understanding regulation and notice 8424 process · fairfax county . public schools . engage •...

*d * ~~ Fairfax County PUBLIC SCHOOLS ENGAGE • INSPIRE • THRIVE

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Fairfax County PUBLIC SCHOOLS ENGAGE • INSPIRE • THRIVE

Booster Club, PTA/PTO Managed, Fee-Based Classes, Clinics, Leagues, and Youth Camps School booster clubs and PTA or

PTO groups manage a variety of

fee-based programs that benefit

students such as after-school

classes, cl inics, and camps. Find

out how to reserve space for your

programs.

Let’s get started…

1. Review Regulation & Notice 8424

2. Refer to the checklist to complete ADM-24

3. Complete the ADM-24 application including promotional flier.

All documents are available on the Community Use Section Website under “Booster Club, PTA/PTO Managed, Fee-Based Classes,

Clinics, Leagues and Youth Camps”

Go To: www.fcps.edu Search for “Booster/PTA/PTO”

http://www.fcps.edu/

Regulali0<n and Notice 842-4-Be ~re tc> c~k bac::lk: 111:CJ .-eYie.....- dhang-es anc:I upc:lates. to Sc:::: h e>a l Bc:tan::::I Regt....a.a-t:ios, 8,4.2.4l _ 1....-Form.alti-on

re:g.ari:Ci n g Sch ool Bc:tan::::I NOlll: i c:e. 8424 is pro-vic::led t::,,,ela.,.,_ lfhe Co......,u n i t;y U..se Secit i on prC>'Viic:les. inforn--.at:i o n al

m e.e::11:i n g:s s~al t.i ~ a year CN'"1 Reg u la:t: i c:w-. and Not.ice: .B.4!2.4 111:o .acs.s i sC: t::1,,,oos-t.e r c.lubs anc::I PT".A.l"PT"Q._ P'ae.a.se

vie"1,11i,1 t:h.e: m.e:e.l:i n g dat::es li st:. prO'Vic:lecll be:lcoAr_

t.;;I ~ of" Regu lat:ion a nd Notice B-4.24

Ple.atse .-~ t:h,e fol l O'll'Wi n g p d lf on .......,dlerstarl n g R e:guilat:ion andl N!,oiDCe 8424 as. it. prO"U"ic:les. d ~ l s. firom

Regulation & r-.llot:ice Bd-24.. anc:I ho.,,,. ito oompl ete the A D M-24 A.p p lical:ion _ l it va.ri as.s i 5': you .......-th u n-cl~ n g d-.e p r- DCE!:S..5 . ai,c:I h O"M.1 to ccxn,p,let:e d,e appaic.atio n _

t.,;;I Information meetings t:o assist boo.stE r- d ubs and PT..oJPTO -

T h ese m.e:.etin g:s occ u r severa l 11::iimes a :y,ear as:S i stin.:g booster cJubs a n d P'TAFP'"lf"-D rn,,er.-,bers. .....-t:h

u nde.rst.anclin g R egulart:i on and Nloit:ice 8-42..4_

Application Form ADM- 24 Pleatse ~ t:.h.e f'ol l O'll'Wi n g ADM-24! C h ecklist: .as it '1.".fi as.:sist: boo5':ier c l l...l.b and PT.AfP'irO l""'epresen llta.:tive::s i n c..c:NT, p &et:i n.-g t:hiie A D M-24 Form _ T h e .App cation Fo,......, A.DOJl-2.4 rn.u-.st: be cam.pl ete.d by ma~ organ i zaUCJn.,..

a n d app .---a-Yed lb e!foi:r-e aotrvi"t;:y can b egin_ Fc:arIT1 A~-2.A.A. .aiil'"ldl A D M-2 . .c:1.B need to b e co~I ~ o n ce ~

act:::iviiq.-- h.a-.s ,eg-ic::le,cl iF any empl ~ is. .-eceivin.g pay_ P I E!!-a:se Note::: A.DCM-.2 .41:1 iinc l u des cal c:ru 1.a:t::riol!lts: dll.at::

o:reait:JEt. p:l"'Cllb lJE!!!lfllcS i n GooglE!!• Chro:m:1:.e an.cl Wll'h E!!-n us i ng Appl e and handhel d l devOC..e::s .. Open

u.sing lnlternet Expl orer or dc:JfVV'in:=load l'ir-CMTI ~e v.reb to ]INJl:U r desklfDDp .. .ancll opetl"!I ii n Adobe Reader,-.

~ A DM-24 Checklist Ass i sts boosl:".ea"" cl u b and !Plf".A.f PTC) .--e~t3tirares. i n con-. p le"t.ing the A D M -2 .4 form

Application For-m ADM- 24 ~ a dffk24

A P P'I...ICA"lilON FOR BO<JoSTIE R CLUB, PTA,. OR PTO MIA!NAGED F E E-IBA.S E D CAMPS.. CLASSES. CJ.. I ICS ,

UEAGU ES

~ a dffk24a

B ooster Cl u b. PTA,. or 0 Man.a;ge,d Carr1p.5, Clacs.se s.,. Cli nics.. a nod L e agu es - F i n.a.ncial Stcat:en,en l:

~ A DM-24.b School Support Orgaonizaotion Hourly Pay Reimbursement: W ork:shee4:

A D M - 2 4 b Worksh eeclt Fe..- hourly employees 5'1..JP!Port:ing_ sch ool support

Appn>Ved Independent Contra.cto.--s

D

Piease c:lheC-.. othe App..-crved lnodep,e,ncllent: CcMnt:rac:tor list boelo.,... fur updla;tes __ I f you a.re an i n cle p end en-t

CCIQ"lt:rac:to r r a n d ......-.:::::it l d like m are i n f-o,...-w,at.i o:n o n h C/l'ffr/' to becorn.e a n ,ap~c:11 i ndepen den t: COl7t:rac::o::.r ..

p lease enllalii l us.<K fcpSC>OIT11T11LJ~se@f'cps..edu.

~ A,pp,ra,,,-ed lndepenode.-..c: Co.-..c:r.actor List -

Please revie,,ov t:he l ist re_gL.daorly s i n,ce updlaltes oc.cu r oken_

Schoo; Board Notice 8424 P lease .-evievl.l Not::ic:e 8424 b,,el.a1,1¥_ This ocice cantai n.s infoirTnia.:tion re lating~ en-wpl oyee CDD"IIJ=IE!n:Sat:ion .

p art:iciµ,,.y,t: -Fe,e l in-. i t:, a n cl procedures fo r IBooster /PT.AfPTO rei rnboursemen-t: t:o FCP S .

A£1tiivii l: i e s:: .JIIJily 1 • .2D T7' -- JI u e 3m. 2.iD1 B Notice 8424 (Fiscal -Yea r 2018)

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Fairfax County PUBLIC SCHOOLS EN GAGE • INS PIRE • THR IVE

Booster Club, PTA/ TO Managed, Fee-Based Classes, Clinics, Leagues, and Youth camps School booster cl ubs and PTA or

O g oup m 1n ge v rlety of f

, and out how to reserve space for your

prog m.

Snapshot of Website

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Highlights of Regulation & Notice 8424

Regulation 8424: Approved activities have priority from the end of the school day until 5:30pm & on

weekends Student/Supervisor Ratio: shall not exceed 25:1 Managing School Support Organization (Booster/ PTA/PTO) shall be fully responsible

for controlling and managing the activity, including all accounting. Fees Collection Process:

-If handled by School Support Organization - by direct payment in check/cash, or by online or automated registration and payment system

-If handled by Independent Contractor - by online or automated registration payment system

FCPS Adult & Community Education (ACE) FLEX & GLOBAL classes do not need to be submit an ADM24 because these programs are provided by FCPS InstructionalServices Department.

All student employees and counselors must be at least 16 years of age. Any Independent Contractor is subject to a yearly background check

Notice 8424: FCPS Employee paid as an Instructor: not to exceed Pay band 11 Fees: not to exceed $15 per hour + actual cost of supplies & materials

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Application Process – What is due to the Community Use Section (CUS) BEFORE activity can be advertised?

– Application ADM-24- (fill-able online, but ALL signatures are required)

– Promotional Flier- (must clearly identify the sponsoring organization)

– Approved Room Request in the CommunityUse system

Submit by deadlines: Fall – September 15 Winter – October 15 Spring – January 15

Summer – March 1

Applications received after the above dates may be accommodated if space is available.

Checltllial tor Culii4Jletiag ~~.._.Doc ■le.- CIII .... PTA .-u::I PTO TC .._,....,d Fee-Baaed c-npa.,. CT Be&, Clinics --- Le goes ~ 8424-J

Aa' .i,llllia p- - __, li:lt!lns. I 5 Vin ll'le.:sE: aic::lli,:il'lis& ,_ Aw F tf,.. .,_ Wl!!lll,a,# -~ ~ J!ill!!! cl'i Jim- "Br c#r ,....--rA.9""J"O"':. :a. 5 -- • I Ldlu ._ mN::llil F 1F andllae rii¥¥Mli ii.di -~ !l:'iilD fllle di r.:iledl m .,_ ~ ....,_.. 3\e-t:fiit 1

.dS7f~

,, •s.;s,--- ', cl'i ,_

Ba• 'leiiN-"i.il"WP"W'DAll!!SIHR-=iiil ilillsr"= C: ;pf l ~'I _..il!IIW 24-iill'usingwalun:m--_..a...1 pen• al:~C- I I lbc..: p;agll!!!!li 'I ..--..,. 3 ~~ any FCPS pC□!llll!E!i ~DIIH:ln-■11 'lliE!r ■nlll5I: iillmm111 pz...-1:he AIIW-a.r. ...-pE c-

~ pn,n.uliua_,. mer- nt:a::ly slale!i 1lae ..........a ...._..Fiz;aliic_,, (e.a- .i,ll,ldria El&ff.w._y SchaDII PTA Pn!:s Its.. ___ A.1._E I IHliigl■ Schuul Ar I Sc &t- 7 :s st,x:awww.ad)

PT"A ll'E!p :sT..Jlld caaA■■ I' :s-w-+iiffic Hlifmft

.Iii :w 111p-dl111rtll!!il:to C•- awaiil.y Use Iii& Fi -4

~that a a s s a• .andlflN!r (dmullle ICl-=ill: ~~ii!. ,a.___.-=ed) ani!!- ....... u lll!cl- .-ii-w -F I -..I ~._.ay Use, Secliial'I ~..anyadwastisiir.g

Fa! d £ J I § -- amid pranlDliCllaal ~ID---~ Use- Set G:111111 l:Jis,"SIC!ilD and esn.il .. .,...--caa■-n~ lll!!iill!- !ipiH - F 7 _,--1a1c 57'1~ ..-p::awynaaiil llD illW!! II.Awing ii1iilldd■llll:lrE!!!i1!!i:

Ca■nmuniillJIII Use ~ Jlldl■■i■ I ~- SUilE!, 3200

The c::..-...ay Use, Sew.lR•• __. p M s ~ & & I Fta'II -..ilhin 5 lne.iiil s cliaJ,s. blf se11icling an esn.il -..illli..... ,e d & & F F Mi !l!n illW!! be- 1 i\PTAJP'TO lreP..-.:1 lhe !idMxlls ---■...-yFSIJ ii ct :ccallliiN::I:~--- building use..

Ha• 1 •• 1.........-0 A ; Z ?Fir.: AFTER.~ is i:: a I 7 d and .....__y IIF pl72¥E11!!!!1ii iil■'e - -•ii.-U wwwa+wnsafinm: ._, FCPS ts- Nati■::e ~ AHmr::11 &at IEI)..

Jl&DM ::i!4D (Re.ma T SS NI W,mll!:iil I)

Clhecll. pai,;alJle, ID Fairfiax ~ Plubllic Sc:haals fiDr l'l!!!irnba.M!!il!!l■md DI' 5 ◄ -l!!!!i

paid .. .--■yFCPS-■+As>

TnGra ww C,:lhr Pe+ M +· .ADM--24A. (Final Fii■w-.:iall SI nr1!911)

.ADIM--24EI (Ream• F F+1W,mll!:iil S)

Tc. ~ Faz= .E T-sd L

.ADIM--24EI {Rec.,naw F 7Sw. WD71:st:; 7)

Checklist for Completing Application for Booster Club, PTA and PTO Managed Fee-Based Camps, Classes, Clinics and Leagues

APPLICATK>N FOR BCK>STER CLUB., PTA,. OR PTO MANAGED FEE-BASED CAMPS. CLASSES,. CLINICS. AND LEAGUES

Feell&l!ie!!d m::liriffi (um ■ ipiS,. •• clnics. and· a eesJ .... Faii■aa: C11un1Jt Pd:llic ~ fFCPS)paiid eu:plLJi pagE!S, ™"• 1-3;; a.Iii iii s llll5ing ~ ....- 111".....,_1da11il0ta•ae11us llla ■ ,;Jleile ~ 1 a,1y_ .. 1A-:wlit--1 ..a IJll!.'5111b ■ iilledl b-.e eru..nmily Use Sedir:n al: lail!it 15 T:al!siinE!!!is lllarf5. bl!!l'ale actir11i11tr bEgiins.. A cq:lll'd!IIJE.pmnmllian;al -.e.- nus1I: be_.._ Z d -.ilh_.. =.. iTi! elirn!s..

Fiarn=:i.111 IIIDcunEnl5 ~,:MA.::ind ADM-:i!!4B). --......- Ito be--= Jlc:&I to he~ l.J!iE!.Sedir:n (OUS). 1lllliilhintraur~ of tllili!-c:lmieaf lll!iillf1I actirllilltrwilh FCPS pilidl Ell:;&)

1_ Ninle•Bw::,sE

2. Ninleaf

4..

5.. Sl:haal ID 81!-Used

a. Esliriii 7 1 illla'rlbE■" Df Sludenls

7_ TGlall Cast Re..- Pali. 1;t ZJII:$

a. Whili:Tw- cl ~Aft!. Yau Using? (pE dw::111.,. thill7:.....-, rtllli!ii ~ - CF'S E&::pEu..-,~ .... lhis ~ •:2·. Vclll.lm!ll!!r ~~ -linsllu::ll:r'!Nlm,Needs-a...Beua.ean~

IL WhDis Re a +i!!iiUe.._,.._ .. '11 Reyiisltalila ■ --.t P.q.■ -=1111? £ ..,_ tu_ Pl"°A. ....-PTO -• d!ilil C......_

10. Ff ll!!iing an • ..,._..,_II: Cu, ..... (IC). f"IEia!iie Auliide tllili!- Ninledtllili!-CU ■ ... IJL

:trp; er:lsl 7 fsLF 4□ tr-8-ttlea 4 he

a

P■ ir.cipaE ..-a -LY-=-=

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Completing the ADM-24…

When using an Independent

Contractor OR volunteers or an FCPS employee who is NOT

receiving pay.

*~ ~· ~


Process when activity is using an IC,Volunteers or FCPS employee not

receiving pay. Complete the ADM-24 - Page One ONLY. Make sure you have filled out page one completely

Boosters/ PTA/PTO Representative, IC or Director Information, and Principal Signature are a MUST

Email or fax the ADM-24 & promotional flier to the CUS for final approval

CUS will email approved ADM-24 back to school & Boosters/ PTA/PTO persons.

APPLICATION FCIR BIDCIISTEFI CLUB,. PT~ OR PTO MANABEl::I Pmm WIID CANIP8 .. CI....Aas ~ .... Cl ... ce. AND I PA.Gl■.IIIIS

IFea, 11-■• _.........._ c-n.:-. t -., cllnJca.. anal 1■ gr ua) wt1t'1 Fl■illtl■D£ ~ ~ l!!!!!dlaa,la, (FCP-9) paid-,,,,. w■ t I IL peg 'l-,8;_ ...._.. •• WlliinG ~ CM" IN~~ CO!lllb!W'IS ~•••• PW I ot'ily. ~·1■ClP.1 fflliUdil: Illa W'IW to 1l'i!a ~ ..... aa i;i■a.1411 -.at 1 S 1:1,,,um.._ i11..,_ 1111d'are IRl:lirdly ..._, A !llll:lp)' al''lh& 1N--manal m.-■. 1:1& ....__..._al -wtllt _. applrh ■ N-..

Flaw ..... ~ (AD,.._a,,.iiA Mid Jl!Dliit 2ilBJ,. - 1"1!11111,111' 1la be ........,llllad ID 11:ha QclmnllJmtt:y U.. S rC;,.... ~ ,att111n ba • u:d: DIii ._ ot,w. of-. aatlWlly 'Wiltll F<::PS paid~

I. ...,._ l:lf Iii u&tw Clum. PTA.,. ar PT01_~~~~Blc:~!!::..,...~-a~--~ty~&rhnol~~~;!F~T.!'.:#1..~---------------------------2.. .....,._ t:if~ __ n ______ e __ · __ 1_/f"'::a.::a ____ .. ____________________________________________ _

......_._...'IIIID-:r- llD □• D .. Gii(T aw □ Thu D F D Sal. ---.--~ M..t.nlilbar oil....,__ par D■IJr_l ________________ _

ldl--ncan-=-ni-.. flllllldtl.): c::a&IDd&

e.. E lb 1 d N..nl:tm" i;al'&tlu'"daaann-.-. __ ____!2$~--- atualant. ~or a■ ..... _31_4__,__.""'---------------------7. TClbl Claat: Par ~• ... Ji-___ U.....,.RI.JJO.....,_ SHS:S.-i· ~ ll'IGIUClae:I lilf" Ye■ □ 'No

a. ~ -w,p. r:t!lt ~..,.._Yau I.Jalnv'I' Qpt■,-• El!!IW!k lfilllll lhlillll: IIIPlllfll') □ FC;:PS ~)I- .c■-:i• :Ing...,...,_..,.. ,...;pr....... C] FCPS E .... )I-,CW,.~ ._...,._. .atlMtly) fi!I' l,.....,.=-.l!!l;Ocli,blaGIIDI D ~ D ...._ ... ~ D ~,...._ .... 1111> 10 BN!l!ll!l!!ne _,,El~•

.. a. H IUalfl'8' u■n •~Cut,nwa.w ~,. P...._ P,cwllde ._ ..._ __ ~._ ~- ~os~~:c::b:~!!!!-~•-=~~~:!!!!!:::.._ ____________ _

.. 1_ H 1Ja:11J11p an 1c. ac:........,. -,.111e •■....aoAICI ""-ftN .-. L.1Ma11 .,,,..,,.. ea- <w e : nm fnre:11at er M 11 [!ill ..... _ t::J Mei,.

r -9: m H Na, IC Mlall: O...,tw.,t CIJlll!I BEI-OIFl:E 1!11.manllllng ADM .. Fcr~.-IL

.. 2... H Nd: Ualng _.. IC.. PFIIBI-• P'l'iuvkl&-- lln-

"'llhlai- ■ell:w ....... ~ .■......a .:ud by._ ac...:..1N c:::a-,. PT.A, _. PTiO ..-.al,.... b. ...._,.._ &,;a,a.._r' ~ PTA. GI' PTO •••,....fl. \ftllla. ..._ ~ ._ ~•-e6:a• a- n r, .. l..lcaii ..a. -i......., 843,i\l,. :filillll'8&1EI ._ ............--~ ..... ,..... a !tiflJR!r illl::cllll~ _. __, ...-.,._.. ~~ mWINtllll •---~-~

D Dm.AIP'fl'llltqyl!D o.,,_,._._ .......... :; e~ .iii,.-.,~ ~,t2IOT."7 ---D~D

ADM-24

Sample-Page One

=

AP ~-Ji"

.1. __.. -_ -_-.._,..-- -

_,4'

-_ ' :,,/!r

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Fairfax County PUBLIC SCHOOLS EN GAG E • INSPIR E • THRIVE

-- - - - ---- -- -------------------------

REG[ST'RAT:E10N -·-. -----------------------

-- • i; ta.0$ I

: ... - l 1~ I .-... r .. - -..-. ■ --::Uri··- · .-. ,r~- ... ..-.r.-:i,,, .... ~,_.,.,: I 1 .-ara1 .Ii•• ■-. I"'-:...,--:- ■ ;.111_11·, :. 1 •=....=..:.-.,.1 ■·•:·■ 1.:., :.-::1--....ar1;,- •"":

=- iAJI 1pm p ro!.'~

t :r;;,,:,: h od I s -

Sample - IC, Volunteer Flier

ANY Elementary School PTA Sponsored Fall 2017 Chess Club

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When Hiring an Independent Contractor (IC)

IC must be on the Approved IC List.

IC list is found on the Community Use website under Booster/PTA/PTO If your IC is not listed, please call the CUS at 571-423-2340

Per Regulation 8424, ICs must provide the CUS proof of insurance and the ICemployees working with students will go through FCPS Human Resources

(HR) background check and fingerprinting process.

IC badges must be worn and visible while on FCPS properties.

Approved Independent Contractors Per Regulation 8424

Important! This list is for information only. FCPS does not endorse any of these independent contractors.

Vendor Name

5-6-7-8 Dance, LLC

A Class Act -Acting for Young Peo

Abrakadoodle

Absolute Training

Academics and Music, LLC

Academy Internationa l

Vendor Type

Athletic Related

Enrichment and Hobby Related




Athletic Related

Acting Out ! With Professor Toby Enrichment and Hobby Related

Address C-0ntact Name

6301 Stevenson Martha Krabil l Avenue, #808 Alexandria, VA 22304

5506 Talon Court Mary Lechter Fairfax, VA22032-1736

6309 Custis Parkway Susan Walia Fal ls Church, VA 22042

201 Hilltop Road NE Vienna, VA 22180

1114 Norlee Drive

Silver Spring, MD 20902

3118 9th Road N Arlington, VA 22201

Susan Kenney

Slavik Tsimura

Martin Conquest

15182 Stillfield Place Toby Chieffo-Reidway Centreville, VA 20120-3818

Telephone Number

360-821-9000

703-307-5332

703- 538,-4278

703- 319-0830

267- 808-9853

703- 816-0244

703- 919-4441

Contact Email Web Address

[email protected] www.5678dancedass.com

[email protected] www.afyp.org

[email protected] www.abrakadoodle.com/

[email protected] www.myabsolutetraining.com

slavik@academicsandmusic www.academicsandmusic.com

sports@academyinternatio www.academyinternational .com

[email protected]

Screen shot of partial Approved Vendor List below – updated throughout the year.

g g

*~ ~· ~


When hiring an IC, using a volunteer,

or an FCPS employee NOT receiving pay…

No closing paperwork is required

*~ ~· ~


Completing the ADM-24…

When using an FCPS employeewho is receiving pay

through FCPS payroll process.

P .-~ I lllll s-t:.-·

*~ ~· ~


.A.11aJC.lrl e l: 13::f;,

o ·t:ccc:e- 8424-~ ~ 7

.-e S 1i'icJ, IT S:c::hi OOCII IJ SI: c1ix:J,:1r s ~ IFC P S- i;Ii i31 i::dl

l=M,PCOOrt 0~ ~ Cl( ·s R ei e l;o~[I fiil:xir C a =s.e=s

!llD""S e ...-..e-11711i: P aryw-~111.-l: 1liiDi F C1F-'" .Sc:: I 1· i C-S IL.,ea--g ~ ., a lllll cl c.a .,.., ,....,,. • .,,_

n p:re-p.a, re-s. b udg e t □ ,d ect: e l'"WVI - e .accb...J.a l .a □un

e ep.e r _ .ailll"l<d □ r i n s-bn...l ,:::-be, rs ca:S'II be, pa, i d n a.- · g:re-...arbe.--'il Jl-.

eae p, i n m i n d ctt-. a · - _6 5 p e ~ -f□:r Fi l CA. rn e-E:>d-s. tta, b e- ad d e d ·be, tt"l e- h ,c,ou:rl ~ b.a:n d i31lm'1 ~ urn t tta, ,d ,e.,'be-rTlrl - n e -- e ,c,c,, s -.ri-- Cc1...1 irrre n · -fzs c:. ~a-r b CM...J : p a,y- b a-.n d= rfac- a.' ·-'lNi ll e m ~ s. sih ;:::J,OU'l d lb e U S1e d h e n d e H'tE 'lnlTI i n i n g p,,aryn, "2'tnfi: ~ 1:IJ:ac:'.h m oetn't A :i -

B: p h ::>,:yee- u=·ll hae p a i d -- n:::M...J g h rl:he, a n ~ e:s - -Fc,, rnn, a:t: i □n

s ~ "!,, ti:e .-m IHI IR: llS ) ~ T i m e- _ T1i e ~□-u l d be, "2'tnfbe.u-ce d □n ai - e I~ t>-a-~ --

~ -fu .-..,d c,od e ·be, 1::1-. ....-s-,e,d -11n e, 5 C °'.h ao.::>i C .3CI e, _

A ft:e-ir" _h ,e. .a c:-· - . - - i.s ~ p'.I ect: e d • ·the, :sch--=-> I s LI p po nt: ,□:ry-;aa-11 i:z:;a,-fic:~ n 1b:>.'ta l.s .a'.1 1 ·s..a la ri E!<S -f □:r i rn s-~ ci:,ors. u=i n g ll"iep OGtts fi-.o cthe, IHI IR: llS .... y T i R e-mnn t:n.~ rse-a-me,_n ' ca l"'"k sih ,e,e,·i: ( AID - 24-6 ]1 p r ~ d ,□ n -- e c ~ u n

eb- - - e, _ F ~ r m □:re, i r-.-~ ..a-- - n _ g ~ ib:::J, ...-.,i _ -fc p s _e,d u . s.e,.a,n:::::'.h ~ r [B □ iCl6i .e r::FPT ..iP.fF'T O _

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rce~s.e, rn ;a-15--!..re, s e-nd-s. h e- ,c,c□m~

- 24-6 ]I .a n c::il ,ch e.cik p a.,.ya b6e ru=. F C;(P' S :::

A.N D

F c:i:p S ~ o<u rn !l:ii .-.g ICJi p,e, 11r .arb::,□ rn s - S .-c:li:a ,c1.:r-ill B -1 1 -S G;a !l:,e, n,□ u s.,e, Ft,o a d _ S lUll ci lbe, 43.1[][0 F -a I s C h i:.nnc[trl "-1".A. 22JCIL4l-2- 1 :2 0 3

lF1 .-..a n c ia I -s ta._1:e-.-m e,rn =-t ·bc :

A D(l'.;'l - :24A_ : u r.s.e,inn e nil

IFc:[P S ~mra11lUlln1 ity U sae .S e oa::ti,o, n1 B "1 1 .:iii Gi.a !l:e-n,□ IU !S .- Ft ,o,.a d _ S fUI ci !be, :3-2:00 IF.a I s C h u c(trl 'U'.A. 22JCIL42- 1 :2 0 3

Set a budget for the Class, Camp or Clinic

Discuss with employee the hours to be worked and the pay band they will paid.

See Step One on Attachment B of Notice 8424.

*~ ~· ~


Process when hiring an FCPS employee…

Complete the ADM-24 - Pages One & Two Make sure you have filled out the ADM-24 completely Page Three is necessary when using Student Counselors

or Guest Lecturers (primarily hired for summer camps)

Boosters/ PTA/PTO Representative, Activity Director Information and Principal Signature are a MUST

Email or fax the ADM-24 & promotional flier to the CUS for final approval

CUS will email approved ADM-24 back to school & Boosters/ PTA/PTO persons

~ ba--.a &C!lhHw (campa,. c:r.■■-.. Clllnlc:a.. 8a1d la u: a-O wtll'I IF---~ Public~ o=w;;:p~ paJcl ~•a• mm;,P tc p,ag1 ■ 1-.3t ~ ~ ~loiw,IE r.a ar li lit~ CClnll'e!ObC!nli ODI ilfEll■IEI p■aa 'I ~-~ •■Cn, liUU■II ba ~ ti:.,l tt,o ~ U.. lfllil a&D."1 - l■aal 'ill~ id■l>W lbafafa l■Dttvtlai" lba.a)lriL A~ ..-u... PIIDII-Nll aar m&allll b& ~ Wffl!'l alll ........ eeflH-

Pli wJUlial ~ UIIIJll,II Z4A .-:II~. ara ,._,..,.d tD bli, ilUIDflltlill&d m9- Oi:anmW1,W U.. 8e =-on. {CUii)........., fl::wF ,.. •• al" lllha ~ or eaah ~..,.... FCPS paled -•-O!M-• . 1. Nal'IMi Ol/1f E!1k.i kr Cub, .....-..-... er PT01.....:!A:llzf!l!!iZJBlcml!!!!!:!!-!!!!!!IM!!!$#~$c!!!!;~•!!¥l~l!il~:J!"!:!lt~:,,i.,~----~--------------------------.2.. .......... ~ A:rt:Clabi

.::L ~ n■ 1■00 -ore:..: !iii - »- 14.. 2:o:17 Nlmnbl■r.glff DBJita. lG □ dill CJ M D T D W Ciil!f"Tl'lu CJ P: □ &1111;. ---.--,~ 4.. Dl■llW ~Tiu aa 4Jml,-~ ~ tOI'..___ ;p■l'" 0.:,,_l"----------------&.. ~ 1i:1i-. U■-1 ,Apyffl !:"'!?!!!ir: La1:11i1111N1; (ao., .,..,._ Cdllllla,, ~ fl■lda),_"""PCID~o..;;;;;;. ..... A .... _________ _

Ill. Etlalnallld ........ l\\llar Cit' d!lilb.adillttliM :12. aludanl&..l!l,g& arGracta,_;!I!:_=._.:!:!1-'.,JAII"~•!!! .... !!:!:. ________________ _

-,_ Tdllal OG■t ~ ... _..,.._rt. - lllG ~ Fae- !lo'leANledl Iii!( YIIIB D :ND ff ....... ~1Kmt ■ so..uu,

·• VW'lal:Typed"rl~A,-YGIIIIU~ fS11■•■■ lll-.-ilt: .-Bat~ lliii!I' FOPS~ (1'11111 ■ t'.l!ilnll payili:lrihla ~ 0 FCPB Empll:lyee ~ Ila I f9l1Q few U... TAt.w)

□ ~ COltbiiiwoi::lilw D ~ CJ P.-.nl:~ □ ~Vllh:i Na ■ dlli 1:1:1 BIBc-,,. _.. Ell'lDWn,-.•

a. 'll"lboll A■ 11110-..i..._ --11~rur ar, .... ,.,... ---.,n-..,.. tii!!( a- mr. PT;I\, .-PTO, □ ~nc1ern1ect1111rw.

'PO. If U■ing an ......... ICkJrrt c::onll-..1ut' CIC), P.- P,......._..., N.,... or._ c--i~~---------------------'11~ If Uallng IBft ID., IC ... I-·_,., 1ha .!'lll,pplul11acl .......... LJllt - llllnn9'r:nemrfiw:r :P::d'l&te M-P di

Cl ...,._ CJ !No ca.a ,,.MMn .... QIIF!:P

If ll!lo,, IC IUllmt ~ CLIS BEf"ORE 81Ai■ , ... V ,A:Dy....a., FC1r ~

12. • Nal: U--. - IC, Pia-■ P,~ U.. Bwtaa. PTA., _.. PTO ~ OOI,..,,... Nmn11 .and C:0.0l'IIIIIO UW. :IM 8-L Llal,Jlit,:

CJDl.le.a.u»Gniiia.

a;;eprmz ■1-■,;.

C -•--=

ADM-24 Sample

Page One

CWP,. ca ASS,. CLINIC,. OR LE.AGUE PA<>P<>SED BUDGET-

ESTllllaA.TED INCOME

Nu■nlberaf

Campers

PROJECTED EXP'E:NSES

X

X

X

~ ![C,ounselolrs .--1 Gue!!il: ~ listec:I CJiTTI page 3)

Sessirrn

G..:IJG

:s ___ 3.:~41JG __ ..:IJG __

Equipn,.m ■l.(~ list)

Ii 7 :s ____ :1==--==..:IJG==-

:s _____ -"G;;;..;..:IJG=.;;;~

$ ____ L3~=3Nll:.~=Da~

T,al,al Expe11'11!51!!!!!!i ------------------------------------------------------------------------------

Pm~ Net Zlc-■..e----------------------------------------------------------------------

Siessil:llilrl(s)

:s ____ =dlfiD==:Dll-c=-

c:::c:IF"IE!5 OF~ F9alU!I CUIIL IDIJfiCILRll7EN lftl'lPP 2MIA ~ ..--:-r z,-.... ..-..mE:............. tr • •TO EIE SJ-.■ ■ ■ ■:::LIi -.o.....-.a: CCI FFA&JYUISE SEC"TXW~ scz..m......---..renr:c~ ........... FIDUA.'LUEEIL& OF~ CLc:.sE OF EAC:11-1 $E !liilCW ._..... FCPS-P.11111> Eaal"L!Ch·E..SS._

ADM-24 Sample Page Two

PRO.JECTED COUNSELOR. STAFF

PRO-IECTED GUEST LECTURERl[S) (nway ... be__._,._ F<:PS E!lt .. l:lrjjlll!!II!!)·

N-.-.~ !Dlll'l-aoulll"S

Schao,I Cunent:ly A:1:1:en.ding

ADM-24 Sample Page Three

ARTCLVB

F.ltll 15 .qll!ff0l54: ...,_ ,ci tY.-tff1rJl,d: to get )"CNIII-~ on ilincl fOitlni t~ .-.NV 11!!:S

~i-sd-......oCAri 01:,.p-.. ~~ l!ll'Yalr.fet)i'~~rlill,~-t.echn&ques. -=h cbflt'I will bu~ Sl![f-m~ ptietblu ■ il ;i,Olvfng sl:cllh :ar■q ibm ;;iibrlay tcJ. -acale ~

.-t ~=::c, t• iii~ • Qnf 'f,1-U! as they iilll'C..

~ ~r lilltllilii: piilfnt.. .;i~ "lft:!: :5ic::r.dpt-. ~ ~ 11:t1C10U ■:aged 'to be~ w exp:m:1ncnrt· all4 ,tic push -the lrmfb. of-tE-i~t■- ~m~ h:i thn open s1!:lud:k, enwronmEll•l·

J!fJ ~tJ -to ;;iilf the: fiantia:stic -ilrf.. ~ drrss g~ !!b.ldi::t-.b the oppol"tl.lt;aety to dew.-do-p new -fi-t:1i::bd'lll!p:s;alild to spe11d tlm-=MthGJth~yrc:x..ng at'E:lsl:t.

wt.c.-.t TVESDAV":51 ..-A:et ~ .. Odo.bel-"Bth - N~ 2-iUh C6 ~i=I s)

Ttmie: PfrnJJ a• -- 41•:5 L.oc;ftt'Glft: ~ ea M 1ta.am

F4!1ie1 fas.co per :sboldem: Cwti~ Cnclu4-s :a ■-1: !!ILlppllc:!!II]' Pwr"i!ii:P~d"it,io ... Jl!dl. f'Wt.-.lt!IIIJ;,e,~ • f .ir,JI i'ihie'£m.-8ttst-~~ ~ -~-..~~,iM,I!/

........ ,,.,_., ~~~wNI,~~~ m,- '"'1P.l""A

d:ITMCIIOl'loi T!Slche:r.

pt-.-.....-,1:1,Li,;

Sample - FCPS Paid Employee Flier

ANY Elementary School PTA Sponsored

*~ ~· ~


Student assistant or other worker need to become an FCPS employee

Process for Hiring

• The Human Resources – Support Employment office can also provide employment packets.571-423-3100.

,...,,, ■ a,r;;li.i■ www::il:. H •• 111:ice 84:ii!-4 Effi&c.tiww:::: Eiir.22'1"17

~ ._..s.:::bool s-....-a:o.u Miz_..iicJala IRcii~aw:aal. ~ 11D FCPS. -..-1---=--=-- (FCPS-paidl~e•• "loa""ClaBll~lls CfinicB, I e .IP=ewa.. an,d ~

The sc:.Luul s-• z i:xt urz w=iz-allwwa P+-i !5 ..... I\J:el:"11> d 7 a:a.ir..e ac:taaal aL'nDUL1I: aGI- it_.- di. 'E::i..A.::w _ a Ew-All:il:e an--~ iillndlicw ir..stauCJbta:s. c:an be paid (lnal: ya az r lhan lharull'ly pay baawd 'i 'i >-K11!11!p in waind 7ha7:: 7 _115 p11!L1C!eL'd 1'cr FCC.A n ds: liD be arl'r12dl ID lhll!! .__,... baa iidll ~ ID ~ IE-a ■ ■ aira1e b'ue- c::a:wsl: The ~ fisa:::ai yea■" hciud'.1f' pay baaiiidl!s. "liar al: ILIWillZ et111'1,pk::S,:C:C:::S ..!■lhCJulkl IN!- usecl wlac:n delE--z ■uair■;,ng ~ (A-!I r::hanenl: A)..

En ■pll:J,ee: ftll ■.1151: be paid ll'w'CIIIJlllll lhll!! FCPS hui,n;ani FE w■l'iua Li ra:fi750 !§i:l'.SltE.fll (1-1 RIS) ... ~■--e.. Y-iane- shl::lu .. be enlle.-ectl CNII -a a■ e.11!11:iy ha ii-

Afllea-"Ehe a.::tiiwiljf ;is C&Ni ■±pi • di- 11:he !!iChl:N:III Sc,.-xt ca a zi+-ztilwa n::p ■ n■-ti-ve: b:C:rl::::: aa !!iiiiiillllari 1'cr ihstn.a.::taa:s. using nepc»als l'a ■:Maa the HRIS llllyY-...e- and "Che Rei■nl:luL'!!5eL?F mi.w,aa-1i;!!■heet (Al:JM--248) p..uw& 1 d an ttac:-Cm■nlll.llnily Use ..-eia Z For......__.., iz ■l'c:N ■w..a"!wwa_ 1111" ID .. wW"Ji:;:lpsJl!!du. s :c:.:E ■ fior Hac:w!s-7 .IFFTAIPTO_

ThL!:: sc:.Luul s-• z i:xt .:mz-ar-i,;.ai■ wwa ~ aLdi-e SE!hds 11he ca&nCJlrt d R i■rrll::lu■-!!ii!:11"1'1 eml:W~ (Al:JM--248) and ~ p::nyal:lle! ID F,c;p,.S:

FC::P'S --=---,,-antina C>jp 'Siu ns Se 'iii :::11n

... 1:5 G ..._ ■ DU:SE!! Rtlli ■r_ !Suilie 43:0II Falls Ch-sh. VA ZW'ME:Z 1283

F-■anc:ial st aiw-....a.al: (,llli,,Cl!IM-24.A) 4iilnd ~ WCN"ll:slleel: (,llli,,Cl!IM-248) !!ilE!,i'IIII: ... =

FC::P'S Cea.a unilt]p" U!!!!ii!e Se t''Clln ..... :5 Gai ■ WSIE!! Rnart_ !Suilie ";l;7QII

Falls Cl :ch. VA 'iP'iPl'l,,ia2-1283

.AND

5chmtu■ Fir& Tea.I -....

Att B: Step by Step - Instructions for planning your class budget and closing your classes with FCPS paid employees.

H o u r ly IBlaJIM:il "I

H o u.- ly IBafliod 2

H o u .- ty IBI aJIM:il 3

H o u.-·l y IBaJIM:il 4

l!-lo u .- ly IBlaJIM:il 5

l!-lo u .- ty IBlaJIM:il 7

H o u .- ly IBlaJIM:il 9

l!-l o u .- ty IBI ;aJIM:il "I "I

S-f:uden_ C.oacn 1'I

S --f:uclen Coach .2

.A.'tti;ac l!T.,._n t .A No-f:- ce:e.424-

EFFc,e,:c:mve eW":221'1 7

FY 2@r'la HOURJ.LY P AV BAJN[JJS FOR. AT-W111LL El P LOYEES

=$ . 5 7 ( . 38.)

_g:a, 1('1 2 . 841-)

=$ 3 .-413 ('1 4 . e

=$ '1 !5_ 1 2 ,('1 6 .28)

=$ 7 .0!2. ( 8 . 3 2 .)

@ .• 9.2 t(:2 '1_ ·)

$2'1 . 5cl ,(23, . 2 1 )

$24- . 70 1(26.59]!

$28. 22. ,r-.,lII . 3 a :,,

=$37 . 2-4 ( 40.DQ)

$7.25 (7 .80}

:i'>B .60 ( Q . :26)

P',a,sif:i""'n Key

a□~ ZD

80~

a□~□

a□~ZD

80~

80~

a□~

a□~ 'I 'I ZD

a□□~

U S-0_2 U n s. i l led= seas.coni.a&!"..,.......,rne,r .........-ii<

-= :s1L.lden t and h o u rly .at1E!n dant

U S-OS rt:hiroug h ll.JS-CJ7 E .ntry-leve.l. appre.ntiice .....-ark : ·trades tra i n ee

U S-'O B rt:h ,re, u-,g lh ll.JS --1 0 E ntry-leve l ~ i n i-s,t r.a l:'n .re.':s.errn--s i l lecl ~rk:: iffK>e .andl en -I e'-""eell t e-ch n ica'.I aas~ ra..."lhm i d -l e .......,. t r:ad e t:r:a i n ee , h o url 'Jl' i nS"truc-liona .a5:5 i sta.nt

US-1'1 1'I a."T111:I ll.JcS-"1 2 T e-choooical ~ in is-tr.aJ:rve.cse.mi -s. i lled ~: p..-.:>g:r.31~ ass.- t:an.tla.dva.nced t:r:ade tra i n ee:

U S-1'1 :3 .a:m t:h.-oiu.~ U S-1'1 5 IF<u l ty pl"'Dfici e nt ad m i n i-s,1T-a -bu:s i n e:s.s <t:edhn iciaa-11, i::,-;a,,de

U S-1'16 rt:hirou g h ll.JS - -1 8 e-a~~s.x:>IRail ........,.;i,;= t,r.a,dej l:Ju:s i n e.s..-s s uper.nsor-I

i n te.rprete.-Freg is,tra r

U S-1'19 E.x e-colI!i.....,,, ocfi ce .adnn i n is.~:d ea ~-~ = ,ex e-c-Lili._. e a :d m i n i-s,tr-a1:r1,,t:e .asst/ sen i o r ttr.ad e SLJpE!f'VZS<:>r-

·,-20 rt:hiroug h ll.JS-23 :,,e,c:it,or,sih...:try---le,v,el :s pee i a Ii s. t

U S--2-4 A.d"LCa n ced' ~ ~ 5.....-..a!I

u s~2s .a-:m ILI.S-2'6 L~s.ocyl'pr.,,.-fess.ieor>oal s ~u'man age.r

S lbu dJe.sv1i: C,o;a_ch, Po s i'ti onrs Stu d ent .ass isting vri:th .a c.an:rip ,._. n i c

Student as.:s i sting vr.rth .a c.aonn p .....- c!:i n i c

Pay-Scales for Calculating Projected Payroll Expense on ADM-24

Employee receives hourly band amount for pay, but please use amount in parenthesis ($)

for budgeting & reimbursement purposes

*~ ~· ~


Process when activity using FCPS employee is completed …

Items below should be submitted with four weeks after the conclusion of the activity

To FCPS Financial Services: (Gatehouse #4300) Reconciliation Worksheet (ADM-24B) with employee compensation calculations Booster/PTA/PTO Reimbursement Check Payable to FCPS

To FCPS Community Use Section: (Gatehouse #3200) Final Financial Statement (ADM-24A) Reconciliation Worksheet (ADM-24B) with employee compensation calculations

To FCPS School Finance Technician: Final Financial Statement (ADM-24A) Reconciliation Worksheet (ADM-24B) with employee compensation calculations

Reimbursement Fund Center & Commitment Item will

•~ • "r f. County ~ '. "" UB'" SCHOD15

School . upp rt Organ..mzation Hu , 1 Pay R ·· uirsement Vl o · ksh.ee.t 1j 1,ri;;~

24 Choose your school name : •• ~: 1,c; ROP DOWN menu &

enter class/club name and dates ~y Na. at

T,.it:zil l>a:)" No. ol

Tota.l ·a:,• N,;'.J. of

"f,o~ P·ll.J · .. ,o . of To TOTAL al B d HOOJ'1. &"I H Hl)';JJ"B B HOl!lr:s

SIi/!$ - I "rector 3 6 .Hl:L2. I 8 (i, 1 .20 8 ,(j: St .20 /"' ~"'""-".JPi ) - - '

Po11y Art ·r:· hia 11 1(1 ~I -.9! ·11 9 833 11 .., s.2©.14

~ ffllJ:-47

G:~A~w.m SC2 6 U ':iOi &:;2 1 f(l.20 5C2 6 f .60 316 J A,g,,

Reimbursement Fune Cen ~er Jr Com mitn 1ent Item ,iill ----•••--•--·•1 t"'""~'"""•- ·- ··••-••I_,... --• ,....,", ••-·••- ,.., -••~ --•• ■ - • ■• l .S-76.4'1

the drop-down menu above

Co ple.l:cd by i'.'h,in,• Sra,i(h ·=·~:::-[lf;.;.;u-,imilil,i--~ ... 91~12illl·1 - ---;;;;::::-------

Ni · t illmi _:;i03_· _-5_:5_s-_12_1_2 _____________ "<::::::1d Cmter _S_S_E!3_0_6_12_0_4! ___ ~--"t------E~[l!'laal [email protected] ~-- ..._··· -__,;-·'.-~,--,;..,,;·' ~:,;:mi;,..::;S::;:064:::::· :::;:l::;:5::=;aa-- 1!!!!_/i;:;;... ____ _ AD~••2 i!.e. cm:i) :mi:r Automatically calculates the

reimbursement due FCPS including FICA

Reconciliation Worksheet ADM24B Calculates Reimbursement to FCPS

Choose your school name in the DROP DOWN menu &

enter class/club name and dates

Automatically calculates as you enter pay bands

and # of hours worked

automatically populate when your school name is chosen from the drop-down menu above

Automatically calculates the reimbursement due FCPS including FICA

i' i i ! i Hi ~ If n ununui .. rl .. I > I I r ~ · 91 ' r ' 11

r i O t i F It · 1 l • .. • t l f ln l ~

i ,1 1 i · ~ H • i 1 1n ~ , .. , , ; li(i l . , I t ''Jil

~ " i n 'ta ri i

! ill Iii I I I" I

i ~ i _ iii I I r i f i ij J .-1 1 1d IJ;; .fr 1 t~r r-s II 1118 1

~ a = I r l"l

-r lit co .,J

,j DI t ...

,.It .M .tie .M

•1•1•1•1•1•1,1m1•

i- lrl Ii I~ ~ lk I~ la

AD

M-24A

Sam

ple

*~ ~· ~


Booster/PTA/PTO Managed Summer Camps

Additional Information Specific to Summer Camps

*~ ~· ~


Prep for Summer 2020 Camps • VHSL rules regarding athletic camps:

• No camps involving rising 9th graders or above can occur from June 28 – July 4th (VHSL summer dead period).

• No fall sport camps after July 27 • Black out dates for other season camp sports involving

rising 9th graders and above are August 3-13. • Dates:

• HS use – June 15* – August 7 • MS/ES use – June 15* - August 7 • No indoor camps July 3 due to holidays (outdoor use ok)

*June 15 is a contracted teacher workday for FCPS employees.

*~ ~· ~


Directors & Bookkeepers Director

Prepares budget in consultation with school support group perRegulation and Notice 8424.

Paid for actual hours worked up to 20 hours for planning andmanaging a program if approved by managing organization.

Time involved with planning should be submitted prior to camp program week(s).

A program is viewed as up to 60 hours of instructional time provided. Session = week (or a few days) Program = entire camp (could be several sessions)

Relatives – director may not supervise family members. (Regulation 4232)

Bookkeeper Paid for actual hours worked up to 20 hours for bookkeeping and

administrative tasks, program if approved by managing organization. Cannot be a relative of director and related to anyone instructing in

the camp.

*~ ~· ~


Camp Employees • Maximum compensation for all employees up to band 11. • May receive compensation for actual hours worked up to one hour more

than camp participants. • Student employees and counselors – minimum 16 years of age. • Certified Athletic Trainer (ATC) – is considered employee of camp and

must be paid through the time and attendance process. ATC coverage is required at camps and clinics when game situations occur at “game speed”. The term “game speed” includes full team scrimmages and games.

• Time worked report through MyTime. Follow Notice 5620 regarding pay schedules.

• If non-FCPS employee, must become one. Human Resources can provide hiring packet. 571-423-3100

• Guest Speakers –can be paid higher than FCPS employees, are NOTpaid through the time and attendance process. Guest Lecturer can not be an FCPS employee.

*~ ~· ~


Process complete!

Questions regarding Regulation and Notice 8424 can be directed to the Community Use Section by phone

571-423-2340 or John Chapman at [email protected] or by phone 571-423-2346

mailto:[email protected]

understanding regulation and notice 8424 process · fairfax county . public schools . engage •...

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