Requested Service Location:

Service Address for Requested Location:

Yes No

Please indicate the Direct Energy account:

Is this service location ready to be energized at this time? Yes No

Has the location been inspected, with a permit submitted to the utility? Yes No

Is there a service location already in service with Direct Energy Business that should be comparable

in usage to the new service location you are requesting? Yes No

If yes, please provide the comparable location's ESI ID:

Can you provide an estimate of the new location's annual KWH of usage?Yes No

If yes, please provide that estimate:

We cannot request a specific date for service on standard service orders. The utility will complete

from the utility to the customer. Is this a priority request? Yes No

Please indicate the date for priority service:

Fax form to: 412-667-6104

E-mail form to: cappstapservice@directenergy.com

We can only specify a date for a service order on a priority request. This includes a pass-through charge

Load Shape Data Information Form

City of Pearland

Bob Pearce

(For new and de-energized service locations)

281-652-1668

the service request within one to three business days of receiving the order.

Please note: If the location is not ready or not inspected, the request will be rejected by the utility.

add your new service location to the contract. There are no exceptions.

If you were unable to answer "yes" to either one of the questions in this section, we will be unable

Profile Information (Required)

281-652-1738

Will this service location be added to an existing account?

Purchasing Officer

X

X

X

Construction 1 of 1 D12. Revised 7/08

City of Pearland Projects Department www.cityofpearland.com/projects

Submittal Cover Sheet

Submittal No.: Project No: Date Submitted: Engineer: General Contractor: Subcontractor/Supplier: Specification Section No.: Specification Section Name: Item Submitted: Remarks: Please submit to: City of Pearland

Attn: [Insert Name] 3519 Liberty Drive, Suite 300

Pearland, TX 77581

DAILY CONSTRUCTION REPORT

Construction 1 of 1 D13. Revised 7/08

PROJECT NAME:

PROJECT NO:

REPORT NO:

SHEET ______ OF ______

DATE:

TYPE OF WORK:

SITE LOCATION:

CONTRACTOR: WEATHER: Sunny Dry Cloudy Rain

TEMP: High Low

RAIN DAY? HOW MUCH? Y N _________ IN. RAIN START ___:___ AM/PM RAIN STOP ___:___ AM/PM NOTES:

ACCIDENTS REPORT TODAY: ACCIDENTS TO DATE:

SITE CONDITIONS: (Describe) Time Allowed _____ Time Consumed _____ Inclement Weather _____

WORK PROGRESS

PAY ITEM

LOCATION

DESCRIPTION OF ACTIVITIES /COMMENTS

QUANTITY

FORCE AND EQUIPMENT ON PROJECT

LABOR FOR CE/SUBCONTRACTORS QTY

HRS

EQUIPMENT

QTY

HRS

IN USE

HRS

STDBY

LABORATORY ACTIVITIES: VERBAL DISCUSSIONS/INSTRUCTIONS: REQUEST FOR PROJECT ACTION: Submitted: ______ Acknowledged: ______ Acknowledged: ______ Inspector: Reviewer/Project Manager: Contractor:

TRAFFIC CONTROL INSPECTION REPORT

Construction 1 of 2 D14. Revised 7/08

Project Name: ________________________________ Date: ______________ Sheet _____ of _____ Project Number: __________________ Inspection: Daytime Nighttime Contractor: _______________________________________________

Bar

ricad

e

Bar

rier

Del

inea

tion

Pave

men

t M

arki

ngs

Sign

age

War

ning

Li

ghts

Flag

men

Approximate Location/Stationing A – Advanced Traffic Control Devices

P – Project Traffic Control Devices

Cor

rect

ion

Mad

e

1 – Dirty 3 –Improperly Used 5- Non Reflective 7 – Non-Standard Height 2 – Improperly Located 4 – Missing 6 – Non-Standard Color 8 – Non-Standard Size Are Flagmen Used? Yes No Do the Flagmen flag correctly? Yes No Are Flagmen Certified? Yes No

TRAFFIC CONTROL INSPECTION REPORT

Construction 2 of 2 D14. Revised 7/08

The Inspector has reviewed this report with the Contractor. Contractor, by signing this report, acknowledges the deficiencies and that the Contractor has Twenty-Four (24) hours from the request to correct the deficiencies. Failure to completely comply will result in issuance of a Non-Compliance letter. Inspector: _______________________________ Contractor: ________________________________

Corrective Measures Review Notes: ___________________________________________________________________________ __________________________________________________________________________________________________________________________________________________________________ Inspector: ____________________________________________ Date: _____________________ Contractor: ___________________________________________ Date: _____________________

Construction 1 of 1 D15. Revised 7/08

CONSTRUCTION POLLUTION PREVENTION PLAN AND MAINTENANCE REPORT

Project Name: _____________________________________________ Date: _____________ Project Number: __________________ Date of Last Rainfall: ____________________ Contractor: _______________________________________________ Amount of Last Rainfall ________In. Approximate

Stationing LT. or RT

of Centerline Control

Measures Current

Condition Corrective Action or Remarks Correction Date

Control Measure Codes 1 – Clean Possible Containments 9 – Permanent Sodding 17 – Temporary Seeding 2 – Clean Roadway Daily 10 – Rock Berms 18 – Temporary Sodding 3 – Concrete Washout Pit 11 – Sanitary Sewer Facilities 19 – Trash Containers 4 – Construction Entrance 12 – Silt Fencing 20 – Velocity Control Devices 5 – Curbs and Gutters 13 – Soil Retention Blanket 21 – ____________________________ 6 – Dust Control 14 – Storm Sewer Pipes 22 – ____________________________ 7 – Inlet Protection 15 – Storm Sewer Outfalls 23 – ____________________________ 8 – Permanent Seeding 16 – Swales 24 – ____________________________

Current Condition Codes 1 – Cleaning Needed 4 – Replacement Needed 7 – ____________________________ 2 – Increase Measures 5 – Stable (No Action Needed) 8 – ____________________________ 3 – Maintenance Needed 6 – Upgrade Needed 9 – ____________________________

The Inspector has reviewed this report with the Contractor. Contractor, by signing this report, acknowledges the deficiencies and that the Contractor has Twenty-Four (24) hours to correct the deficiencies. Inspector: Contractor:

Corrective Measures Review Date: _________________

100% Completed 75% Completed 50% Completed 25% Completed 0% Completed Inspector: Contractor:

CITY OF PEARLAND PROJECTS DEPARTMENT

3519 Liberty Drive, Suite 300 Pearland, Texas 77581

www.cityofpearland.com/projects

Construction 1 of 1 D17. Revised 7/08

CITY OF PEARLAND PROJECTS DEPARTMENT

3519 Liberty Drive, Suite 300 Pearland, Texas 77581

www.cityofpearland.com/projects

Request For Information City of Pearland Project No: RFI Number: Project Name:

Contractor:

Specification Number:

Drawing Number: Response Code: □ Critical □ Routine Date Response Required: (within 10 working days of receipt) Information Required:

Contractor/CM Signature Title Date

Response:

City Project Manager/Project Engineer Signature Date Response to RFI does not authorize change in contract time and price. If the Contractor believes the response given requires an adjustment in contract time or contract price, the contractor shall submit a timely proposal so as not to delay contractor’s work in accordance with the General Conditions. Article 7 – Changes in the work.

Construction 1 of 1 D18. Revised 7/08

CITY OF PEARLAND PROJECTS DEPARTMENT

3519 Liberty Drive, Suite 300 Pearland, Texas 77581

www.cityofpearland.com/projects

Request for Proposal 1. Project NO. (FILE NO.): 2. RFP NO: 3. PROJECT NAME: 4. CONTRACTOR: 5. CONTRACT NO: 6. REFERENCE RFIs:

7. Contractor is requested to furnish a price proposal for the work described below. Please complete,

sign, and return the proposal at your earliest convenience. Contractor is NOT authorized to perform this work until receipt of a duly authorized Change Order or Work Change Directive.

ITEM NO.

DESCRIPTION

1

2 3 4 5 6 7 8 9

8. REQUESTED BY:

CONSTRUCTION MANAGER / PROJECT ENGINEER [Signature] DATE

Construction 1 of 1 D19. Revised 7/08

Explanation:This change order encompasses the following:

1 0 Days2 0 Days3 Days4 Days5 Days

DaysDaysDays

0 DaysDays

Finance Approval: Date:

By: Date: By: Date:Design Engineer Construction Manager

By: Date: By: Date:Contractor Owner

Net increase (decrease) from this change order

-$ -$

-$ Original Contract:Previous Change Order(s):

Revised Contract:

Contract prior to this change order:

ACCEPTED*:

RECOMMENDED:

-$ -$

RECOMMENDED:

Description of Work TimeCost

Change Order No.:CoP Project No.:P.O. No.:

Please attach back-up documentation

Cost & Time Change Summar Cost Time

-$

-$ -$

CITY OF PEARLAND

3519 Liberty Drive, Suite 300Pearland, Texas 77581

CHANGE ORDER

PROJECTS DEPARTMENT

www.cityofpearland.com/projects

Designer:

APPROVED:

For [Insert Project Name]

No work is to be done until this change order is executed. No payment to the Contractor (or Consultant) shall be made for work included in the change order until the Contractor's pay estimate is updated.Revise the project plans and specifications as referenced and insofar as the original project drawings and specifications are inconsistent, this Change Order governs. Upon execution by all parties, the following changes identified for the contract value and/or contract time shown, are made part of the contract.

*Contractor agrees to perform change(s) included in this Change Order for the price and time indicated. The prices for changes included all costs associated with this Change Order.

Date of Issuance:Contractor:

Construction 1 of 1 D20. Revised 7/08

CITY OF PEARLAND PROJECTS DEPARTMENT

3519 Liberty Drive, Suite 300 Pearland, Texas 77581

www.cityofpearland.com/projects

ADVISORY NOTICE NO. [#]

Project: Project No.:

Contractor:

Contractor Representative:

LOCATION: Referenced: Dwg. No.:

Daily Report No.:

Station From: Station To:

Spec. No.:

Date:

Notice is hereby given that the work, as described below, is not in conformance with the Contract Documents.

Please note that this is an advisory notice. Continuation of the deficient work is at the Contractor's risk. Corrections shall be made by the Contractor at no additional cost to the Owner.

Signed:

Distribution:

Engineer:

Construction Manager:

File:

Date: Senior Inspector

Receipt Acknowledged By: Contractor's Representative

Date:

Reply:

Signed: Contractor's Representative

Date:

Contractor:

Distribution:

City Project Manager:

Sr. Inspector:

Contractor:

Construction 1 of 1 D21. Revised 7/08

CITY OF PEARLAND PROJECTS DEPARTMENT

3519 Liberty Drive, Suite 300 Pearland, Texas 77581

www.cityofpearland.com/projects

TRAFFIC ADVISORY

To: Pearland Police Department Pearland Fire Department Pearland Public Works Pearland EMS

Pearland ISD Pearland Public Affairs From: [Insert Name], Project Manager Date: [Insert Date] Subject: ROAD [Insert Type of Advisory]:

[Insert Project Name]: [Insert Location]– [Insert Time Frame] Please be advised of the following road closure information. We apologize in advance for any inconvenience this may cause. Thank you. [Insert Type of Advisory] INFORMATION :

[Insert Type of Advisory]: [Insert Location] [Insert Reason for Advisory] The following are closures to through traffic and detours: Closure 1: [Insert Location] Detours: [Insert Detour Description] Notification: [Insert Date] Streets to be closed: Closure: [Insert Location] From: [Insert Date] To: [Insert Date] This is a closure to through traffic. Local traffic allowed.

CONTACT INFORMATION:

Name: [Insert Name], [Insert Phone Number] Company: [Insert CM's Firm Name]- Construction Managers Name: [Insert PM's Name], 281-652-[Insert Extension] Company: City of Pearland Projects Department

Home Owners/Resident Complaint Log

Construction 1 of 1 D25. Revised 7/08

Received Via ByStreet Address Phone Date

Resolved

1

2

Complaint/Purpose Complaint

4

5

6

7

8

StatusResponse Date

Responded ByComplaint # Resident

9

10

3

15

16

17

11

12

13

14

NON-COMPLIANCE NOTICE NO. XX

Construction 1 of 1 D26. Revised 7/08

CITY OF PEARLAND PROJECTS DEPARTMENT

3519 Liberty Drive, Suite 300 Pearland, Texas 77581

Project No.:

Contractor : . Contractor's Representative:

Station From : Station To :

Reference Dwg. No. : Spec. No. :

Notice is hereby given that the [ ] test(s) and/or [ ] Inspection indicated, as described below, is not in conformance with the Contract Documents. Non-Compliance Description:

Non-Compliance work may be required to be removed and replaced at no cost to the Owner. Work not in compliance will not be paid until notice is resolved. It is the Contractor's responsibility to propose corrective action and to determine if operations should continue until this notice has been resolved.

Signed : Inspector

Date :

Receipt Achnowleged By: Contractor's Representative

Date :

Resolution/Corrective Action:

Signed : Contractor's Representative

Accepted By : Date :

Distribution Contractor : Engineer : City Project Manager:

Inspector: File:

.

Project :

Location :

Construction 1 of 1 D28. Revised 7/08

PROJECT:OWNER CITY OF PEARLAND ProjectAddress: 3519 Liberty Drive, Suite 300 P.O. No.

Pearland, TX 77581Initial Contract Time 0 days

ATTN: Current Approved Extensions + or - daysPrevious Approved Extensions + or - days

Estimate No: Total Contract Time 0 daysInvoice No. Spent Days 0 daysStart Date: Days Remaining 0 daysCurrent Contract Completion Date:Estimate Cut Off Date: Rain Days To Date daysDate of Estimate: A. Contract Amount to Date:

1. Contract Price: $0.00Date Amount

2. Approved Change Orders: $0.00$0.00 $0.00$0.00

Total Changes to Date: 0 + or - $0.00

Total Contract Amount: $0.00

B. Earnings to Date:1. Previous Work Completed: (%) Previous Earnings: $0.00

2. Work Completed this Period: #DIV/0! Earnings This Period: $0.00

3. Materials on Site: $0.00

Total Earnings: $0.00

C. Reductions:1. Retainage: 5.00% of $0.00 ($0.00)

Total Payments Due: $0.00

Less Previous Payments:

Total Amount Due Contractor This Estimate: $0.00

The undersigned Contractor certifies that to the best of his knowledge, information, and belief that the Work has been completed in accordance with the Plans and Specifications and the current payment shown on this Application for Payment is now due.

Prepared By: Date:Contractor:

The foregoing estimate of work completed is true and correct to the best of my knowledge and belief.

Approved by: Date:Construction Manager:

Approved by: Date:Engineer:

Approved by: Date:Project Manager:

Estimate and Certification for Payment

[Insert Name][Insert Address 1][Insert Address 2]

[Insert Phone]

Construction 1 of 2 D30. Revised 7/08

CERTIFICATE OF SUBSTANTIAL COMPLETION date

CITY OF PEARLAND

[Project name] [Project number]

OWNER: City of Pearland CONTRACTOR: [Company Name] 3519 Liberty Drive, Suite 300 [Address 1] Pearland, Texas 77581 [Address 2] A substantial completion inspection of the captioned project was conducted on [Month, Date], [Year], and the Project was found to be substantially complete in accordance with the Plans and Specifications, and in accordance with the agreement made between the City of Pearland and [Insert Contractor's Name]. In accordance with the terms and conditions of the Contract, the Contractor is notified that he shall furnish the City with the required Maintenance Bond for a period of one year from the date of this certification. Contractor shall notify [Engineer/Architect], in writing, when the list of incomplete and unaccepted work items have been completed and/ or corrected and are ready for re-inspection. Contractor shall submit to the [Engineer/Architect], prior to final acceptance of the Work, his field record set of drawings for the [Engineer/Architect]’s use in producing the Project Record Drawings.

DEFINITION OF COMPLETION OF THE WORK The term “substantially completed,” as used in this Contract, means that the structure or project contemplated by the contract documents has been made suitable for use or occupancy or the facility is in a condition to serve its intended purpose, but shall require minor miscellaneous work and adjustment. (00700 1.09)

A list of all items remaining to be completed or corrected is appended hereto. All such work shall be completed or corrected to the satisfaction of the Owner within 30 calendar days after the above Substantial Completion date; otherwise, the Contractor does hereby waive any and all claims to all monies withheld by the Owner under the contract to cover the value of all such uncompleted or uncorrected items.

Construction 2 of 2 D30. Revised 7/08

Approved for Owner: Recommended by [Engineer/Architect]: CITY OF PEARLAND [Insert Company Name] By: _________________________ By: __________________________ Date: ________________________ Date: _________________________ The Owner accepts the Project as substantially complete and will assume full possession of the Project at 5:00 p.m. on [Insert Date]. The Owner will assume the responsibility for utilities, security, and insurance under the Contract Documents after the aforementioned date. Approved by Contractor: Recommended by Construction Manager: [Insert Company Name] By: __________________________ By: __________________________ Date: _________________________ Date: ________________________ The Contractor hereby accepts the above Notice of Substantial Completion and agrees to complete and correct all of the items on the appended list within 30 days or waives any and all rights to any monies withheld therefore.

Construction 1 of 1 D31. Revised 7/08

CERTIFICATE OF FINAL COMPLETION AND ACCEPTANCE [Insert Date]

CITY OF PEARLAND [Insert Project Name] [Insert Project Number]

OWNER: City of Pearland CONTRACTOR: [Insert Name] 3519 Liberty Drive, Suite 300 [Insert Address] Pearland, Texas 77581 [Insert Address] A Final Completion inspection of the captioned project was conducted on [Insert Date], and the work appeared to be complete in accordance with the Plans and Specifications, and in accordance with the agreement made between the City of Pearland and [Insert Company Name]. The City of Pearland accepts the work of this contract as complete and final. In accordance with the terms and conditions of the Contract, the Contractor is notified that the required Maintenance Bond shall remain in effect for a period of one year from the date of Substantial Completion in this instance [Insert Date]. The City shall conduct a One Year Walk-through on or before the anniversary date of the substantial completion of the project and shall generate a list of all non-conforming work requiring correction at that time. The contractor shall attend this Walk-through and receive this list and correct all items within thirty days, or as otherwise agreed, per the terms of the original contract. Approved for Owner: Recommended by [Engineer/Architect]: CITY OF PEARLAND [Insert Company Name] By: _________________________ By: __________________________ Date: ________________________ Date: _________________________ Approved for Contractor: Recommended by Construction Manager: [Insert Company Name] [Insert Company Name] By: __________________________ By: __________________________ Date: _________________________ Date: ________________________

City of Pearland

Construction 1 of 1 D32. Revised 11/09

Project Closeout Checklist Project: Substantial Completion Date: Complete Date received

PROJECT PROCEDURES

Final clean-up

Demonstrate operations and maintenance

Submittal of balancing change orders

Final Inspection

PROJECT DOCUMENTS

Lien release

Affidavit of Payment

Affidavit of Guarantee

Operations and Maintenance manuals

Engineer’s certificate of final completion

Start-up Reports

Warranty certificate (materials, equipment, labor)

Maintenance bond

Consent of surety

Attachment No. 2 to General Conditions

PROJECT DELIVERABLES

Punch List Resolution Document

Post-construction photos

Record Drawings/As-Builts

Shop drawings/Approved Submittals Log

O & M manuals

Scorecard

Expected delivery date agreed to Project Manager Design Engineer/Architect Construction Contractor (Print name) (Print name)

CITY OF PEARLAND – PROJECTS DEPARTMENT CONTRACTOR REVIEW SCORECARD

Construction 1 of 2 D33. Revised 7/08

To continually improve the delivery of Capital Projects and related services to our citizens, this form is utilized as a review tool. Please be as objective as possible, considering the results attained and the conditions on this project.

Project: __________________________________________________________________________ Contractor: __________________________________________________________________________ SERVICE

EXCELLENT 5

4

3

2

POOR 1

1. Contractor provided meaningful input/expertise toward solving project problems in a timely manner

2. Contractor worked cooperatively with and was responsive to concerns of the Owner

3. Contractor communicated well with the Owner as to status of project and other pertinent information

4. Contractor was responsive to concerns of residents and businesses 5. Contractor provided and maintained access to business and residents 6. Contractor maintained requested business access/detour signage throughout the project

7. Contractor response to /resolution of claims by residents/property and/or business owners

8. Contractor provided adequate notice to public/property owners/residents for service disruptions (sidewalk/driveway access, water, etc.)

9. Other: Service Average Score Comments on Service (use back if necessary or attach) QUALITY OF WORK

EXCELLENT 5

4

3

2

POOR 1

1. Overall quality of work performed on this project 2. Contractor was quality conscious 3. Contractor complied with soil erosion requirements 4. Other: Quality of Work Average Score Comments on Quality of Work (use back if necessary or attach) SAFETY

EXCELLENT 5

4

3

2

POOR 1

1. Contractor maintained proper signage for maintaining traffic control

2. Contractor maintained safe conditions throughout the duration of the project for workers

3. Contractor maintained safe conditions throughout the duration of the project for the public

4. Other: Safety Average Score Comments on Safety (use back if necessary or attach)

CITY OF PEARLAND – PROJECTS DEPARTMENT CONTRACTOR REVIEW SCORECARD

Construction 2 of 2 D33. Revised 7/08

CONTROL OF WORK

EXCELLENT 5

4

3

2

POOR 1

1. Project was properly staffed with: Sufficient/capable management Sufficient/capable hourly personnel Sufficient/productive equipment 2. Contractor coordinated work with subcontractors 3. Contractor’s operation was productive and efficient 4. Contractor demonstrated the ability to control all work in progress 5. Contractor adhered to progress schedule 6. Contractor exhibited a conscientious effort to comply with Contract requirements

7. Budget Performance 8. Other: Control of Work Average Score Comments on Control of Work (use back if necessary or attach) CHANGE ORDERS

Number of Change Orders Change order dollar amount & original contract dollar amount $ $ Percentage of CO $ amount/contract $ amount %

Comments on Change Order (use back if necessary or attach) SCHEDULE PERFORMANCE

Substantial Completion Contract Time Final Days: Actual Days: Days Over/Under (Circle one) Days Percentage Over/Under (Circle One) %

Final Completion (Substantial plus 30 Days) Final Days: Actual Days: Days Over/Under (Circle one) Days

Comments on Schedule Performance (use back if necessary or attach)

If contractor were to focus on one area of improvement, where would you suggest? Explain (USE BACK IF NECESSARY).

REVIEWED BY: ___________________________________________________________________ Date: ______________________

Please check your box accordingly: PM Engineer Dept. CM PW Design Engineer

▫ ▫ ▫ ▫ ▫ CC: Contractor Project File

Average Total Score