UMBC PLAYGROUND UMBC PLAYGROUND DEVELOPMENT PROJECTDEVELOPMENT PROJECT

IFSM438 Project ManagementIFSM438 Project Management

Spring 2002Spring 2002

GROUP ONEGROUP ONE

Melissa HammerbackerMelissa Hammerbacker Nick MazarakisNick Mazarakis Matt NorrisMatt Norris Bob Palmer (Co-Leader)Bob Palmer (Co-Leader) Chris PaulChris Paul Liane SilvaLiane Silva Gene Warfield (Co-Leader)Gene Warfield (Co-Leader) Denise WyattDenise Wyatt

Welcome! Welcome!

……We hope you enjoy the show!We hope you enjoy the show!

Project ScopeProject Scope

To develop a plan to refurbish or add-on to To develop a plan to refurbish or add-on to the existing UMBC Child Care Center the existing UMBC Child Care Center playgroundplayground

State-funded Center allocated no more State-funded Center allocated no more than $2000 for this projectthan $2000 for this project

Plan to be provided to the Center no later Plan to be provided to the Center no later than May 3, 2002than May 3, 2002

ApproachApproach

Assess needs of Child Care CenterAssess needs of Child Care Center Perform site inspectionPerform site inspection Determine standards and regulationsDetermine standards and regulations Select manufacturers who meet Select manufacturers who meet

requirementsrequirements Develop two design alternativesDevelop two design alternatives Develop cost estimates for each designDevelop cost estimates for each design Present proposal to project sponsorPresent proposal to project sponsor

Communication PlanCommunication Plan

Extensive use of e-mail and UMBC Extensive use of e-mail and UMBC “listproc” account“listproc” account Set up specifically for this projectSet up specifically for this project Simultaneous dissemination of information to Simultaneous dissemination of information to

each team membereach team member

Group meetingsGroup meetings Regular after-class meetingsRegular after-class meetings Outside class, as neededOutside class, as needed

Stakeholders AnalysisStakeholders Analysis

Determine Key StakeholdersDetermine Key Stakeholders Mrs. Susanna Twigg, UMBC Child Care Mrs. Susanna Twigg, UMBC Child Care

Center Coordinator (Project Sponsor)Center Coordinator (Project Sponsor) Project Manager(s)Project Manager(s) Project Team MembersProject Team Members Children at Child Care CenterChildren at Child Care Center

Stakeholders AnalysisStakeholders Analysis

Sponsor InterviewSponsor Interview

Telephone interview with Project SponsorTelephone interview with Project Sponsor Provided real starting point for projectProvided real starting point for project Helped Project Team to define scopeHelped Project Team to define scope Helped determine actual state of play areaHelped determine actual state of play area Helped determine playground criteria, and Helped determine playground criteria, and

requirement “weights”requirement “weights” Defined age group of children who will useDefined age group of children who will use Pictures/inspection helped to determine actual Pictures/inspection helped to determine actual

dimensions of play areadimensions of play area

SWOT AnalysisSWOT Analysis

Project StrengthsProject Strengths Project WeaknessesProject Weaknesses Project OpportunitiesProject Opportunities Project ThreatsProject Threats

SWOT AnalysisSWOT AnalysisSTRENGTHS WEAKNESSES OPPORTUNITIES THREATS

Learn New Skills

Learn To Share

Learn To Construct

Develop Motor Skills

Gain Confidence

Limited Staffing

Equipment Safety

Security

Site Location

Accessibility To Disabled Children

Community Development

Expansion Of Playground

More Client Referrals

Increased Client Satisfaction

Increased Client Retention

Ability To Serve MoreChildren

Grounds Upkeep

Routine Equipment Maintenance

Play AreaDimensions/Shape

Surface Area

UndergroundUtilities/Pipelines

Work Breakdown StructureWork Breakdown Structure

1.0 Initiating1.1 Kickoff meeting1.2 Establish Project Sponsor1.3 Develop Project Charter1.4 Charter signed

2.0 Planning2.1 Develop Communications Plan2.2 Set up List Proc2.3 Define risks and risk management approach2.4 Develop project plan2.5 Project plans approved2.6 Review project plan

Work Breakdown StructureWork Breakdown Structure

3.0 Executing3.1 Analysis

3.1.1 Site Review3.1.2 Interview project sponsor3.1.3 Define requirements

3.1.3.1 Define facility requirements3.1.3.2 Define user requirements

3.1.4 Define Functionality3.1.5 Determine environmental responsibilities3.1.6 Determine ADA requirements3.1.7 Safety Guidelines Review3.1.8 Develop SWOT Analysis3.1.9 Research products/cost3.1.10 Develop CBA3.1.11 Obtain requirements sign-off

Work Breakdown StructureWork Breakdown Structure

3.0 Executing (continued)3.2 Design playground layout options3.3 Design selection3.4 Prepare Design Proposal3.5 Present Design Proposal3.6 Construction

3.6.1 Pick up and deliver kit to site3.6.2 Site preparation / layout3.6.3 Surfacing3.6.4 Installation3.6.5 Sponsor review/sign-off

Work Breakdown StructureWork Breakdown Structure

4.0 Closing4.1 Prepare final project report4.2 Present final project4.3 Project completed

5.0 Controlling5.1 Project review/status meetings

5.1.1 Status Reports 15.1.12 Status Reports 12

5.2 Control changes

GANTT ChartGANTT Chart

ID Task Name Duration Start Finish1 1 Initiating 15.13 days Wed 2/6/02 Wed 2/27/02

2 1.1 Kickoff meeting 1 hr Wed 2/6/02 Wed 2/6/02

3 1.2 Establish Project Sponsor 2 wks Wed 2/6/02 Wed 2/20/02

4 1.3 Develop Project Charter 1 wk Wed 2/20/02 Wed 2/27/02

5 1.4 Charter signed 0 days Wed 2/27/02 Wed 2/27/02

6 2 Planning 35 days Wed 2/27/02 Wed 4/17/02

7 2.1 Develop Communications Plan 1 wk Wed 2/27/02 Wed 3/6/02

8 2.2 Set up List Proc 1 wk Wed 2/27/02 Wed 3/6/02

9 2.3 Define risks/risk mgt approach 1 wk Wed 2/27/02 Wed 3/6/02

10 2.4 Develop project plan 2 wks Wed 2/27/02 Wed 3/13/02

11 2.5 Project plans approved 0 days Wed 3/13/02 Wed 3/13/02

12 2.6 Review project plan 5 wks Wed 3/13/02 Wed 4/17/02

13 3 Executing 59.88 days Wed 2/27/02 Mon 5/20/02

14 3.1 Analysis 15 days Wed 2/27/02 Wed 3/20/02

15 3.1.1 Site Review 1 wk Wed 2/27/02 Wed 3/6/02

16 3.1.2 Interview project sponsor 1 wk Wed 2/27/02 Wed 3/6/02

17 3.1.3 Define requirements 5 days Wed 3/6/02 Wed 3/13/02

18 3.1.3.1 Define facil i ty requirements 1 wk Wed 3/6/02 Wed 3/13/02

19 3.1.3.2 Define user requirements 1 wk Wed 3/6/02 Wed 3/13/02

20 3.1.4 Define Functionality 1 wk Wed 3/6/02 Wed 3/13/02

21 3.1.5 Determine environmentalresponsibil i ties

1 wk Wed 3/6/02 Wed 3/13/02

22 3.1.6 Determine ADA requirements 1 wk Wed 3/6/02 Wed 3/13/02

23 3.1.7 Safety Guidelines Review 1 wk Wed 3/6/02 Wed 3/13/02

24 3.1.8 Develop SWOT Analysis 1 wk Wed 3/6/02 Wed 3/13/02

25 3.1.9 Research products/cost 1 wk Wed 3/6/02 Wed 3/13/02

26 3.1.10 Develop CBA 1 wk Wed 3/13/02 Wed 3/20/02

27 3.1.11 Obtain requirements sign-off 0 days Wed 3/20/02 Wed 3/20/02

Bob,Melissa,Nick,Matt,Chris,Liane,Gene,Denise

Denise,Chris

Matt

2/27

Melissa[70%],Matt[10%],Bob[10%],Chris[10%]

Liane[10%]

Bob[20%],Gene[20%]

Liane[50%],Bob[25%],Gene[25%]

3/13

Bob[5%],Gene[5%]

Nick[50%],Denise[40%]

Nick[50%],Denise[40%]

Nick[25%],Denise[25%],Melissa[25%]

Nick[25%],Denise[25%],Melissa[25%]

Nick[25%],Denise[25%],Melissa[25%]

Liane[10%],Matt[25%],Chris[25%]

Liane[10%],Matt[25%],Chris[25%]

Liane[15%],Matt[25%],Chris[25%]

Denise[50%],Chris[25%],Gene[20%]

Melissa[25%],Liane[25%],Denise[25%]

Melissa[50%],Gene[10%],Liane[50%],Bob[10%],Chris[20%]

3/20

27 3 10 17 24 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25Jan '02 Feb '02 Mar '02 Apr '02 May '02 Jun '02 Jul '02 Aug '02

GANTT ChartGANTT Chart

ID Task Name Duration Start Finish28 3.2 Design playground layout options 2 wks Wed 3/20/02 Wed 4/3/02

29 3.3 Design selection 0 days Wed 4/3/02 Wed 4/3/02

30 3.4 Prepare proposal 2 wks Wed 4/3/02 Wed 4/17/02

31 3.5 Present proposal 0 days Wed 4/17/02 Wed 4/17/02

32 3.6 Construction 3 days Fri 5/17/02 Mon 5/20/02

33 3.6.1 Pick-up & deliver kit to site 2 hrs Fri 5/17/02 Fri 5/17/02

34 3.6.2 Site preparation/layout 2 hrs Fri 5/17/02 Fri 5/17/02

35 3.6.3 Surfacing 4 hrs Fri 5/17/02 Fri 5/17/02

36 3.6.4 Installation 2 days Sat 5/18/02 Sun 5/19/02

37 3.6.5 Sponsor review/sign-off 0 days Mon 5/20/02 Mon 5/20/02

38 4 Closing 10.13 days Mon 5/20/02 Thu 5/30/02

39 4.1 Prepare final project report 2 wks Mon 5/20/02 Wed 5/29/02

40 4.2 Present final project 1 hr Thu 5/30/02 Thu 5/30/02

41 4.3 Project completed 0 days Thu 5/30/02 Thu 5/30/02

42 5 Controlling 55.13 days Wed 2/6/02 Wed 4/24/02

43 5.1 Project review/status meetings 55.13 days Wed 2/6/02 Wed 4/24/02

56 5.2 Control changes 7 wks Wed 2/27/02 Wed 4/17/02

Melissa[25%],Nick[25%],Matt[25%],Bob[25%],Chris[25%],Liane[25%],Denise[25%],Gene[25%]

4/3

Melissa[25%],Nick[25%],Matt[25%],Bob[25%],Chris[25%],Liane[25%],Denise[25%],Gene[25%]

4/17

Nick[95%],Chris[95%],Matt[95%]

Melissa[95%],Bob[80%],Liane[95%],Denise[95%],Gene[80%]

Melissa[95%],Nick[95%],Matt[95%],Bob[80%],Chris[95%],Liane[95%],Denise[95%],Gene[80%]

Melissa,Nick,Matt,Bob[80%],Chris,Liane,Denise,Gene[80%]

5/20

Melissa[95%],Nick[95%],Bob[85%],Chris[95%],Liane[95%],Denise[95%],Gene[85%]

Bob,Melissa,Nick,Matt,Chris,Liane,Denise,Gene

5/30

Bob[5%],Gene[5%]

27 3 10 17 24 3 10 17 24 31 7 14 21 28 5 12 19 26 2 9 16 23 30 7 14 21 28 4 11 18 25Jan '02 Feb '02 Mar '02 Apr '02 May '02 Jun '02 Jul '02 Aug '02

Cost/Benefits AnalysisCost/Benefits Analysis

““Project A” : All-in-One Playground KitProject A” : All-in-One Playground KitCosts: $999.99Includes: Play deck (4’ x 8’) – Covered and Sundeck area

10’ Wave SlideRock Climbing WallFlat Steps on access ladders for ease of useCommando ladderTwo sling swings w/ quality seatsTwo-person glider swingSandboxSafety handlesUV protected canopyPicnic tableSand $120 ($6/bag x 20 bags)Tool Kit $200 ($50/kit x 4 kits)(tool kit includes tape measure, level, hammer,phillips screwdriver, socket wrench, 3/8” socket, 7/16” socket, 1/2” socket, 7/16” wrench, 1/2” wrench)Shipping Free (pick up from Costco)Installation Free (we volunteer to install)

Total Costs $1319.99Costs for remaining years:Maintenance contract w/ Orange Zone Construction $150 (per year)

Cost/Benefits AnalysisCost/Benefits Analysis

““Project A” : All-in-One Playground KitProject A” : All-in-One Playground Kit

Benefits (Intangible)Easy Installation – Assembly time = 4-6 hoursRecessed, pre-drilled holesNo digging requiredNo cement required (unit sets on ground)Inexpensive laborNo cracking or checking on 4” x 4”s – guaranteed 10-year warranty against wood rot or termite decay on red cedar and wood guard1-year warranty on all other partsBetter quality than what is currently available to childrenDue to more advanced equipment, will last longer than existing playground structure

Benefits (Tangible)Increase in Enrollment $14,400 (estimated)

(2 available spots x $150/wk x 48wks = $14,400)

Cost/Benefits AnalysisCost/Benefits Analysis

““Project B” : Replace/Refurbish Old Playground Project B” : Replace/Refurbish Old Playground EquipmentEquipment

Costs:New Equipment to Replace Existing Equipment2 Sling Swing with Chain $ 46.00Ring Trapeze with Chain $ 37.00Back-to-Back Molder Glider $ 75.00Plastic Wave Slide $149.00Monkey Bar Kit $105.00S Hooks (to hang equip.) $ 10.00Glider $ 79.95Rope Ladder $ 59.95Add on to Existing StructureFireman’s Pole $ 49.00Chin Up Bar $ 39.00Free Standing Sandbox w/ cover $159.00Wood Planks/Beams (4’x4’;6’x6’) $250.00Shipping (from Websites) $150.00Installation $720.00 ($15/hour x 16 hours (2days) x 3 workers)Tools N/C (To be provided)

Total Costs $1928.90Costs for remaining years:Maintenance contract w/ Orange Zone Construction $150 (per year)

Cost/Benefits AnalysisCost/Benefits Analysis

““Project B” : Replace/Refurbish Old Playground Project B” : Replace/Refurbish Old Playground EquipmentEquipment

Benefits (Intangible)Extended life to existing structureBy refastening or replacing nuts and bolts the structure will last longerBy building on, will produce larger play area as well as more equipment available

Benefits (Tangible)Increase in Enrollment (same as project 1) $14,400 (estimated)

Net Present Value AnalysisNet Present Value AnalysisWeighted Decision MatrixCriteria Weight Project 1 Project 2Safety 60% 65 45Environmental Responsibilty 20% 35 65Cost 15% 50 15Warranty 5% 75 25

Weighted Scores 57.25 43.5

NPV Calculations Discount Rate: 10%Project 1 Year 1 Year 2 Year 3Benefits $14,400.00 $0.00 $0.00Costs $1,320.00 $150.00 $150.00Cash Flow $13,080.00 -$150.00 -$150.00

NPV: $11,654.24

Project 2 Year 1 Year 2 Year 3Benefits $14,400.00 $0.00 $0.00Costs $1,929.00 $150.00 $150.00Cash Flow $12,471.00 -$150.00 -$150.00

NPV: $11,100.61

Lessons LearnedLessons Learned

Communication problemsCommunication problems Communication “gaps”Communication “gaps” Lack of follow-upLack of follow-up Lack of proper feedbackLack of proper feedback Too many document versionsToo many document versions Schedule conflictsSchedule conflicts

Lessons LearnedLessons Learned

Scope ManagementScope Management Difficulty in determining intangible benefitsDifficulty in determining intangible benefits Size of Project TeamSize of Project Team

Too large for this type of project?Too large for this type of project? Difficulty in distributing workload evenlyDifficulty in distributing workload evenly Time Management concernsTime Management concerns

QUESTIONS???QUESTIONS???