unclassified/fouo united states army, pacific the...

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United States Army, Pacific

UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUO

The USARPAC Fiscal Triad

18 October 2012

ASMC Luncheon

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UNCLASSIFIED/FOUO

UNCLASSIFIED/FOUO

• Opening Comments

• USARPAC Shaping Strategy

• USARPAC Fiscal Triad

– Resource Management

– Financial Operations

– Staff Judge Advocate

– Contracting

• Lessons Learned

• Questions & Answers

Agenda

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UNCLASSIFIED/FOUO

Opening Comments

COL Martin A. Zybura Commander

413th Contracting Support Brigade

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UNCLASSIFIED/FOUO

Shaping the Theater

LTC Loren J. Darmofal Chief, CONOPS/Exercises Division

USARPAC G-8

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• 36 Nations Plus Territories

• 5 of 7 US Treaty Allies

• 7 of the World’s 10 Largest Armies

• 27 Nations with Armed Forces

• 26 Nations where the Army is the Largest Service

• 21 CHODs are from the Army

50% of the earth’s surface (105 million square miles) / 16 time zones / 1,000 languages / Virtually every climate

Challenging Mission Command / Engaging across the Tyranny of Distance

Regional Flashpoints

• China-Taiwan

• India-Pakistan

• North Korea

• Southern Philippines

Territorial Disputes

Transnational Threats

• Migrating IED TTPs/Technologies

• Terrorism

• Weapons Proliferation

• Illegal Narcotics; Illegal Immigration

AUSTRALIA

CHINA

UNITED STATES

RUSSIA

9,000 miles

USARPAC’s Operating Environment

HA/DR Operations

• Tomodochi (Japan)

• Flooding (Thailand)

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Persistent Engagement

UNCLASSIFIED//FOUO

Cambodia -Angkor Sentinel

-Bilat Def Talks

-5 other events

Philippines -ESG (x2)

-17 other events

Vietnam -Bilat Def Talks

-TTX

-Land Force Talks

-11 other events

Laos -Bilat Def Talks

-3 other events

Thailand -Balance Torch

-ESG

-Thai-TAC

-9 other events

Malaysia -Keris Strike

-6 other events

Singapore -Tiger Balm

- Bilat Staff Talks

-3 other events Indonesia -Garuda Shield

-Tendon Valiant

-Pacific Resilience DREE

-8 other events

Cobra Gold Balikatan

Australia -Vigilant Pacific

-Bilateral Staff Talks

-Trilat Staff Talks

-4 other events

New Zealand -Bilateral exercise and training

-2 events

Nepal -Pacific Resilience DREE

-1 MFR SMEE

India -Yudh Abhas

-ESG

-4 SMEE’s

Bangladesh -Pacific Resilience DREE

-5 Events

Sri Lanka - 1 G2 SMEE

Maldives - 1 G2 SMEE

JEI TTX

Korea -Bilat Staff Talks

-SLS (x2)

-4 other events

Japan -Yama Sakura

-Orient Shield

-SLS

-Trilat Staff Talks

-Bilat Staff Talks

-4 other events

Mongolia -Khaan Quest

-9 other events

Taiwan -ESG

-Staff Talks

-16 other events

China -Disaster

Management

Exchange

-Keen Edge

-Keen Sword

- Ulchi Freedom Guardian

- Key Resolve/Foal Eagle

Joint Exercise

Talisman Saber

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USARPAC FISCAL TRIAD

Staff Judge Advocate

USARPAC Fiscal Triad

Key Tenets

• Fulfills the full spectrum of

fiscal support

• Force multiplier

• Key component in all phases

of operational planning

• Occurs at multiple echelons

413th CSB

USARPAC SJA

USARPAC G-8

175th FMC

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Resource Management

LTC Loren J. Darmofal Chief, CONOPS/Exercise Division

USARPAC G-8

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• Defining the requirement

• Developing the Field Budget Estimate

• Determining the methodology of RM support

• Maintaining communication w/key partners

– HQDA

– DFAS

– PACOM

– Sister Services (MARFORPAC, PACAF, PACFLT)

– U.S. Embassy in host nation

– Major Subordinate Commands/Theater Enabling Commands

– USARPAC Staff

– Fiscal Triad

RM Planning

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• General Funds Enterprise Business System (GFEBS)

• Multiple Appropriations to Manage

– Service Incremental Funds (SIF)

– Commercial Ticket Program (CTP)

– Port Handling (PH), Inland Transportation (IT)

– Asia Pacific Regional Initiative (APRI)

– Developing Countries Combined Exercise Program (DCCEP)

– Humanitarian and Civic Assistance (HCA)

• Other Staff Agencies

– US Embassy

– Dept of Interior

– Dept of State financial system

Complicating Factors

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MAJ Ronald Stewart LNO

175th Financial Management Center

Financial Operations

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Finance Operations (FO) Planning

China

India

Australia

Philippines Thailand

Hawaii

Japan Alaska Korea

USARPAC G-8

175th FMC

USARPAC JAG 413th CSB

411th CSB

• Participate in Operational Planning Groups

• Coordinate with Theater and National Providers (US Treasury, ASA-FM&C,

DFAS) to establish FO support requirements and ASCC policy

• Develop theater currency requirements

• Provide central funding support including US currency, foreign

currencies, and US Treasury checks

• Negotiate with host nation banking facilities

• Establish limited depository accounts and arranges for electronic funds

transfers

• Identify and recommend FO force structure requirements for USARPAC

Fiscal Triad missions

• Train and coordinate FO forces needed to support Theater Fiscal Triad

operations

ASA (FMC) USAFMCOM

Treasury Federal Reserve

Bank DFAS State

Department

NETCOM CECOM

Australia

Philippines Indonesi

a

Alaska

Thailand

China

Japan

Korea Customer

Base USFK

8th Army 2nd ID

19TH ESC

USARPAC 8th Army 8th TSC 25th ID 2nd ID

19th ESC

Requires

Coordination

Sphere of Influence

Fiscal Triad

Plan/ Train / Execute

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FO Way Ahead

• Establish DSSN 8832 and LDA to support 36 different currency

requirements in USARPAC AOR

• Develop accounting process using AUG TDA and MTOE accounting

section for DSSN 8832

• Established a disbursing and CVS theater level capability to facilitate

miscellaneous or standard payments through GFEBs in a potential austere

environment

• Develop a first response team to react to any Pacific Theater Contingency

or Crisis mission for Fiscal Triad Operations

• Execute training plan to prepare FO units for future missions/exercises

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LTC Rob Broughton Chief, International and Operational Law

USARPAC, SJA


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• Role of the SJA

– Ensure compliance with law, policy, and regulation; prevent

fraud, waste, and abuse of government funds; protect the

command and the integrity of the process.

• Key SJA Functions

– Contract Law Advice

• Compliance with FAR, DFARS

– Fiscal Law Advice

• Purpose/time/amount

– Administrative & International Law Advice as needed

• JER, ACSAs


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• SJA involvement throughout process

– Mission Analysis

• Acquisition authorities, authorizations, funding types

– Mission Execution

• “Color of Money”

• Utilize reach-back/legal technical chain as needed

– USARPAC SJA, 413th CSB CJA, PACOM J06, HQDA OTJAG,

ARFOR/MSC/TEC SJAs


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MAJ Kyle A. Noda Deputy Chief, Plans/Support Operations

413th Contracting Support Brigade

Contracting

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Korea

Yongsan

Taegu/Cp Henry

Osan AB

Kunsan AB

Cp Humphreys

As of: 22 Mar 12

409

SCCT

CCBn

CSB

CCT

414

SCCT

CSB

CCT

ACC-KO

CCT

SCCT

CCBn

ACC-KO

408

CCT

CSB

ACC

410

CCT

CCBn

CSB

GTMO, Cuba

RCO

Bogota, Colombia

RCO

Belgium

RCO

Italy

Vicenza

Livorno

623rdSCCT

683rdCCT

684thCCT

728thSCCT*

414thCSB

Kuwait

Cp Arifjan

ACC-KU

641stCCT

Qatar

As Sayliyah

ACC-QA

645thCCT

Japan

Kadena AB, Okinawa

Cp Zama

650thCCT

680thCCT

Germany

Kaiserslautern Grafenwoehr

Schwetzingen

Wiesbaden

409thCSB

903rdCCBn

606thSCCT

624thCCT

627thCCT

644thCCT

649thCCT

622ndCCT

642ndCCT

675th CCT

928th CCBn*

643rd CCT

RCO

RCO RCO

ACC-KO

906thCCBn

640thSCCT

727thSCCT*

629thCCT

RCO

DOC

670thCCT

RCO

646thCCT

RCO

630thCCT

RCO

Soto Cano, Honduras

RCO

Ft Richardson

Ft Wainwright

Alaska

618th CCT

715thSCCT

RCO

TCC

Ft Shafter

Schofield Barracks

Hawaii

413thCSB

603rdSCCT

617thCCT

729thCCT*

RCO

RCO RCO

RCO

413

CCT

SCCT

CSB

RCO RCO

DOC TCC

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Expeditionary Contracting Command (OCONUS)

CCT = 21

TCC/DOC = 2

RCO = 13

OCONUS

CSB/ACC = 3/1

CCBN/ACC = 3/2

SCCT = 7

UNCLASSIFIED/FOUO

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Near Term Planning: • Mission Readiness Synchronization Meeting (MRSM) – Weekly

Coordinates all supported exercises and missions in the PACOM AOR that

require contracting and RM/FM support

Provides Contingency Contracting Officers the forum to brief their current

mission status, request support or conduct AARs

Long Range Planning: • PACOM – Joint Contracting Support Board (P-JCSB) – Monthly

Ensures OCS/contingency contracting policy and procedures are in place in the

USPACOM theater of operations

Open to representatives from USPACOM’s subordinate unified commands,

service components and sub-components and the Fiscal Triad

Pre Deployment Planning: • Coordination and integration of RCO/RM/FM offices

• Conduct Operational Contract Support Assessment

• Develop a Contracting Common Operating Picture

Operational Planning

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• The Pacific Contingency Contracting Disaster Training

Exercise (PCCDTX) is the annual capstone exercise

for the 413th Contracting Support Brigade with the

purpose of preparing contingency contracting officers

to execute expeditionary contracting supporting

during Humanitarian Assistance/Disaster Relief

(HA/DR) operations in the PACOM AOR

• The USARPAC G-8, Exercise Division and 175th FMC

participated in the PCCDTX exercising the Fiscal Triad

concept and developing deployed solutions

Capstone Exercise

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Lessons Learned

LTC Loren J. Darmofal Chief, CONOPS/Exercises Division

USARPAC G-8

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UNCLASSIFIED/FOUO

• Education of leadership on Fiscal Triad capabilities

• Fiscal Triad synchronization

• Maintain lines of communications

• System Interoperability

– CITRIX/PD2/GFEBS/DDS

• Leverage reach-back support

• Refinement of GFEBS job aids

• Know the ACSA

Lessons Learned

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Panel Members

Questions

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Back Up Slides

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J8 creates and funds PR Line Items based upon known

requirements

(ME51N)

Doc Type: SPS PR

PGr: D

J8 approves (L1) and commits funds (L4)

(ME54N)

J8 runs the ACK/NCK Reports to obtain LOA for

each CIN

(ZSSC_SPS_PR)

J8 utilizes the Excel LOA/CIN Template and populates the LOA for

each CIN.

J8 forwards completed LOA/CIN Template to Contracting for Award

creation.

KO creates draft award and

copies LOA from Excel

LOA/CIN Template for

each CLIN

KO forwards draft award to J8

for review/verification of LOA/CIN for each CLIN

J8 compares draft award against SPS PR to verify CLIN structure and quantities/dollar amounts

and CINS

(ME53N – view SPS PR)

If changes are required, J8 notifies KO/KS via email and

specifies the corrections required before Award is

released

(ME52N, ME54N)

KO receives change request and send email response back

to J8

KO adjusts contract award per J8 request

Contract Award is

released and copy is

forwarded to J8

Upon receipt of Contract Award, J8 adopts the PR Lines per award

and posts the PO.

(ME21N)

Pay Office DODAAC: Blank

Item Category: B (Service)

If the contracted Vendor does not exist in GFEBS,

J8 will initiate master data request and forward to

DFAS for processing

Upon receipt of Vendor load from DFAS J8 will create and post the PO

per contract award

LOGREP completes DD250 upon receipt of

services rendered/ goods received

LOGREP packages DD250 and Invoice & submits to

COR

COR submits Package (DD250 and Invoice) to KO for review

KO concurs and forwards

Package to J8 for final review

J8 reviews Package, adds to Tracker, and completes VADR X-

walk and forwards to US Embassy with 7 day

notice of payment

US Embassy-India reviews

Package

Created by: Chris Venn – FMAP / 16APR12

YA-11/12 GFEBS SPS PR Process (Bulk / Individual)

UNCLASSIFIED/FOUO

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US Embassy-India inputs VADR X-walk

information into Momentum

Payment via EFT

FMC-Bangkok processes EFT Payments to Vendor

Payment via Manual Check/

Cash

FMC-Bangkok cuts manual check for Vendor payment

US Embassy forwards copy of completed SF1034 back to J8

FMC-Bangkok processes TBO and forwards to DFAS for

posting in GFEBS

FMC-Bangkok sends check to US Embassy-India

Vendor picks up payment and signs off on SF1034

DFAS performs the MIRO/ MIGO for each transaction upon receipt of file from State Department


YA-11/12 GFEBS SPS PR PROCESS (Bulk / Individual) - cont

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• Lessons Learned

• SPS PR

• PR Line Creation: Pre-stage as many requirements as possible and include placeholder PR

lines to assist in reacting quickly to changing requirements while deployed. Also, ensure

requirements are organized by Commitment Item (EOR) as much as possible as the PO

Commitment Items must match the adopted PR Line. For example, if there will be purchases

for supplies, ensure one of the PR lines has 260B selected. Upon PO line posting, adopt the

supply PR line and the Commitment Item will automatically transfer over to the PO line as

260B.

• If no connectivity exists between GFEBS and Deployed PD2, the Purchasing Group (PGr)

should be “D”. The Plant will remain as SHAF and the SPS PR will NOT route to RCO-HI

SPS. If connectivity has been established for the specific exercise, the PGr should be “QVP”

and SPS PR will then route to the CITRIX PD2. Also, the Plant will remain as SHAF.

• SPS PO

• Pay Office DODAAC: Ensure the Pay Office DODAAC is researched and determined and/or

established before contracts are awarded.

• Item Designator (B): If GFEBS is not the paying office (HQ0490), each PO Line should have

the “B” Item Designator selected. The B Item Designator will prompt the user to use the

Limits Tab and enter the expected and maximum values for each CLIN.

• Local Vendors: Utilize DFAS Template to load local vendors into GFEBS as soon as contract

has been awarded. DFAS usually loads the vendors within 1 business day. All local vendor

requests for YA were in fact loaded into GFEBS within 1 business day.


YA-11/12 GFEBS SPS PR PROCESS (Bulk / Individual)

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Closing Comments

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