Udyog Software (India) Limited

An Introduction to Business Automation Offering for

Chemical and Pharmaceutical Companies

© UDYOG. All rights reserved.

This presentation is for informational purposes only and may not be incorporated into a contract or agreement.

Disclaimer: The Company makes no warranty with respect to documents or other information available from the document or corresponding website; assumes no legal liability or responsibility

whatsoever for the accuracy, completeness, or usefulness of any such information; and does not represent that its use would not infringe privately owned rights. The Company disclaims all

warranties, express and implied, including the warranties of merchantability and fitness for a particular purpose.

About Udyog

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Leader in providing Business Automation Solutions in India

Udyog Software (A subsidiary of Adaequare) is the only company in India providing

comprehensive range of business and tax automation solutions for customers.

More than 13500 customers rely on us for their end-to-end business automation and taxation

needs

Amazing Products, Trustworthy Services, Efficient Support and are our DNA

We take pride in being chosen as the CIO Choice Company on the “Governance & Risk

Compliance” category consecutively for the years 2013 & 2014

We continue to receive assistance from reputed business strategy consulting groups for

establishing value advantages to our potential prospects and our customers

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Our Pan India Presence

Our Product Portfolio

Our Offerings Include

Visual Udyog – Business Automation Solution for Small and Medium Enterprises (SMEs)

Taxilla – Tax and Process compliance platform on Cloud with Indian taxes pre-configured

Tracet – Next Generation Fixed Assets Management System

iTAX – Completely Automated Tax Planning & Processing engine for Large Enterprises

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Support

Management

Product

Development

Implementation

Services

Major Modules in Visual Udyog

Financial

Accounting

Stock

Reservation/

Allocation

Materials

Planning

Batch

Processing

Module

Point of Sale Branch

Synchronization

Batch-wise

QC Module

Linked with

GRN

Work-in-

Progress

Module

Barcode

Generation

Batch-wise

Tracking

Module

Transaction

Amendment

Multi-Level

Approval

Costing

Management

Inventory

Control with

Expiry Date

Module

Order

Processing

Auto

Transaction

Entry & Posting

Automatic

BOM

Generation

Group

Company

Support

Production

Order (Based

on FIFO /

FEFO)

Scheduled

Alerts

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Visual Udyog is a comprehensive business automation solution covering all key functional areas of

an organization. This product is built specifically for attending the critical business requirement for

Chemical and Pharmaceutical companies

Pharmaceutical Industry in India

Current Situation

The Pharmaceutical industry in India is the world's third-largest in terms of volume

India is now among the top five pharmaceutical emerging markets of the world.

Due to frequent change in the Excise structure, many SMEs got opportunity to produce goods

under the brand names of larger/ global companies on job work basis, mostly in tax-free states

like UK, J&K, HP and JH

However, maintaining Compliance with the revised Schedule M Good Manufacturing Practices

(GMP) is a major challenge for the SMEs in this industry

Production Planning & Control and Inventory Management continue to remain the major areas

where companies belonging to this industry face maximum challenges - This is majorly due to lack

of real effective products within pocket-friendly budget

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Chemical Industry in India

Current Situation

Although the pharmaceutical industry is often considered as a chemical industry , it has many

different characteristics that puts it in a separate category. Other closely related industries

include petroleum, glass, paint, ink, sealant, adhesive, and food processing manufacturers.

The Chemical Industry in India is based on the idea of Diversification. The industry is a multi

product and multi-faceted one.

Chemical Industry in India may be broadly classified into following sub-industries:

o Inorganic Chemicals

o Drugs and Pharmaceuticals

o Plastics and Petrochemicals

o Specialty and Fine Chemicals like Dyes and Paints

o Pesticides, Fertilizers and other Agro-chemical products

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Major Common Challenges

Production Planning & Control in Chemical and Pharmaceutical Companies

Combining Functions – It is desirable that a minimum changes be made after schedules are

established. This objective can be approached if the amount of work scheduled for the factory or

department is equal or slightly greater than the production cycle.

Follow-up – When jobs are started and completed on schedule, there should be very little

concern about the meeting of commitments. Optimum operation of the plant is attained only if

the original plan has been carefully prepared to utilize the manufacturing facilities fully and

effectively.

Re-planning – Often required in manufacturing. Changes in market conditions, manufacturing

methods, etc. affecting the plant will often indicate that a new manufacturing plan is required.

Common Questions remain Unanswered for a SME

How to make initial Master Production Schedule that is equally feasible and possible?

How to limit the number of re-planning activities?

How to be reactive to disturbances in materials flow?

How to provide planners with accurate information about material resources available which

often lead to bloated inventory and in accurately promised delivery dates to the customers?

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Practical Problems

Chemical and Pharmaceutical companies suffer in absence of an advanced

technical product which can really take care of end-to-end Production

related processes. Here are how:

The objective of any production-planning model is to minimize the production costs. Production

costs are the inventory costs and set up costs of end products, intermediate products, inventory

costs of by-products and recovered raw materials and cost of fresh raw materials.

SMEs usually fail to set up an effective model which can actually help them in reducing the

production costs. Without a product which can automate the production planning process, this

seems to remain impossible

Scheduling is another major problem -this consists of two parts: one is the finished goods scheduling

and the other is the intermediate products scheduling. They are different problems because the

production environment is different in finished goods and the intermediate products.

Again, setting up proper (accurate) scheduling, seems to be impossible without a Business

Automation product

Production Planning and Scheduling in turn covers many associated processes and compliances which

are extremely critical for any Chemical and Pharmaceutical company.

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Solution at hand – Visual Udyog

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Visual Udyog version 12.0 has been proved to be the most effective

business automation product which has successfully resolved any

challenges faced by a Chemical or Pharmaceutical company

Pay only for the required features – NO-frill solution(s), therefore highly economical

Validations at Multiple Check Points thereby Ensuring no scope for Errors

Accurate forecasting can be done based on reports generated

More than 200 Small to Medium companies belonging to the Chemical and/or Pharmaceutical

industry rely on Visual Udyog for their complete production planning and inventory processes

Upgradable*– any modules can be activated as and when required by the user

* Might attract additional cost

Dedicated Modules and Reports #1

Work in progress (WIP), also called work in process, is inventory that has begun the manufacturing process and is no longer included in raw materials inventory but is not yet a completed product.

This module in Visual Udyog captures process wise quantity details

Effected Report: Batch-wise Stock Status Report, Yield Report

Work-In-Progress Module

Dedicated Modules and Reports #2

Inventory Control Module helps in identifying the existence of a precise chemical, its location, estimate shelf age and expiry date thus helping to control the hazards in the laboratory

This module in Visual Udyog helps in batch wise expiry date control; controlling expiry date is very important as expiry date plays a major role in chemical and pharmaceutical companies

Effected Report: Near Expiry Stock Report

Inventory Control with Expiry Date Module

Dedicated Modules and Reports #3

Batch-wise Tracking Module helps in complete tracking of stocks at the batch-level or lot-level

This module in Visual Udyog helps in defining parameters for different Raw Materials (RM) and Finished Goods (FG) and in complete tracking of RM to FG AND also in backtracking FG to RM

Effected Report: Batch Tracking Report

Batch-wise Tracking Module

Dedicated Modules and Reports #4

Batch-wise Quality Control (QC) Module is used to track and document quality of both raw materials as well as the finished goods

This module in Visual Udyog helps in monitoring quality at every stage - right from receipt of Raw Material to dispatch of Finished Goods. This module generated QC Analysis Reports

Effected Report: Quality Control Reports

Batch-wise QC Module

Dedicated Modules and Reports #5

Batch Processing Module is a sequence of one more steps (recipe) usually carried out in more than one vessel and in a defined order, yielding a finished product

This module in Visual Udyog helps in recording status wise* stock details

(*status wise = receipt quantity, issued quantity, rejected quantity, allocated quantity and under-test quantity)

Effected Report: Batch-wise Stock Status Report, Yield Report, MRP Report

Batch Processing Module

Few of Our Esteemed Customers

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Reports: Production

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1. Yield Report:

The yield report module in VU products help users to calculate batch wise yield of raw materials

which is the variance used in the manufacture of Finished Goods as per standard Bill of Material

2. Material Requirements Planning(MRP) Report:

The MRP module in VU products is capable of generating the MRP Report which helps users in

calculating the requirement of material (RM & PM) as per orders

3. RM/PM Availability Report:

The RM/PM Availability Report in VU helps users in material planning & distribution to understand

which batches can be manufactured as per availability of Raw Materials and PM on priority basis

4. List of Work Orders Allocated but Not Issued:

This report in VU identifies the production orders raised but materials not issued. This report can

help the user in re-planning the production activity

5. Minimum or Maximum Level Stock Report:

This report in VU products helps users in tracking the items falling below minimum set level or

going above maximum set level considering under test and approved materials

6. Production Control based on FIFO/ FEFO:

According to this module in VU products FEFO method for raw material will be automatically

picked for production orders and FIFO for items

7. Sales Order Tracking Report to Raw Material level:

Sales Order Schedule

Sales Order vs. Sold

Project-Wise Stock Ledger

Sales Order wise Work Order/BOM Implosion and many more

Reports: Inventory

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1. Item wise Stock Status wise Inventory:

This report in VU products helps users in obtaining the item wise stock of as per the status of

stocks, e.g. Under Test, Allocated, Approved, Rejected, etc.

2. Batch wise Stock Status Report:

This report in VU products helps users in obtaining the batch wise stock of as per the status of

stocks, e.g. Under Test, Allocated, Approved, Rejected, etc.

3. Batch Tracking Report:

This report in VU product helps the user in tracking RM or FG for every individual batch. E.g. - if FG

batch, then it has gone to which customer and if RM batch, then it has gone in which products

4. Expiry Report:

This report in VU products helps users in viewing the list of all materials according to the actual

date of expiry. This report shows as per given date, which all items will cross the expiry date

5. Control Sample List Report:

For every batch manufactured, there is a small quantity which is required to be kept. This report

in VU products generates control sample of the batch as per given norms

6. Labels Printing Report:

This report in VU products helps the user in managing Label printing of GRN, approved and

rejected labels

Reports: MIS

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1. Sales Analysis Report:

In VU products, the Sales Analysis Report module is made advanced and easy to use. This module

helps user in generating the party wise and item wise sales report. Few major features of this

report module are:

The user can change period and filter as per her/his requirement

The user can generate Item-Price-list

Proforma-Invoice Printing Demand-Note

Credit Note & Bank Charges (Invoice, Party)

Sales MIS Report which includes: Item Wise, Party Wise, Sales Return, Dispatch Details,

Sales Order Status, Price Variation Report

And many more

2. Purchase Analysis Report:

In VU products, the Purchase Analysis Report module is also made advanced and easy to use. Few

major features of this report module are:

Pending Purchase Requisitions

Executed Purchase Requisitions (Indent, Item wise)

Item-Purchase-(Party)-Cash, Credit

Party Sale/Purchase (Item wise)

Purchase Return (Party wise)

And many more

Our Tax Management Portfolio

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01. Indirect Taxes

Service Tax

Reverse Service Charge Mechanism

ISD (Input Service Distribution)

Excise – Trading

Excise – Manufacturing

Works Contract

VAT (All States of India) & CST

Octroi

Entry Tax

LBT

02. Direct Taxes

TDS (Non-Salary and NRI)

TCS

03. Statutory Compliances

SEZ (Unit)

SEZ (Developer)

EoU (Export Oriented Unit)

EXIM (Exim-Import Documentation)

Schemes – DBK/ AA/ EPCG

Unique Features in Taxilla

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Cloud Based

Solution built on

SaaS Platform

All Taxes, All

Locations

Review Approval

Workflow

Mechanism

Tax Configuration

Engine

Electronic Form

Entry

Dynamic Delta

Capture

Online Mapping Integrated User

Access

Online Business

Validation

Customized

Workflow

Comprehensive

Audit Trail

Audit Friendly

Versioning

Integrated

Infrastructure Work Queues

SSAE 16 and ISO

27001

compliance

Live Support &

Knowledge Base

© UDYOG. All rights reserved.

This presentation is for informational purposes only and may not be incorporated into a contract or agreement.

Corporate Office: Display Building, NAC Campus, HITEX, Cyberabad, Hyderabad - 500 084

Registered Office: Oberoi Garden, C-Wing, Unit No. 5116/5117/5118, Next to Chandivali Farms Studio,

Andheri (E), Mumbai – 400 072

Satellite Offices: Pune, Vapi, Nasik, Delhi, Ahmedabad, Kolkata

www.udyogsoftware.com

For details, contact: achakraborty@udyogsoftware.com

Thank You Anirban Chakraborty

Manager – Corporate Marketing

Udyog Software (India) Ltd.