unify user guide - turning technologies · 2015. 9. 15. · resources 89 navigatingresources 90...

ExamView CloudUserGuide15.07

CONTENTS CHAPTER 1Getting Started 1

Accessing ExamView Cloud 2

Logging In 2

Resetting Your Password 3

Logging Out 3

Timing Out 4

Using DemoMode 4

Navigating ExamView Cloud 5

The HomePage 5

TheMain NavigationMenu 5

The Search Bar 6

CHAPTER 2

Administration 7

Administering Groups 8

Creating Groups 8

Setting GroupMenu Security 10

Searching Groups 11

Label 11

Action Buttons 11

Understanding Access and Permissions 13

Menu Security 13

Object Permissions 13

Item Sources and Banks 14

Item Sources 14

Item Banks 14

Blueprints 15

ItemWork Orders 15

Performance Scoring 15

Rubrics 16

Tests 16

High Stakes Admin Permissions 16

SettingMenu Security 17

SuggestedMenu Security 18

CHAPTER 3

ItemSources and ItemBanks 21

Navigating Item Sources - Banks 22

Navigating Item Sources 22

Navigating Item Banks 23

Creating Item Sources - Banks 24

Searching Item Sources - Banks 28

Label 28

Action Buttons 28

Item Status Counts 30

CHAPTER 4

Items 31

Navigating Items 32

Creating Items 33

Creating New Items 33

Defining Properties and Attributes 33

Viewing Interaction Examples 35

Adding Content 35

Completing the Item 36

Using the Interaction Types 38

Adding an Associate Interaction 44

https://examview.com

CONTENTS | ExamView Cloud User Guide iii

Adding aMultiple Choice/Response Interaction 45

Adding a Draw Interaction 47

Adding an Extended Text Interaction 47

Adding aGapMatch Interaction 48

Adding aMatch Interaction 50

Adding anOrder Interaction 53

Adding an Upload Interaction 55

Adding a Text Entry Interaction 55

Adding an Inline Choice Interaction 57

Adding an Instructions Block 58

Adding a Hotspot Interaction 59

Adding a Hottext Interaction 61

Item Attributes 62

Searching Items 64

Status Icons 64

Labels 64

Tags 65

Action Buttons 65

CHAPTER 5

Best Practices 66

Using the Text Editors 67

Using the Spell Check 69

Using theMath Editor 70

Using Images 72

Image File Types 72

Image Resolution and File Size 72

Transparency 72

Adding Images 72

One-TimeUse 72

Alone, Multiple Use 72

Within Passage, Multiple Use 72

Adding Images to a Passage Resource 73

Image Properties 74


CONTENTS | ExamView Cloud User Guide iv

UsingMedia 75

Media File Types and Sizes 75

Other Considerations 75

AddingMedia 75

YouTubeMedia 75

Other Media 76

Copying and Pasting fromWord 77

Standard Codes 79

CHAPTER 6

Rubrics 81

Navigating Rubrics 82

Creating Rubrics 83

Adding Rubrics to Items 86

Searching Rubrics 88

Action Buttons 88

CHAPTER 7

Resources 89

Navigating Resources 90

Creating Resources 91

Selecting a Resource File to Upload 91

Creating a New Resource File 91

Creating aMedia Resource File 92

UsingMedia Hosted by the District 93

Defining the Resource Properties 94

Adding Resources to Items 96

Adding Image Resources to Items 96

Adding Passage Resources to Items 97

Searching Resources 99

Labels 99

Tag 99

Action Buttons 99

Item Count Icon 100


CONTENTS | ExamView Cloud User Guide v

CHAPTER 8

Tests 101

Navigating Tests 102

Building Tests 104

Administration Dates - Times 111

OLA 111

Scan Sheets 112

Limit Test Center 113

Reporting Options 113

Audit 113

Creating an Answer Key Only Test 116

Defining the Properties 116

Adding Questions to the Key 117

Assigning Permissions 118

Uploading the Test PDF 119

Defining Test AdministrationWindows 120

Administration Dates - Times 120

OLA 120

Scan Sheets 121

Limit Test Center 121

Reporting Options 121

Audit 121

Administering the Test from Test Editor 121

Customizing Print Layout 123

Using the Toolbar 123

Editing Suggestions 124

Other Options 125

Customizing Print Layout UsingWord 127

Downloading theWord Document 127

Uploading the PDF Document 128

Modifying the Uploaded File 129

Using the Answer Key 130

Searching Tests 132


CONTENTS | ExamView Cloud User Guide vi

Tag 132

Action Buttons 132

Third-Party Tests 133

Measured Progress Testlets 133

CHAPTER 9

Administering Tests 139

Using Test Center 140

Scanner Requirements 144

Compatible Scanners 145

Using Scanview 147

Navigating Scanview 147

Header Bar 147

Folder Tree 147

Recent Scans List 147

Role Restrictions 148

Viewing a Scan Batch 149

Viewing a Single Test 150

Viewing a Single Scan Sheet 150

Adjusting a Scan Sheet 150

Identifying Information 151

Student Responses 151

Viewing Failed Scans 151

Viewing Counts Summary 152

Scanning Issues and Errors 153

Preventing Scan Engine Issues 153

Troubleshooting Scanview Errors 156

OLA Readiness 157

Online Testing Buttons 160

Taking Tests Online 162

Pointer 167

Calculator 168

Scientific Calculator 168

Straight Edge 168


CONTENTS | ExamView Cloud User Guide vii

Eliminator & Eraser 169

Reference Sheet 170

Passage 170

Highlighter 171

Clear All 171

Troubleshooting OLA 172

CHAPTER 10

Performance Scoring 174

Rubric to ScoringMapping 175

Navigating Scoring Options 176

Work Order Details 176

Scoring Summary Table 176

Item View 177

Student View 178

Configuring Scoring Options 179

Searching Performance Scoring 183

Status Icons 183

Action Buttons 183

Monitoring Performance Scoring 184

Navigating Test Scoring 186

Scoring Tests 188

Quick Scoring 192

Re-scoring Student Responses 193

CHAPTER 11

Reports 194

Using Student Filters 195

Applying Student Filters 195

Using Saved Filters 197

Saving Filters 197

Sharing Saved Filters 198

Managing Saved Filters 198

Using Saved Filters in Reports 199

Applying a Saved Filter to a Report 199


CONTENTS | ExamView Cloud User Guide viii

Removing a Saved Filter from aReport 200

Creating a Saved Filter in a Report 200

Updating a Saved Filter in a Report 200

Understanding the Statistics 202

Item Statistics 202

Test Statistics 205

Student Item Analysis 206

Item Statistics Analysis 218

Student Response Printing 223

CHAPTER 12

Baseball Card 225

Accessing Baseball Card 226

Logging In 226

Resetting Your Password 226

Logging Out 226

Accessing the BB Card Archive 228

Using Baseball Card 229

Generic Test Upload 237

Create the Data Files 237

Submit a Support Ticket 238

Use the Data 238

Supported Test Types 239

High Stakes Tests 239

General Tests 240

Custom Filter Examples 242

INDEX

GLOSSARY


CONTENTS | ExamView Cloud User Guide ix

CHAPTER1

Getting Started

Welcome to ExamView Cloud, the social platform thatfacilitates the collaborative development of high-qualityassessments in any subject area. Let's get started!

This chapter includes the following.

Accessing ExamView Cloud 2

Navigating ExamView Cloud 5

Accessing ExamView CloudAs with all Performance Matters tools, ExamView Cloud is a secure site and access requires logincredentials. Your login will be the same as that for all other Performance Matters tools you are using,initially provided to you by your district administrator.

Logging In

1. The URL to access ExamView Cloud is https://examview.com/.

T I PFor easy access, you can bookmark the URL in your browser, add a shortcut to your desktop,or your district administrator can include the link on your intranet.

2. Typically, you will click the Customer Login button to access the Sign In screen (A). But if your districtuses Active Directory, you will need to enter your district login domain, then click the Go button (B).

3. Enter your login credentials for ExamView Cloud. Then click the Login button.

4. The first time you log in, you will be required to accept a Terms of Service agreement. Click the IAgree button to continue to the home page.


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https://examview.com/

5. A Profile Unconfirmed message will appear under your name. Select [Your Name] > Confirm MyProfile.

6. Review your profile information. Add an avatar if desired. Then click the Save Profile button to confirmand return to the home page.

Resetting Your Password

If at any time you cannot remember your login, click the link "Can't access your account?" Enter the emailaddress you use to sign into Performance Matters. Then click the Submit button.

Logging Out

When you step away from your work, it is best practice to log out. To do this, simply select [Your Name] >Logout.


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Timing Out

After 30 minutes of inactivity, you will be logged out automatically. You will need to log in again to continueworking. Be aware, you will be returned to the home page, not the page where you were last working.

Using Demo Mode

To support your ability to protect student information when using ExamView Cloud in a demo orpresentation, use the demo mode feature. To do this, simply select [Your Name] > Demo Mode from themain navigation menu.

While in demo mode, when you access a screen that lists student names, you will notice their names will bereplaced by hash marks (#).

N O T EThis feature currently works with the Performance Scoring, Student Item Analysis, and StudentResponse Printing screens. SLO and Baseball Card screens will still display student information.


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Navigating ExamView Cloud

The Home Page

Once you log into ExamView Cloud, you will be taken to the home page. Depending on your menu security,this page will have some or all of the choices shown below.

A Main Navigation Menu - choices will depend on your access settings

B Organization Name - shows the organization in which you are currently working

C Help Button - click this button to access help information for the current screen

D Search Bar - locate objects within ExamView Cloud

E Home Page Widgets - shortcuts to work areas within ExamView Cloud; choices will depend on yourmenu security

The Main Navigation Menu

Depending on your menu security, the main navigation bar will provide links to the tasks you can completein ExamView Cloud.


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A The ExamView Cloud logo is your link to the home page from any screen

B The main task menu will be used to perform most of your work in ExamView Cloud

C Your name provides access to your user profile as well as some administrative functions

The Search Bar

The search bar is available on the home page and on the search page for each major section of ExamViewCloud.

Using the search bar on the home page will return results for all types of objects to which you havepermissions, including Blueprints, Work Orders, Items, and Resources.

Some search pages offer an option for Extended Search. Click this button to define additional search criteriato narrow your results. Choices will vary depending on the section in which you are working.


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CHAPTER2

Administration

ExamView Cloud is an extremely flexible product withseveral options for configuration of your organization, itsroles, and its users.


Administering Groups 8

Understanding Access and Permissions 13

Administering GroupsPlan groups carefully, as they will form the basis for menu security for all users added to the system. Usinggroups to organize people makes it easier to manage the permissions and menu securities by assigningthem to the whole group at once.

Creating Groups

You can create a new group for an organization by following these steps.

1. Select Admin > New Group from the main navigation menu.

2. Enter the group name and description using the naming convention defined by your school district.Select the Public checkbox if you want this group to be available to trusted organizations.

3. Assign members to the group. Use the search bar to find the desired users, roles, or groups, then clickAdd.


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4. Members selected are listed on the right. To remove a member, select it to highlight it in red, thenclick Delete Selected Members.

5. Click Save when finished.

6. Click the Permissions button to edit grants for access to the group. You will notice that the group hasRead permissions by default, and the user who created the group has Admin permissions by default.

To add others, use the search bar to find the desired users, roles, schools, or groups (A), then click thecheckbox for the highest level of permissions to grant (B). Click Save when done (C).


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Permissions levels are:

Read - user(s) can view the members of this group and copy the group

Update - Read permissions plus user(s) can edit the group properties and its members

Admin - Update permissions plus user(s) can delete the group, assign permissions, and setmenu security for the group

7. Click the Default Permissions button to set default grants for objects created by members of thisgroup. Use the search bar to find the desired users, roles, schools, or groups (A), then click thecheckbox for the highest level of permissions to grant (B). Click Save when done (C).

Permission changes apply going forward; they will not apply to objects created before permissionswere granted or removed. Default Permissions levels are:

Read - user(s) can view and/or copy objects created by members of this group

Update - Read permissions plus user(s) can edit objects created by members of this group

Admin - Update permissions plus user(s) can delete and assign permissions for objects createdby members of this group

Setting Group Menu Security

It is best practice that user menu security be defined by assigning users to the correct group(s) and allowingmenu security to be inherited from their group settings. You can set menu security for a group by followingthese steps.

1. Select Admin > Search Groups from the main navigation menu.

2. Search for the desired group, then click the Menu Security button.


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3. Select the checkbox(es) for the menus you want accessible to the group. Ensure you provide the menuaccess necessary for the role of the group. See Suggested Menu Security on page 18 forrecommended settings per role.

4. Choices will be saved automatically.

T I PYou can also set menu security for the entire organization one menu item at a time by selectingAdmin > Menu Security. See Setting Menu Security on page 17 for more information.

Searching Groups

The list of groups (to which you have permissions) can be found by selecting Admin > Search Groups. Usethe search box to find the desired group. You can search by ID number or group name. Click the ExtendedSearch button to further refine your search criteria.

Label

Below the group name, if the group is from a trusted organization, the organization name is presented in agray label.

Action Buttons

With the search results, you have several options, depending on your permissions.

View


CHAPTER 2 11

Accesses a read-only pop-up window that lists the group members.

Copy

Allows you to leverage an existing group to create a new one. All information can be updated on the resultingscreen. See Creating Groups on page 8.

Edit

Allows you to update the group information and add or remove members. See Creating Groups on page 8.

Delete

Allows you to remove the group from the organization. This deletion is permanent and you will get a promptto confirm your action.

Permissions

Allows you to update permissions for access to this group. This determines which users can view, update, oradminister this group.

Default Permissions

Allows you to update default permissions for objects created by this group. This determines which users canview, update, or administer objects created by members of this group.

Menu Security

Allows you to set or update menu access for members of this group. See Setting Group Menu Security onpage 10.


CHAPTER 2 12

Understanding Access and PermissionsThere are two layers of security that ensure users have proper access to the objects necessary for them tocarry out their tasks in ExamView Cloud. First, each user must be set up with the correct menu security.Then, the user must be given permissions to access the appropriate individual objects.

Menu Security

Menu security determines which menu options a user can access from the main navigation menu. Theadministrator defines menu security.

T I PIt is best practice that user menu security be defined by assigning users to the correct groups andallowing menu security to be inherited from their group settings. A user's menu security will be thesuper-set of all of their group assignments.

To carry out initial user setup, the following process is recommended.

1. Create the user accounts (typically imported from ADMS). Provide each user with their unique log-incredentials and have them log into ExamView Cloud to confirm their profile.

2. Create the groups based on their roles. Plan these carefully, as they will form the basis for menusecurity for all users added to the system. For details on creating groups, see Administering Groupson page 8.

3. Assign group menu security. To see menu security recommendations for common roles, seeSuggested Menu Security on page 18.

4. Assign administrator permissions to the appropriate groups. For details on assigning admin and highstakes admin permissions, see Administering Organizations.

T I PWe recommend first creating reviewer groups to establish permissions and menu securities for thegroup. Then, choose the reviewer group as a member of the review board.

Object Permissions

Permissions determine which objects a user can access and whether the user can view, update, oradminister those objects.

Users define object permissions. As particular objects are created during the course of work in ExamViewCloud, groups and/or users are assigned permissions to each object based on their specific roles. Objectsthat require permission settings are Item Sources, Item Banks, Blueprints, Work Orders, Rubrics, and Tests.

General permissions levels are as follows. See instructions for each object type for detailed definitions.


CHAPTER 2 13

Read - users can access a view-only copy of the object

Copy - users can copy the object in order to create a new one based on its properties

Author - users can associate the object to newly-created objects

Update - users can make changes to the object

Report - user can download a PDF copy of a report containing item content

Admin - users can do all of the above plus delete and assign permissions for the object

Item Sources and Banks

Setting the correct permissions for Item Sources and Item Banks is extremely important as they are thebasis for verifying Blueprints and creating Work Orders, Items, and Resources. Users performing any ofthese tasks need some level of permissions for the Item Source(s) and Bank(s) they will use.

T I PWhen giving permissions, it is important to remember that if a user has permission to view an ItemSource, they have access to all Item Banks within that Item Source.

Item Sources

Permissions AdminBlueprintCreator

Item Writer ReviewerTest

CreatorScorer Report User

Read X X X X X

Author X

Update X

Admin X

Item Banks




Read X X X X X

Author X X X X

Update X

Admin X


CHAPTER 2 14

Blueprints

Users will need permissions for the Blueprints that they will create/update and associate with Work Ordersand Items. The table below shows common roles and their suggested permissions.




Read X X X X X

Update X X

Admin X

ItemWork Orders

Users will need permissions for the Item Work Orders that they will create/update and associate withBlueprints and Items. The table below shows common roles and their suggested permissions. Keep in mind,a user with update permissions for a Work Order must have at least read permissions for the Blueprint towhich it is associated.




Read X X X X X

Update X X

Admin X

Performance Scoring

Users will need permissions for the Performance Scoring work orders that they update. The table belowshows common roles and their suggested permissions.




Read X X

Update X X

Admin X X


CHAPTER 2 15

Rubrics

Users will need permissions for the Rubrics that they update, add to Items, preview on Tests, or use forscoring. The table below shows common roles and their suggested permissions.




Read X X X X X X

Update X X X

Admin X

Tests

Users will need permissions for the Tests that they will create/update. The table below shows common rolesand their suggested permissions.




Read X X X X X X

Copy X X X

Update X X X

Report X X X*

Admin X X

*Required for Student Response Printing report only.

C A U T I O NRemember, anytime a user is given update or admin permissions to an object, they will be able toedit the object, including changing its name, configuration, content, and other properties withoutnotification to the original creator.

High Stakes Admin Permissions

Users assigned high stakes admin permissions have an additional level of access specific to high stakestests. Once a test is designated as high stakes, viewing/interacting with the test and the items it containsbecomes restricted to only those with high stakes admin permissions. This access is still limited, however,by the user's menu security and object permissions.

Only an administrator can assign high stakes admin permissions to another user or group.


CHAPTER 2 16

Setting Menu Security

Menu security determines which menu options a user can access from the main navigation menu. Theadministrator defines menu security. For more information, see Understanding Access andPermissions on page 13.

You can view and set menu security for each menu item of the main navigation by following these steps.

1. Select Admin > Menu Security from the main navigation menu.

2. A copy of the main navigation menu appears. Select the menu item for which you want to assignaccess. For example, Resources > New Resource.

3. The Edit Grants pop-up for the selected menu item appears. You can view the users who currentlyhave access. Use the search bar to find the desired users, roles, schools, or groups (A), then select thecheckbox (B). Click Save when done (C).

4. Repeat for additional menu items.

T I PIt is best practice that user menu security be defined by assigning users to the correct group(s) andallowing menu security to be inherited from their group settings. A user's menu security will be thesuper-set of all of their group assignments.


CHAPTER 2 17

Suggested Menu Security

The table below shows common roles and their suggested menu security.

ORGANIZATIONAL ROLES UNIFY FUNCTIONAL ROLES

Menu SecurityDistrictAdmin

DistrictUser

Principal

ContentSupervisor

SchoolAdmin

TeacherBlueprintCreator

ItemWriter

ReviewerTestCreator

ScorerReportUser

Search Blueprint X X X X X X X X

New Blueprint X X X

New Item WorkOrder

X X X

Item Work OrderStatus

X X X

Search ItemWork Orders

X X X X X X X X

Scoring WorkOrder Status

X X X X X X X

Search ScoringWork Orders

X X X X X X X

Search Items X X X X X X X X X

New Item X X X X


CHAPTER 2 18



DistrictUser

Principal

ContentSupervisor

SchoolAdmin


ItemWriter

ReviewerTestCreator

ScorerReportUser

Work OrderItems

X X X X

Review Items X X X

Search ItemSources/Banks

X X X X X X X X X

New ItemSource

X

Search Rubrics X X X X X X X X

New Rubric X X X X X X

SearchResources

X X X X X X X

New Resource X X X X X X

Search Tests X X X X X X X

New Test X X X X X X

Student ItemAnalysis

X X X X X X

Print Responses X X X


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DistrictUser

Principal

ContentSupervisor

SchoolAdmin


ItemWriter

ReviewerTestCreator

ScorerReportUser

SLO Attributes X X X X

SLO Local Tests X X X X

SLO RemoveAction

X X

SLO ChallengeAction

X X

SLO VerifyAction

X X

SLO Save Action X X

Menu Security X

Search Groups X X X X

New Group X

Search ReviewBoards

X X X X X X X

New ReviewBoard

X


CHAPTER 2 20

CHAPTER3

Item Sources and Item Banks

Item Sources and Item Banks are the means for groupingand storing Items. An Item Source can contain multiple ItemBanks.


Navigating Item Sources - Banks 22

Creating Item Sources - Banks 24

Searching Item Sources - Banks 28

Navigating Item Sources - Banks

Navigating Item Sources

The Item Source screen is comprised of three main sections.

Name Function

A Properties View and update all of the identifying information for the Item Source and whether it isprivate or shareable with trusted organizations.

B Banks List View, add, and remove Item Banks associated with this Item Source. View the statuscount of the Items in each Bank. Click the blue Permissions button to set permissions foreach Item Bank.

C Action But-tons

Use these buttons to perform the various actions for the Item Source. Certain action but-tons will be unavailable until the required information has been completed. Click on thegray Permissions button to set permissions for this Item Source.


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Navigating Item Banks

The Item Bank window is comprised of three main sections.

Name Function

A Properties View and update all of the identifying information for the Item Bank.

B Source &Subject

View the Item Source and Subject associated with this Bank. Update selections using thedrop-down lists.

C Action But-tons

Use these buttons to perform the various actions for the Item Bank. Click on the gray Per-missions button to set permissions for this Item Bank.


CHAPTER 3 23

Creating Item Sources - BanksFirst, you must create the Item Source.

1. Select Items > New Item Source from the main navigation menu.

2. Enter the Item Source name and description using the naming convention defined by your schooldistrict. Determine whether the Source will be private or shareable.

N O T EPrivate limits access to the Item Source and its contents to the organization that created iteven if there are trusted organizations with which they share. Shareable allows other trustedorganizations the ability to use the Item Source.

3. Enter the Item Bank name and description for at least one Item Bank using the naming conventiondefined by your school district.

4. Click the Create button. This will create the Item Source. In the Save Complete pop-up, selectContinue to Edit.

N O T ETo avoid errors, you must enter at least one Item Bank before clicking the Create button.


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5. Click the Permissions button to edit grants for the Item Source. Use the search bar to find the desiredusers, roles, schools, or groups (A), then click the checkbox for the highest level of permissions togrant (B). Click Save when done (C).

Permission levels are:

Read - user(s) can view this Item Source and its Item Banks

Author - read permissions plus user(s) can assign Work Orders, Items, and Resources to ItemBanks from this Source

Update - author permissions plus user(s) can edit the Item Source properties and add ItemBanks

Admin - update permissions plus user(s) can delete the Item Source and assign permissions forthe Source and its Item Banks

6. Continue to add Item Banks to the Source as needed. Click the green (+) icon to add an Item Bank;use the gray x icon to remove an Item Bank.


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7. Click the blue Permissions button to edit grants for each Item Bank. Use the search bar to find thedesired users, groups, roles, or schools (A), then click the checkbox for the highest level ofpermissions to grant (B). Click Save when done (C).


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Permission levels are:

Read - user(s) can view this Item Bank

Author - read permissions plus user(s) can assign Work Orders, Items, and Resources to thisItem Bank (only if user also has author permissions for its Item Source)

Update - author permissions plus user(s) can edit the Item Bank properties

Admin - update permissions plus user(s) can delete the Item Bank and assign permissions

8. Click the Update button when all of the Item Banks have been added and permissions set.

C A U T I O NSetting the correct permissions for Item Sources and Item Banks is extremely important as theyare the basis for verifying Blueprints and creating Work Orders, Items, and Resources. Usersperforming any of these tasks need some level of permissions for the Item Source(s) and Bank(s)they will use. See Understanding Access and Permissions on page 13 for recommendedsettings by role.


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Searching Item Sources - BanksThe list of Item Sources and Banks (to which you have permissions) can be found by selecting Items >Search Item Sources / Banks.

Use the search box to find the desired Item Source or Bank. You can search by title or ID.

Label

Below the Item Bank name, the associated Item Source is presented in a blue label.

Action Buttons

With the results, you have several options, depending on your permissions.

View

Accesses a read-only pop-up of the Item Source or Bank details. When you select View for an Item Source,its associated Item Banks are listed, along with status of the Bank's Items. Click on any number to see thelist.


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Edit

Allows you to update the Item Source or Bank information. See Creating Item Sources - Banks on page24.

When you select Edit for an Item Source, the Edit Source screen will include status icons for the Itemsbelonging to each Item Bank. Click on any number to see the list.

Delete

Allows you to remove the Item Source or Bank. This deletion is permanent and you will get a prompt toconfirm your action.

Permissions


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Allows you to update permissions for access to the Item Source or Bank. This determines which Users canview, update, or administer this Item Source or Bank.

Item Status Counts

For each Item Bank, status icons are presented for the Items within the Bank. Click on any number to seethe list of those to which you have permissions.

Rejected Items

TODO Items

Items Pending Review

Accepted Items

Items In Progress

Returned Items


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CHAPTER4

Items

Items are created or uploaded to populate the item banks inExamView Cloud, fulfilling the requirements of blueprints andserving as the basis for creating tests.


Navigating Items 32

Creating Items 33

Searching Items 64

Navigating ItemsThe item composer screen is comprised of five main sections.

Name Function

A ActionButtons

Perform the various actions for the item. Certain action buttons will be unavailable untilthe required information has been completed.

B ItemProperties

View and/or update the item properties. View the item ID number and status.

C InteractionAttributes

View and/or update the attributes defined for the interactions of the item.

D ComposerTools

Build, format, and preview the item using the text editor toolbar and the available inter-action types.

E EditingPane

Populate the interaction fields and add content using the editing pane.


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Creating ItemsItems are the building blocks for tests. Each item can include multiple interactions, created to meet aspecific set of attributes.

Items are created in one of two ways, depending on the workflow your district has chosen to follow and thepermissions of your role. Work order items are created based on assignment and include predefinedproperties and attributes. New items can be created at any time, by any user who has permission settings todo so.

Creating New Items

If your permissions allow, you can create a new item without a work order. Follow these general steps tocreate a new item.

Begin either by clicking the 'Create Items' widget on the home page or by selecting Items > New Item fromthe main navigation menu.

Defining Properties and Attributes

1. In the properties section, enter item title and tag names based on the naming conventions defined byyour school district. The tags can be used to locate items, so choose a personalized tag for easysearching later.

2. Item source and bank are selected the first time you save the item. A finder window will appear.Select organization, then item source to get a list of item banks to which you have permissions (A).You can also begin typing in the search bar to find a specific item bank (B). Select the desired itembank (C). Then click the Save button (D).


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3. Select the item standards. To do this, click on the Select button.

4. Begin typing to find a standard by code or description. For help searching by standard, see StandardCodes on page 79.

5. Click add for the desired standard (A). The button will turn green. When finished, click Done (B).

6. Define the interaction attributes. See Item Attributes on page 62 for definitions of each.


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A. Add new attributes by clicking on the gear icon, then selecting the desired attribute.

B. Update defined attributes by clicking on the values.

C. Delete defined attributes by clicking on the red x icon.

N O T EThe language attribute is set to English (United States) by default. Clicking the x icon toremove any language will result in the reappearance of English.

Viewing Interaction Examples

If you are unfamiliar with any of the interaction types or would like to see how they can be constructed, viewexamples of each by clicking on the Examples button.

View any examples before you begin to add content to your item, because the example content willoverwrite anything in the editing pane. (If this happens, use the Undo button in the text editor toolbar toremove the example and restore your content.)

Adding Content

You will use the composer tools and editing pane to add interactions and other content to your item. Theediting pane is used just as if it were a word processor. Here are some tips for using the composer to buildyour item.


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Type directly into the editing pane to add supporting content for the item.

Insert interactions simply by clicking on the desired interaction type button. The interaction block willbe added to the editing pane at the cursor location. Complete the fields per the interaction type. SeeUsing the Interaction Types on page 38 for more detailed instructions.

Add images, multimedia, resources, tables, math equations, copied text, and other components to theinteractions or surrounding content using the text editor toolbar. See Using the Text Editors onpage 67 for more detailed information.

Optimize your view of the composer by using either the Maximize/Minimize button in the toolbar or theresizing handle in the lower-right corner.

To move or remove an interaction block, first select it by hovering over it until the four-way arrowappears in the upper-left corner, then clicking on the arrow. The interaction block will be outlined inblue. Drag the arrow to move the interaction up or down. Press the Delete key to remove theinteraction.

Completing the Item

1. Once you have added all the necessary content, save the item by clicking the Save Item button. (It isbest practice to save your item frequently while working on it.)


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2. Click the Preview button to see how your item will appear during testing and if you need to make anyadjustments.

3. If you have completely finished working with the item, click the Submit button to finalize it and makeit available for use on tests.


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Using the Interaction Types

You can choose from a number of QTI-compatible interaction types to create your item. An item can contain one or multiple interactions. Whenselecting interactions, the following should be considered.

What attributes are defined for the item?

How will the test(s) using the item be administered (scan sheet, OLA, or both)?

Do rubrics need to be included (i.e. are there human-scored interactions)?

Here are the choices currently available in ExamView Cloud. Refer to the instructions for each interaction type to see specific input requirementsand additional options to consider.

Overview Administration Scoring

Interaction Type Description ExampleScanSheet

OLA MethodPartialScoring

Associate Drag and drop text objects to creatematched associations between availableanswer choices


CHAPTER 4 38




Draw1

(Drawing)

Draw the answer response on a canvas(blank or pre-selected image) with a setof drawing tools

Extended Text

(Open Response)

(Brief ConstructedResponse)

(Equation Response)

Enter a response into a text field - wordand equation editor toolbar available

1At this time, drawing using a tablet can be done only by placing individual dots; dragging a finger over the screen will not work.


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Gap Match Drag and drop text objects to defined gapelements located within the context ofthe content area text

Hotspot Select region(s) of a static image asanswer choice(s)


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Hottext Select response(s) from presentedchoices located within the context of thecontent text

Inline Choice

(Inline Response)

Select a choice from a drop-down menulocated within the context of the prompttext

Instructions Allows addition of resources, rubrics, andother information for test administrators,students, and/or scorers


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Match

(Matching ItemResponse)

Select checkboxes at the intersections ofcolumns and rows to show answerchoices

Choice/Multi-Response

(Multiple Choice)

(Multi-Select)

Select response(s) from presentedchoices

Order Drag and drop text objects in the correctorder


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Text Entry

(Editing Task)

(Inline Text)

Enter a response into a text box locatedwithin the context of the prompt text

Upload Upload a file (image, audio, video, etc.)containing a piece of work to be scored


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Adding an Associate Interaction

The associate interaction requires students to drag and drop text objects to create matched associationsbetween available answer choices. Associate interactions can be used only with OLA tests.

1. Select the Associate button. The interaction block will be added to the editing pane.

2. Enter the interaction prompt or stem in the text box provided.

3. Under Answer Choices, click in the text boxes to enter the associated pairs.

4. Answer choices can be re-ordered or deleted using the buttons at the end of each row.

A. To delete an answer choice, click the x icon.

B. To change the answer choice order, hover over the gray square until you see the four-wayarrow, then click and drag the row to the desired location.

5. You have some additional options with associate choice interactions: partial credit and shuffle.

Partial credit: You can assign partial credit by selecting the checkbox next to 'Allow partialcredit.' If using this feature, you will need to assign point values for each answer choice,minimum and maximum point values, and default points per associated choice. Enter thesevalues in the boxes provided.


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Shuffle: Choices can be displayed in a different order each time the interaction is presented byselecting the checkbox next to 'Shuffle choices when this item is presented.' This option isrecommended; otherwise answer pairs are presented next to each other in the choice list.

Adding a Multiple Choice/Response Interaction

The multiple choice interaction requires students to select responses from presented choices. Multiple choiceinteractions can be used with both scan sheet and OLA tests.

1. Select the Choice/Multi-Response button. The interaction block will be added to the editing pane.


3. Click in the text entry box under Answer Choices to enter an answer choice (A). All answers will belabeled as wrong. Click on the label to change an answer to correct (B).


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4. Answer choices can be re-ordered or deleted using the buttons at the end of each answer choice line.Click the x icon to delete the choice (A). To change the choice order, hover over the gray square untilyou see the four-way arrow, then click and drag the choice to the desired location (B).

5. You have some additional options with multiple choice/response interactions: partial credit andshuffle.

Partial credit: For interactions with multiple correct choices, you can assign partial credit byselecting the checkbox next to 'Allow partial credit.' If using this feature, you will need to assignpoint values for each answer choice, minimum and maximum point values, and default pointsper answer choice. Enter these values in the boxes provided.

Shuffle: Answer choices can be displayed in a different order each time the interaction ispresented by selecting the checkbox next to 'Shuffle unlocked choices when this item ispresented.' If using this feature, you can lock specific choices in place by clicking on the lockicon in the gray square at the end of the answer choice line.


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Adding a Draw Interaction

A draw interaction requires students to draw the response on a canvas (blank or preselected image) with aset of drawing tools. Draw interactions can be used with both scan sheet and OLA tests. This is a human-scored interaction; to support scoring of answers, you will need to add an instructions block containing arubric to the item.

1. Select the Draw button. The interaction block will be added to the editing pane.


3. If the interaction requires an initial image, one can be added in three different ways.

A. Click the Browse Resources button to add an image resource from your resource library. See thetopic Adding Image Resources to Items on page 96 for instructions.

B. Click the Add an Image button to browse for and select a new image from your local drive.

C. Drag and drop the image from your local to the image field.

4. The selected image will appear in the Background Image field. (If necessary, click on the X button toremove the image and select a new one.)

5. Resize the image, if desired, by clicking the resizing handle in the lower-right corner and dragging.

Adding an Extended Text Interaction

The extended text interaction requires students to provide a textual response to a prompt. Extended textinteractions can be used with both scan sheet and OLA tests. This is a human-scored interaction; to supportscoring of answers, you will need to add an instructions block containing a rubric to the item.


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1. Select the Extend Text button. The interaction block will be added to the editing pane.


3. Under Appearance, select whether the student will be presented with a word processing toolbar forformatting their response. Then, enter a value for the number of lines to show in the answer box.

N O T E SIf students will need access to the math editor when constructing their responses, you mustenable the word processing toolbar.The number of lines specified for the response area determines the size of the response boxon a scan sheet. For OLA, a scroll bar will appear if the response is longer.

Adding a Gap Match Interaction

The gap match interaction requires students to drag and drop answer choices to fill gaps within a body oftext. Gap match interactions can be used only with OLA tests.

1. Select the Gapmatch button. The interaction block will be added to the editing pane.


3. Under Answer Choices, click in the text boxes to enter the choices.


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5. Under Content Area with Gap Elements, enter the text that will contain the gaps.

6. To insert a gap element, place the cursor in the spot where the gap should be and click the GapmatchPlace button.

7. Choose the correct answer for the gap from the answer choices by clicking on the "wrong" label. It willchange to "correct." Then click the OK button. The gap element will appear within the text.


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8. Continue entering content and gaps until the interaction is complete. Double-click on a gap element toedit it.

9. You have some additional options with gap match interactions: partial credit and shuffle.

Partial credit: You can assign partial credit by selecting the checkbox next to 'Allow partialcredit.' If using this feature, you will need to assign point values for correct answers, minimumand maximum points, and default points per answer choice. Enter these values in the boxesprovided. Double-click on a gap element to assign its point value.

Shuffle: Choices can be displayed in a different order each time the interaction is presented byselecting the checkbox next to 'Shuffle choices when this item is presented.'

Adding a Match Interaction

The match interaction requires students to select checkboxes at the intersections of columns and rows toshow answer choices. Match interactions can be used only with OLA tests.

1. Select the Match button. The interaction block will be added to the editing pane.



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3. Under Match Structure, click in the text boxes to enter or edit the column and row labels.

4. Select the checkboxes for the correct answer matches.


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5. Columns and rows can be re-ordered or deleted using the buttons at the end of each label. Click the xicon to delete the column/row (A). To change the column/row order, hover over the gray square untilyou see the four-way arrow, then click and drag the column/row to the desired location (B).

6. You have some additional options with match interactions: limit selections, partial credit, and shuffle.

Limit selections per row/column: You can set limits on answer selections by selecting thecheckbox next to 'Limit the number of selections a student can make per row and column.' Ifusing this feature, you will need to assign a maximum number of answer selections for each rowand column using the boxes that appear next to each label. By default, all rows and columns willbe set to 0, which means there are no restrictions on how many answer selections a student canmake for that row or column.


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C A U T I O NIf you set limits for rows/columns, then decide to turn this option off, you will need toreset the count to 0 for each row/column before deselecting the checkbox. Otherwise,the number of selections will continue to be restricted.

Partial credit: You can assign partial credit by selecting the checkbox next to 'Allow partialcredit.' If using this feature, you will need to assign point values for each correct answer choice,minimum and maximum point values, and default points per match choice. Enter these values inthe boxes provided.

Shuffle: Columns and rows can be displayed in a different order each time the interaction ispresented by selecting the checkbox next to 'Shuffle column labels and row labels.'

Limit total selections: You can set the limit for the total number of answer selections a studentcan make by entering the number is the box provided. If a value is entered in this box, it willsupersede the total number of selections allowed via the row/column settings.

Adding an Order Interaction

The order interaction requires students to drag and drop text objects in the correct order. Order interactionscan be used only with OLA tests.

1. Select the Order button. The interaction block will be added to the editing pane.



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3. Click in the text entry boxes under Displayed Choices to enter the answer choices.

4. Drag the correct choices from the Displayed Choices column to the Correct Answer column. To move achoice, hover over the gray square until you see the four-way arrow, then click and drag the choice tothe desired location. Small blue arrows will indicate where the choice will be placed.

5. Displayed choices and correct answers can be re-ordered or deleted using the buttons at the end ofeach answer choice line. Click the x icon to delete the choice (A). To change the order, hover over thegray square until you see the four-way arrow, then click and drag the choice to the desired location(B).


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6. You have some additional options with Order Interactions: shuffle and display orientation.

Shuffle: Answer choices can be displayed in a different order each time the interaction ispresented by selecting the checkbox next to 'Shuffle unlocked choices when this item ispresented.' If using this feature, you can lock specific choices in place by clicking on the lockicon in the gray square at the end of the answer choice line.

Display orientation: You can choose the best direction to present the displayed choices duringassessment using the drop-down menu.

Adding an Upload Interaction

The upload interaction requires students to upload a file (image, audio, video, etc.) containing a piece ofwork to be scored. Upload interactions can be used only with OLA tests. This is a human-scored interaction;to support scoring of answers, you will need to add an instructions block containing a rubric to the item.

1. Select the Upload button. The interaction block will be added to the editing pane.


C A U T I O NAnswers uploaded by students are limited to a maximum file size of 15 MB and the followingfile types: pdf, jpeg, jpg, png, gif, mp3, doc, docx, xls, xlsx, ppt, pptx, wmv, mov.

Adding a Text Entry Interaction

The text entry interaction requires students to enter a response into a text box located within the context ofthe prompt text. Text entry interactions can be used only with OLA Tests.


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1. Enter the interaction prompt or stem directly into the editing pane.

2. With the cursor in the desired location of the text entry field, select the Text Entry button.

3. The Text Entry Interaction window appears. Enter the correct answer. Keep in mind that the responsewill be case-sensitive, so be sure to enter the answer with the appropriate capitalization.

4. If the interaction has more than one correct or partially-correct answer, or if you want to account forvariances in spelling, select the second radio button and enter all possible correct answers. Assign apoint value to each. Use the checkboxes to determine if the responses should be case-sensitive.

5. Click the OK button when done. The interaction will be denoted by a box within the text field. Double-click the box to edit it.


CHAPTER 4 56

Adding an Inline Choice Interaction

The inline choice interaction requires students to select an answer choice from a drop-down within thecontext of surrounding prompt text. Inline choice interactions can be used only with OLA tests.

1. Enter the interaction prompt or stem directly into the editing pane.

2. With the cursor in the desired location of the inline choice field, select the Inline Choice button.

3. The Inline Choice Interaction window appears. Enter the answer choices. All choices will be labeled aswrong. Click on a label to select the correct answer.





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5. You have a shuffle option with inline choice interactions. Answer choices can be displayed in a differentorder each time the interaction is presented by selecting the checkbox next to 'Shuffle unlockedchoices when this item is presented.' If using this feature, you can lock specific choices in place byclicking on the lock icon in the gray square at the end of the answer choice line.

6. Click the OK button when done. The interaction will be denoted by a box within the text field. Double-click the box to edit the interaction.

Adding an Instructions Block

The instructions block is NOT an interaction type and cannot stand alone in an item. This feature should beused when adding information to be viewed by certain roles only, such as rubrics.

1. Select the Instructions button. The block will be added to the editing pane.

2. Enter the description in the text box provided.

3. In the Contents text box, enter the desired instructions. For more information on adding a rubric, seeAdding Rubrics to Items on page 86

4. Under Permissions, check the boxes for the roles that must be able to view the instructions.


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N O T EBe sure to add the associated interactions to the item.

Adding a Hotspot Interaction

The hotspot interaction requires students to select region(s) of a static image as answer choice(s). Hotspotinteractions can be used only with OLA tests.

1. Select the Hotspot button. The interaction block will be added to the editing pane.


3. Before entering answer choices, select the image that will contain the hotspot choices. One can beadded in three different ways.

A. Click the Browse Resources button to add an image resource from your resource library. See thetopic Adding Image Resources to Items on page 96 for instructions.

B. Click the Add an Image button to browse for and select a new image from your local drive.

C. Drag and drop the image from your local drive to the image field.

N O T EAny image larger than 600 x 600 pixels will be resized to fit the container.

4. The selected image will appear in the Background Image field. (If necessary, click on the X button toremove the image and select a new one.)


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5. Under Answer Choices, select a shape for each answer choice hotspot you want to present using thedrop-down menu provided. You can use either a circle or polygon to create each hotspot. As you selecta shape, the next answer choice box will appear. All answers will be labeled as wrong. Click on thelabel to change an answer to correct.

6. For each answer choice, size and move the hotspot to its desired location on the image.

Circle - use the center dot to move the circle; use the outer dot to resize the circle.

Polygon - click the center of the polygon to move it; use the corner dots to shape and resize thepolygon.

7. You have some additional options with hotspot interactions: set limits and partial credit.

Set limits: You can determine how many hotspot answers can be chosen during testing byselecting the checkbox next to 'Set limit on maximum hotspot choices.' If using this feature,enter the maximum allowed in the box provided.


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Partial credit: You can assign partial credit by selecting the checkbox next to 'Allow partialcredit.' If using this feature, you will need to assign point values for each answer choice,minimum and maximum point values, and default points per answer choice. Enter these valuesin the boxes provided.

Adding a Hottext Interaction

The hottext interaction requires the student to select responses from presented choices located within thecontext of the content text. Hottext interactions can be used only with tests administered via OLA.

1. Select the Hottext button. The interaction block will be added to the editing pane.


3. Enter the interaction content in the text field below.

4. With the cursor in the desired location of a hottext field, select the Hottext Place button.

5. The Hottext Choice window appears. Enter the answer choice. All choices will be labeled as wrong bydefault. Click on the label to change an answer choice to correct.


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6. Click the OK button when done. The interaction will be denoted by a box within the text field. Correctanswers will be marked with a check. Double-click the box to edit the choice.

7. Repeat steps 4-6 to enter all hottext fields.

8. You have a partial credit option with hottext interactions. You can assign partial credit by selecting thecheckbox next to 'Allow partial credit.' If using this feature, you will need to assign point values forcorrect answers, minimum and maximum points, and default points per answer choice. Enter thesevalues in the boxes provided. Double-click on a hottext field to assign its point value.

Item Attributes

Attributes available for interactions and their choices are as follows.

Depth of Knowledge (DOK) is a reference to the complexity of mental processing that must occurto answer a question, perform a task, or generate a product.

Level 1: Recall and Reproduction – Basic tasks that require students to recall or reproduceknowledge and/or skills.

Level 2: Skills and Concepts – Requires students to go beyond a description or explanation ofrecalled information to describe or explain a result or “how” or “why.”

Level 3: Short-term Strategic Thinking – Short-term use of higher order thinking processes,such as analysis and evaluation, to solve real-world problems with predictable outcomes.

Level 4: Extended Thinking – Extended use of higher order thinking processes such as synthesis,reflection, assessment and adjustment of plans over time.


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Complexity refers to the cognitive demand associated with an assessment Item.

Low: Demonstrate simple skills or abilities.

Moderate: Perform procedures that go beyond the habitual, are not specified, and ordinarilyhave more than a single step.

High: Perform several steps involving abstract reasoning and planning.

Difficulty refers to the degree of challenge for assessment questions based on the percentage ofstudents who chose the correct answer.

Easy: Items for which the correct answer is chosen by more than 70 percent of the students.

Average: Items for which the correct answer is chosen by 40–70 percent of the students.

Challenging: Items for which the correct answer is chosen by less than 40 percent of thestudents.

Taxonomy is a framework for categorizing learning objectives used to organize forms and levels oflearning.

Remembering: Exhibit memory of learned materials by recalling facts, terms, basic conceptsand answers.

Understanding: Demonstrate understanding of facts and ideas by organizing, comparing,translating, interpreting, giving descriptions, and stating the main ideas.

Applying: Solve problems in new situations by applying acquired knowledge, facts, techniquesand rules in a different way.

Analyzing: Examine and break information into parts by identifying motives or causes to makeinferences and find evidence to support generalizations.

Evaluating: Present and defend opinions by making judgments about information, validity ofideas or quality of work based on a set of criteria.

Creating: Compile information together in a different way by combining elements in a newpattern or proposing alternative solutions.

Performance Level Descriptor (PLD), also called achievement level, outlines the knowledge,skills, and practices a student who has achieved a particular performance level should be able todemonstrate.

Level 2: Demonstrate partial command of the grade-level standards.

Level 3: Demonstrate moderate command of the grade-level standards.

Level 4: Demonstrate strong command of the grade-level standards.

Level 5: Demonstrate distinguished command of the grade-level standards.


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Searching ItemsThe list of items (to which you have permissions) can be found by selecting Items > Search Items from themain navigation menu.

Use the search box to find the desired item. You can search by ID, title, tag, standard, or passage text.

Click the Extended Search button to further refine your search criteria. Any selections made in ExtendedSearch will appear on the search results screen. Remove any of the selections by clicking the x.

Status Icons

The icon at the beginning of each result shows the status of the item.

TODO Items Accepted Items

Items in progress Returned Items

Items pending review Rejected Items

N O T EThe basic search bar will only return items in progress, pending review, or approved. Use extendedsearch to find items in any other status.

Labels

Below the item name, the item bank is presented in a blue label. If the item is from a trusted organization,the organization name is presented in a gray label.


CHAPTER 4 64

Tags

The tags in the middle of the row provide quick-reference information about the item.

Mouse over or click on this tag to see the interaction types, attributes, and standards assigned tothe item.

Mouse over this tag to see image(s) and resource(s) associated with the item (when applicable).

Action Buttons

With the search results, you have several options, depending on your permissions and item status.

Edit

Allows you to update the item information and add or remove interactions. See Creating Items on page 33.This function is disabled if the item has been used on a test that has been released for administration.

Delete

Allows you to remove the item. This deletion is permanent and you will get a prompt to confirm your action.This function is disabled if the item has been used on a test that has been released for administration.

OLA Preview

Allows you to see a preview of the item in a new window.

XML

Allows you to preview the XML code for the item.


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CHAPTER5

Best Practices

Follow these best practices for the most efficient use ofExamView Cloud and its tools.


Using the Text Editors 67

Using Images 72

Using Media 75

Copying and Pasting from Word 77

Standard Codes 79

Using the Text EditorsWhen you click into a text entry field for an Item, Resource, or Rubric, you are presented with a text editormenu. In addition, you have the option of enabling a text editor for the student response field for extendedtext interactions answered via OLA.

Depending on where you are, the text editor menu options will be slightly different.

Edit Items

Edit Rubrics

Edit Resources

OLA Student Response Field

Cut highlighted text within the text field

Copy highlighted text within the text field

Paste highlighted text within the text field

Paste as plain text - use when pasting text copied from a source outside of ExamView Cloud; fol-low the instructions in the pop-up window to complete your paste

Paste from Word - use when pasting text from MS Word - see Copying and Pasting fromWord on page 77 for more details

Undo previous action

Redo previous action


CHAPTER 5 67

Check spelling, grammar, and thesaurus - see Using the Spell Check on the next page formore details

Add an image - see Using Images on page 72 for more details

Add a table - a Table Properties pop-up window will appear; select the table properties you desireand click OK

Add a horizontal line - adds a line in the spot of your cursor

Add a special character - a Select Special Character pop-up window will appear; select the char-acter you desire and it will immediately appear in the spot of your cursor

Insert image Resource - see Adding Image Resources to Items on page 96 for more details(This button has different functionality when working within the Edit Resource screen - see UsingImages on page 72 for more details)

Insert passage Resource - see Adding Passage Resources to Items on page 97 for moredetails

Add a math equation - see Using the Math Editor on page 70 for more details

Add media - see Using Media on page 75 for more details

Add a link to the highlighted text

Remove the link from the highlighted text

Add an anchor

View in full screen mode; click again to exit full screen mode

View and edit the source code; click again to exit source code

Bold text

Italicize text

Underline text

Strike-through text


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Subscript text

Superscript text

Remove formatting from highlighted text

Make text a numbered list

Make text a bulleted list

Decrease indent

Increase indent

Make text a block quote

Align text left

Align text center

Align text right

Align text justified

Change color of highlighted text

Change background color of highlighted text

Select a serif, sans-serif, or fixed-width font

Select a font size from 2X small to 2X large

Select from a variety of special font styles

Select a normal or heading font format

Using the Spell Check

The Check Spelling button opens a pop-up window that includes tabs for Spell Checker, Grammar, andThesaurus. It also includes a language selector.


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If you make corrections using any of the three tools, you MUST remember to click on the Finish Checkingbutton before closing the pop-up for the changes to take effect.

In addition, you can click on the Options button to set the spell check to ignore certain words.

Using the Math Editor

The Typeset mathematics button opens a pop-up window with a Math Editor, a powerful tool containing a fullset of algebra, trigonometry, and calculus equations and symbols that you can add to your Item.


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Choose one of the tabs to find and select the equation or symbol you desire.

Enter numbers or variables as appropriate in the blank boxes provided. Then click OK.

You can edit your equation by double-clicking on it in the Item editing pane.


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Using ImagesTo ensure your interactions display quickly and properly on tests, follow these best practices for images thatyou upload into ExamView Cloud.

Image File Types

Images uploaded to ExamView Cloud should be one of the following file types.

.png

.jpeg / .jpg

.gif

Image Resolution and File Size

To facilitate faster display of your interactions regardless of the screen or device used to take the test, werecommend images have a resolution of 72 dpi and a maximum file size of 6 MB.

Transparency

Images with a transparent background are not supported by older browsers. To avoid issues, convertimages with transparent backgrounds to jpg files.

Adding Images

There are several ways to add images to ExamView Cloud. The process you choose depends on how and howoften the image will be used.

One-Time Use

If you are using an image only once in an item or rubric, with or withoutaccompanying content, you can insert the image directly into the text field.Click into the text field where you want the image to display, then click the Addan image button from the text editor. Browse for the desired image anddouble-click it to insert it.

Alone, Multiple Use

If you are going to use a stand-alone image multiple times, therecommendation is to create an image resource. See Selecting a ResourceFile to Upload on page 91 for instructions. When you are ready to use theimage, you will click the Insert image resource button from the text editor. SeeAdding Image Resources to Items on page 96 for instructions.

Within Passage, Multiple Use

If you are going to use images within a passage that will be used multipletimes, the recommendation is to create a passage resource. See Creating aNew Resource File on page 91 for instructions. When you are ready to usethe passage, you will click the Insert passage Resource button from the texteditor. See Adding Passage Resources to Items on page 97 for instructions.


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Adding Images to a Passage Resource

When you are creating a passage Resource, the process for adding an image is slightly different from Itemsand Rubrics.

1. First, select the text editor button labeled Image.

2. In the Image Properties pop-up window, select the Upload tab. Then click the Choose File button tobrowse for the desired image file.

3. Double-click the image file to select it, then click the Send it to the Server button.

4. The image will appear in the Image Info tab. Adjust the image properties as needed.


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5. If you want the image to link to another page, select the Link tab. Insert the desired URL and select atarget.

6. Click the OK button when done.

Image Properties

You can adjust the properties for an image by double-clicking on the image in the text entry field. In the pop-up, you can adjust the image alt text, width, height, border, and spacing. Images larger than a viewingscreen will automatically be re-sized to fit the screen.

N O T EIn order for an image to appear correctly in an exported PDF test, the width must be set to no largerthan 675 pixels.


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Using MediaTo facilitate faster performance during online assessments and to leverage the multimedia delivery systemsof service providers like YouTube, Vimeo, and others, we recommend embedding links to media contentrather than uploading it to ExamView Cloud.

Media File Types and Sizes

Media embedded within ExamView Cloud can include audio, video, or rich content (i.e. slide shows). Filetype and size are limited only by their compatibility with the devices to be used for online assessments.

Other Considerations

Loading and playing time should be considered when selecting media for your Items.

Media should only be used for Tests to be taken via OLA.

You MUST ensure you have rights to use the selected media or that you follow any copyrightprocedures stipulated by the owner (such as providing credits).

Adding Media

There are a couple of ways to add media to ExamView Cloud. The process you choose depends on the type ofmedia being used.

YouTube Media

If you are using audio or video hosted on YouTube, then you can simply embed the media link using the Addmedia button on the text editor. Whether you are adding the media directly to an Item or Rubric for a one-time use, or using it to create a passage Resource for use in multiple places, follow these steps.

1. Access the secure version of YouTube at https://www.youtube.com/. The URL must start with https,not http.

2. Navigate to the media you want to use.

3. Copy the URL from the browser address bar. DO NOT use the URL provided via the Share link.

4. In ExamView Cloud, locate the Item, Rubric, or Resource where the media will be placed. Then clickinto the text field where you want the media to display.

5. Click the Embed Media button from the text editor.

6. Paste the URL into the field provided.


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https://www.youtube.com/

7. If the media is a video, select a re-size type.

8. Set the alignment if desired. Then click the OK button.

Other Media

If you are going to use a media file hosted by any other service provider, the recommendation is to create apassage Resource for the media. See Creating a Media Resource File on page 92 for instructions. Whenyou are ready to use the media, you will insert the Resource in the item. See Adding Passage Resourcesto Items on page 97 for instructions.


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Copying and Pasting from WordFor best results and easy formatting, follow these steps to copy and paste content from Microsoft Word.Read this section entirely before beginning the copy/paste process.

1. Remove any extra paragraph breaks from your Word document. You can do this by clicking theparagraph icon in your Word window to make the breaks visible. Then scan your document andremove the unneeded breaks.

2. If your content contains images, save your Word document as HTML. This will create a folder on yourcomputer containing separate image files for importing later. To do this, select File > Save As WebPage.

3. Copy your content from the Word document using the Ctrl/Cmd + C keys. To paste into a text field,click the Paste from Word icon in the text editor tool.

4. The Paste from Word pop-up window will appear. Use the Ctrl/Cmd + V keys to paste the text. Thenclick the OK button. Your content will appear in the editing pane.

5. Images may show as blank boxes. To fix this, use the image files created earlier when saving yourWord document as an HTML file. Locate the folder on your computer containing the images.


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You can add the images to your Item in one of two ways:

Delete the blank box, then use the Add an image button on the text editor menu to browse forand select the desired image.

Open the images folder, click on the desired image, and drag it to the associated blank box inthe ExamView Cloud text editor pane.

N O T EYou can re-size or reformat an image once it has been added. To do this, double-click on theimage.

6. Adjust the formatting of your text using the text editor menu. See Using the Text Editors on page67 for details.


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Standard CodesWhen searching for standards within ExamView Cloud, use the following list of codes for your search terms.

Standard Name Standard Code

Alabama Course of Study AL.COS

California State Standards CA.CURR

Colorado Academic Standards CO.CAS

Colorado Model Content Standards CO.MCS

Florida Career and Technical Education FL.CTE

Florida Career and Technical Education Standards FL.CTE.TEMP

Florida Next Generation FL.NG

Florida Standards FS

Florida Sunshine State Standards FL.SSS

Florida Transition Standards FL.TC

Georgia Career, Technical and Agricultural Education GA.CTAE

Georgia GPS GA.GPS

Georgia QCC Standards GQ.QCC

Illinois Assessment Framework IL.AF

Illinois Learning Standards IL.STA

Maryland Bridge Goals MD.BG

Maryland CLG Standards MD.CLG

Maryland Essential Learners Outcomes MD.MU.ELO

Maryland Model for School Readiness (MMSR) MD.MMSR

Maryland VSC Standards MD.VSC

Maryland Work Sampling System MD.WSS

Minnesota Academic Standards MN.AS

Minnesota NWEA MN.NWEA

National ACT NAT.ACT


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Standard Name Standard Code

National AVID Standards AV

National Common Core State Standards CC

National Next Generation Science Standards NGSS.SCI

New Jersey NWEA NJ.NWEA

New Jersey Core Curriculum Content Standards NJ.CCCS

North Carolina Essential Standards NC.ES

Ohio Academic Content Standards OH.ACS

Ohio NWEA OH.NWEA


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CHAPTER6

Rubrics

Rubrics presents the opportunity to create a scoring Rubricfor use with multiple Items.


Navigating Rubrics 82

Creating Rubrics 83

Adding Rubrics to Items 86

Searching Rubrics 88

Navigating RubricsThe Rubric screen is comprised of three main sections.

Name Function

A Properties View and update all of the identifying information for the Rubric.

B Action But-tons

Use these buttons to perform the various actions for the Rubric. Certain action buttons willbe unavailable until the required information has been completed.

C Rubric Cri-teria

View and update the criterion that define the levels of the Rubric. Add criterion by clickingthe (+) icon; remove criterion by clicking the x icon.


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Creating RubricsFollow these steps to create a Rubric.

1. You can begin creating a Rubric by selecting Items > New Rubric from the main navigation menu.

2. Enter the Rubric name and description using the naming convention defined by your school district.Then click the Create button.


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3. Add the desired rubric criteria. For each criteria, you can include a title, description, point value,anchor, and exemplar. To add criteria, select the (+) icon; to remove criteria, select the x icon.

C A U T I O NAll content for Rubrics should be entered using plain text. Do not copy and paste from Word ora web page. Doing so will result in the display of unreadable characters.

4. Save your work by clicking the Update button. In the Save Complete pop-up, click the Continue to Editbutton.


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5. Click the Permissions button to edit grants for the Rubric. Any authors that will need to use the Rubricfor creating Items will require the Update level of permissions. Use the search bar to find the desiredusers, groups, roles, or schools, then click the checkbox for the highest level of permissions to grant.Click Save when done.

6. Click the Update button to save the final Rubric.

T I PTo better understand how the Rubric information is presented on the scoring screen, seeRubric to Scoring Mapping on page 175.


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Adding Rubrics to ItemsTo add a rubric to your item, follow these steps.

1. Add an instructions block into the item editing pane.

2. Click in the Contents text field, then click the Scoring Rubric button.

3. The Rubric Finder window will appear. Place your cursor in the search bar, enter search text, thenpress the Enter key.

4. Click on any rubric in the list to preview it in the right pane.


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5. Choose the desired rubric either by double-clicking it, or by selecting it then clicking the OK button.

6. The rubric will appear in the instructions block. If needed, you can add multiple rubrics in one block.

7. In the instructions block, select the checkbox next to Scorer under Permissions.

C A U T I O NTo ensure that your human-scored interaction properly generates a scoring work order for the test,the rubric must be attached to the item, it must be within an instructions block, and scorerpermissions must be checked.In addition, to adhere to QTI requirements, the instructions block containing the rubric cannot benested within a table or within another interaction block. Otherwise, an error message will preventthe item from being usable.


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Searching RubricsThe list of Rubrics (to which you have permissions) can be found by selecting Items > Search Rubrics.

Use the search box to find the desired Rubric. You can search by Rubric name.

Action Buttons

With the results, you have several options, depending on your permissions.

View

Allows you to access a read-only view of the Rubric details.

Edit

Allows you to update the Rubric information and add or remove criteria. See Creating Rubrics on page 83.

Copy

Allows you to leverage an existing Rubric to create a new one. All information can be updated on theresulting screen. See Creating Rubrics on page 83.

Delete

Allows you to remove the Rubric. This deletion is permanent and you will get a prompt to confirm youraction.

Permissions

Allows you to update permissions for access to this Rubric. This determines which Users can view, update,or administer this Rubric.


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CHAPTER7

Resources

Creating a Resource is the best way to re-use a single pieceof content with multiple Items.


Navigating Resources 90

Creating Resources 91

Adding Resources to Items 96

Searching Resources 99

Navigating ResourcesThe Resource screen is comprised of four main sections.

Name Function

A Resource TypeMenu

Use this drop-down to choose whether to upload or create a Resource file

B Resource Pane If From File System is selected, this section provides an option to browse for a file.

If Edit is selected, this section contains the content editing pane for creating theResource file (shown).

C Properties View and/or update the Resource properties.

D Action Buttons Use these buttons to perform the various actions for the Resource.


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Creating ResourcesResources can be added to ExamView Cloud either by uploading existing files or by creating new files usingan editor. These files are stored in a designated Item Bank and can be used with multiple Items.

To begin creating Resource files, select Resources > New Resource from the main navigation menu.

Selecting a Resource File to Upload

If you have an existing image or PDF fi

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