ubctravelsmart. agenda ubctravel smart what is ubctravel smart website resources and travel services...
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UBCTravelSmart
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AGENDA
• What is UBCTravelSmart
• Website Resources and Travel Services
• Duty of Care & What to Know Before You Travel
• New UBC Visa Card and Online Payment Tool
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Payment & Procurement Service
Enter to Win 2 United Airline Tickets
Answer 10 questions:https://www.surveyfeedback.ca/surveys/wsb.dll/s/1g2a9f
The answers can be found on these websites:www.supplymanagement.ubc.ca/travelhttp://finance.ubc.ca/about-te
CONTEST
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DiscountsAirCarHotel
Booking OptionsFull ServiceSelf-Service
Service
Savings
Sustainability
Security
UBCTravelSmart
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UBCTravelSmartwww.supplymanagement.ubc.ca/travel
How do I book
my travel? How do I pay
for my travel?
How do I reconcile my
travel?
UBC Payment & Procurement Serviceshttp://finance.ubc.ca/about-te
Everything you need to know in order to purchaseGoods, Services and Travel for University related business
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Links
Travelling Outside of Canada
UBC Extended Health
Coverage
Traveling with Students
“Safety Abroad Travel
Registry”
Info
Air & Hotel Programs
Car Rental & Insurance
Options
YVR Airport Parking
Contacts
Booking Tool ProfileMore Secure
UBCTravelSmart & Concur Online www.supplymanagement.ubc.ca/travel
Informed Buying DecisionEfficient Process
SupportSeat Sales, Web Fares & UBC Rates
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PROFILE
• Travel Preferences
• Frequent Travel no.
• Credit Card • Encrypted
• Add An Assistant
• Individual Profiles
Book UBC Guests
Planning
Pre-Authorizations
Legal Full Name
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UBCTravelSmart Agency
Supports UBC’s Online Booking Tool
Value and peace of mind for all your travel
24/7 Emergency service & proactive measures
Access to all UBC rates, seat sales, web fares
Search capabilities - more efficient and complete than the internet or airline websites
Personalized services and problem resolution
20 Plus years of experience supporting UBC staff and faculty
Full Service
Without the UBCTravelSmart Program
You’re on your own
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Duty of Care
UBCTravelSmart Program
13,800 faculty & staff
Unexpected Events
Emergency Situations
Weather
Political
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TIPIf you have UBC extend medical coverage with
Sunlife and you are travelling outside of
Canada Always travel with your
SunLife Travel Card
Identify your travel health risks before you take off
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UBC Agreements
Only UBC’s Full Service or
Self Service vendors have access to the
UBC agreements
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• American Express travel card & Pcard will
be phased out
• New Visa card, University liability
• No more UBC VISA Card late fees
New UBC VISA Card
Low value commodity Goods & Services
Travel Expenses
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Online Payment Tool (OPT)Beta Testing
OPT Process
Digital Receipts
UBC VISA Card Data
Charge Travel
Allocate Accounts & Speed Charts Attach Digital Receipts
Employees
Online Approval
PPSAudit & Review
Reimbursement & Reconciliation
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14
Judith FograscherUBC Travel Program [email protected]
www.supplymanagement.ubc.ca/travel
ServiceService SavingsSavings SecuritySecurity SustainabilitySustainability
UBCTravelSmart & Concur Online
Be Informed
Travel Safely
Save Time
Save Money
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UBCTravelSmartThank You!