Unified e-mail management in the cloud

Matthew CleverdonIT Director

• The largest commercial law firm in Warwickshire UK, with 30 partners and over 120 lawyers

• Specialists in commercial property, corporate, commercial, employment and litigation teams

• Single office based 15 miles from Birmingham International Airport and 1 hour 15 minutes from London Euston

• Last year The Lawyer ranked us at 155 in the UK200 listing This year we have risen to 144

• We aim to become a top 100 UK law firm • In each of the last 3 years our turnover has grown

organically

About us…

International Expertise

• Advising international headquartered companies on acquisitions, disposals and restructures in the UK

• Advising international businesses on inward investment• Supporting businesses in relocating employees to the UK

including sponsorship of skilled workers, work permits and Worker Registration Scheme

• Can conduct business in French, German, Norwegian, Punjabi and Hindi (oh, and English too!)

Corporate client base includes

• Aston Martin• BT plc• Caparo• BMW• Capgemini• Daimler

• Faceo Visteon• Hilco• JCDecaux• Norbert Dentressangle Group UK • Tradeteam

Awards and accreditations

2010 TRANSPORT LAW FIRM OF THE YEAR IN THE UK

2010 MIDLANDS PROFESSIONAL

SERVICE FIRM OF THE YEAR “HIGHLY RECOMMENDED”

• We had a ‘pieced together’ solution for email– Content Checking– Virus Checking– Multiple vendors– Multiple support/maintenance contracts– Multiple invoices– High cost

• We had no archiving as such, just backups and Exchange journals– Manual Archiving/exporting of Exchange journals– Relying on backups to ‘get things back’ (which were not always as ‘reliable’ as you’d want)– Internal staff cost/effort in supporting this solution– No “easy” searching on any historical email content – massive effort to do this restoring data etc.

• Didn’t fit well with our BCP/DR Plans or our service delivery– Email is arguably the #1 business tool that’s needed in the event of a DR– Didn’t meet our users’ or clients’ expectations or our service delivery to them

The challenges faced before Mimecast

Implementation Considerations• Worries we had of migration to hosted services

– Possible Downtime?– Impact on users?– Complexity?– If it’s not broke, don’t fix it

• It was though…– Easy & quick– Excellent service and support from Mimecast/Partners– Ingestion Service– Seamless transition to a new and better world!

The things we about Mimecast• Archive Search – quick and easy (search 10 years worth of emails – in

seconds) with no restoration/waiting• Integration with Outlook – seamless access for end-users (not IT)• Full audit trail – useful for compliance/discovery requests• Security• Integrates with our AD – less admin for IT Department• Useful to HR Team and Heads of Departments• Core part of our DR plan• Cost – lower outlay per head in budget than piecemeal solution• Staff – don’t need internal resource tied up on ‘Email’• Compliance and regulatory requirements

Saving the bacon!Client: “I sent you the email on 15th Feb 2009”

Saving the bacon…again!

Our lawyers: “We sent you an email with this advice 2

weeks ago”

• …it’s the a solution that I’ve been thanked for by the Management Team• It helps me sleep at night…honest!• Forms a key part of our DR plan – always available email solution• We tell our clients/prospects about this service as it demonstrates our

commitment to our service delivery to them• Continues to saves us money – staff, time, software cost and complexity• People and support at Mimecast and their Partners is 1st class• Like having another member of the team• Complimentary to DM system eg. WorkSite – Contextual v’s non-contextual• AV Scanning - goes through loads of engines at Mimecast – you couldn’t

afford this even if you tried• Multiple Data centres – Do you have these? And how much would it cost if

you did?

Wrapping up…

Put simply,

We

Questions?

Thanks for your time!

Visit us on

www.iriscorporate.com/irislink2011 All PPTs and Brochures are available online

Thank You!