Quick Guide toDivisional Budget Planning Tool

Undergraduate(DBPT-UG)

Purpose of the DBPT-UGTo assist divisions with preliminary multi-year enrolment and budget planning To enable divisions to explore different scenarios before narrowing down to 1 or 2 options To integrate different components of overall planning: enrolments, tuition, revenues, University Fund contribution, student aid, staffing changes, space changes, and other university-wide costs

Starting the ModelBefore starting the tool please refer to the following website for instructions

www.planningandbudget.utoronto.ca/enrolment/planning_tools.htm

Main User Sections Within the ModelInputs_and_Results Section where divisions input their incremental plans and receive resulting projections Other_Automatic_Assumptions This section provides a summary of the various additional assumptions used to generate the projections. Based on historical data

Incremental Input Section[1] Faculty/Program [2] Full-time fall new intake [3] Domestic international percentage mix and mix calculator [4] 2008 Intake variance adjustment and resulting domestic/international headcount

Incremental Input Section[5,6,8] Domestic/International tuition fee rate increase factor and the resulting first year tuition fee [7] University-wide cost drivers

Other Automatic AssumptionsThis section automatically updates assumptions depending on the faculty/program selected Most of these factors are derived from the P&B models used to project the annual budget numbers

Other Automatic Assumptions:List of Variables Built into ToolTuition fee methodology (course, program) Tuition increases for continuing students The institutional fees write-off factor Student aid provisions

Other Automatic Assumptions:List of Variables Built into ToolFall year-to-year retention rates Average course loading: conversion from headcounts to FTEs Winter over fall retention

Other Automatic Assumptions:List of Variables Built into ToolEligible FTE (EFTE) over Total FTE ratio Formula fee rate (as per Ministry) BIU Weight: Either Ministry value or blended average BIU Value (as per Ministry)

Other Automatic Assumptions:List of Variables Built into ToolUniversity-wide per unit costsUndergraduate FTEsOperating RevenueFaculty FTEsAdministrative FTEsSpace: Net Assignable Square Meters (NASMs)

Results

Results (Legend)[1] Starting Tuition Level: For most, tuition to be charged to year 1 students. For some programs with delayed entry, fee will be the year 2 rate. [2] Enrolment Results: The enrolment measures used to project revenues and costs [3] Net Revenue Available to the Division [4] Total Revenue, with domestic/international details [5] Cost Deductions [6] Rounding option checkbox, determine whether to round the values in the result section

Future DevelopmentsGraduate:To develop a similar tool

Appendix

Supplementary Background Materials

Supplementary SectionsEnrol_working This section contains the detailed steps translating the divisional inputs and automatic assumptions into the resulting enrolment, revenue, and cost projections. Univ-wide Costs This section displays the steps translating a per-unit cost for each driver into incremental University-wide cost allocations. Changes in enrolment and budget planning will have a material impact on cost allocations driven by NASMs, Student FTEs, and Staff FTEs. Price Variance on BaseThis section contains the detailed calculations for determining the revenue change related to existing enrolments as one modifies the tuition/price assumption.

Main Differences Between Divisional Budget Planning Tool Undergraduate and the detailed P&B Budget Report Model

Main Differences Between Divisional Budget Planning Tool Undergraduate and the detailed P&B Budget Report Model

Main Differences Between Divisional Budget Planning Tool Undergraduate and the detailed P&B Budget Report Model