UNECE

Single WindowTo enhance the exchange of information

between trade and government

Tom Butterly

Deputy Chief, Global Trade Solutions

United Nations Centre for Trade Facilitation

and Electronic Business (UN/CEFACT)

UNECE

Agenda

Single Window Concept

UN/CEFACT Single Window Recommendations

UNECE

Enquiry ValidationCredit Arrangements

Refund claim

Long Leaditems

Export LicenceShort Lead Components

Delivery to port

DocumentationDehire GKN pallets

Delivery to customers warehouse

Unload and store

Retail sale

Payment by customer

Payment oftransportand FOBcharges

Cost

Invoice and order administration

Unload, re-pack

Delivery to customs warehouse

Exit clearance from community

Refund payment and administration

12 13 15 16 19 21 Weeks

(approx)

Main vessel loading

Sea Crossing

Main vessel off-loading

Artwork Order receipt and administrationRequest Health Certificates, Licences

Documentation

Pre-shipment InspectionCustoms formalities (Inland)

Manufacture

Load and despatch

Proof of export

Inwards clearance

Single Window Approach

Electronic

Agriculture

SingleWindow

TraderTransport

Customs

Health Dept

A 'Single Window' environment

Paper

One-stop solution offering official control with trade One-stop solution offering official control with trade facilitationfacilitation

Electronic

Agriculture

Paper

Trader

Customs

Health Dept

Transport

Current Situation for Government & Traders

FROM TO

Single Window Concept

UNECE

Research into existing Single Window Facilities and future needs 2003 - 2006

UN/CEFACT Recommendation 33 – Single Window and Guidelines

UN/CEFACT Recommendation 34 – Data Harmonization (Draft)

UN/CEFACT Recommendation 35 – Legal Framework for a Single Window (Draft)

Process Analysis and Simplification

National Data Harmonization

Cross Border Data Exchange

Single WindowSingle Window

Business/Political Process Collaboration Between Trader and Government (UN/CEFACT Rec. 4, Rec. 18), UMM, UN/CEFACT International Supply Chain Reference model, GFP Audit Methodology, Revised Kyoto Convention, WCO Audit,Time Release Study, etc

UN Layout Key, Master Document,

UNTDED, TF Toolkit and Forms Repository

UNTDED, CC, UN Locode, UN code lists, UNeDocs, Rec 34

UNeDocs, WCO DM, CBRDM

Rec 33, 34,35

Document Simplification and Standardization

International Standards Supporting the Single WindowInternational Standards Supporting the Single Window

UNECE

UN/CEFACT Single Window Recommendation No. 33

Calls on Governments to establish a Single Window with the

following features:

Allow traders to lodge standardized information and

documents with a single entry point to fulfil all import,

export, and transit-related regulatory requirements

If information is electronic then it need only be submitted

once

Allow for the sharing of information amongst government

agencies in respect of international trade transactions

UNECE

Recommendation 33 (continued):

Provide coordinated controls and inspections of the

various governmental authorities.

Allow payment of duties and other charges

Be a source of trade related government information

Recommendation includes a set of Guidelines for the establishment of a Single Window

UNECE

Guidelines on establishing a Single Window

Overview description of a Single Window Common models for a Single Window Benefits of a Single Window Practical steps in planning and implementing a

Single Window Key factors for a successful Single Window

UNECE

Guidelines on establishing a Single Window - Annexes

Annex A: Single Window Models - examples of existing or planned Single Windows

Annex B: Practical Steps for Planning & Implementation Annex C: Components of a Feasibility Study Annex D: Tools & Techniques Annex E: Signposts - contact details for operational

Single Windows and international organisation projects

UNECE

UN/CEFACT Single Window RepositoryCase Studies on existing Single Window

facilities

Finland Germany Guatemala Hong Kong SAR China Mauritius Japan

Malaysia Senegal Singapore Sweden United States Ghana

www.unece.org/cefact

UNECE

Diversity of SW models: adopting to specific national/regional conditions and requirements

Financing o By the State (Finland, Sweden, United States),

o By the private sector (e.g. Guatemala, Germany)

o Private-public partnership (e.g. China, Malaysia, Mauritius, Senegal,

Singapore)

The use of Single Windowo Compulsory (Finland, Guatemala, Mauritius, Senegal)

o Voluntary (China, Germany, Malaysia, Sweden, United States)

UNECE

Diversity of SW models - continued

Service Feeso Free on charge (Finland, Sweden, United States) o Paid based on various payment schemes (Guatemala,

Germany, China, Malaysia, Mauritius, Senegal, Singapore)

Costs and Benefits of a Single Window

Benefits for government and trade

Faster processes, clearance and release

Reduced costs of compliance

Reduced corruption

Reduction in bureaucratic processes

Better collection of government revenues

Improved trader compliance

risk management techniques for control and

enforcement purposes

Predictable application and explanation of rules

Implementation costs

From less than one million US dollars

(Guatemala) to

Between 1and 4 million dollars

(Finland, Senegal, Malaysia).

In the US, the cost was significantly

higher but the system is quite extensive

and covers many additional areas.

Benefits outweigh costs ……

UNECE

Key factors for success

Strong leadership, which can come from the private (Guatemala) or

the public sector (Australia, Korea, Malaysia, Senegal, United

States, Singapore)

Cooperation and commitment of all stakeholders, private and public

(Finland, Mauritius, Malaysia, Senegal, United States, Singapore)

User-friendly system, which do not create complications for usual

business procedures (Malaysia, Sweden, Senegal, United States)

Investments in modern technologies (Guatemala, Malaysia)

Phased, flexible approach (Germany, Mauritius, Singapore)

UNECE

Main obstacles in implementation

Political Will - Establishing cooperation and

commitment of various state authorities involved in

import/export procedures (Finland, USA)

Changing the established business and State practices (Malaysia, Senegal, Singapore, United States)

Modernizing the technologies currently used by the

State and the private sector (Guatemala), and small and

medium-sized enterprises, in particular (Sweden).

Single Window ApproachExchange of information between Single Windows

Electronic

Agriculture

SingleWindow

TraderTransport

Customs

Health Dept

A 'Single Window' environment

Paper

Electronic

Agriculture

SingleWindow

TraderTransport

Customs

Health Dept

A 'Single Window' environment

Paper

Need for International Standards

UNECE

Collect data and prepare a national trade data inventory

Consolidate the national data into a harmonized national trade data set

Standardize the harmonized national data set by mapping to the UNTDED - ISO 7374

Map the standardized national data set to a UN/CEFACT Core Component based cross border data model WCO Data Model, UNeDocs, CBRDM

Combine national subsets into a multilateral subset of the CBRDM

Use the DMs to develop harm. multilateral msg. specs. in UN/EDIFACT or XML format

UN/CEFACT Recommendation 34UN/CEFACT Recommendation 34Data Harmonization and StandardizationData Harmonization and Standardization

UNECEUNECE

CEFACT/TBG2CEFACT/TBG2

National D

ocuments and D

R

Using a Data Model for Cross Border

Data Exchange

Country A

Referen

ce Cro

ss Bo

rder D

M

Regional Agreement

Reg

ion

al

UN

Trade D

ata Directory

TDED UNeDocs/WCO DM

CBRDM

Country B

National D

ocuments and D

R

UN

Trade D

ata Directory

TDED

UNECE

Recommendation 35 – Legal Framework

Checklist of legal issues in Single Window implementation and interoperability

Model Consortium Agreement

Model End-User Agreement

Guidelines with step-by-step description and examples for the implementation of the legal framework

UNECE

Regional Single Window Initiatives

Also working with regional Single Window initiatives, such aso ASEANo APECo European Commission

Key to regional initiatives is International Standards

UNECE

Follow-up

All UNECE Recommendations, codes, standards and publications are available for free on our website at:

o www.unece.org/tradeo www.unece.org/cefact/

o E-mail: tom.butterly@unece.org