UC Irvine’s Injury and Illness Prevention Program

www.ehs.uci.edu

Overview

• Safety at UCI

• Purpose of SOS

• Roles and Responsibilities

• Hazard Identification Checklist

• Safety Training

• Tools and Resources

• SOS Rewards

Employee Injuries at UCI

FY Incidents Cost

2006-2007 448 $1,786,597

2007-2008 485 $1,558,231

2008-2009 425 $1,168,138

2009-2010 500 $1,012,090

2010-2011 474 $676,032

2011-2012 500 $416,469

Most severe injury?

Most frequent injury?

Chancellor’s Safety Message

• As employees, we all have a role in creating and maintaining a safe environment

• Participate in safety training

• Empower employees to report near misses

• Safety is a shared responsibility

• Prevent workplace injuries and illnesses

What is SOS & why do we need it?

• UCI program that meets Cal/OSHA’s Injury & Illness Prevention Program (IIPP) Standard

• Integrates Safety into our Workplace• Injury Minimization• Workers’ Compensation Cost Reduction• Creation of a Safety Culture

Work Units

• Lowest level work group of individuals that have similar training needs  

   • Includes people who work closely together

on a regular basis

• Examples: • PI and laboratory staff• Office manager and staff• Trades supervisor and staff

SOS Representative (SR)

• Appointed by a Supervisor or PI

• Coached by EH&S to implement SOS into their work unit

• Qualifications

• Familiar with the work units daily activities• Ability to communicate safety procedures to work

unit members• Ability to maintain culture of safety in the work unit

SOS Representative Responsibilities

1. Complete Hazard Identification Checklist

2. Ensure work unit members have taken the Safety Training Self-Assessment and completed EH&S required training in UC Learning Center

3. Complete work unit specific training

4. Communicate completion of steps and safety related activities to EH&S

                       

   

Hazard Identification Checklist

1. SR surveys work area and identify hazards

2. Correct hazards

3. Document date corrected

Hazard Identification Checklist

• Complete checklist every year

• Complete earlier if:• Significant change to environment• Significant change to operation• New hazards

• Maintain SOS Records Indefinitely

EH&S Required Training

• UC Learning Center (www.uclc.uci.edu)

• SR ensures work unit members log into UCLC and complete the Safety Training Self-Assessment and EH&S required training

• Questions evaluate job categories/activities• Responses determine required training• Supervisors/PI’s have access to transcripts

Work Unit Specific Training

• Beyond the standard EH&S course offerings• Address hazards and processes found only

in your work unit• Review Hazard Identification Checklist• Review SOP’s • Review other work unit specific activities

• Discuss specific work unit hazards at meetings

• Document work unit specific training

Standard Operating Procedures (SOP’s)

• Includes safe procedures and steps for hazardous work processes

• Examples:• Emergency exit procedures• Using a highly hazardous chemical• Performing an operation around high

voltage equipment

Lookout for Changes

• SR ensures when new hazards arise and when employees change job duties they:• Retake self-assessment in UCLC• Enroll in additional required EH&S classes• Update Hazard Identification Checklist• Receive work unit specific training

Tools and Resources

• Frequently Asked Questions (FAQ)

• Hazard Identification Checklist

• UC Learning Center (UCLC)

• Work Unit Specific Training

• Work Unit Specific Training Roster Template

• SOP’s and Other Resources

• SOS Rewards

• SR Listserve

Rewards

•SOS Representative identified and has taken SOS Representative trainingSR receives $5 EH&S Safety Dollars

•SOS Representative has completed the Hazard Identification Checklist and corrected the hazards under the work unit’s control SR receives $10 EH&S Safety Dollars

•Work unit members have taken Safety Training Self-Assessment and completed EH&S required training All work unit members receive $5 Starbucks gift cards

•All work unit members have reviewed work unit specific activitiesSR receives $15 EH&S Safety DollarsAll work unit members receive choice of SOS items

                                

  

Ongoing Rewards

• SOS Representative annually completes Hazard Identification Checklist

SR receives $10 EH&S Safety Dollars

• Work unit members participate in Rewarding Safe Acts program

$5 Starbucks card for employees who are nominated.

EH&S Resources

• Academic Coordinators• Non-Academic Assistance

oAsk questions, we’re here to help!

                               

Remember

• YOU have a critical role in SAFETY

• Involve your entire work unit

• Seek results beyond compliance

• Create a culture of safety awareness

• Utilize EH&S as a technical resource

• Safety = SHARED RESPONSIBILITY!

In Summary

1. Complete Hazard Identification Checklist 2. Ensure all employees in work unit have

taken the self-assessment and completed EH&S required training in UCLC.

3. Complete work unit specific training.

4. Communicate progress to EH&S