UNIFEM’s Programme Appraisal Committee

PAC

S.K Yuhua

Gabriela Alvarez

UNIFEM’s Programmes/projects

• UNIFEM SP

• Principles of programming: HRBA, Women’s empowerment, gender mainstreaming, results orientation, national ownership, interagency, partnership, UN common efforts, Learning and knowledge sharing

Programme formulation

• Concept development• Context analysis• Consultation with partners• Learning from UNIFEM’s previous experience• Results Framework (LOGFRAME)• Management arrangement• Monitoring and evaluation• Plan communication• Budget

UNIFEM PRODOC Format1. Executive Summary2. Context Analysis3. Justification4. Expected results-logical framework5. Programme strategies6. Programme Partnerships7. Programme management8. Monitoring, evaluation and learning9. Finance10. Annexes; (a) performance monitoring

framework (b) Implementing partners Capacity assessment criteria.

Results Framework LOGFRAME

Results Indicators Means ofVerification/Sources

of Information

Assumptions/Risks

Goal – Link to SP. The programme is expected to contribute towards the achievement of this result, collectively with other development partners.

Outcome 1 – Link to SP. The programme is expected to contribute towards the achievement of this result, collectively with other development partners.

Link to relevantSP

indicators.

Output 1.1 – The programme will be directly held accountable for this result.

X – not needed

Activity 1.1.1 X – Not needed X – Not needed X

Programme Appraisal

• Is the critical analytical review of the design and formulation of the programme/project that leads to its approval or rejection. The purpose is to ensure that the programme/project has been designed in a sound and results-orients way and in accordance with UNIFEM programming principles.

• The review will result in: a) Recommendation for the RPD to approve the programme

as isb) Recommendation for the RPD to approve the programme

upon minor revisionsc) Recommendation for the programme to be further

developed and re-submitted for appraisal at a later dated) Recommendation for the programme formulation to be

canceled

Required Documentation

• The programme/project document in the standard UNIFEM format

• Project summary using the Programme Progress Report format

• Note from Thematic Adviser (in the case of sub-regional and regional programme proposals)

• Note from Geographic Section Chiefs (in the case of thematic advisor proposals)

Project/Programme Appraisal Criteria (1)

• Situation analysis reflects international/national legal frameworks and mainstream processes, (CCA/UNDAF, PRS, MDG, CEDAW)

• Results, strategies, and constituencies contribute to SP.

• Existence LOGFRAME and results and indicators are SMART

• HRBA is reflected.• The linkage between the justification/situation

analysis and programme/project.

Project/Programme Appraisal Criteria (2)

• The capacity of implementing partners.• Strategic stakeholders/partners have been

involved • Builds on UNIFEM previous work • Sustainability. • National ownership.• Management arrangements• Adequate monitoring and evaluation section.• Proposed budget includes adequate staff for

management • Resource mobilization strategy with specific

funding arrangements

Project/Programme Appraisal Committee PAC

• Will include interagency representatives and be composed of a minimum 5 of professional staff members. A minimum of 2 will be professional staff members from UNIFEM and at least 2 will be from other agencies. At the discretion of the RPD, the PAC can include representatives of Government and/or civil society organizations (such women’s organization), provided they are not implementation partners in the programme/project.

L-PAC Procedures (1)• The RPD/CPD or her/his designate senior staff shall chair the

PAC meetings. • The Project document (including a logical frame and budget) will

be made available to the participants 3 full days before the meeting is held.

• The proposal shall be presented by the UNIFEM staff responsible for the initiative under review. The presenter will be responsible for ensuring that PAC minutes are recorded

• The PAC will offer their comments on the proposal and discussion will be held. PAC provides a recommendation to the RPD/CPD to either approve, review or reject the proposal.

• SRO Operation’s staff is responsible for providing written comments on the project budget and financial arrangements, prior to the PAC meeting. These comments will be circulated to the members of the PAC along with the proposal to be reviewed or presented at the meeting. The attendance of operations staff should be strongly encouraged.

L-PAC Procedures (2)• The presenter will draft the minutes of the discussion within 3

working days of the PAC. The draft minutes will be distributed by the presenting section to all PAC participants for comments. Comments from PAC members are to be received within three working days of the distribution of the minutes. Changes will be incorporated as required and the minutes signed by the Chair

• The presenter is responsible for reviewing and incorporating the changes/modifications in the proposal that were requested by PAC. Thereafter, the project/programme document is submitted for approval and signature by the RPD/CPD.

• The RPD/CPD is then to review the revised document against the PAC minutes and the check list and then sign the cover sheet (see attachment).

• The SRO is then to ensure that the approved project document is uploaded on intranet and is shared with the relevant sections

• Entering the budgets in ATLAS

Programme/Project Approval

• The approval of a programme document constitutes a commitment to implement that programme or project. It is formalized through the signing of the document by UNIFEM and the implementing partner.

Approval Authority• In the context of the delegation of authority,

RPDs/CPMs will be granted authority to approve projects/programmes through a local PAC process.

Approval Procedures1. Programme Document Finalization

Office proposing the programme incorporates recommendations from PAC

2. Donor Cost-Sharing AgreementsThe programme document cannot be approved until the cost-sharing agreement has been signed with the donor.

3. Budget ClearanceThe Operations verifies the availability of funds, and forwards the programme document to the RDPs/CPMs for signature.

4. Required SignaturesProgrammes that UNIFEM directly manages require the signature of the UNIFEM RDPs/CPMs only. Programmes with Implementing Partners require the signature of the Implementing Partner also.

5. Approval of Funds for a Programme/ProjectOnce the required signatures are collected on the programme document, UNIFEM BRMS approves the funds in ATLAS KK and implementation can start.

Thematic AdvisersAdvise on substantive issues and assist with drafting, if necessary

Thematic AdvisersReview concept, consider applicability to

ongoing work, and advise on global/regional opportunities and threats

SROffice/CPO Decide on whether to develop (a) a full programme document; or

(b) preparatory assistance

Geo SectionReview concept and provide inputs

Facilitate consultation between RPDs/CPMs and Thematic Section

SRO/CODetermine key elements of programme

Hold consultations with Geographic Sections and Thematic Advisers, UN Agencies, international donors, NGOs and institutions

Draft programme document

Geo SectionReview Programme Document drafts

Facilitate consultation between RPD/CPM and Thematic Section

SRO/CPOConfirm readiness of the programme document for appraisal/approval with

Thematic Advisors and Operations Ensure mandatory components for prodoc completed and feedback incorporated

SROffice/CPODraft concept paper

Undertake situational analysis Hold consultations with stakeholders and relevant sections

OperationsReview and provide feedback on financial, budgetary and human

resources matters

SRO/CPOClear prodoc for LPAC

Schedule LPAC and circulate prodocEnsure posting to Intranet

Chair or assign Chair for LPACElicits recommendation to approve or reject prodoc

Local Project/Programme Appraisal Committee - PACSuggests revisions

Recommends to approve or reject prodoc

Sub-Regional Programme Formulation, Appraisal and

Approval

(programmes of $100,000 - $500,000