unaids unified budget & workplan a tool for results based management session organizer: glenn...
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UNAIDS Unified Budget & Workplan
A tool for Results Based Management
Session Organizer:Glenn Mittermann, Chief,
Planning & Performance Monitoring Unit
UNAIDS Secretariat Global Staff Meeting3 & 4 May 2004
Purpose of session
Understanding the UBW & how it contributes to results
Share ideas how to make the UBW a more effective results tool
Topics Covered
Essentials of Results-Based Management
UBW 2004-2005
UBW performance monitoring & reporting
UBW 2006-2007
Brainstorming – improving the UBW
The Essentials of RBM
5
Results-Based Budgeting (RBB)
“Results justify resources”
“X” $ = “Y” Result
6
Results-Based Management (RBM)
RBM is RBB plus• regular monitoring & feedback• reporting• in depth evaluation• accountability• staff performance• “results culture”
7
Key concepts
• Inputs
• Activity
• Output
• Outcome
• Monitoring
• Performance indicator
• In-depth evaluation
8
RBM Framework
Objective
Inputs / resources
Assumptions
External factors
Monitor
Evaluation
Indicatorsoutcomeoutcome
serviceoutput output
Adapted from UN Secretariat, 1998 & J. Mueller, WIPO, 2001
service
Strategic vision
9
Key Elements
• Logical Framework
• Causal linkages
• Objectively verifiable indicators
• Adapt to the organization
• Client orientation
10
Key Elements
• Planning with Partners
• Planning & reporting tools
• Monitoring & evaluation
• Complementary management
measures
11
Remember
Management commitment !
Simple
Consistent
Focus on results
Modest
Realistic
UBW 2004-2005:
Structure & scope
13
What is the Unified Budget and Workplan? (UBW)
• Two year joint plan
• Secretariat, Cosponsor, joint activities
• Programme priorities
• Objectives & results
• Global & regional / intercountry
14
Foundation of the UBW
• UNGASS Declaration of Commitment
• PCB decisions
• New Environment:
–Continuing spread of HIV
–Impact on more Countries
–Humanitarian crises
–GFATM; World Bank’s MAP
15
Structured by UNGASS
• Building Capacity & Leadership including Human Rights
• Prevention & Vulnerability Reduction
• Care, Support & Treatment
• Alleviating Socio-economic Impact & Addressing Special Situation
• Research & Development
• Resources, Follow-up, Monitoring & Evaluation
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Eleven parts• ILO• UNDP• UNESCO• UNFPA• UNICEF• UNODC• WFP• WHO• World Bank• Interagency activities• UNAIDS Secretariat
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Thematic Areas
• Gender• GIPA• IDU• MSM• OVC• Sex work• Young people• Care, support &
treatment
• Condom programming• Education sector• PMTCT• World of work • Governance &
development planning• Evaluation
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Components of the Unified Budget and Workplan
Cosponsor Country Level AIDS Resources are outside Unified Budget and Workplan
Core budget: Funds for Cosponsors, UNAIDS Secretariat & Interagency work to implement Programme Coordinating Board decisions.
Cosponsor regular budget resources for AIDS
(Global & Regional)
Supplemental budget: Additional resources provided by donors directly to Cosponsors to expand AIDS activities.
19
UBW 2004-2005 Priorities
• Help countries scale up response
• Improve UN support to national partners
• Strengthen strategic info. capacity
• Expand response of development sector
• Sustain leadership & forge partnerships
• Increase UNAIDS accountability
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Core Budget 1998-1999 to 2004-2005
0
50
100
150
200
250
300
1998-99 2000-01 2002-03 2004-05
Mil
lio
ns
of
US
$
120140
190250.5
17% increase
36% increase
32% increase
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Core BudgetSecretariat, Cosponsors & Interagency
0
20
40
60
80
100
120
140
1998-99 2000-01 2002-03 2004-05
120
87.4 83
30.1
91.2
Secretariat
Cosponsors
Interagency
22.6
85.7
73.665.2
41.8
Assumes $ 250.5 million funding for 2004-05
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Cosponsors’ own resources for HIV/AIDS
Cosponsors’ resources
2002-2003 2004-2005 Increase
Global / regional
$68 million $111 million 63%
Country level $495 million $818 million 60%
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UNGASS GOAL
PCB Decision
UBW Objective
Cosponsor result
Cosponsor resultIndicator
Indicator
Secretariat resultIndicator
UNSSP Objective
UBW results orientation
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Example of UBW result
• UNGASS: “strengthening and acceleration of efforts to prevent new infections”.
• UBW objective: “promote the scaling-up of effective prevention programmes for young people”.
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Example UBW result
• Result: “by 2005, life skills education for young people is adopted as in-school core curriculum”. Indicator: “# of countries with in-school life skills core curricula adopted and implemented”.
• Result: “increased knowledge and awareness of young people on HIV/AIDS and how to access and use condom”. Indicator: “Increased condom use (correct and consistent) by sexually active young people”.
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Extract from costed results matrix
UBW Area Agency Key result Description IndicatorsCosp. Resou
rces
Core UBW
Suppl.
UBWTotal
Building capacity and leadership including human rights
UNICEF Work closely with ASEAN, Asian Pacific Leadership Forum Initiative (APLF), civil societies, affected communities and UNICEF senior staff to mobilize high level commitment on HIV/AIDS from leaders in the region. Ensure all country programmes in the region have comprehensive HIV/AIDS strategies and policies.
Number of leaders (from Director General level and above) by country & sector trained and participated in APLF initiativeNumber of UNICEF country programmes with HIV/AIDS as one of its core components to effectively address the 4 MTSP priorities in HIV/AIDS
0 100,000 375,000 475,000
Building capacity and leadership including human rights
UNICEF - Expansion and strengthening of Regional Buddhist Initiative and extension to other faiths and religions. - Continuing development of UNICEF Hope and Help Campaign targetting affected people and communities and service organizations - Strong UNICEF advocacy & support for the rights of people living with HIV and AIDS in the region.
Number of countries with policy, programme, and financial assistance towards people living with HIV/AIDS
250,000 80,000 225,000 555,000
Building capacity and leadership including human rights
UNICEF Maintain critical core of staff and capacities in the ESA regional office for enhanced HIV/AIDS learning and capability in the region, including familiarity with overarching HRAP/CCD approach and HIV/AIDs operational strategy.
- Analysis of country response - Number of countries with systems for reporting on progress towards UNGASS and MTSP goals around HIV/AIDS
300,000 1,070,000 0 1,370,000
Performance monitoring & reporting
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Performance monitoring “deliverables”
• Increased transparency across Joint
Programme
• Better-grounded fund raising
• Sound basis for re-programming
• Strategic development of next UBW
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Agreed principles for UBW performance monitoring
• Secretariat leads joint performance monitoring exercise
• Cosponsors & Secretariat responsible for internal monitoring & evaluation
• CCO mechanism more involved in performance monitoring
• Involvement of evaluation offices & CEWG
• Two sets of reports: for PCB (shorter) & internal use (comprehensive)
30
Performance monitoring challenges
Multiple agencies
Mutual accountability
Country level
31
UNAIDS UBW Database
• Computerized database http://elink.unaids.org/ubwnew
• Transparency
• Decentralized
• Comparability
32
Reports
- Internal Cosponsor reports
- Annual country reports
- Annual update to PCB
- Biennial report to PCB
UBW 2006-2007
The FutureThe Future
34
UBW 2006-2007 Principles
• DOC; 5 functions; 3x5 etc.
• Joint Principle Results
• Agency / Sect. key results
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Linking key results to principal result
Countries enabled to put in placeM & E systems
World Bank: Harmonized M & E tools
WHO: Surveillance guidelines
Joint (interagency): Expert support
Secretariat: CRIS system
Principal result
Key results
36
UBW Consultations
Regional cosponsors & secretariat
Convening agency - IATT
Regional consultations
Global consultations
* Geographic
* Thematic
Results, roles, gaps
Priorities, results, resources
37
Conceptual framework
Principle result
2006-7 targets Key
results BudgetIndicators by Principle
result
by Agency
38
UBW 2006-2007 Process
• Identify 19 principle results
• Agencies’ internal analysis
• Regional consultations
• Identify agency key results
• Reconcile / finalize
39
Challenges
• Maintaining country level focus
• Achieving collective deliverables
• Demonstrating value added
40
Making the UBW a more effective tool for RBM
41
Should it include country work?
Can we strengthen country role?
Can I get donor
money? Can I get more money for UCCs?
42
Thank you
Merci
Gracias
Spasibo
Shukran
Tapadh leibh
Shukriya
Toa chie
Grazie
Danke
Asante
Mahalo
Wa'-do
Day fon
UNAIDS Secretariat Global Staff Meeting3 & 4 May 2004