umsu alcohol policy · of a current responsible service of alcohol certificate (rsa) and maintain...

UMSU ALCOHOL POLICY

Last updated: July 2018

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UMSU ALCOHOL POLICY

PURPOSE

The purpose of this policy is to:

- Outline UMSU’s commitment to the provision of a healthy, safe and supportive

environment in relation to the use, service and consumption of alcohol

- Establish expectations of student representatives, volunteers, staff, UMSU-

affiliated clubs and societies and student theatre groups, and any other

individual or entity acting under the auspices of the UMSU liquor licence(s) in

regard the use, service and consumption of alcohol

- Provide direction and guidance on the compliant use of UMSU liquor licences

- Minimise alcohol-related harm to individuals, property and the reputation of

UMSU and the University.

SCOPE

This policy applies to:

- All UMSU student representatives, volunteers and staff at any time when they

are representing UMSU or doing work for or on behalf of UMSU or involved in

the development, organisation and facilitation of UMSU events

- All UMSU events taking place on and off University of Melbourne campuses,

including student camps, unless otherwise specified

- UMSU-controlled spaces and venues

- UMSU-affiliated clubs and societies and student theatre groups in regards to

the purchase and service of alcohol during club events and student camps.

AUTHORITY

This policy is made under the UMSU Constitution and supports compliance with:

- Liquor Control Reform Act 1998 (Vic)

- The University of Melbourne Alcohol Policy (MPF12687)

https://umsu.unimelb.edu.au/wp-content/uploads/2013/08/Constitution-adopted-24.05.16.pdf

http://www.legislation.vic.gov.au/domino/Web_Notes/LDMS/LTObject_Store/ltobjst10.nsf/DDE300B846EED9C7CA257616000A3571/9582F97D6E4D2F2FCA25818B007AC573/$FILE/98-94aa083%20authorised.pdf

https://policy.unimelb.edu.au/MPF1267

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Where relevant or required this policy also supports compliance with guidelines set

and administered by the Victorian Commission for Gambling and Liquor Regulation

(VCGLR)

For UMSU-affiliated clubs and societies this policy must be read in conjunction with

the UMSU Clubs and Societies Regulations

The UMSU Chief Executive Officer, in consultation with the President and the General

Secretary, may issue guidelines in relation to the implementation of the UMSU

Alcohol Policy.

POLICY

UMSU’S COMMITMENT

UMSU is committed to the provision of a healthy, safe and supportive environment in

relation to alcohol and aims to:

- Ensure a safe and inclusive environment, free from harassment and social

pressure, for all staff and students

- Promote a culture of responsible use, service and consumption of alcohol,

and encourage awareness and support of personal safety and security in

relation to alcohol and drinking

- Discourage opportunities that contribute to risky drinking practices and

associated behaviours and reduce alcohol-related harm and its impact on

UMSU and wider communities

- Provide support to student representatives, staff and volunteers who wish to

address their patterns of alcohol use or other alcohol-related issues.

All on and off-campus UMSU events where alcohol is to be served and/or sold must

be planned, promoted and delivered in a manner that aligns with UMSU’s

commitment to the responsible use and service of alcohol.

EXPECTATIONS OF STUDENT REPRESENTATIVES, STAFF AND VOLUNTEERS

All UMSU student representatives, staff and volunteers have a shared responsibility to

support and comply with UMSU’s Alcohol Policy and demonstrate responsible

behaviour in relation to alcohol use, service and consumption at all times while

performing duties for or on behalf of UMSU or representing UMSU, both on and off

UMSU premises. This includes, but is not limited to:

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- Ensuring they do not attend UMSU or UMSU events if adversely affected or

impaired due to the consumption of alcohol. A student representative, staff

member or volunteer who is found to be adversely affected or impaired due

to the consumption of alcohol may be requested by UMSU to leave the event

or workplace immediately until such time that they are no longer impaired

- Observing all relevant legislation and applicable laws in relation to using,

possessing, giving or selling alcohol

- Conducting themselves at all times in accordance with the UMSU

Acceptable Conduct Policy and other relevant UMSU policies and

procedures.

Where a student representative, staff or volunteer fails to comply with the UMSU

Alcohol Policy, or their actions or behaviour in relation to the use, service and

consumption of alcohol impact the safety or enjoyment of other staff, students or

visitors, or risk harm to individuals, property or the reputation of UMSU, disciplinary

actions as specified by the UMSU Constitution, or in the case of staff by the relevant

enterprise agreement, may be instituted.

UMSU LIQUOR LICENCES

UMSU holds three liquor licences:

1. A Café and Restaurant Licence with off-site catering conditions which allows

UMSU to sell alcohol on premises at The Ida Bar and to sell and supply alcohol

during UMSU event.

2. A Renewable Limited Licence which, when used in conjunction with the Café

and Restaurant Licence, modifies the conditions of that licence in regard to

food service.

3. A Renewable Limited Licence which allows UMSU to supply packaged

alcohol to student representative departments and sell packaged alcohol to

UMSU-affiliated clubs and societies and student theatre groups.

Except for the conditions specified above, UMSU liquor licence conditions do not

extend to any other sale or supply of alcohol, including packaged alcohol sales to

any individuals, or to groups not affiliated with UMSU, or the sale of alcohol by UMSU-

affiliated clubs and societies and student theatre groups, University of Melbourne-

affiliated hirers or external hirers of UMSU-controlled spaces.

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MANAGEMENT AND SERVICE OF ALCOHOL AT ON-CAMPUS UMSU EVENTS

All alcohol for use, consumption, service and sale during UMSU events and under the

auspices of the UMSU liquor licence(s) must be authorised by and purchased via

UMSU. Privately purchased alcohol is prohibited.

All service of alcohol at UMSU events will be managed and provided by The Ida Bar,

in consultation with relevant student representative departments and staff, with the

exception of UMSU events at VCA and Burnley campuses due to their lack of

proximity from Parkville campus.

The Ida Bar Manager has ultimate operational responsibility for The Ida Bar and for

the sale and provision of alcohol as set out in this policy.

In regard to the above and subject to pre-authorisation by UMSU, UMSU student

representative departments, student representatives and/or staff based at VCA and

Burnley campuses may manage complimentary limited service of alcohol to

participants of free UMSU events where alcohol is not a main focus of the event held

at those campuses.

Any person serving alcohol or offering alcohol for consumption and/or sale at an

UMSU event must demonstrate possession of a current responsible Service of Alcohol

certificate (RSA) and maintain full compliance with RSA conditions for the duration

of the event.


UMSU event, and the designated supervisor(s) of that event, must not consume

alcohol immediately prior to or during the event.

PROMOTION OF UMSU EVENTS WITH ALCOHOL

All promotional material for UMSU events where alcohol will be served and/or sold

must comply with VCGLR responsible advertising and promotion of liquor guidelines.

In addition to the above, all promotional material for UMSU events where alcohol will

be served and/or sold must support and promote UMSU’s commitment to the

responsible use and service of alcohol.

UMSU-AFFILIATED CLUBS AND STUDENT THEATRE GROUPS

All alcohol for use, consumption and service during UMSU-affiliated clubs and

societies and student theatre groups events must be authorised and purchased via

UMSU. Privately purchased alcohol is prohibited.

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UMSU-affiliated clubs and societies or student theatre group event, including student

camps, and the designated supervisor(s) of that event, must demonstrate possession

of a current responsible Service of Alcohol certificate (RSA) and maintain full

compliance with RSA conditions for the duration of the event.


UMSU-affiliated clubs and societies or student theatre group event, including student

camps, and the designated supervisor(s) of that event, must not consume alcohol

immediately prior to or during the event.

Subject to pre-approval by UMSU, UMSU-affiliated clubs and societies or student

theatre groups that wish to sell alcohol as part of a club event must apply directly to

the VCGLR and be granted a Temporary Limited Licence or other licence as

deemed appropriate by the VCGLR.

MANAGEMENT AND SERVICE OF ALCOHOL IN UMSU-CONTROLLED SPACES AND

VENUES

All alcohol served in The Ida Bar will be managed and provided by The Ida Bar. BYO

alcohol is strictly prohibited by law.

All alcohol served in Union House Theatre and The Guild Theatre, or in association

with events or performances in these venues, regardless of whether it is sold or

provided as a complimentary service, will be managed and provided by The Ida

Bar.


theatre groups may provide complimentary limited service of alcohol as part of a

club event in UMSU-controlled spaces and venues, with the exception of Union

House Theatre and The Guild Theatre as specified above.


theatre groups that wish to sell alcohol as part of a club event and have been

granted a Temporary Limited Licence or other licence as deemed appropriate by

the VCGLR may sell alcohol in UMSU-controlled spaces and venues, with the

exception of Union House Theatre and The Guild Theatre as specified above.

Subject to pre-approval by UMSU, University of Melbourne-affiliated hirers may

provide complimentary limited service of alcohol as part of an event held in UMSU-

controlled spaces and venues, with the exception of Union House Theatre and The

Guild Theatre as specified above. University of Melbourne-affiliated hirers that have

been approved to serve complimentary alcohol in an UMSU-controlled space

should provide their own privately purchased or catered alcohol.

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External hirers may not serve or sell alcohol in UMSU-controlled spaces and venues.

CAMPS

UMSU liquor licence(s) do not extend to student camps. UMSU student

representative departments, volunteer programs and UMSU-affiliated clubs and

societies and student theatre groups that wish to supply, serve or sell alcohol during

student camps must apply directly to the VCGLR and be granted a Temporary

Limited Licence or other licence as deemed appropriate by the VCGLR.

All alcohol for use, consumption and service during student camps must be

authorised and purchased via UMSU. Privately purchased alcohol is prohibited.

BYO alcohol is not allowed on student camps.

DEFINITIONS

Complimentary limited service of alcohol means the provision of alcohol in limited

quantities and without cost, including indirect cost, to participants of an event.

Direct sale of alcohol means events where alcohol is sold on a per drink cash basis.

Indirect sale of alcohol means events where tickets, memberships or other

endorsements have been previously sold to participants of an event which then

allows them to receive alcohol service at no additional cost during the event.

Packaged alcohol means alcohol that is sold unopened to be consumed off the

licenced premises.

Camp means an organised off-campus camp managed and delivered in an official

capacity by UMSU Student Representative Departments, Volunteer Directors and

UMSU-affiliated Clubs and Societies and Student Theatre Groups.

Student Representative means an elected UMSU Office Bearer currently in office.

Student Theatre Group means a Union House Theatre-affiliated theatre group, as

described here: https://umsu.unimelb.edu.au/studentlife/theatre/groups/

UMSU-controlled space or venue means UMSU managed spaces within and

adjacent to Union House, Parkville and other applicable University of Melbourne

campuses.

UMSU event means any event that is managed and delivered by UMSU student

representatives, student representative departments, Volunteer Directors, volunteers

https://umsu.unimelb.edu.au/studentlife/theatre/groups/

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and staff, including events held in UMSU-controlled spaces and venues, University of

Melbourne-controlled spaces and venues and external venues.

University of Melbourne-affiliated hirers means staff, students (excluding UMSU

Student Representatives and UMSU Student Representative Department committee

members and volunteers, and UMSU-affiliated Clubs and Societies and Student

Theatre Groups), faculties and departments of the University of Melbourne that are

otherwise not affiliated to UMSU.

VCA means the University of Melbourne Victorian College of the Arts, situated at the

University’s Southbank campus.

VCGLR means the Victorian Commission for Gambling and Liquor Regulation, the

independent statutory authority that regulates Victoria's gambling and liquor

industries.

SUPPORTING PROCEDURES

UMSU Events with Alcohol Procedure

The Ida Bar Booking Procedure

UMSU Alcohol Management at Events Checklist and Declaration for UMSU-affiliated

Clubs and Student Theatre Groups

UMSU Volunteering Policy August 2018 1 of 10

UNIVERSITY OF MELBOURNE STUDENT UNION VOLUNTEERING POLICY

UMSU is committed to enhancing students’ experiences at University by providing meaningful volunteering experiences, student led extra-curricular programs and leadership opportunities.

Volunteering opportunities at UMSU aim to address human, environmental and/or social needs within the University community and the wider community. UMSU recognises that volunteering provides many benefits for students, staff and programs at the University of Melbourne. Volunteering opportunities support professional and personal development and encourage participants to make a difference in their community whilst learning new skills, meeting people, creating networks and developing their resume.

P U R P O S E O F T H I S P O L I C Y

To ensure that volunteers participate and engage with UMSU in a manner that is safe, significant, fulfilling and appreciated and which contributes to the common good.

S C O P E

This policy

• provides a framework for all UMSU volunteer programs, activities and opportunities;

• applies to all UMSU Volunteers and UMSU staff and Student Representatives involved in UMSU volunteer programs unless otherwise specified;

• establishes lines of responsibility for UMSU’s volunteering programs and activities;

• defines the rights and responsibilities of UMSU Volunteers, staff and student representatives in relation to UMSU volunteer programs;

• lists a range of procedures to support the governance, management and operation of UMSU Volunteering Programs;

• establishes the Volunteering Reference Group.

P R I N C I P L E S O F V O L U N T E E R I N G A T U M S U

• UMSU acknowledges and aspires to meet The National Standards for Volunteer Involvement.

• UMSU is committed to student volunteering and will actively promote and endorse volunteer programs and activities and ensure the allocation of adequate resources.

• Wherever possible UMSU encourages active student leadership in the operation of UMSU Volunteer Programs.

• UMSU is committed to Volunteer Programs which contribute to enhancing the experience of students and are consistent with the aims and objectives established in the UMSU Constitution.

• UMSU is committed to supporting volunteer activities which involve time willingly given for the common good.

• UMSU is committed to the recruitment, selection and training of staff, Student Representatives and Program Directors who value volunteer involvement. UMSU undertakes to ensure staff, Student Representatives and Program Directors working with volunteers are adequately trained and supported in volunteer management.

• UMSU Volunteer Programs may be established to meet needs either within UMSU, the University or the wider community.


• UMSU Volunteer Programs cannot perform functions that are established within the roles of staff or student representative departments and the work of volunteers will complement but not undermine the work of paid staff.

UMSU is grateful for the hard work of its volunteers and recognises that volunteers:

• can provide personal attention in one to one relationships with end users

• increase the “humanisation” of UMSU services

• offer an opportunity to tap into different cultures and life experiences

• provide close contacts with the community

• offer new ideas, perspectives and input into the way the organisation and its services are run

• have specialised skills and knowledge

• increase flexibility in the provision of services

• add quality to UMSU services

• are not seen as having the same vested interests as paid staff

D E F I N I T I O N O F V O L U N T E E R I N G

UMSU adopts the definition of volunteering endorsed by Volunteering Australia:

“Volunteering is time willingly given for the common good and without financial gain.”

Volunteering Australia (VA) endorsed the following notes in support of this definition:

Volunteering is part of the wider concept of civic participation. These notes clarify what Volunteering Australia considers volunteering is, but also lists a number of somewhat similar activities or areas that are outside of volunteering. These may also act as pathways for people to become volunteers.

The term ‘volunteering’ covers a wide diversity of activities in Australian society. It includes formal volunteering that takes place within organisations (including institutions and agencies) in a structured way and informal volunteering, acts that take place outside the context of a formal organisation.

While the vast majority of volunteering is undertaken by individuals, entities also donate employee time, and this is included within this definition of volunteering.

Consideration of the term volunteering needs to also note best practice guidelines. Volunteering should not be exploitative or be used to replace paid employment. While volunteering provides substantial benefits to society, importantly it also provides significant benefits to the volunteers themselves. The personal benefits of volunteering need to be recognised and fostered. Further information regarding best practice and the appropriate involvement of volunteers in organisations and more widely is available on the VA website.

For the common good

• This definition aligns with the United Nations (UN) view that volunteering ‘should be for the common good. It should directly or indirectly benefit people outside the family or household or else benefit a cause, even though the person volunteering normally benefits as well.’ Volunteering is often considered as contributing to community wellbeing and volunteering activities cover all sectors of society, leisure and hobby areas and include, but are not limited to:


o Animal-related including animal welfare o Arts/heritage/culture o Business/professional/union o Education and training o Emergency services o Environment o Faith-based o Health o International aid/development o Law/justice/political o Parenting, children and youth o Sport and physical recreation o Welfare/community

• Activism can be considered volunteering. This definition is aligned to the current UN position on volunteering that states: ‘When people participate in peaceful activism, for or against animal research or building of a dam, both sides seek what they consider to be beneficial outcomes. They are included in our definition. Activities involving or inciting violence that harm society and actions not corresponding to the values attributed to volunteerism are not included in our definition’.

• Volunteers cannot be exploited for profit.

• Volunteering can include the concept of reciprocity such as participating in groups where a reciprocal exchange of help/services is undertaken for the benefit of others as well as the volunteer

Without Financial Gain

• Volunteers can receive reimbursement of out of pocket expenses.

• Volunteers can be rewarded and recognised as part of good practice. While this process may introduce an element of financial or material benefit to the volunteer it does not exclude the activity from being considered volunteering.

• Volunteers may receive an honorarium, stipend or similar payment as recognition for voluntary services or professional services voluntarily rendered, in accordance with Australian Taxation Office rulings. Based on the nature of such payments and the recipient’s circumstances, the receipt of this type of payment does not preclude the person from being considered a volunteer.

R I G H T S A N D R E S P O N S I B I L I T I E S O F V O L U N T E E R S

UMSU volunteers have the right to:

• be treated with respect and gratitude for their contribution;

• volunteer in a healthy and safe environment consistent with current legislation.

• be interviewed, selected and engaged in accordance with equal opportunity and anti-discrimination legislation;

• be adequately covered by insurance;

• be given accurate and truthful information about the organisation for which they are volunteering;

• be reimbursed for out of pocket expenses incurred on behalf of UMSU;


• be given a copy of the organisation’s Volunteering Policy and any other policy which affects their volunteering activities;

• not fill a position previously held by a paid worker;

• not do the work of paid staff during industrial disputes;

• have a volunteering position description and agreed working hours;

• have access to grievance procedures;

• be provided with an orientation to the organisation;

• have their confidential and personal information dealt with in accordance with the principles of the Privacy Act 1988;

• be provided with sufficient training and appropriate resources to undertake their volunteering activities

• refuse volunteering activities which are outside their role description.

UMSU Volunteers are responsible for:

• signing and adhering to UMSU’s volunteering agreement and role-specific position descriptions

• being aware of and adhering to UMSU policies and procedures;

• attending induction and completing training as required;

• volunteering under the direction of an UMSU staff member, Student Representative or Program Director;

• monitoring their hours of volunteering, work and study activities to make sure they do not spend over 40 hours per week undertaking such activities;

• protecting UMSU’s confidential and sensitive information;

• where possible advising their Volunteer supervisor if unable to attend volunteering commitments;

• performing their role in a reliable and respectful manner and to the best of their abilities;

• furthering the aims of UMSU and representing UMSU in a professional manner.

L I A B I L I T Y

UMSU will hold Voluntary Workers Insurance for all Volunteers and will ensure volunteers are inducted and trained to the skills and responsibilities they undertake.

V O L U N T E E R I N G R E F E R E N C E G R O U P

This Policy establishes the Volunteering Reference Group (VRG) which will be convened by the Coordinator, Volunteering and Student Representation. Refer Volunteering Reference Group Terms of Reference.

C O O R D I N A T O R : V O L U N T E E R I N G A N D S T U D E N T R E P R E S E N T A T I O N

The Coordinator, Volunteering and Student Representation supports all volunteering activities across UMSU. This position is responsible for overseeing the induction and Workplace Health and Safety of individuals engaging in volunteering activities, championing volunteering within UMSU, encouraging new volunteering opportunities, ensuring UMSU’s compliance with Volunteering policy, procedure and encouraging best practice.


T Y P E S O F V O L U N T E E R I N V O L V E M E N T

This policy recognises that both unstructured Volunteering activities and structured Volunteer Programs occur within UMSU.

Volunteering activities are opportunities for students to volunteer for a short-term activity for example helping with a BBQ event. Volunteering activities do not need to be endorsed by Students’ Council as an UMSU Volunteer Program.

Departments or Divisions operating offering Volunteering activities are required to:

• comply with this policy and associated procedures as appropriate and as stated in the relevant procedure

• operate the activity under a ratified General Volunteering Operating Framework

• provide volunteer selection, training and supervision processes in line with Volunteering recruitment, selection and screening procedure

• request that volunteers sign an UMSU volunteer agreement and/or UMSU Code of Conduct annually

Volunteer Programs are run by UMSU Departments or Divisions and are ongoing programs that require

regular student participation. Volunteer Programs must:

• be endorsed by Students’ Council as an UMSU Volunteer Program

• comply with this policy and associated procedures

• operate under a ratified Operating Framework

• undertake volunteer recruitment, selection, supervision and training processes in line with Volunteering recruitment, selection and screening procedure

• request that volunteers sign an UMSU volunteer agreement and/or UMSU Code of Conduct when they commence with the Program

An Operating Framework is developed in conjunction with the Coordinator, Volunteering and Student Representation and contains the following information:

• The scope of the program

• The nature, purpose and values of the program

• The benefits for volunteers, the end users, and UMSU

• The roles and responsibilities of the people involved in the program

• The reporting structure within the program

• Program specific risk management considerations

Operating Frameworks must be authorised as appropriate for the type of Volunteer Program.

W H O I S A V O L U N T E E R A N D W H O I S N O T A V O L U N T E E R ?

An UMSU Volunteer is:

• A current student of the University of Melbourne, or

• A recently graduated student of the University of Melbourne who commenced the volunteering activity while they were a student

For the purposes of this policy and accompanying policies and procedures:

• UMSU Staff or Student Office Bearers


• Members of an Executive of an affiliated Clubs or Society

• Members of a Student Theatre Group

• Contributors to the UMSU Media Department Who are performing duties associated with these roles are not Volunteers.

V O L U N T E E R S U P E R V I S O R S

For the purposes of this policy and accompanying procedures, a Volunteer Supervisor refers to a staff member or student who supervises volunteers within a program or activity. Volunteer Supervisors may be Program Directors, Office Bearers or staff members.

V O L U N T E E R P R O G R A M D I R E C T O R S

For the purposes of this policy and accompanying procedures, a Volunteer Program Director refers to a student who coordinates a student-run UMSU Volunteering program that is not a part of an UMSU Student Representative Department.

V O L U N T E E R P R O G R A M S

This Policy establishes two categories of Volunteer Program.

1. Staff led Programs

Staff are accountable to Students’ Council via the Chief Executive Officer (CEO) and the protocol of staff and student representative interaction.

Students’ Council

CEO

Coordinator, Volunteering and Student

Representation

Volunteer supervisor Advisory

Accountability


2. Student led Programs There are two categories of Student led Programs: a. Student Representative Department Programs where Student Office Bearers are accountable to

Students’ Council as set out in the Constitution. b. Other Volunteer Programs, led by Volunteer Program Directors who are accountable to Students’

Council.

Refer to Management of Volunteer Involvement Procedure for further details of reporting and accountability lines for UMSU volunteering programs.

S T U D E N T S ’ C O U N C I L

Students’ Council must authorise any:

• New Volunteer Program

• Major Changes to an existing Volunteer Program’s Operating Framework

• The cessation of a Volunteer Program

S T A R T I N G A N E W V O L U N T E E R P R O G R A M

All new Volunteer Programs must be approved by Students’ Council.

A proposal to approve a new Volunteer Program will be submitted to Students’ Council and must include the following information:

• The nature of the proposed program

• The rationale for the proposed program

• The category of Volunteer Program

• How the proposed Program will operate

• The financial and other resource implications of the proposed Program

• A proposed budget for the Program

• A timeline for the commencement of the proposed Program

• A proposal for the measurement of the success of the Program

Advisory

Students’ Council

CEO

Coordinator, Volunteering and Student

Representation

Volunteer supervisor

Accountability


• A proposed Operating Framework for the program Prior to making a determination in relation to a proposal for a new Volunteer Program Students’ Council must undertake a consultation process to allow student and stakeholder feedback in relation to the proposed Volunteer Program. This consultation period shall be not less than four weeks and consultation will be undertaken by the Coordinator, Volunteering and Student Representation. The Coordinator, Volunteering and Student Representation will prepare a summary of the feedback received throughout the consultation period and prepare recommendations in relation to the proposed Volunteer Program and submit these to the CEO. The CEO will make recommendations to Students’ Council in relation to the proposed Volunteer Program.

M A J O R C H A N G E T O A V O L U N T E E R P R O G R A M

Any Major Change to an existing Volunteer Program must be approved by Students’ Council. A major change is a change which deviates from the Volunteer Program Operational Framework for that program or activity as endorsed by Student Council. A proposal to implement major change to an existing Volunteer Program will be submitted to Students’ Council and must include the following information:

• The nature of the proposed change including any change to the governance model

• The rationale for the proposed change

• How the proposed changes will impact the operation of the Program

• The financial and other resource implications of the proposed change

• Details of any revised budget arrangements arising from the proposed change

• A timeline for the implementation of the proposed change

• A proposal for the measurement of the success of the change Prior to making a determination in relation to a proposal to implement a Major Change to an existing Volunteer Program Students’ Council must undertake a consultation process to allow student and stakeholder feedback in relation to the proposed Volunteer Program. This consultation shall be not less than four weeks and consultation will be undertaken by the Coordinator, Volunteering and Student Representation. The Coordinator, Volunteering and Student Representation will prepare a summary of the feedback received throughout the consultation period and prepare recommendations in relation to the proposed Major Change and submit these to the CEO. The CEO will make recommendations to Council in relation to the proposed Major Change.

D I S C O N T I N U I N G A V O L U N T E E R P R O G R A M

Discontinuation of any Volunteer Program must be approved by Students’ Council.

A proposal to discontinue a Volunteer Program will be submitted to Students’ Council and must include the following information:

• The nature of the Program

• The rationale for the proposed discontinuation of the Program


• The financial and other resource implications of the proposed discontinuation of the Program Prior to making a determination in relation to a proposal to discontinue a Volunteer Program, Students’ Council must undertake a consultation process to allow student and stakeholder feedback in relation to the proposed discontinuation. This consultation shall be four weeks and consultation will be undertaken by the Coordinator, Volunteering and Student Representation. The Coordinator, Volunteering and Student Representation will prepare a summary of the feedback received throughout the consultation period and prepare recommendations in relation to the proposed discontinuation of a Volunteer Program and submit these to the CEO. The CEO will make recommendations to Council in relation to the proposed discontinuation of a Volunteer Program.

F U N D I N G O F V O L U N T E E R P R O G R A M S

Divisional Managers, Student Office Bearers and Students’ Council are responsible for ensuring that Volunteer Programs are allocated necessary funds to support their operation and for setting the value of that funding. Where Volunteer Programs seek external funding, this must be undertaken in consultation with the Coordinator, Volunteering and Student Representation. Any sponsorship or advertising for Volunteer Programs must be sought in consultation with the Coordinator, Volunteering and Student Representation and the Manager, Communications & Marketing and must comply with UMSU regulations and policies relating to advertising and sponsorship. SSAF funds allocated to the operation of Volunteer Programs must comply with SSAF funding guidelines.

R E L A T E D P R O C E D U R E S

Management of volunteer involvement procedure

Volunteer recruitment, selection and screening procedure

Volunteer induction, training and supervision procedure

Volunteer reward and recognition procedure

Volunteering risk management procedure

Volunteering honoraria procedure

Volunteering service delivery procedure

Volunteering quality management and continuous improvement procedure:

• Volunteering policy and procedure review process

• Volunteer involvement audit checklist

S U P P O R T I N G D O C U M E N T S

Volunteering Operating Framework templates:


• Department Volunteer Program Operating Framework template

• Director led Volunteer Program Operating Framework template

• General Volunteering Activity Operating Framework template

• Staff led Volunteer Program Operating Framework template

Position description templates:

• Volunteer Program Director

• Volunteer

Volunteer agreement Volunteering Reference Group: Terms of Reference

R E L A T E D U M S U P O L I C I E S A N D P R O C E D U R E S

UMSU Privacy Policy UMSU Acceptable Conduct Policy

D I S P U T E R E S O L U T I O N

Disputes in relation to this Policy shall be resolved in accordance with relevant UMSU Policy and Procedure

umsu alcohol policy · of a current responsible service of alcohol certificate (rsa) and maintain...

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