unit 6-financial accounting-master data

7/30/2019 Unit 6-Financial Accounting-Master Data

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FinancialAccounting (FI)

- Master Data -

Unit 6

MELJUN

CORTES


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January 2008 SAP AG - University 2

Business Process Integration

MasterD

ata

FI


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Master Data

Master data is relatively fixed

Material master data

Vendor master data Purchasing information record

General Ledger master data

Before making the master dataconfigurations, you must havecompletely defined the

organizational structures


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R/3

FIFinancialAccounting

COControlling

PSProjectSystemWF

WorkflowISIndustry

Solutions

MMMaterialsMgmt.

HRHuman

Resources

SDSales andDistribution

PPProductionPlanning

QMQualityMgmt.

PMPlant Maintenance

SMServiceMgmt.

Client / ServerIntegrated BusinessSolution

ECEnterpriseControlling

AMFixed AssetsMgmt.

Financial Accounting (FI)


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Unit 6 Overview

General Ledger Master Data

Chart of Accounts Data

Company Code Data Reconciliation Accounts

Accounts Receivable

Accounts Payable

Goods Receipt/Invoice Receipt

General Ledger Account Balances


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General Ledger Master

Data A unique master record is created foreach General Ledger account

General Ledger accounts are createdat the client level

Business transactions are posted to

the portfolio of General Ledgeraccounts made available to acompany through the assignment ofa specific Chart of Accounts


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General Ledger Master

Data (continued) Contains control information for: Data entry

Data processing

Specifies the account type: Balance sheet

Income statement


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General Ledger

Organization of the Data Contains one or more Chart ofAccounts specific information areas

Contains one or more Company Codespecific information areas

In this way, a General Ledger master

account can be shared by severalcombinations of Charts of Accountsand Company Codes


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100101

CPEN

X

BS

Account numberChart of accounts

Account groupP&L statement acct typeBalance sheet account

General Ledger

Chart of Accounts Data Account number Name of the Chart

of Accounts Account group

provides

information thatcontrols thecreation of the

master record for a


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General Ledger

Company Code Data Local currency Foreign currency

Tax category Open item management

Line item display

Sort key


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General Ledger

Company Code Data(continued) Local currency Specify the currency in which the

account is to be posted

Transaction figures are always updatedand displayed in local currency


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General Ledger

Company Code Data(continued) Foreign currency Specify the alternative currency in which

the account is to be posted

It is possible to select up to twoalternative currencies

Transaction figures will be updated inboth the local and alternative currencies


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General Ledger

Company Code Data(continued) Tax category Specify the type of tax on purchase and

sales (input or output taxes) that can beposted to the account

If the account is not tax relevant, do notmake a specification in this field


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General Ledger

Company Code Data(continued) Open item management Indicates that the account is subjected

to an affirmative clearing processinvolving the matching of debits tocredits with the purpose of closing eachindividual line item

open or cleared You can only archive an accounting

document if all of its individual line

items have been cleared


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General Ledger

Company Code Data(continued) Line item display Select if it is desirable to view all the

debit and credit detail for the account

Remember that when posting items tosuch accounts and displaying line items,additional storage space and system

time are required If enabled, a link to the line items that

are included in the account balances is

maintained.


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Line Item Display

Account number 100999 Bank AccountCompany code C999

Period Debit Credit DC bal. Balance

C/f bal. 750,000.00Period 1 5,250.00 3,540.00 1,710.00 751,710.00

Period 2 25,000.00 15,000.00 10,000.00 761,710.00

Period 1

Doc. no. DT Doc.date Currency Amount1500000013 KZ 01/05/04 USD 1,800.00 -

1500000014 KZ 01/06/04 USD 990.00 -

100000012 SA 01/08/04 USD 750.00

1400000342 DZ 01/14/04 USD 5,250.00


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General Ledger

Company Code Data(continued) Line item display should not be usedfor the following accounts:

Reconciliation accounts

Accounts that have a summationfunction and are analyzed by anotherapplication such as revenue or stock

accounts

Output and input tax accounts, since taxinformation is required only in

connection with the document


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General Ledger

Company Code Data(continued) Sort Key Necessary when line item display is

selected

Determines the data field that will beused to sort the line items

Posting date

Document date

Cost center


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General Ledger

Company Code Data(continued) Reconciliation accounts When you post to a sub-ledger, the

system automatically concurrently poststo the corresponding reconciliationaccount in the general ledger

In this way, the general ledger is

automatically updated and remains inbalance with the individual accounttotals

You cannot post directly to the


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SubsidiaryLedger Accounts

A/R, A/P, GR/IR

General LedgerReconciliation Accounts

A/R, A/P, GR/IR

General Ledger

Company Code Data(continued)

Debit Credit

Debit Credit

A/P

Debit Credit

A/R

Debit Credit

GR/IR

$$ $$

$$ $$$$ $$$$ $$

GeneralLedger


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Accounts ReceivableReconciliation Account

Accounts ReceivableReconciliation

950

300

Customer 142

150

Customer 123

400

Customer 135

100

Customer 189


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Accounts Receivable

Integration

FIFinancial

Accounting

FIFinancial

Accounting



MMMaterials

Mgmt.

MMMaterials

Mgmt.

RevenueIncrease to A/R

GoodsIssue

SalesOrder

Income StatementBalance Sheet

FI

FinancialAccounting

FI

FinancialAccounting

CGSDecrease to Inventory

SDSales andDistribution

A t P bl R ili ti A t


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Accounts Payable Reconciliation Account

Accounts PayableReconciliation

950

250

Vendor 100435

200

Vendor 100234

100

Vendor 100621

300

Vendor 100846


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Accounts Payable

IntegrationMMMaterialsMgmt.

MMMaterials

Mgmt.

FI

FinancialAccounting

FI

FinancialAccounting

FIFinancial

Accounting

FIFinancial

Accounting

Increase to A/P

Decrease to GR/IR

GoodsReceipt

Balance Sheet

FIFinancial

Accounting

FIFinancial

Accounting

Increase to Inventory

Increase to GR/IR

InvoiceReceipt

MMMaterialsMgmt.

MMMaterialsMgmt.

S h i ili i


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So What is a ReconciliationAccount?

Postings to sub-ledgers (such asaccounts receivable or accountspayable) are automatically

concurrently posted to thecorresponding reconciliation accountin the General Ledger

In this way, the General Ledger isautomatically updated and remainsin balance with the customer and

vendor individual account totals

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Unit 6, Group 1 Exercises

41. Create Bank Account

42. Create Accounts Receivable ReconciliationAccount

43. Create Trading Goods Inventory Account

44. Create Operating Supplies InventoryAccount

45. Create Accounts Payable ReconciliationAccount

46. Create Goods Receipt / Invoice ReceiptReconciliation Account

47. Create Output Tax Account

48. Create Input Tax Account

49. Create Retained Earnings Account

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51. Create Trading Goods ConsumptionExpense Account

52. Create Operating Supplies ExpenseAccount

53. Create Utilities Expense Account

54. Create Purchase Price Difference ExpenseAccount

55. Create Information Technology ExpenseAccount

56. Create Miscellaneous Expense Account

57. Create Cost of Goods Sold

58. Run General Ledger List of Accounts

Unit 6, Group 2 Exercises

unit 6-financial accounting-master data

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