Unified Commercial Pledge Registry

User Manual

2019

Contents:

Terms and Definitions: ........................................................................................................................... 2

Services Prices: ....................................................................................................................................... 2

Registration: ........................................................................................................................................... 3

Step 1: - Creation of a Commercial Pledge): ...................................................................................... 4

Step 2: - (Type of Pledgor): ................................................................................................................ 6

Step 3 (Contract Data): ....................................................................................................................... 7

Step 4 (Attachment of a Registration Copy):................................................................................... 10

Cancellation of Registration: ............................................................................................................ 15

Contact Us ............................................................................................................................................. 23

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Terms and Definitions:

Definition Term

Single Unified Commercial Pledge Register E-System Single Register

Any movables (whether held in the possession of the Pledgor or constitute future

rights thereof) provided in exchange for a Secured Debt.

Commercial

Pledge

The debt, or part thereof, for which the Pledged asset were provided as a Pledge,

including the Debtor’s obligation to perform a specific act. Secured Debt

The Pledge lender, whether a debtor or in-kind sponsor thereof, who could be an

independent individual or representative of a commercial establishment (Company

Manager/Board Chairman, Institution Owner, Authorized Representative, or Legal

Proxy).

Pledgor

The person to whom the Pledge was lent, whether an independent individual or

representative of a commercial establishment (Company Manager/Board Chairman,

Institution Owner, Authorized Representative, or Legal Proxy).

Pledgee

Any Movables, which are provided or agreed upon to be provided as a guarantee of

debt. Pledged asset

An independent person or entity, which is not related to any of the Pledge parties

(Pledgor/Pledgee) and could, therefore, benefit from some of the Single Unified

Commercial Pledge Register services, including Access to Status of Pledged asset,

Access to Specific Registration Data and Access to Registrations.

Access Request

Service

An MCI-authorized person, in charge of using Pledged asset in favor of more than just

one Pledgee, or person with respect to whom the pledgees agree to hand over such an

execution on their behalf (who may be one of the pledgees).

Implementing

Agent

Pledge of movables, and identification of respective specifications: (E.g. 10 iPhone X

smartphones, with specific serial number of each). Specific Pledge

A particular entity or independent person in charge of assuming the responsibilities of

their appointee, in accordance with the powers vested therein. Legal Proxy

The entity in charge of the registration of the Pledged asset ownership, which does not

enjoy a specific fund Pledge system

Ownership

Register

Services Prices:

Price Service

SAR 200 Commercial Pledge Record Request

SAR 100 Amendment Request (Record Data, Amendment of pledged asset, Amendment of Debtor)

SAR 50 Record Cancellation

SAR 100 Third Parties’ Access to Specific Record Data

SAR 100 Allow third parties to have access to all records (Through the National I.D. Number, I.D., and Commercial Register).

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Registration:

Access to the System is carried out by signing up to the Single Sign-On System through the following link:

https://efile.mci.gov.sa

Once signed up, access is, therefore, carried out by entering the I.D./Username and Password, through the

following link:

https://rhn.mci.gov.sa

SAR 400 Executive Extract Issuance SAR 400 Direct Executive Extract Issuance SAR 100 Executive Extract Extension Request

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Services:

Once access to System is secured, customers will, subsequently, be directed towards the Homepage, on which

the definition of the Single Unified Commercial Pledge Register System appears, along with one of the

following services to be selected:

• Requests

• Registrations

• Creation of a Commercial Pledge

• Creation of an Access Request

• Access Requests

• Access Approvals

Step 1: - Creation of a Commercial Pledge):

Upon selecting the Creation of a Commercial Pledge:

The type of Pledge (Individual/Commercial Company) must be identified.

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If the selected Pledgee is an Individual, their status (Individual/Company Owner) must, therefore, be

determined. In the event of a Company Owner, the Commercial Registration Number must be added.

If the selected Pledgee is a Commercial Company, its status (Authorized Representative/Proxy) must,

therefore, be determined.

In such a case, the Commercial Registration Number, User Authorization Certificate, Memorandum of

Association, or Statute must be added in a PDF format.

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Step 2: - (Type of Pledgor):

The type of Pledgor (Individual/Establishment owner) must, subsequently, be determined, and required data

completed as described. * Individual: - The status of Pledgor (Individual/Company Owner) must, therefore, be determined, and the

national I.D. number, along with the date of birth, added.

* In the event of Establishment owner, the Commercial Registration Number must be added.

* Commercial Company: - The status of Pledgor must, therefore, be determined, through

The following options: Authorized Representative or Proxy. In such a case, the User Authorization Certificate,

Memorandum of Association, or Statute must be added

in a PDF format.

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Step 3 (Debtor Data):

If any, the Debtor data must be added (Optional)

Step 4 (Contract Data):

Registration data are added through the identification of respective type and addition of relevant data.

The following data must be added:

• Estimated value of the Pledged assets

• Value of Secured Debt

• End Date of Registration

• Agreed execution mechanism

• Status of Pledged assets

• Type of Pledged assets

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• The status of Pledged assets must be determined, and type thereof selected:

• If the selected Pledged assets are shares, respective data must, therefore, be added, as described,

along with the attached letter in a PDF format.

if the selected Pledged assets are current accounts, respective data must, therefore, be added, as described,

along with an attached bank attestation in a PDF format.

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• If the selected Pledged assets are bank deposits, respective data must, therefore, be added, as

described, along with an attached bank attestation in a PDF format.

• If the selected Pledged assets are vehicles, respective data must, therefore, be added, as described.

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Step 4 (Attachment of a Registration Copy):

The Commercial Pledge registration must be attached in a PDF format, along with any other available,

relevant files.

Step 5 (Approval):

The integrity and authenticity of the data and documents, included in the Register, must be approved. Full

responsibility must, however, be assumed in case otherwise.

The Continue icon must, subsequently, be clicked.

The invoice details will appear on the screen. The Send Request icon must, subsequently, be clicked.

* This invoice could be settled through SADAD, by selecting the 144 My Business services billing number, prior

to entering the invoice and making sure of the payment amount conformity with that on the invoice. In this

respect, it is worth mentioning that the invoice could be settled through all bank channels (ATM, website,

telephone) within 5 days as of the date of issuance.

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Registrations:

When the Registration icon is clicked, available services will appear on the screen once registered in the Single

Unified Commercial Pledge Register System (Amendment of Registration, Cancellation of Registration,

Issuance of Executive Extract).

If the Amendment of Registration icon is clicked, the types of amendments will appear on the screen

(Amendment of Debtor, Amendment of Pledge, Amendment of Registration Data).

If the Amendment of Debtor option is selected, the Debtor's data will appear on the screen. In this respect,

the mobile number could only be amended, or the Debtor deleted or added.

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Once the Continue icon is clicked, the amendment data, along with the invoice details, will appear

on the screen for amendment purposes.

When the Amendment of Pledge option is selected, the Pledge data could, therefore, be amended as

follows.

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Once the Verify icon is clicked, the amendment data, along with the invoice details, will appear on

the screen for amendment purposes.

When the Amendment of Registration Data option is selected, the Date of Registration and Type of

Executive Extract could, therefore, be amended.

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Once the Verify icon is clicked, the amendment data, along with the invoice details, will appear on

the screen for amendment purposes.

* Payment could be settled through SADAD, by selecting the 144 My Business services billing number,

prior to entering the invoice and making sure of the payment amount conformity with that on the invoice.

In this respect, it is worth mentioning that the invoice could be settled through all bank channels (ATM,

website, telephone)

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Cancellation of Registration:

Registration could be cancelled, by clicking on the Registrations icon and selecting Cancellation of

egistration.

Once the Cancellation of Registration icon is clicked, the cancellation reasons must, therefore, be added.

If the cancellation was associated to a paper document, it must, therefore, be attached (Optional).

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Once the Continue icon is clicked, the payment invoice details will be shown for cancellation

purposes.

Issuance of Executive Extract:

An Executive Extract can be issued by clicking on the Registrations icon and pressing on Issuance of

Executive Extract.

Once the Issuance of Executive Extract icon is clicked, the Approval will appear on the screen and the Continue

icon must be pressed.

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Once approved, the Executive Extract Data will appear on the screen to be added, prior to clicking on

Continue.

Once the Continue icon is clicked, the Approval will appear on the screen and the Continue icon must be

pressed.

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The payment invoice details will, subsequently, appear as follows.

Once the payment is settled, the Executive Extract could be printed out as described, or an extension thereof

be requested for a 60-day period.

In the event of expressed desire to extend the Executive Extract duration, the Extension of Executive Extract

icon must be clicked, and the payment invoice will appear as follows.

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THE PLEDGEE CAN EXTEND THE EXCUTIVE EXTRACT FOR 60 DAYS ONLY AND ALSO HE CAN RE-EXTEND FOR

TWO TIME ONLY ON THE PLEDGE

Definition Request Status

At the end of registration period Completed

Once cancelled by the Pledgee Cancelled by the Pledgee

After the Pledgor’s objection Cancelled for Objection

Once cancelled by the Register Manager Cancelled by the Register Manager

Upon Pledgor approval/ At the end of objection duration (Funds with an ownership register)

Pending Reply (Name of entity)

In the event of failure of referral within 3 business days Pending (Name of entity)

Upon Pledgor approval/ At the end of objection duration (Funds with no ownership register)

Registered

Upon confirmation of ownership registrar Registered

Upon rejection of ownership registrar Cancelled

The payment invoice was issued Pending Payment

After the invoice is settled, the Request is transferred while waiting for the Pledgor’s approval

Pledgor Decision Pending

After cancellation of the Request due to the expiration of the period during which the invoice must be settled

Cancelled for Non-Payment

Upon the Pledgor’s approval of the Access Request Available for Access

Upon the issuance of an executive document Registered (Executive Extract Issued)

* If any of the parties were a Commercial Company:

Request Status Definition

Awaiting MCI audit Following the invoice settlement

Rejected by MCI Following MCI audit / Rejection

Pledgor Decision Pending Following MCI audit / Approval

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Creation of an Access Request:

Through this service, the customer would be able to have access to a Specific Registration Data, Status of Pledged asset, and Pledgor Registration.

When choosing to have Access to a Specific Registration Data, data - to be added - will appear on the screen

(I.D. Number - Register Number). The Verify icon must, subsequently, be clicked.

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When choosing to have Access to Pledgor Registration, data - to be added - will appear on the screen (I.D.

Number - Register Number). The Verify icon must, subsequently, be clicked.

If the selected type of Pledged assets was shares, the following data must, therefore, be entered as follows.

If the selected type of Pledged assets was current accounts, the following data must, therefore, be entered as

follows.

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If the selected type of Pledged assets was bank deposits, the following data must, therefore, be entered as

follows.

If the selected type of Pledged assets was vehicles, the following data must, therefore, be entered as

follows.

If the selected type of Pledged assets was aircraft, the following data must, therefore, be entered as follows.

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If the selected type of Pledged assets was ships, the following data must, therefore, be entered as follows.

If the selected type of Pledged assets was trademarks, the following data must, therefore, be entered

as follows.

Contact Us

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For more information, or technical problems, please call the following number:

920000667

Or send an e-mail to: CS@MCI.GOV.SA

For complaints and suggestions, please refer to the following e-mail:

Commercial Pledge Department

RHN.SUPPORT@MCI.GOV.SA