understanding the priorities and tackling the challenges of the pmo

Understanding the Priorities and Tackling the Challenges of the PMO The PMO may just be able to drive innovation in prioritization with continuous planning

Moderator: Joyce Chutchian, Contributing Editor, IDG Speaker: Carina Hatfield , Product Manager, Planview J

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PLAN VIEW®

© 2015 Planview, Inc. I 1

Sources: McKinsey Quarterly, 8 Essentials of Innovation, April 2015 and and Harvard Business Review,

Resources Are Core to Every Business

IT Organization's Top 3 Strategic Planning Priorities

- Communication 57%

• Improve communication with business units and executives forprioritization and planning

- Agility 49%

• Improve adaptability to new demands and the ability to make data-driven business trade-offs

- Image 43%

• Improve the image of IT in the eyes of business stakeholders

IDG Research Services survey 2015


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IT Organization's Top 3 Strategic Planning Challenges

- Overcommitted Resources 66%

• Resources are overcommitted and not enough capacity to meet newdemands

- Feedback 40%

• Business does not seek/include IT feedback when discussing businesspriorities and capacity

- Without IT 39%

• Business moves forward without IT to address new technology initiatives




View the On-Demand Webcast: Planview.info/PMOPrioritization

http://go.planview.com/pmo-prioritization-continuous-planning.html

More Adaptive - Continuous Planning? How would you rate the effectiveness of your IT organization 1s strategic plan?

Adaptiveness to unforeseen demand (from internal or external sources)

Extremely/ Very Effective

Somewhat/ Not Very Effective

0 10 20

• Value Continuous Planning


30 40 50 60

• Not Value Continuous Planning


70 80




Resources are overcommitted and not enough capacity

to meet new demands


Move to a more frequent or

continuous planning model versus a static

model

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Continuous Planning the Solution?



Continuous Planning Supports Adaptability

Resources are overcommitted and not enough capacity

to meet new demands


Improve adaptability to new demands and

the ability to make data-driven business

tradeoffs

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Real Challenges with Annual PlanningView the On-Demand Webcast: Planview.info/PMOPrioritization


From Annual Planning to Project Lifecycle

© 2015 Planview, Inc. 9

• ldentll'y project c•ndldates

• Define project requirements: and stakeholders

• D•velop benefit and cost estimates

• Select projects for funding

Project Lifecycle:

• Develop det.lled scope deftnltlons

• Define time and resource estimates

• Develop project work plans

• Complete project charters

• Validate budget with project work plans

• Monitor project work plans

• Monitor project status and budget

• Conduct project reviews

• Oversee change control procedur ..

• Report on project performance and risks

· Develop and execute transition plans

• Documentlessons learned

• Archive project records

• Decommission ma.nejjement end execution teams



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What if ....


= Rank l.tl!! Analyze :;!: Balance

Strategy

Reallocate Resources



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Planview Enterprise - Solution for Continuous Planning



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Key TakeawaysView the On-Demand Webcast: Planview.info/PMOPrioritization


Thank You

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PLAN VIEW®




understanding the priorities and tackling the challenges of the pmo

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